Agenda 07-15-10
BOA1tD
City CoUDCll x-Ilen of
Iloyntoo BeIICb 6: Delray Beach
SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
1801 North ConIreu Avenue · Delray Beach, Florida 33445
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(561)~7081 (561)7~2577
Fa: (561) 2fi6.23S7
www.lIC1'WWtp.OI'l
QUARTER ANNUAL MEETING
OF THE
SOUTH CENTRAL REGIONAL
WASTEWA TER TREA TMENT
AND DISPOSAL BOARD
DA TE: THURSDA ~ JUL Y 15, 2010
AT: S.C.R.W. T. & D.B.
1801 N. CONGRESS AVE.
DELRA Y BEACH, FL 33445
TIME: 5:00 P. M.
AGENDA
A. CALL TO ORDER
B. ROLL CALL
C. PROOF OF NOTICE OF MEETING
D. ADDITIONS AND/OR DELETIONS TO AGENDA
E. ACCEPTANCE AND/OR CORRECTION TO MINUTES OF REGULAR MEETING
HELD APRIL 15, 2010.
F. REPORT OF OFFICERS, COMMITTEES AND EXECUTIVE DIRECTOR
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1. CURRENT FINANCIAL STA TEMENTS (through June 2010)
a.
Balance Sheet
(ITEM F1 a)
b.
Budget Variance & Cash Projection
Year-to-Date Actual
(ITEM F1b)
QUESTIONS
MOTION TO ACCEPT CURRENT FINANCIAL STA TEMENTS
2. EXECUTIVE DIRECTOR'S REPORT
a. Compliance and Operational Status Report (ITEM F2a)
Third Quarter Report - Current budget year average influent flow
17.4 MGD through June. Process continues to operate well.
b. DEP annual Inspection (ITEM F2b)
DEP and the Florida Department of Health inspected the facility on
May 4, 2010. Facility was found to be in full compliance.
c. Blosolids Pelletization Project (ITEM F2c)
Arbitration hearings started June 14, 2010 and lasted two weeks
Lawyers from both sides are now preparing a final summary of their
positions that will be presented to the Arbitration Panel in the next few
weeks. The arbitration panel will then take as much time as
necessary to render a decision. The arbitration panel findings will be
given to the Board at the October Board Meeting.
d. Pretreatment Program (ITEM F2d)
On June 28, 2010 the Board received a letter from Florida
Department of Environmental Protection advising that they are
approving the Pretreatment Program Modification for South Central
Regional Wastewater Treatment and Disposal Board.
e. Odor Complaint Log (April 1, 2010 through June 30,2010)
(ITEM F2e)
Installation of new headworks odor control system 90% complete.
Final startup scheduled during the week of July 20, 2010.
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QUESTIONS
CITIZEN'S COMMENTS
MOTION TO ACCEPT EXECUTIVE DIRECTOR'S REPORT
3. BOARD A TTORNEY'S REPORT
a.
ROGER SASERSON
(ITEM F3a)
1. Secondary Clarifier Rehabilitation and Stormwater System
Improvements Project
2. Insurance - General Conditions
3. Interlocal Government Agreement with Solid Waste
Authority
4. Laboratory Services Contract
5. Headworks and Stormwater System Improvements Project
6. T -Mobile South LLC
MOTION TO ACCEPT BOARD A TTORNEY'S REPORT
QUESTIONS
MOTION TO ACCEPT SOARD ATTORNEY'S REPORT
4. ENGINEER'S REPORT
a.
HAZEN AND SAWYER
(ITEM F4a)
1. Headworks and Stormwater System Improvements
2. Deep Injection Well System
3. Secondary Clarifier Rehabilitation and Stormwater
System Improvements
4. Process Blower Local Control Panel Replacement
QUESTIONS
MOTION TO ACCEPT ENGINEER'S REPORT
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G. CONSENT AGENDA: Executive Director recommends approval (Board Members
may request that any item be removed for discussion.)
1. Notification of Board expenditures in the amount of $27.755.49 from
April 6, 2010 through July 5, 2010. (Required for expenditures between
$10,000 and $25,000)
a. Sodium Hypochlorite Generator Circuit Boards $12.049.68 - Line Item
Number S535807.04, Equipment Numbers 054-11001, 054-11002, 054-
11003. Repair and replace faulty circuit boards
b. Accuslne Line Conditioner $15. 705.81- Line Item Number 5535807.17,
Equipment Number 054-16013. Rebuild unit to factory specs.
2. Authorization to expend $125.000.00 on an emergency basis from repair
and replacement funds (Required for expenditures above $25,000).
Hoffman Blowers Control Panel electronics malfunction. Existing electronic controls
installed during plant expansion in 1986. Design work has begun panel construction
and installation to be performed on an emergency basis.
3. Authorization to rescind $74.550.00 from the Board's Repair and
Replacement Fund for the following items:
a. Rescind unassigned contingency on Westech Engineering
Contract for · A. Plant Clarifier Drive purchase ($20.000.00)
b. Rescind unassigned contingency on Carter and VerPlanck
Contract for two mechanical bar screens purchase ($20.000.00J
c. Rescind remaining balance on Headworks and Scrubber
equipment previously approved during the 2008-2009 fiscal year
($34. 550.00J
4. Authorization to renew contract with H&H LSD, Inc. dated
September 16, 2007, for and $10.23 per cubic yard for sludge disposal
services. Second year of a three renewal option.
MOTION TO APPROVE CONSENT AGENDA
H. ITEMS REMOVED FROM CONSENT AGENDA FOR DISCUSSION
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I. UNFINISHED BUSINESS
J. NEW BUSINESS
1. ACCEPTANCE OF 2010/2011 WASTEWATER AND RECLAIM
O&M BUDGETS AND WASTEWATER REPAIR AND REPLACEMENT
EXPENDITURES. (Repair and Replacement Fund)
(ITEMS J1a through J1c)
a. Executive Summary
b. Salient Budget Features
c. 0 & M/Reclaim Budgets
d. Repair and Replacement
2010/2011 rate to remain $0.1940/1,000 gallons at minimum projected flow
of 16.8 MGD will produce $1,189,608 in income.
2. AUTHORIZA TION TO ESTABLISH WASTEWA TER USER RA TE TO
CITIES FOR FISCAL YEAR 2010/2011 AS FOLLOWS: (ITEM J2)
Operations & Maintenance
Reserves
TOTAL
(See Enclosure)
$
$
$
2010/2011
0.9871/1,000 GAL.
0.1940/1.000 GAL
1.1811/1,000 GAL
3. AUTHORIZATION TO ESTABLISH RECLAIM USER RATE TO
CONSUMERS (Delray, Boynton and Plant) FOR FISCAL YEAR 2010/2011
AS FOLLOWS: (ITEM J3)
$0.1653/1,000 GALS
4. ACCEPTANCE OF 2010/2011 ORGANIZA TlONAL CHART AND SALARY
RANGE REVISION (ITEMS J4a, J4b and J4c)
a. Organizational Chart
b. Salary Ranges
No changes to salary ranges proposed; same as 2009/2010 budget year.
c. Water Quality/Pretreatment Coordinator Job Description
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5. AUTHORIZE, BUT NOT REQUIRE THE EXECUTIVE DIRECTOR TO
ENTER INTO CONTRACT WITH GARNEY COMPANIES. INC. IN THE
AMOUNT OF $1.708.000 SUBJECT TO ALL PROVISIONS OF THE
CONTRACT DOCUMENTS, FOR THE SECONDARY CLARIFIER
REHABILITATION AND STORMWATER IMPROVEMENTS. TO BE
FUNDED THROUGH THE BOARD'S REPAIR AND REPLACEMENT
FUND. (ITEM J5)
6. AUTHORIZA TION TO APPROVE HAZEN AND SAWYER'S WORK ORDER
10-001 FOR THE CONSTRUCTION SERVICES FOR THE SECONDARY
CLARIFIER REHABILlTA nON AND STORMWA TER IMPROVEMENTS IN
THE AMOUNT NOT TO EXCEED $147.470. TO BE FUNDED THROUGH
THE BOARD'S REPAIR AND REPLACEMENT FUND. (ITEM J6)
7. AUTHORIZE, BUT NOT REQUIRE THE EXECUTIVE DIRECTOR TO
ENTER INTO CONTRACT WITH ADVANCED ENVIRONMENTAL
LABORA TORIES. INC. IN THE AMOUNT OF $65,037.00 SUBJECT TO
ALL PROVISIONS OF THE CONTRACT DOCUMENTS, FOR
LABORA TORY SERVICES (ITEM J7)
Contract is for a period of two years with the option to renew for two one-year
renewal periods.
Bid Opening on July 7,2010. Bid results are as follows:
Laboratory I Acknowledgement of Bid Price
Addendum No.1
Paae 10 ITB/GC
Advanced Environmental Laboratories, Inc. Yes $65,037.00
XENCO Laboratories Yes $70,233.00
Florida-Spectrum Environmental Services, Inc. Yes $80,773.45
8. MOTION TO APPROVE AMENDMENT NUMBER TWO TO THE SOUTH
CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL
BOARD'S REnREMENT PLAN. (ITEM J8)
Pension Committee meeting relative to the Plan's hardship provision, was
held on Thursday, June 24, 2010. Pension Committee took the following
action:
MOTION TO APPROVE AMENDMENT NO. 2 TO THE SOUTH CENTRAL
REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD RETIREMENT
PLAN.
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Motion was made by Commissioner Marlene Ross and seconded by
Commissioner Angeleta Gray. Motion passed 5-0.
9. MOTION TO APPROVE THE ENGINEERING SERVICES SELECTION
COMMITTEE'S RANKINGS. (ITEM J9)
Engineering Services meeting to be held on July 12, 2010 -
rankings to be distributed at the July 15, 2010 Board Meeting.
10. MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO ENTER INTO
CONTRACT DISCUSSIONS WITH RELA TIVE TO
GENERAL ENGINEERING CONSUL TING SERVICES.
11. AUTHORIZATION TO AMEND RULE IV, SECTION 13 AND SECTION 14
OF THE BOARD RULES AS FOLLOWS:
SECTION 13. SUPPLEMENT FOR OPIiAA:nON& FORIiW_"I: CHIEF
OF OPERATIONS. Operator who is assigned the responsibility of and
designated as the "O/iB.<q;JtisFlB ~F8mSR" "Chief of Operations" by the
Executive Director shall be entitled to a supplement equal to teA five percent
(~ 5%) of their base hourly pay during the time they are designated as
"0l1B:~'sti8R8 NJ.~BmsR" "Chief of Operations".
SECTION 14. SUPPLEMENT FOR M.\lHTIiN.h.~CIi fORIiMft.N
CHIEF OF MAINTENANCE: Mechanic who is assigned the responsibility of
and designated as the" ".a.fsf"tBmlRBB .~rfimSR" "Chief of Maintenance" by
the Executive Director shall be entitled to a supplement equal to 4eR five
percent (~ 5%) of their base hourly pay during the time they are
designated as ".\fsfRteRSRBB .r:.e.'lfJmSR" "Chief of Maintenance".
12. AUTHORIZATION TO APPROVE THE FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION SUBMERGED LAND (OCEAN
OUTFALL) EASEMENT. (ITEM J-12)
The FDEP Operating Permit that was issued to the Board on July 28, 2009
contained an order in the "Compliance Schedule" requiring the Board to
obtain a valid State Lands Authorization/Easement from the State within one
year from the issuance date of the Permit/Administrative Order. Failure to
obtain this Authorization/Easement shall constitute a violation of the Order.
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13. AUTHORIZATION TO ALLOW THE CITY OF DELRAY BEACH TO TAP
INTO THE BOARD'S OCEAN OUTFALL LINE AT SOUTHWEST THIRD
STREET AND SOUTHWEST SECOND AVENUE. POINT OF
CONNECTION TO BE PUT IN SERVICE AFTER AMENDED INTERLOCAL
AGREEMENT IS FINALIZED.
Interlocal Agreement between the Board and the City of Delray Beach will be
amended to reflect the new point of connection. Tie-in is to be similar in
scope to the point of connection #2 tie-in at the Delray Beach Reclaim
Booster Pump Station.
K. PUBLIC AUDIENCE
L. ADJOURNMENT
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