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Minutes 06-10-10 MINUTES OF THE CEMETERY BOARD MEETING HELD IN COMMISSION CHAMBERS, 100 E. BOYNTON BEACH BLVD. BOYNTON BEACH, FLORIDA ON THURSDAY, JUNE 10, 2010 @ 6:00 P.M. PRESENT Harry “Dale” Hatch, Chair Tom Balfe, Parks Manager Karilyn Norem Hohner, Vice Chair Bonnie Glinski ABSENT Janet Prainito, Secretary 1. CALL TO ORDER Chair Hatch called the meeting to order at 6:01 p.m. 2. ATTENDANCE The Recording Secretary called the roll as indicated above. 3. AGENDA APPROVAL Ms. Glinski requested the addition of: ? Unfinished Business – Item D - Opening and closing fees for the Boynton Beach Mausoleum; and ? Unfinished Business – Item E - Transfer fees for the Boynton Beach Mausoleum. Motion Ms. Glinski moved to approve as amended. Vice Chair Hohner seconded the motion the carried unanimously. 4. APPROVAL OF MINUTES – March 11, 2010 Ms. Glinski moved to approve. Vice Chair Hohner seconded the motion that carried unanimously. 5. RECEIPT OF REVENUE/EXPENSE SHEETS – March & April 2010 Ms. Glinski moved to accept. Vice Chair Hohner seconded. The motion carried unanimously. 1 Minutes Cemetery Board Boynton Beach, Florida June 10, 2010 6. RECEIPT OF SALES REPORTS – March, April, & May 2010 Ms. Glinski moved to accept. Vice Chair Hohner seconded. The motion carried unanimously. 7. UNFINISHED BUSINESS A. Parks Division Reports – April & May 2010 Mr. Balfe reported the following: Mausoleum Entombments - 7 Ground Full Body - 23 Ground Cremains - 3 Total Funerals 33 Disentombments/Disinterments - 1 Ms. Glinski said the March Parks Division Report had not been approved by the Board. She requested that it be brought to the next meeting in September. Motion Ms. Glinski moved to accept the report as made. Vice Chair Hohner seconded the motion that carried unanimously. B. Reconsideration of prices for crypts at Boynton Beach Mausoleum Mr. Balfe reported that in preparing the agenda request for the Commission, it was noted that the only prices discussed by the Board were the niche prices. Chair Hatch disagreed and recalled there had been discussion about crypts. The members were referred to the back-up meeting minutes from December wherein the prices discussed were representative of niche prices. Mr. Balfe pointed out that there was some confusion during the discussions regarding levels and no decision or motion was made with reference to crypts. He explained that if the Board could agree on pricing, a new motion would be required. In response to Chair Hatch’s question, Vice Chair Hohner remarked that the cost of an outdoor mausoleum is less than that of an indoor mausoleum, and in her opinion, the prices listed appeared to be average. Mr. Balfe remarked that the prices were “right on” considering they include the opening and closing fees, engraving fees and trays. All of the members agreed that the niche prices were correct. Because there was confusion, Vice Chair Hohner suggested that a chart be prepared for the next meeting so that every member could visualize each space in order to agree on prices. Mr. Balfe agreed to produce that chart for the next meeting. Vice Chair Hohner also suggested that the prices from Page 3 of the December minutes and the average recommended 2 Minutes Cemetery Board Boynton Beach, Florida June 10, 2010 prices for crypts on the list provided by Mr. Balfe be provided so that each member would see the location and cost of each space. Chair Hatch agreed that once this chart is prepared and reviewed by the members, a recommendation would be made. Motion Ms. Glinski moved to table. Vice Chair Hohner seconded the motion that carried unanimously. C. Proposed Ordinance 10- _____ Re: Providing for review of extenuating circumstances by the Cemetery Board (TABLED ON 3-11- 10) Mr. Balfe explained this Ordinance was a recommendation by the City Attorney’s Office. In his opinion, the trigger for its creation related to a family that wanted to entomb half of their relative’s cremated remains with the grandmother, and the wife wanted to keep the other half of the cremated remains. The City Attorney felt the Board should make a determination on when this should be permitted and what documentation would be required. Mr. Balfe recalled the Board’s discussion was to deal with these decisions on a case-by-case basis. Ms. Glinski referred to a reference on Page 3 of the March minutes wherein a number of cases had been referred to the City Attorney’s Office, and it was felt that the City Attorney thought the Board, rather than the Attorney’s Office, should deal with these issues. The Cemetery Board and Cemetery staff felt these issues were too legal in nature for them to make the decisions. Chair Hatch felt this item should be tabled until the Secretary returned at the next meeting in order for the Board to be provided with some guidance. Motion Ms. Glinski moved to tabled until Ms. Prainito returns. Vice Chair Hohner seconded the motion that carried unanimously. D. Opening and closing fees for the Boynton Beach Mausoleum Vice Chair Hohner reminded the members that the Board established a fee of $500 for disentombments and when that discussion took place, the opening and closing fees were discussed for when the City begins to sell crypts. At that time, the members agreed that the fee should be the same ($500) because the same work is being done in both instances (in-ground burial or entombment). She recalled that there was discussion by the Secretary that because of the legal issues pending, a decision should be delayed. Mr. Balfe remarked the opening and closing and set up at the Mausoleum is not nearly as 3 Minutes Cemetery Board Boynton Beach, Florida June 10, 2010 much work as digging the grave, laying down the plywood, setting up the chairs, carpets and lowering device and then refilling the grave. Since the opening and closing fee was going to be included in the price of a crypt or niche, Vice Chair Hohner suggested there was no need to set an opening and closing fee. She believed that many of the mausoleum prices included on the list that was given to the members included the opening and closing fees. She thought it might be necessary to verify from those cemeteries being compared if the opening and closing fee was included in the price provided. In reviewing the list provided, Ms. Glinski confirmed the opening and closing fees were not included for the private cemeteries. The municipal cemeteries did not indicate whether the fee was included. Chair Hatch inquired if there would be another occasion where an opening and closing fee would be needed other than the purchase of a crypt or niche. Mr. Balfe felt this may have come about because of one instance where it was necessary to reopen the crypt or niche either to put full-body remains or cremated remains into the crypt/niche. Mr. Balfe felt the fee should be half of what it costs for similar ground services. There was a suggestion that the fee be established at $250 for weekdays and weekends. A recommendation was made to table this item until the next meeting. Motion Ms. Glinski moved to table. Vice Chair Hohner seconded the motion that carried unanimously. D. Transfer fees for the Boynton Beach Mausoleum Vice Chair Hohner recalled that the Board was waiting to establish a transfer fee until all of the legal issues are settled. Ms. Rivers had advised this fee might be established at a percentage of the sale price as opposed to a set fee. Mr. Balfe agreed with that recollection and reminded the members that the percentage suggested would be the difference between the purchase price and the present market value of the crypt. Motion Ms. Glinski moved to table. Vice Chair Hohner seconded the motion that carried unanimously. 4 Minutes Cemetery Board Boynton Beach, Florida June 10, 2010 8. NEW BUSINESS A. Ratify the request by Kevin Hubers for a transfer of Lots 177 A&B, 181-A, 183 A&B and 184 A&B, Block W, Boynton Beach Memorial Park. B. Ratify the request by Eve Pereira for a refund of Lots 170 A&B, Block Y, Boynton Beach Memorial Park, Addition #1 in the amount of $600. (Original purchase price was $750 less $150 which is 20% for a total of $600.) C. Ratify the request by Victoria Forsyth for a refund of Crypt F-6, Sunset Building, Section D, Boynton Beach Mausoleum in the amount of $1,330. (Original purchase price was $2,660 less 50% for a total of $1,330.) D. Approve the request of Frances Savage for a transfer of Lots 193 A&B, 165-B and 166-B, Block S, Boynton Beach Memorial Park. E. Ratify the request of Eugene B. Bunce for the disinurnment of cremated remains of Eugene Hammond Bunce from Niche H-4, Section N, Devotion Building at Boynton Beach Mausoleum. Motion Vice Chair Hohner moved to ratify Items A, B, C and E. Ms. Glinski seconded the motion that carried unanimously Ms. Glinski moved to approve Item D. Vice Chair Hohner seconded the motion that carried unanimously. 9. OTHER Ms. Glinski noted that the “K” on the sign at the cemetery was repaired. She inquired about the fountain. Mr. Balfe explained that another section of piping must be installed. Once the piping is installed, the low level lighting will be purchased. The fountain was cleaned out for Memorial Day and it looks better than it has in the past. Hopefully, within the next couple of weeks, all of the wiring and breakers will be installed and FPL will turn it on. Vice Chair Hohner expressed her concern about the upkeep of the markers and the fact that grass that is growing over the granite into the bronze so that you cannot see the marker. She suggested edging be done. Mr. Balfe agreed to resolve this issue. 5 Minutes Cemetery Board Boynton Beach, Florida June 10, 2010 10. FUTURE AGENDA ITEMS A. City Attorney to review Code section on the Cemetery for the purpose of updating archaic language, and add definitions. B. Discuss and make recommendation to the City Commission regarding a transfer fee for crypts and niches at Boynton Beach Mausoleum. (Tabled) 11. ADJOURNMENT Motion Vice Chair Hohner moved to adjourn. Ms. Glinski seconded the motion. Ms. Glinski reported that the next meeting is scheduled during Rosh Hashanah and questioned whether or not the meeting would be rescheduled. None of the members had an issue with meeting on September 9, 2010. The motion carried unanimously. The meeting properly adjourned at 6:50 p.m. ~'tn.P~ Uet M. Prainito, MMC City Clerk Transcribed from One (1) Recording 06/21/10 06/21/10 s :\CC\ WP\MINUTES\CEMETERY\YEAR 2010\06-10-10.DOC 6