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Minutes 04-28-10 MINUTES OF THE INITIAL PLANNING MEETING FOR THE PALM BEACH COUNTY AND BOYNTON BEACH INTERLOCAL SERVICE BOUNDARY AGREEMENT (ISBA) HELD WEDNESDAY, APRIL 28, 2010, AT 5:00 P.M. AT THE INTRACOASTAL CLUBHOUSE, 2240 NORTH FEDERAL HIGHWAY, BOYNTON BEACH, FLORIDA PRESENT: Mayor Jose Rodriguez, City of Boynton Beach Kurt Bressner, City Manager, City of Boynton Beach Quintus Greene, Director of Development, City of Boynton Beach Michael Rumpf, Planning & Zoning Director, City of Boynton Beach Hanna Matras, Planner, City of Boynton Beach Mayor Roger Bennett, Town of Briny Breezes William Thrasher, Town Manager, Town of Gulf Stream David Harden, City Manager, City of Delray Beach Kate (Freddie) Scott, Admin. Aide to Commissioner Steve Abrams, Palm Beach County Bruce Thompson, Palm Beach County Planning & Zoning Patricia Behn, Palm Beach County Planning & Zoning Barbara Alterman, Palm Beach County Planning & Zoning Ronald Crone, Lake Worth Drainage System Ken Lassiter, COWBRA Eric Malkan, COWBRA Stuart Caine, COWBRA Kristine de Haseth, Florida Coalition for Preservation Mary Kate Leming, The Coastal Star 1. Introduction Donna Brosemer, Project Coordinator, facilitated the kickoff meeting which opened at 5:05 p.m. a.Introduction of County and City staff Self-introductions were made. b. Purpose of Meeting Ms. Brosemer noted the kickoff meeting was required pursuant to Florida Statutes. The City of Boynton Beach began the process on December 15, 2009 by the adoption of its initiating resolution, and Palm Beach County adopted its responding resolution on February 23, 2010. 1 Meeting Minutes ISBA Boynton Beach, Florida April 28, 2010 b.Introduction of County and City staff Self-introductions were made. b. Purpose of Meeting Ms. Brosemer noted the kickoff meeting was required pursuant To Florida Statutes. The City of Boynton Beach began the process on December 15, 2009 by the adoption of its initiating resolution, and Palm Beach County adopted its responding resolution on February 23, 2010. 2. Scope of Work a. Goals and Benefits of the ISBA The Interlocal Service Boundary Agreement (ISBA), a new process in the State of Florida, has been initiated and/or implemented in the municipalities of Boynton Beach, Greenacres, Palm Springs and possibly Belle Glade. c.Summary of State Statute Requirements The Florida Statutes established a number of phases for the process. Phase I had been completed and Phase II had commenced and would establish joint planning meetings. It was anticipated the meetings would be held May through July 2010 and would include a joint planning meeting between Boynton Beach staff and County staff and additional meetings between the City and County service delivery agencies. Phase III would involve the collection and analysis of data, and would be completed in six months. Once the data was collected, the City and County would begin to discuss and negotiate the implementation plan for the Interlocal Service Boundary Agreement. The data selected and recommendations made for the final product would be based upon the needs of the individual City and County neighborhoods. d.Review of ISBA Work Program As a planning tool, the ISBA would take 12-18 months to draft and could be implemented over a 20-year period. The parties to the Agreement are the City of Boynton Beach, Palm Beach County and those municipalities that adopted the participating resolutions to work with the City and County in the development of the plan. The Agreement required in-depth statistical study analyses of a variety of land use and service-provision categories and permitted flexible annexation procedures currently unavailable outside of the ISBA process. In almost all cases, resident approval would be required. The City's primary goal was to square off its boundaries for service 2 Meeting Minutes ISBA Boynton Beach, Florida April 28, 2010 delivery without compromising its current high level of service. It was also intended that the process would resolve emergency service problems in enclaves or pockets of unincorporated areas to ensure that all calls from residents were answered promptly. The statistical analysis used to create the plan would ensure properties would not be annexed if they could not be properly serviced. Pursuant to Florida Statutes, cities are obligated to provide the same levels of service for an annexed property as for residents. Therefore, the process should not be taken lightly and extensive planning and data analysis were required. The pace for implementation would be set by the Boynton Beach City Commission. It was noted the County had received a completed Interlocal Service Boundary Agreement for the Village of Palm Springs and was currently working with the City of Greenacres. This would be the first time multiple cities would be working with the County. The Agreement used for the process had been created from State Statutes and processes used in the past, but could be amended. Negotiation periods could change if conflicts arose. Possible obstacles could include an unusually vocal community, and changes in staff or the City Commission. For the most part, the negotiation period allowed for open communication, a strategic planning process for future annexation areas, and for the County to explore those areas. Maps were circulated reflecting the boundaries to be included in the Interlocal Service Boundary Agreement. Kurt Bressner, Boynton Beach City Manager, explained the map reflected the areas included in the resolutions adopted by the Boynton Beach City Commission and the Palm Beach Board of County Commissioners. Everything on the west side of the Intracoastal was included in the resolution for the Interlocal Service Boundary Agreement. The area of the Barrier Island was not included in current discussions under the ISBA process. Letters of clarification had been sent to the Towns of Gulf Stream, Ocean Ridge and Briny Breezes. Both the County Commission and Boynton Beach City Commission could consider modifying the map in the future to include the Barrier Island. However, at this point, the intent was to go forward with the area west of the Intracoastal Canal. The areas marked in color on the map would be subject to discussions concerning Interlocal Service Boundary issues. Areas shown in gray on the map which include the Village of Golf, Cities of Delray Beach and Boynton Beach and incorporated area of the Town of Hypoluxo were not under consideration for annexation at this time. A portion of Gulf Stream located on the west side of the Intracoastal would be included. The incorporated areas of Manalapan, Ocean Ridge, Briny Breezes and Gulf Stream on the Barrier Island and the unincorporated pockets on the Barrier Island were not presently subject to the ISBA process as outlined in the resolutions approved by the Boynton Beach City Commission and the Palm Beach Board of County Commissioners. 3 Meeting Minutes ISBA Boynton Beach, Florida April 28, 2010 It was anticipated the statistical analysis and negotiation process would produce the ISBA draft document by the end of the year. 3. General Discussions and Questions Ms. Brosemer explained as the City and County moved through the process, it would become apparent when it would be necessary to schedule a meeting. However, she would be available at any time to provide an update on the process. Mr. Bressner noted one of the items in the work program required deliverables to provide the results of the data study. While this did not require Boynton Beach City Commission approval, it would be brought before the City Commission for discussion and would become a public record at that time. The onus would be on the municipality to evaluate the overall costs of providing municipal services into an area that was previously unincorporated. As such, it was anticipated most of the workload would be handled by the City of Boynton Beach in consultation with County staff to verify numbers. It also would be necessary for data to be provided to the Boynton Beach City Commissioners in order for them to make an informed decision as to how best to proceed. The quantification of the data would provide answers to some of the basic issues to be presented and assessed. The next phase would address data analysis. A meeting would be held with City and County staff and a list of issues would be reviewed. The City would then perform a data analysis of the various categories to be considered for certification. It was believed this process would take six months to complete. It was explained priority would be given to enclaves and pockets, as those areas were more difficult to service. Ms. Brosemer thanked everyone for attending the kickoff meeting, adding she and City staff would be available to provide contact information and answer any questions that might arise during the process. 4. Next Meeting This item was not addressed. Adjournment: T(h.:.e~4ein~ure. busin~s to discuss, the meeting adjourned at 5:35 p.m. StePhaffi{o. Kahn Recording Secretary 06071 0 4