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Minutes 01-26-10 MINUTES OF THE BOYNTON BEACH ARTS COMMISSION MEETING HELD ON TUESDAY, JANUARY 26, 2010, 6:30 P.M., AT FIRE STATION #2 2516 WEST WOOLBRIGHT ROAD, BOYNTON BEACH, FLORIDA PRESENT: Barbara Ready, Chair Debby Coles-Dobay, Public Art Administrator Anderson Slocombe, Vice Chair Barbara Lentz (arrived 6:37 p.m.) Nubia Richman Sherie Tengbergen Halena Wolf Donn Davenport, Alternate Christine Moeller, Alternate (arrived 6:26 p.m.) ABSENT: Dana Cook I. CALL TO ORDER The meeting was called to order at 6:25 p.m. II. ROLL CALL OF MEMBERS Self-introductions were made. III. AGENDA APPROVAL Motion Vice Chair Slocombe moved to approve the agenda. Ms. Richman seconded the motion that passed unanimously. IV. APPROVAL OF MINUTES A. Approval of September 12, 2009 Workshop Minutes The following clarification was made to the minutes: Pages 4 and 5 contained much discussion about the public art markers. There was a lengthy discussion about the Gateway marker on Federal Highway by the coquina rock marking entrance to Boynton Beach. There was additional discussion about the markers the Arts Commission would create. The Gateway marker was confused with the marker on south Federal Highway. 1 Meeting Minutes Arts Commission Boynton Beach, FL January 26, 2010 The Arts Commission discussed they would use coquina stone and incorporate a fresh new look that would coordinate with the bridge trellis elements, and then try to coordinate additional markers with the same type of theme. On page 7, “ . . . . other opportunities included Carolyn Sims, Sara Sims. Motion Ms. Tengbergen moved to approve the minutes as corrected. Vice Chair Slocombe seconded the motion that passed unanimously. Minutes of November 23, 2009. Motion Ms. Richman moved to approve the minutes as written. Ms. Tengergen seconded the motion that unanimously passed. V. ANNOUNCEMENTS A new publication entitled Boynton Life was circulated to the membership. The inaugural issue of the magazine featured the art at Boynton Town Center on the cover. The mural painted was also featured in the magazine. It was noted the publication covered the Lake Worth area as well. Ms. Coles-Dobay conveyed member Barbara Lentz, proprietor of Art-Sea Living was hosting a fine art event on February 13, from 12-5 p.m. and February 4th, from 10 a.m. to 6 p.m. featuring local fine artists and demonstrations. It was anticipated an email announcing the event would be sent The Friends of the Library were interested in having a dedication to Virginia Farace, the former Library Director of 35 years. They located an appropriate sculpture by Artist, Roger Franklin, called Jennifer’s Poetree, depicting a young girl sitting under a tree reading a book. The young girl was the artist’s granddaughter who wrote a poem, which is on the base of the piece. The Friends of the Library purchased the piece and the dedication was held January 25, 2010. The sculpture was featured in the Lobby, along with three other permanent pieces purchased by Hunters Run. VI. PUBLIC ART PROJECTS A. Graffiti Mural Project February 4, 2010 at 5-7 p.m. unveiling of Graffiti Mural Wall Project 2 Meeting Minutes Arts Commission Boynton Beach, FL January 26, 2010 The unveiling of the Graffiti wall was rescheduled to the above date and time at Sara Sims Park. A flyer was distributed and members were asked to post or distribute them. Vice Mayor Hay would be the speaker at the unveiling and County Commissioner Priscilla Taylor would be attending as well. Community members would be present as would the artists. The Arts Commission would provide soda, water and cookies. B. The Family installed – informational The artwork was installed; however, lighting for the piece would not be provided since the park closed at dusk, and the piece was not visible when driving past the park. C. February 22, Art Connections Program on AIPP program to include City Services Institute applicants. The City Services Institute was a series of classes residents could attend to learn about the function each department has within the City. The Art in Public Places class coincided the same night as the Art Connections meeting. Accordingly, the meeting would be held in Chambers as the City Services Institute. The Arts Commission members were encouraged to be present at the session and members were welcome to participate in the presentation. D. Sailfish Café opportunity Discuss invitation to select artists to submit a proposal for a minimal budget to create a public art element that would assist with the City Library’s Sailfish Café’s identity. Artwork location is outside of Café entrance in an approximate 3’ x 4’ area on wall. It should be three dimensional and hold up to Florida’s environment. Costs for the project to include proposal, materials, fabrication, installation and maintenance recommendations. The Boynton Beach Engineering Staff approached the Art in Public Places Administrator regarding the Sailfish Café. The City’s sailfish logo at the Café was made with broken tiles in tropical Florida colors. Ellies Caterers, the operator of the Café, approached the City for assistance with placing art outside the café to attract patrons instead of having a sign. The budget was $3,000 to purchase an outside permanent piece of art. It was thought a three dimensional item, sailfish oriented would be appropriate. A Request for Proposal or a call to artists could be issued, which would delay the selection and installation of a piece. The Art in Public Places Guidelines and Recommendations allow the Arts Commission to recommend artists that could be invited to make a proposal. Ms. Coles-Dobay contacted a few artists who were interested in submitting their work for consideration. A selection panel would be created, and the artists would make a full blown proposal with conceptual ideas and 3 Meeting Minutes Arts Commission Boynton Beach, FL January 26, 2010 materials. The artists that were approached were Rick Beau Lieu, Claudia Klein, Steve Delanardo and Norman Gitzen. Ms. Tengbergen suggested Artist David Edgar be contacted. Mr. Edgar crafted large sculptures from recycled plastic bottles. A book showcasing Mr. Edgar's work was circulated amongst the members. The selected artist would be required to install the piece. (Ms. Wolf arrived at 6:52 p.rn) Motion Ms. Richman moved to proceed with inviting the five artists (including Mr. Edgar) for the Sailfish Cafe Project with a budget of $3K and for them to submit proposals and have an independent panel make the selection of the artist for the project. Ms. Lentz seconded the motion that unanimously passed. VII. EXHIBITS A. Library Environmental Exhibit December 2009 - January 2010 1. Informational - Lucy Keshavarz have her own reception January 28,2010,6-8 p.m. 2. Informational - Additional artworks that were selected by the panel to include in show 1 st week of February 3. April 19, 2010, Art Connections program to highlight Library Exhibit and Avenue of the Arts The above items were presented for informational purposes only and the members were encouraged to attend. As to the reception, the Arts Commission was interested in having a lot of activity for Earth Week to coincide with the City's Green initiatives. They would also conduct mini tours on certain dates. It was noted Ms. Tengbergen would hold a demonstration at the Art Connections meeting. B. Sims Exhibit Review of exhibit consisting of local community emerging artists that coordinates with MLK Celebration, Black History Month and Heritage Celebration Ms. Coles-Dobay explained each year, Ms. Myra Jones assists with the Martin Luther King Day event and she involves the children to help them celebrate the importance of the holiday. Having an exhibit comprised of emerging artists from the community was wanted for the Sims Center. Jermaine Johnson, one of the T3gging Graffiti Artists who worked on the graffiti wall will display his work at the Sims Center as would Anderson Regis. A third artist, known as "lzzy" contributed four pieces for the Sims Center. The exhibit would run from the first week in February to April and they would try to rotate exhibits not only for the Sims Center, but for the Library and other City facilities as well. 4 Meeting Minutes Arts Commission Boynton Beach, FL January 26, 2010 C. Exhibit process criteria 1. Review established guidelines and criteria for exhibits Approve selection guidelines and criteria. Motion Vice Chair Slocombe moved to approve the guidelines as presented. Ms. Wolf seconded the motion that unanimously passed. It was noted the guidelines were basically the same, but there were additional details included as well as items that were discussed. Guidelines were one aspect of the exhibit process and the contacts were the second aspect. The Arts Commission wanted to be proactive and invite groups or artists to exhibit in the City for a six-month period in a different facility. It was noted the artists would be limited to three pieces; however, if the exhibit was a one-person exhibit, several pieces would be allowed. 2, Review list of organizations/associations/groups and artists to offer exhibit space. Approve list and make recommendations to add to list when opportunities present. Assign list of themes for exhibits at various facilities for future Call to Artists. Ms. Coles-Dobay was attempting to schedule exhibits and distributed a list of exhibit contacts. The Palm Beach County Watercolor Society was interested in holding an exhibit. The exhibit agreements signed by the artist with the City signified the work was original. Artists cannot submit art based from another artists’ work. David Edgar was again discussed. Mr. Edgar would be holding a workshop at the Armory in March, and the members were invited to visit his website at www.plastiquarium.com to view samples of his work. Motion Ms. Tengbergen moved to accept the information regarding the Guidelines and Criteria for the exhibit process and the list of potential individuals to assist with Selection Panels and why they want to proceed lining up exhibits, which unanimously passed. The members were invited to submit the names of professionals to serve on the Selection Panel. Currently there were sculptors on the panel but photographers were needed. The artists did not need to be Boynton Beach residents and it was noted, the panelists should keep in mind that the facilities that house the exhibits are not secure. There is an insurance issue. Ms. Coles-Dobay was aware of an artist who has a collection of outside artists that she could lend to the City but the City would have to 5 Meeting Minutes Arts Commission Boynton Beach, FL January 26, 2010 post a bond. If an international artist wanted to exhibit at the Library, a $5,000 Bond would be posted. There was consensus Ms. Coles-Dobay should research the cost of posting a bond. If the cost was reasonable, they could have the exhibit. VIII. Vision Planning A. Proposed Events and Program Discussion of Kinetic Art Symposium funding, logistics and planning. The Arts Commission had previously agreed to have the Kinetic Art Symposium and the event was approaching quickly. At the December meeting, the members wanted to discuss how to proceed with the events and how to launch the event. There was discussion regarding how to raise funds and recruit committee members. Ms. Tengbergen was aware of a woman wanting to serve on the committee and attend a meeting. Discussion followed recruiting volunteers to work on the committee should be done in a fashion similar to issuing a call to artists except it would be a volunteer call. Planners, artists, academics and a variety of individuals would be needed to create the subcommittee. It was suggested the subcommittee could meet at the beginning of each meeting for an hour. Further dialogue ensued one hour would not be enough time and the members needed enough time to conduct their regular business. Scheduling one hour at the March and April meetings and then holding a workshop in May was suggested. Members were asked to submit the contact information of individuals interested in serving on the subcommittee and Ms. Coles-Dobay would develop a list. There was concern whether there would be enough time to properly execute the event. There was agreement work should commence on the event, and they could hold the event for the same timeframe, but move it back a year later. The exhibit was scheduled for November 2010 and the symposium was scheduled for the third weekend in January 2011. B. Public art projects and opportunities. Approve and prioritize projects. Discuss funding opportunities. A handout of projects that were approved by the members was distributed. Development projects were added to the list. The review was part of the visioning/ planning process and the projects were classified as private development projects and other projects, such as with the Community Redevelopment Agency and the Recreation and Parks Department. Creating a mural at the Hester Center had been discussed and suggestions included handprints, or paintball splats. A “Buy a Splat” fund-raiser component was considered. Tiles and creating a mosaic was also suggested. Individuals or organizations could purchase tiles and decorate them. The purchase price would pay for the art, and an 6 Meeting Minutes Arts Commission Boynton Beach, FL January 26, 2010 artist could be hired to guide and oversee the composition of the project. The tiles could be fired at cost by Ms. Lentz. Once the tiles were made, they would be laid out and a composition decided. There would also be a cost to affix the tiles to the wall. There were art classes and after school classes that could participate in the project. The concept was similar to pixels, and color gradation could be used. Developing an image would be needed, and it was noted the Hester Center was sports oriented. A call to artists could be issued for the design, and then a grid created. The grid would be numbered. The members were asked to bring back examples of what type of image they would like to see used. Ms. Lentz would bring back prices as well The Promenade Circle and the Boynton Beach Boulevard Extension was discussed. The members had previously discussed having a large Sailfish there, but the piece must be significant. This location was a Community Redevelopment Agency project at one point; however, the Arts Commission wanted to have artwork available so when the need arose, they would be ready. A budget range of $50,000 to $100,000 was agreed on. It was also noted the budget would accommodate only the piece and not the base. No electric was available at the circle. Ms. Tengbergen noted David Edgar was unable to submit his collection for the EcoArt Exhibit at the Library because his work was exhibited in a colleagues gallery, which ultimately closed and he was unable to get his pieces. Some of the work was now at the Armory and some of his pieces were quite large. There was agreement the Arts Commission would try to tie his work in with the Earthweek Exhibit. Mr. Edgar was also on the list of potential artists to exhibit at other City facilities such as the Sims Center, the Library and the Civic Center. Ms. Coles-Dobay was aware there were empty cases at the Library that tied in to the exhibits upstairs which would be appropriate for Mr. Edgar's pieces. XII. UNFINISHED BUSINESS XIII. FUTURE BUSINESS XIV. ADJOURNMENT There being no further business to discuss, the meeting properly adjourned at 8:18 a.m. 600ilULflvQ C!1u ~)/ Catherine Cherry 6 Recording Secretary 020810 7