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Minutes 05-10-10 MINUTES OF THE HISTORIC PRESERVATION AD HOC COMMITTEE MEETING HELD ON MAY 10, 2010, 5:00 P.M. AT FIRE STATION #2 BOYNTON BEACH, FLORIDA PRESENT: Warren Adams, Chair Mike Rumpf, Staff Liaison Eric Jones Ed Breese, Principal Planner John McGovern Barbara Ready Linda Stabile ABSENT: Gaylord Allan Hendricks 1. Call to Order The meeting was called to order at 5:04 p.m. Self introductions were made. 2. Approval of Minutes. The following correction was requested: ?Page 4, the fourth paragraph should be changed to indicate Delray Beach's ordinance was more restrictive (not more liberal) than West Palm Beach's ordinance. Motion Mr. McGovern moved to accept the minutes with the correction. Mr. Jones seconded the motion that passed unanimously. 3. Public Education. Mr. Breese noted a new member had just been appointed to the Historic Preservation Ad Hoc Committee, but could not attend this meeting because she was ill. At the last meeting, Ms. Ready and Mr. McGovern had agreed to serve on a subcommittee. However, they had not yet had an opportunity to meet. 1 Meeting Minutes Historic Preservation Ad Hoc Committee Boynton Beach, Florida May 10, 2010 Mayor Rodriguez arrived at 5:07 p.m. and noted he wished to sit in on the meeting. 4. Update on grant match Ms. Ready reported she had attended the Boynton Beach Historical Society Board meeting last week, and they had committed to donate $2,000 towards the matching grant. As such, rather than requesting $5,000 in funding from the City, the sum of $3,000 would be requested by the Committee. Chair Adams commented he been advised by the National Trust for Historic Preservation that it would be necessary for the City to submit the grant application, as the Committee did not have 503(c)3 status. The next grant application filing period would be June 1, 2010, and it was not believed there was sufficient time to file the application by that date. Mayor Rodriguez believed the City was preparing to incorporate as a 503(c)3 foundation and the by-laws were in the final review phase. The grant funds would be utilized to increase awareness and promote the benefits of historic preservation. This would be accomplished by a "wish list" to include: ?Printing of leaflets for kiosks at the Library, City Hall and other City facilities. A water-bill mailing was still possible. ?Public awareness outreach meetings, targeting residents of the five potential historic districts located in the City. The meetings would feature speakers and possibly a video presentation on the history of Boynton Beach. A videographer had offered to produce the documentary at a cost of $1,500. Public Service Announcements (PSAs) could be produced in-house by Tony Leal, Video Production Specialist with the City's ITS Department. Chair Adams advised Mayor Rodriguez the Committee would be requesting funding in the amount of $3,000 at an upcoming City Commission meeting. Mayor Rodriguez explained funds could not be appropriated until fiscal year 2010/2011. As a $2,000 commitment had been secured from the Boynton Beach Historical Society, the members agreed application should be made for $2,000 from the National Trust for Historic Preservation, and a request could be made to the City in October. It was agreed Chair st Warren would prepare the grant application to be submitted for the June 1 cycle, and the members could review the application prior to submittal. It was suggested the City's Grants Coordinator review the application as well. It was noted three letters of endorsement were needed. Mayor Rodriguez agreed to provide letters from the City and the CRA, and a third letter would be requested from the Boynton Beach Historical Society. 2 Meeting Minutes Historic Preservation Ad Hoc Committee Boynton Beach, Florida May 10, 2010 Motion Mr. McGovern moved that the Committee proceed to submit an application to the National Trust for Historic Preservation for $2,000, using a match of $2,000 from the st Boynton Beach Historical Society, and that this be done for the June 1 funding cycle, and to authorize Chair Warren to complete the application. Mr. Jones seconded the motion that passed unanimously. Discussion ensued regarding the flyers to be placed at City Hall, the Library and other City facilities. Mr. Jones had received a quote from Kinko's for $608.04 for 5,000 glossy color trifold flyers. It was noted, however, that Kinko's' prices changed frequently. The cost in-house to mail flyers to all water users in and outside the City limits would be $1,500 for color and $750 for black-and-white, if mailed with the water bills. If not, postage would be additional. After deducting the costs of the color brochures and printing and mailing, the sum of $1,900 would remain for public outreach. It was agreed the DVD would not be considered at this time. It was suggested a motion be entertained to present the Committee's request to the City Commission. Motion Mr. McGovern moved that the Committee present to the City Commission, as part of the budgeting process, a request for $5,000 in matching funds pertaining to the October application envisioned. Ms. Ready seconded the motion that passed unanimously. Mayor Rodriguez suggested the Committee's presentation be made during the "Public Audience" portion of the meeting Mayor Rodriguez thanked the Committee for its fine work and offered to be of assistance whenever possible. He left the meeting at 5:48 p.m. 5. Ordinance status/direction A draft Historic Preservation Ordinance was provided at the last meeting. The members were asked to review the document and bring back additions, modifications, deletions or other suggestions. Comments were made on each page as follows: Page 1 ?Paragraph A, the last word on the first line should be "and" rather than "an." 3 Meeting Minutes Historic Preservation Ad Hoc Committee Boynton Beach, Florida May 10, 2010 ?Paragraph H, the second word should be "and" rather than "an." ?With regard to the last paragraph, it was questioned whether the Committee should become familiar with the City's Comprehensive Plan. Mr. Rumpf noted the document was extensive. However, the content relating to Historic Preservation was minimal and general. The document cross-referenced the adopted redevelopment plans which contained more concrete land-impacting recommendations. The Comprehensive Plan would be amended, if necessary, to include preservation policies. ?It was questioned whether the paragraphs on page 1 should reference historical and cultural resources. Mr. Breese responded definitions were provided for capitalized words in the document. The definition of "Resources" was provided and was specific as to the meaning of the word "Resource" throughout the document. It was agreed to change the definition of "Resource" on page 3 to include "A Building, Site, Structure, Object or District that reflects Historical or Cultural significance." Page 2 No comments were made. Page 3 The members agreed the language, "sustainable and appropriate" should be added after "efficient" in the first line of the definition for "Rehabilitation" on page 3. Page 4 It was questioned whether the Historic Resources Preservation Board would be quasi- judicial in nature. Mr. Breese responded the Board would be the final determining body unless the matter was appealed to the City Commission. A more definitive response would be provided at the next meeting. Page 5 It was questioned who would nominate the properties or districts to the National Register of Historic Places as noted in Section 4.A)1. Mr. Breese responded the Board would make recommendations to the City Commission. However, the homeowner would have the option of deciding whether his or her property would be included on the 4 Meeting Minutes Historic Preservation Ad Hoc Committee Boynton Beach, Florida May 10, 2010 National Register of Historic Places. It was suggested language be included to provide that the property owner's consent was required. The suggestion was duly noted. Page 6 ?It was agreed the language in Item 4 on the bottom of the page which set forth the criteria for initiating a historic designation, should be changed to read: "A simple majority of the property owners within the proposed district." ?The following language was suggested in lieu of the language contained in the fifth line of Section 1: "…In the case of a District, at least 50% of the Buildings shall be at least 50 years old and/or be significant in one or more of the following areas…" Mr. Breese would review the suggested language prior to the next meeting. Page 7 No comments were made. Page 8 ?It was proposed the following language be added to the end of the last line n Paragraph H: "…in appropriate reference to the Design Guidelines." The line would then read: "Properties listed in, or eligible for listing in the National Register or on the Boynton Beach Register of Historic Places, either as a property or as a Contributing Property within a District, shall be entitled to modified enforcement of the City's applicable building codes." It was further suggested the word "shall" (after a "District,") be changed to "may" and "zoning" be added after "building" and before "codes." ?It was agreed to substitute the word "Resource for "Property or District" in the first line of the first subparagraph in Paragraph H and to substitute "Resource" for "Properties" as the first word in the first line of the second subparagraph of Paragraph H. Page 9 ?It was suggested the following language be added at the beginning of the first sentence in Section 1.A): "Utilizing the Design Guidelines, the Board reviews applications…" It was agreed "Design Guidelines" should always be capitalized. 5 Meeting Minutes Historic Preservation Ad Hoc Committee Boynton Beach, Florida May 10, 2010 Page 10 In Paragraph B) "Delegation of Review Authority," at the top of the page, it was suggested the following language be added before the last sentence: City staff will use as an analytical tool Design Guidelines to make decisions at the administrative level." Page 11 A typographical error was noted in Item 7 -- "couse" should be changed to "cause." Page 12 ?Mr. Breese had provided a handout for D) "Additional Criteria." It was agreed the following language would be added to the last sentence: "The elements below shall be expanded to include those Contributing Structures within the entire district." ?It was suggested a new paragraph be added under "Demolition" on page 12 or page 13 as follows: "If an application for demolition is approved, the owner shall fully record the building prior to the demolition. At a minimum, the owner shall provide an architectural description, floor plan with interior and exterior dimensions, interior and exterior photographs, and any other information requested by the Board. The record shall be deposited in the local archives where it will be made available to the public." It was agreed on consensus this paragraph would be inserted before the last highlighted paragraph on page 13. Page 14 There were no comments. Page 15 There were no comments. Page 16 A lengthy discussion ensued regarding the use of "eminent domain" and the possible ramifications of such use. Mr. Breese would review the language before the next meeting. 6 Meeting Minutes Historic Preservation Ad Hoc Committee Boynton Beach, Florida May 10, 2010 Page 17 There were no comments. Page 18 With regard to Section 3, Unsafe Buildings and Structures, it was noted the section did not contain any language regarding large or diseased trees. The members commended staff for a job well done in preparing the ordinance. 6. Schedule of tasks An outline was provided containing a list of recommended topics that would be discussed as recommendations to the Commission upon completion of the Committee's tasks. The outline is on file in the City Clerk's Office. Mr. Breese suggested timelines be set for the various items. The following was noted: ?It was suggested language be added under "Architectural Standards" to indicate a Design Guidelines handbook would be established. ?The Committee could make any recommendations it deemed appropriate, including the consideration of a professional historic preservation expert. ?It was suggested a separate recommendation be included requiring funding by the City. The Committee was not required to take any action on the topics at this meeting, but was encouraged to review the document and provide any comments necessary. 7. Summarize tasks or accomplishments or next meeting ?Ms. Ready and Mr. McGovern would meet regarding the subcommittee. ?Chair Warren would work with Messrs. Rumpf and Breese regarding preparation of the grant application. It would be requested that Debbie Majors, the City's Grants Coordinator, review the grant application and be "kept in the loop." 7 Meeting Minutes Historic Preservation Ad Hoc Committee Boynton Beach, Florida May 10, 2010 . Ms. Ready would secure a Letter of Endorsement from the Boynton Beach Historical Society, and staff would follow up with Mayor Rodriguez to secure Letters of Endorsement from the City and the CRA. . The members would review the Certificate of Appropriateness Approval Matrix and the Outline of Recommended Topics and provide feedback at the next meeting. 8. Staff comments None. 9. Public comments None. The Certified Local Government (CLG) workshop would be held June 23-25, 2010. 10. Announce date of next meeting It was agreed the next meeting would be held June 7, 2010 at 5:00 p.m. 11. Adjournment There being no further business to discuss, the meeting properly adjourned at 7: 13 p~O~ Stephanie D. Kahn Recording Secretary 060110 8