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Minutes 03-08-10 MINUTES OF THE HISTORIC PRESERVATION AD HOC COMMITTEE MEETING HELD ON MARCH 8, 2010, 5:00 P.M., AT FIRE STATION #2 BOYNTON BEACH, FLORIDA PRESENT: Warren Adams, Chair Mike Rumpf, Staff Liaison Gaylord Allan Hendricks Ed Breese, Principal Planner Eric D. Jones Linda Stabile ABSENT: Steven Holzman John E. McGovern Barbara Ready 1. Call to Order The meeting was called to order at 5:13 p.m. Self introductions were made. 2. Approval of Minutes – February 20, 2010 Motion Mr. Hendricks moved to approve the minutes as presented. Ms. Stabile seconded the motion that passed unanimously. 3. Public Education Pursuant to comments made by the Board, the flyer was revamped, utilizing bullets and bold headings, adding the Mission Statement and moving the benefits of historic preservation to the front side. It was noted it would not be feasible to include the flyers with the City's utility bill mailing because of the costs involved to send the flyers to 18,000 residents, both inside and outside City limits. Additionally, the cost could not be absorbed in the budget at the present time. A more effective option would be to place the flyers at various City locations such as City Hall, the Library and Senior Center. In addition, it was hoped the flyer would ultimately be included on the City's website. Staff would determine whether the flyers could be delivered to homeowners' associations and City parks. 1 Meeting Minutes Historic Preservation Ad Hoc Committee Boynton Beach, Florida March 8, 2010 Several funding possibilities had previously been considered, including grant options and the use of City Commission discretionary funds. It was believed a program should be developed and costs minimized before requesting funds from the City Commission. The cost for printing 5,000 tri-fold flyers was estimated at $800. It would be necessary to determine the distribution costs as well, and it was suggested bulk mail be utilized. It was believed flyers should be mailed to targeted areas with the greatest potential for historic preservation. Once a program was developed and costs were minimized, the Committee could approach the City Commission to request funding as follows: (a) to cover the costs of printing and distributing the flyers; or (b) to request a cash match for the grant, setting forth the manner in which the funds would be utilized. The City Commission could be addressed during the Public Audience portion of a meeting or an item could be placed on the agenda with backup material provided. It was essential the backup material set forth all of the benefits to be derived by Boynton Beach in promoting historic preservation. The Board would develop a presentation for discussion at the next Board meeting. 4. Update on grant match As discussed at the last meeting, while the grant from the National Trust for Historic Preservation appeared to be the most accessible, a cash match was required. While researching the availability of grants for Delray Beach, Chair Adams would explore the potential for grants for Boynton Beach as well. If funds could be secured from other sources, they could be used as the match for the National Trust for Historic Preservation grant. It was suggested Ms. Ready approach the members of the Boynton Beach Historical Society to request funding. Chair Adams noted that for most grant- giving bodies, historic preservation was currently preceded in importance by other issues. As such, it was important the education component be incorporated into any requests for funding. 5. Ordinance statusl direction After taking into consideration the presentations previously provided by speakers Friederike Mittner and Amy Alvarez of West Palm Beach and Delray Beach, respectively, staff believed it was time to begin the framework for Boynton Beach's Historic Preservation Ordinance. In the event residents did not attend the Board meetings to provide input, the assistance provided by other communities would be considered in establishing Boynton Beach's Ordinance. Depending upon the framework of the Design Guidelines, a consultant could be engaged for a more elaborate document or, if less detailed, staff could provide direction on what was appropriate. Levels of review, whether administrative or by the Board, 2 Meeting Minutes Historic Preservation Ad Hoc Committee Boynton Beach, Florida March 8, 2010 would be recommended as well, and the document would be prepared in a user-friendly manner. The Board members agreed the Design Guidelines should be less detailed, at least at the outset. Provisions could be added at a later date, if necessary. The Board members felt it would be beneficial to approach the community in an effort to encourage support for historic preservation. As to the ordinance itself, preference was noted for a more flexible document that was open to interpretation, one that was not overly cumbersome for the applicant. The review process was discussed and the Board felt CRA staff be should be included. When crafting the ordinance, it was believed thought should be given to the geographical boundaries to be governed by the regulations and whether a site, structure or district should be designated based on a 50-year mark or its architectural significance. The model ordinance and the historic code provision comparisons for Palm Beach County, Delray Beach and Lake Worth previously provided could be used to draft the ordinance. The members were encouraged to review the documents to determine whether language should be incorporated in the draft. This would be discussed at the next meeting and thereafter, drafting of the ordinance would commence. 6. Summarize tasks or accomplishments for next meeting ?Review the model ordinance and the matrix as to administrative review versus Board review. ?Board members could communicate with residents in potential areas for historic designation. ?Develop a presentation to request funding from the City Commission. ?Mr. Hendricks agreed to initiate an education program to be incorporated in the request for funding. ?Chair Adams would explore funding opportunities that did not require a cash match. ?Participate in "Preservation Month." ?Conduct driving tours of historic areas, identifying the various architectural styles. 3 Meeting Minutes Historic Preservation Ad Hoc Committee Boynton Beach, Florida March 8, 2010 7. Staff comments With regard to the public service announcements previously discussed, Ms. Ready would work with Tony Leal, Video Production Specialist for the City. Mr. Leal had been involved in the production of several useful and cost-effective public service announcements with City employees. Board members felt the public service announcements would be beneficial in promoting the education element. 8. Public comments None. 9. Announce date of next meeting The next meeting would be conducted April 12, 2010, 5:00 p.m., at Fire Station #2. 10. Adjournment There being no further business to discuss, the meeting properly adjourned at 6:43 p.m. ~ Q~ Stepha((,e O:-K;hn Recording Secretary 032510 4