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Minutes 06-15-10 MINUTES OF THE SAFETY COMMITTEE REGULAR MEETING HELD ON TUESDAY, JUNE 15, 2010, AT 9 A.M. IN CONFERENCE ROOM B CITY HALL, BOYNTON BEACH, FLORIDA PRESENT: Mark Bobich, Chair Safety Administrator Mike Landress Fire Rescue arrived 9:02 a.m. Catherine Cherry, Secretary City Clerk Chuck Magazine Risk Management Warren Bazemore Public Works Mike Dauta Finance/Warehouse Jeremy Davis Golf Course Michael NaughtonLibrary arrived 9:09 a.m. Bevis Pigott Utilities arrived9:04 a.m. Samantha Powers ITS/GIS Barbara Scott Police/Code Compliance Jody Rivers Recreation and Parks Maibet Rosado Human Resources Mike Rumpf Development arrived 9:01 a.m. ABSENT: Pam Welsh/Carisse LeJeune City Manager I. Call to Order Chair Bobich called the meeting to order at 9 a.m. II. Roll Call Roll call was taken. A quorum was present. III. Acceptance of Minutes of 5/10/2010 regular meeting Motion Mr. Magazine moved to approve the minutes as presented. Ms. Rivers seconded the motion that unanimously passed. 1 Meeting Minutes Safety Committee Boynton Beach, Florida June 15, 2010 IV. Safety Committee Education & Training A video regarding preventable accidents was viewed; however, due to the equipment malfunction, the video was deferred to the next meeting. At the last meeting, the members discussed the use of prescription medication and the duty of the employees to inform their supervisor of it. An inquiry was also made whether the employee had to disclose the name of the prescription to the supervisor. Discussion followed about the HIPPA regulations. It had been noted there were provisions in the Collective Bargaining Agreements pertaining to this issue and it was thought the HIPPA regulations would override the Bargaining Agreements, the Personnel Policy Manual or any other City policy. Ms. Rosado agreed to research the matter and report her findings to the Board at the next meeting. Ms. Rosado distributed the related section of the Personnel Policy Manual which contained the overview and reviewed the Drug Free Workplace Policy Statement provisions for the employees to follow. She indicated the City was in the process of updating the policy. Discussion followed, and it was noted the employees should notify the supervisor when they were taking a prescription. They did not have to disclose the name of it; rather they needed a statement from a doctor indicating whether the medication would impair the employee’s ability to perform their tasks. The HIPPA regulations protect the employee’s right to privacy. Other revisions such as the Genetic Information Nondiscrimination Act (GINA), would also be included in the revisions. There was discussion that a form could be created for the doctor to sign. Ms. Rosado pointed out the Drug Free Policy Statement, Attachment 3 was contradictory to HIPPA and did not apply. The point was to determine impairment, ascertain a time frame for any impairment and whether the employee would be working out of class. There was further discussion about whether the period of time in which the employee would be using the medication should be disclosed. Knowing how long an employee would be impaired could help the supervisor in determining appropriate duties for the employee. It was also noted supervisors should closely monitor the employee to determine any impairment. If any was observed, the employee would be sent home. Questions relating to whether employees would be paid if they were sent home, and if they would have to use sick or vacation time arose. It was suggested Ms. Goebelt make a full presentation regarding the changes to the City Manager’s Leadership Team when the new policy was updated. When that occurred, employees would have to sign a new acknowledgement form and Ms. Rosado agreed to bring the updates back to the Committee. Chair Bobich suggested Human Resources contact the Police Department for an updated drug list with spellings as the list may not be inclusive. It was noted the list came from State Statute. In any event, the Police and Fire Departments may have valid suggestions. 2 Meeting Minutes Safety Committee Boynton Beach, Florida June 15, 2010 V. Old Business A. Fire Drills A fire drill was held at the Art Centers and all went well. The report was provided to the Board Secretary for inclusion with the meeting materials. B. Proud to be a Safe Worker Awards Chair Bobich encouraged the members to go above and beyond the call of duty. There were no awards received this month. C. Departmental Inspections & Safety Meetings Chair Bobich commented some of the departments were not submitting the information to him. He requested he be sent a list of the regularly scheduled safety meetings. He would be monitoring them and could assist departments as needed. E. Defensive Driver Course The July list was forthcoming. It was noted that if certain software was in place, employees may be able to take the course online. F. Incident Review Board Referrals None. G. Electrical Flame Resistant Uniforms – TABLED This item remained on the table. Chair Bobich advised they hoped to have it finished soon and another sub-committee meeting was needed. VI. New Business A. Permanent change of day, time and location Chair Bobich advised they were no longer meeting at the Civic Center because the room was being used for summer camps. Conference Room B was available for a few months and he requested the members pay attention to the next agenda for the correct location. He emphasized it could possibly be changed. B. Safety Shoe Program Update Mr. Magazine commented they were awaiting final approval of the vouchers by Ritz Safety. Once that was received, they would print and distribute the voucher hopefully by the next meeting. The vouchers would be numbered. He commented new hires 3 Meeting Minutes Safety Committee Boynton Beach, Florida June 15, 2010 would be directed to Ritz Safety as would individuals not covered by the Collective Bargaining Agreements. Individuals needing shoes immediately would have to travel to Pompano Beach. Otherwise, the bulk shipment of the shoes would arrive in October. C. Departmental Safety Issues None. D. Other None. VII. Announcements None. VIII. Next Meeting Date: Tuesday, July 13,2010,9 a.m. None. IX. Adjournment There being no further business to discuss, the meeting properly adjourned at 9:36 a.m. GillJVU.;1UL ~~ Catherine Cherry Recording Secretary 062310 4