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Minutes 07-22-10 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD ON JULY 22,2010 AT 7:00 P.M. IN CITY COMMISSION CHAMBERS, BOYNTON BEACH, FLORIDA PRESENT: Steve Waldman, Chair Mary Morera, Vice Chair Myra Jones Carol Lundquist Lori Wilkinson Tiffany North, Alternate Sherri Claude, Board Liaison ABSENT: Hattie Miller Paulette Ford Jose De La Torre, Alternate Robert Chiste, Student Regular-Voting Member Emily Schweitzer, Student Regular Voting Member I. Call to Order The meeting was called to order at 7:02 p.m. II. Pledge of Allegiance/Moment of Silent Reflection Ms. Wilkinson led the Pledge of Allegiance to the Flag, followed by a moment of silent reflection. III. Approval of Minutes of May 27,2010 Ms. Claude made the following changes: ~ Page 2, Item VI. A. in the first paragraph first line: Ms. Wilkinson nominated Mr. Waldman as Chair. ~ Page 2, Item VI.A. in the second paragraph last line: Ms. Wilkinson seconded the nomination. Motion Ms. Wilkinson moved to approve the minutes as corrected. Ms. Lundquist seconded the motion that unanimously passed. 1 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL July 22, 2010 IV. Approval of Agenda Ms. Wilkinson added an item to Old Business, Item A. The Board had previously voted to send a note related to FCA T to the State Board of Education since it fell during Passover. Ms. Claude had put the Board's concerns on letterhead. The response from the State Board of Education was they were aware of a conflict, but they could not change the date because moving it up or back would still create a conflict with other dates. By having it during the first part of Passover, it was less intrusive and there would be make up dates. Motion Ms. Wilkinson moved to approve the agenda. Ms. Jones seconded the motion that unanimously passed. V. An nouncements/Presentations/Correspondence Ms. Claude announced there was an article in the July 7, 2010 Boynton Beach Forum about the Borovy Award. Chair Waldman also advised the donation from Bank Atlantic did not come through yet. He would check with his bank contact and start lobbying to obtain more of a donation next year. VI. Public Audience Gloria Gibson, After-Care Director at Poinciana Elementary School, thanked the Board and gave an update on the Odyssey Teams. Both teams travelled to Michigan at the end of May and competed in the World Competition. She announced both teams placed 3rd in the Competition. The experience was wonderful and she thanked the Board for its assistance. The students were able to fundraise enough to obtain the remainder of the funds needed for the competition and register for this year. Fourteen students attended the competition: there were two 3rd grade students; four 4th grade students; and the remainder were 5th grade students. The 5th grade students missed their moving on ceremony when they travelled to the competition. It was a great trip and the accomplishment was good for Boynton Beach. Ms. Gibson sent announcements to all the contacts they had informing them of the award but there was very little press coverage. They wrote to the Boynton Forum and she clarified anyone she contacted prior to the event was sent a follow up. The Chair of the Chamber of Commerce supported them and they were updated as to the result. Chair Waldman thought it could be put on the school website. He appreciated her coming back. 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL July 22, 2010 It was noted a student from Florida Atlantic University was present who needed to attend a public meeting. VII. New Business Ms. Wilkinson provided an update on Galaxy Elementary School and was under the impression the next time the School Board would address the issue would be on July 28th. Herb Suss thought something was going on last night. She did not attend the meeting and was unaware if anything went forward. She spoke with Mr. Bressner and was advised Galaxy was not mentioned. Her understanding was next Wednesday another budget meeting would be held and they would allow the public to speak. The City, County and School District have an interlocal agreement and there is supposed to be a refurbishment of Galaxy taking place that was approved six months ago. There was discussion that other schools would be given priority and the School District was considering not refurbishing Galaxy in the year. The issue was no longer about the refurbishment; it was the concern that if it was tabled, the School Board would take no action on it, discuss tearing it down, or integrate Galaxy students with those from Poinciana, Plumosa or Forest Park Elementary Schools. Chair Waldman spoke with Principal Snyder about it 10 days ago and he had not heard anything more. He commented the refurbishment of Galaxy was originally opposed at the meeting he attended by Paulette Burdick who was pushing for Glades school. Ms Wilkinson explained it appeared they may have a 4-3 majority that it would stay but attending the meeting in support would help. Chair Waldman agreed it would be beneficial to put pressure on the School Board to make sure Galaxy was addressed. The money the School Board promised was there, and for Glades. The School District said the money was there; however, Ms. Burdick was not convinced the money was there. Chair Waldman emphasized it was important to ensure a neighborhood school was not lost. It is a valuable asset and a good school. VIII. Old Business A. Letters to State and School District This was addressed earlier in the meeting. B. Bowling Tournament Chair Waldman explained he had not had the chance to check with the bowling alleys and he deferred to anyone else that would want to do so. He indicated he would not be able to check with them until the next week. In the past, they had a doubles bowling tournament and it was more of a social event than a fundraiser. He would still like to hold the event and advised he would check AMF and Don Carter's to see what kind of a 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL July 22, 2010 deal they could offer for a Sunday event. The event did not have to be held in August: it could be held during the school year. Ms. Wilkinson suggested having the tournament sponsored so there would be no outlay by the Board. The event was not a significant fundraiser because of the overhead involved as opposed to the participation. The trophies were a nominal cost. It was suggested the management at the Sports Authority, or Dick's Sporting Goods may be amenable to sponsoring the event. The event could be advertised using flyers or in Funfare Magazine depending on when the event would be held. It was noted Funfare was already sent to the printer, but events in January could be added. C. Youth Volunteer Bank Chair Waldman printed cards and would like to go to various schools and push the volunteer bank. He did this last year at Poinciana Elementary School at a Meet the Teacher Day. Individuals from the Cub Scouts and other organizations were also present. He had two cards for each member and information regarding Rolling Green, Freedom Shores, Forest Park, Crosspointe, and Crystal Lakes Elementary Schools were on the cards. He commented the students did not have to be from Boynton Beach to participate in volunteerism. Other schools were also discussed and would be added. In theory, if elementary students participated in volunteer work, it would carry over through to middle school. Ms. Wilkinson suggested contacting the PT A because they were in touch with the families. The PTA has a table at the Meet and Greet as did the after-care program and they could present it there. Most schools would start the 17th. Subsequently, the Meet and Greet events should be the 16th. The dates may vary and some schools hold two Meet and Greets. Ms. Wilkinson had a contact who was a guidance counselor at Santaluces High School, who indicated the reason why it is difficult to get youth to volunteer was because of apathy and kids think a $1,000 scholarship is not much. Chair Waldman explained all the members could push the idea that volunteer work was worthwhile. Ms. Wilkinson volunteered to contact Santaluces and Freedom Shores. Ms. Morera agreed to contact Crosspointe and Odyssey Schools. Chair Waldman volunteered for Poinciana, Toussaint Overture and Boynton Beach High School. Ms. Gibson agreed the PTA would be a good avenue to pursue. Ms. Morera would contact Ms. Callahan, who was teaching at Forest Park Elementary School. Ms. North inquired if they tapped into any of the family resources centers and inquired if any of the schools had beacon centers attached to them. Ms. North agreed to follow up 4 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL July 22,2010 with the family resource centers to see which schools have them. Another resource available was the Children's Services Council. They have a Monday morning update they could tap into. She suggested including something in their newsletter about the program Chair Waldman commented information could be pulled from the website for the members to use when they visit the schools and it was noted Ms. Claude could print however many brochures the members needed. D. Fundraising Ms. Wilkinson explained at a prior meeting they discussed holding a "Shred-a-Thon." The company her Kiwanis Club used was the Shred It company. The truck was free and the Kiwanis Club charged $5 dollars per box similar in size to a paper box. At the end of the day, the truck was full. The shredding companies sell the shredded paper for recycling. Even if the truck was donated they still made money and received free advertising. On the day of the event, the members only had to attend. The event could be like a Goodwill drop off, as big or small as they wanted it to be, or held as a family day event with a tent. She explained in hindsight, the clubs who held the event in the past thought the price was low and CPAs and lawyers were the ones who used it. If the event were held, gearing the advertisements towards those businesses was suggested. The event was held in April in the parking lot of Spanish River High School on a weekend. Chair Waldman expressed his interest in moving forward with it; however, a location to hold the event was needed. Ms. Claude recommended the Board suggest a location and she would check to see if it was possible. The location had to be easily accessible, large enough for individuals to drive in and out, and not use the entire parking lot. On a weekend, if at a park, there may be risk issues. Ms. Wilkinson explained they could partner with another organization. There was agreement Ms. Wilkinson would contact the shredding company and the Board could work on securing a location, perhaps a parking lot from a school. Ms. Jones pointed out if they held the event as a school activity, they would have to share a profit and contact the Palm Beach County Board. There would also be insurance or liability requirements unless they partnered with them. Ms. Jones suggested holding the event after November due to an expected heavy hurricane season. Ms. Claude would check with the City to ascertain whether they could hold the function on City property. After finding out if they could hold the event, the Board could advertise via flyers and businesses, and contacting the local Chambers of Commerce. It was a unique fundraising event and it could also be advertised at one of the Chamber luncheons. 5 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL July 22, 2010 IX. Future Meeting Dates: August 26, 2010 September 23, 2010 X. Adjournment There being no further business to discuss, the meeting properly adjourned at 7:42 p.m. ~(lW^)/V~ GA OA niL Catherine Cherry .........-""0 Recording Secretary 081110 6