Agenda 04-15-10
QUARTER ANNUAL MEETING DATE: THURSDAY, APRIL 15, 2010
OF THE AT: S.C.R.W.T. & D.B.
SOUTH CENTRAL REGIONAL 1801 N.CONGRESS AVE.
WASTEWATER TREATMENT DELRAY BEACH, FL 33445
AND DISPOSAL BOARD TIME: 5:00 P. M.
A G E N D A
A. CALL TO ORDER
B. ROLL CALL
C. PROOF OF NOTICE OF MEETING
D. ADDITIONS AND/OR DELETIONS TO AGENDA
E. ACCEPTANCE OR CORRECTIONS TO MINUTES OF MEETING HELD
JANUARY 21, 2010.
F. ELECTION OF OFFICERS (CHAIRMAN, VICE-CHAIRMAN, SECRETARY,
TREASURER).
Chairman and Secretary from Delray Beach; Vice Chairman and Treasurer from
Boynton Beach.
1. Each office must be voted on separately.
Chairman (Delray Beach)
Vice Chairman (Boynton Beach)
Secretary (Delray Beach)
Treasurer (Boynton Beach)
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G. REPORT OF OFFICERS AND COMMITTEES
1. CURRENT FINANCIAL STATEMENTS
(ITEM G1a)
a. Balance Sheet (through March, 2010)
b. Budget Variance & Cash Projection (through March 2010)
(ITEM G1b)
(ITEM G1c)
c. Return of excess for the 2008/2009 Fiscal Year budget.
Motion to return the remaining 50% excess for the 2008/2009 Fiscal
Year in the amount of $248,498 to Boynton Beach and $185,430 to
Delray Beach.
The initial return occurred on February 5, 2010. Boynton Beach received
; City of Delray Beach received $185,430
$248,498
QUESTIONS
MOTION TO ACCEPT REPORT OF OFFICERS AND COMMITTEES
2. EXECUTIVE DIRECTOR'S REPORT
(ITEM G2a)
a. Compliance and Operational Status Report
Second Quarter Report
b. Florida Department of Environmental Protection Industrial
(ITEM G2b)
Pretreatment Update
(ITEM G2c)
c. Headworks and Stormwater System Improvements
LWDD permit received for canal bank repair
(ITEM G2d)
d. Odor Complaint Log (January 9, 2010 – March 31, 2010)
During the last quarter there was one odor complaint made to the
South Central Office
e. South Central Regional Wastewater Treatment and Disposal Board
(ITEM G2e)
Appraisal Report
Performed by GAB-Robins North America in February 2010.
f. Biosolids Pelletization Project
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QUESTIONS
CITIZEN’S COMMENTS
MOTION TO ACCEPT EXECUTIVE DIRECTOR’S REPORT
3. ENGINEERS’ REPORT
(ITEM G3a)
a. HAZEN AND SAWYER
1. Headworks and Stormwater System Improvements
2. Deep Injection Well System
3. Plant "A" Secondary Clarifier Rehabilitation
4. Sodium Hypochlorite Generation System Improvements
QUESTIONS
MOTION TO ACCEPT ENGINEER’S REPORT
4. BOARD ATTORNEY'S REPORT
(ITEM G4a)
a. ROGER SABERSON
1. Performance Bond T-Mobile tower site
2. Md7 possible assignment and modifications to Site Lease
Agreement
3. Auditors engagement letter (Marcum LLP)
4. Request for Qualifications related to engineering services
5. Headworks and Stormwater System Improvements Project
6. Laboratory testing
QUESTIONS
MOTION TO ACCEPT BOARD ATTORNEY'S REPORT
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H. CONSENT AGENDA: Executive Director recommends approval (Board Members may
request that any item be removed for discussion.)
1. Notification of Board expenditures in the amount of $27,648 from January 21, 2010
through April 5, 2010 (expenditures between $10,000 and $25,000)
a.Updated Outfall Valve Control Panel ($14,650.) – Line Item Number
S535807.03, Equipment Number 070-17000. New Automated Control
Panel for Board Ocean Outfall valve located at Delray Beach Booster Pump
Station.
b. Sodium Hypochlorite System Water Softener Repair ($12,998.) – Line
Item Number S535807.07, Equipment Numbers 054-11107, 054-11010,
054-11011, 054-11012, 054-16004 and 054-16005. New carbon filters
added for additional protection of newly installed Titanium plates in
Hypochlorite Generation System.
2. Authorization to expend $0.00 on an emergency basis from repair and replacement
funds (expenditures above $25,000).
There were no emergency purchases required this quarter.
3. Authorization to extend the term of the contract between South Central Regional
Wastewater Treatment and Disposal Board (SCRWT&DB" or "BOARD" with Florida
Testing Services LLC, d/b/a XENCO LABORATORIES ("XENCO"), formally known
as Genapure Analytical Services, Inc., formerly known as US Biosystems, Inc., for
lab services from May 1, 2010 through July 31, 2010.
I. ITEMS REMOVED FROM CONSENT AGENDA FOR DISCUSSION
MOTION TO APPROVE CONSENT AGENDA
J. NEW BUSINESS
1. Approval of Chairman, Treasurer, Executive Director, Finance Administrator,
and Plant Superintendent as signatories on checks. (Two (2) signatures
required on each check.)
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2.
Committee Appointments
a. Auditing, Budgeting, Personnel Compensation, and Grievance
Committees.
Traditionally, the Chairman, Vice Chairman, Secretary and Treasurer
have served on these Committees.
b. Pension Committee
Traditionally, the Committee consisted of two (2) Board Members, three
(3) elected employees. Also included on the committee but non-voting
are the Executive Director and the Board Attorney.
3. Selection Committee for Engineering Services, recommended that the
Committee consists of the Mayor from Boynton Beach, the Mayor from Delray
Beach, Chairman of the Board, the Executive Director and the Board Attorney
(Advisory).
a. Authorization for the Executive Director to prepare and release a
Request for Qualifications (RFQ) for Engineering Services relative to
general wastewater and reuse water. The RFQ shall establish
evaluation and scoring procedures used in overall ranking process.
b. Authorization for the Engineering Selection Committee to review the
RFQ submittal packages and recommend a ranking of firms to the
Board based on the criteria and procedures outlined in the RFQ.
4. Authorization to decrease our Reclaim User Rate for Hunters Run, Country
Club of Florida, Quail Ridge, Delray Dunes and Pine Tree for Fiscal Year
(ITEM J4)
2009/2010 to $.2417/1,000 gallons.
Previous fiscal year $.2663/1,000 gallons.
5. Request for renewal of auditing services of MarcumRachlin for fiscal year
(ITEM J5)
.
ending September 30, 2010, for an estimated amount of $ 37,500.00
6. Authorization to amend Rule II, Section 14 of the Board Rules as follows:
: Shall mean employees hired on a part-time basis
PART-TIME EMPLOYEE
working less than (25) twenty-five thirty two (32) hours or less per week and
will be paid for only those hours actually worked and at the rate of pay for that
job classification. Part-time employees receive no paid leave or other fringe
benefits.
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K. UNFINISHED BUSINESS
L. PUBLIC AUDIENCE
M. ADJOURNMENT
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