R10-111
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2 RESOLUTION NO. RIO- / I /
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5 A RESOLUTION OF THE CITY COMMISSION OF
6 BOYNTON BEACH, FLORIDA, APPROVING THE
7 INTERLOCAL AGREEMENT BETWEEN THE CITY OF
8 BOYNTON BEACH AND THE BOYNTON BEACH
9 COMMUNITY REDEVELOPMENT AGENCY TO
10 PROVIDE HUMAN RESOURCES RELATED SERVICES
] ] TO THE CRA; AND PROVIDING AN EFFECTIVE
]2 DATE.
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]5 WHEREAS, the Interlocal Agreement permits the Boynton Beach Community
]6 Redevelopment Agency (CRA) to utilize the City's Human Resource services including
]7 participation in the annual enrollment for medical and related insurance policies, participating
]8 in New Hire Orientation for benefits, assistance with recruitment, records management, access
]9 to City Human Resources staff for Human Resources questions as well as payroll services;
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2] WHEREAS, the City Commission of the City of Boynton Beach, upon
22 recommendation of staff, deems it to be in the best interests of the residents and citizens of the
23 City of Boynton Beach to approve the Inlerlocal Agreement between the City of Boynton
2 Beach and Boynton Beach Community Redevelopment Agency permitting the CRA to utilize
the City's Human Resources Department for Human Resource related services and payroll
2 serVIces.
2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
2 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
2 Section 1. Each Whereas clause set forth above is true and correct and
3 incorporated herein by this reference.
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] Section 2. The City Commission of the City of Boynton Beach, Florida does
2 hereby approve the Agreement between the City of Boynton Beach and the Boynton Beach
3 Community Redevelopment Agency permitting the Boynton Beach Community
4 Redevelopment Agency to utilize the City's Human Resources department for Human
5 Resource related services and payroll services, a copy of said Agreement is attached hereto as
6 Exhibit "A".
7 Section 3. That this Resolution shall become effective immediately upon passage.
8 PASSED AND ADOPTED this D- day of August, 2010.
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26 ATTEST:
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RI{)-/I J
INTERLOCAL AGREEMENT BETWEEN THE
BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY
AND THE CITY OF BOYNTON BEACH
FOR HUMAN RESOURCE SERVICES
THIS AGREEMENT IS made and entered into this day of
-
,2010, by and between the BOYNTON BEACH COMMUNITY
REDEVELOPMENT AGENCY ("CRA") and the CITY OF BOYNTON BEACH
("CITY") (collectively referred to as "the parties").
WITNESSETH
WHEREAS, the CRA is a public Agency created pursuant to Florida Statutes
Chapter 163, Part III and has as its purpose the redevelopment of portions of the City of
Boynton Beach located within its geographically designated redevelopment area; and
WHEREAS, the City is a Florida municipal corporation; and
WHEREAS, the parties hereto desire to enter into an Interlocal Agreement in
order for the CITY to provide Human Resource Services to the CRA.
NOW THEREFORE, in consideration of the mutual covenants and promises
herein contained the parties hereby agree as follows:
1. Term. The term of this Agreement shall be on a fiscal year basis
commencing on October 1, 2010 and ending on September 30, 2011, with automatic
renewals each year unless otherwise terminated in writing by the parties at least 30 days
before the termination date.
2. Scope.
(a) Benefits:
(1) Utilize the existing City benefit plans and access to the
Benefits Administrator for questions.
(2) CRA share of benefit consultant, Willis of FL
(b) Services (including but not limited to):
(1) Human Resources Administration including internal
consulting and access to staff for personnel related
questions bye-mail, phone, or scheduled appointment for
day to day H.R. related questions;
(2) Recruitment including posting vacancies on the City's web
site, advertising, applicant tracking, clerical testing,
screening, of applicants, participation in the interview
process, assistance with scoring candidates, background
checks, scheduling pre-employment physicals (cost charged
by vendor for advertising, background check and physicals
to be paid by CRA);
(3) New Hire orientation including assistance with payroll
related paperwork, acknowledgement of receipt of policies,
Workers Compensation presentation, a benefits overview
and assistance with the completion of enrollment
paperwork etc.;
(4) Benefits including participation in City's health plans, the
annual open enrollment, wellness initiative programs,
attendance at City's wellness fairs, Commit2bFit
presentations etc.
(5) Organizational development/training, access to City-based
training programs for CRA staff (a $50 fee per class will be
charged, which is also charged to the departments for City
employees who attend the classes);
(6) Document imaging, records management of employee
personnel files and responding to personnel related records
requests, employment verifications;
(7) Position control maintenance.
(c) Payroll and Leave Time Management:
(1) Initial Setup in H T E for CRA: (Setup pay codes, tables,
accrual rates, direct deposit info, bank info, etc.)
(2) Monthly Costs-processing payroll for 9 employees: (IRS
tax payments, quarterly 941 Report, Yearly W-2
processing)
This assumes that the City will not need to have any programming
done to the existing payroll system, if so there may be additional
charge. This also assumes that all CRA employees are on direct deposit
and will receive their direct deposit paystubs by "online paystub service",
as the City is in transition phase to have employees receive their direct
deposit form online versus paper copy.
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3. Cost. The CRA agrees that it will pay TEN THOUSAND ONE
HUNDRED SEVENTY-FIVE DOLLARS AND 601100 ($10,175.60) as follows:
. Services outlined in #2(a): $ 1,965.60
. Services in #2(b) (including personnel file management):
. a) Setup/Prep of Personnel Files (one time charge) $ 250.00
. b) Monthly charge $500/month x 12= $ 6,000.00
. Payroll services outlined in #2(c) (payroll & leave management):
. a) Setup of records (one time charge) $ 280.00
. b) Monthly charge $140 x 12 = $ 1 ,680.00
Estimated Total: $10,175.60
4. Office Location. The City's Human Resources Department is located at
City of Boynton Beach
City Hall
100 E Boynton Beach Blvd.
Boynton Beach, FL 33425
(561) 742-6275
5. Applicabilitv of Sunshine Law. The parties hereto agree that the conduct
of the affairs of the Human Resources Department shall be in accordance with Chapter
286.011, Florida Statutes, governing the Sunshine Law and that the records of the Human
Resources Department shall be deemed Public Records pursuant to Chapter 119, Florida
Statutes, and administered accordingly.
6. Governin1! Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Florida.
7. Severabilitv. If any provision of this Agreement or application thereof to
any person or situation shall to any extent be held invalid or unenforceable, the remainder
of this Agreement, and the application of such provisions to persons or situations other
than those as to which it shall have been held invalid or unenforceable shall not be
affected thereby, and shall continue in full force and effect, and be enforced to the fullest
extent permitted by law.
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8. Entire A2reement. This Agreement constitutes the entire understanding
of the parties and any previous agreements, whether written or oral, are hereby
superseded by this Agreement. This Agreement may be modified in accordance with
Paragraph 11 below.
9. Modification of A2reement. This Agreement may be modified upon
mutual consent of the parties only in writing.
10. Bindin2 Authoritv. Each person signing this Agreement on behalf of
either party individually warrants that he or she has full legal power to execute this
Agreement on behalf of the party for whom he or she is signing, and to bind and obligate
such party with respect to all provisions contained in this Agreement.
11. Disputes. In the event of any dispute arising among the parties with
respect to the interpretation of the respective rights or obligations provided for by this
Agreement, the same shall be resolved by mediation with such mediation to be conducted
between the City Attorney and the CRA Attorney. If mediation is unsuccessful, any and
all legal actions necessary to enforce this Agreement will be conducted in Palm Beach
County, Florida. No remedy herein conferred upon any party is intended to be exclusive
of any other remedy, and each and every such remedy given hereunder or now or
hereafter existing at law or in equity or by statute or otherwise. No single or partial
exercise by any party of any right, power or remedy hereunder shall preclude any other or
further exercise thereof.
12. Interpretation. This Agreement shall not be construed more strictly
against one party than against the other merely by virtue of the fact that it may have been
prepared by counsel of on of the parties.
13. Notices. Any and all notices required or permitted to be delivered
pursuant to the terms of this Agreement shall be effective upon receipt, but in any event
no later than three (3) business days after posting by U.S. Mail, certified or registered,
postage prepaid or one (1) business day after deliver to an expedited courier service such
as Federal Express to the addresses listed below. Any of the parties described herein may
change their address by giving notice to all other parties set forth in this subsection.
If the CITY: City of Boynton Beach
100 East Boynton Beach Boulevard
Boynton Beach, Florida 33425
Attn.: Kurt Bressner, City Manager
With Copy to: James A. Cherof, City Attorney
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
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If the CRA: Boynton Beach Community Redevelopment Agency
915 S. Federal Highway
Boynton Beach, Florida 33435
Attn.: Lisa A. Bright, Executive Director
With Copy to: James A. Cherof, Board Attorney
3099 East Commercial Boulevard.
Suite 200
Fort Lauderdale, FL 33308
14. Effective Date. This Agreement shall become effective on the date last
signed by the parties.
COMMUNITY REDEVELOPMENT AGENCY
OF THE C7Y OF BOYNTON BEACH
it:
By: ~ _
~ Chairman
Date: 4 - 7 - { 0
Attested by:
dcf::ExeCUlive
CITY OF BOYNTON BEACH
By J--:r
Mayor
Date: 1 - 7 - '0
Attested by:
~
Kurt Bressner, City Manager
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The City of Boynton Beach
City Clerk's Office
100 E BOYNTON BEACH BLVD
BOYNTON BEACH FL 33435
(561) 742-6060
FAX: (561) 742-6090
e-mail: prainitoj@bbfl.us
www.boynton-beach.org
September 7, 2010
Theresa Utterback
Administrative Services Manager
Boynton Beach CRA
915 South Federal Highway
Boynton Beach, FL 33435
Re: Resolution Rl0-llllLA Between the Boynton Beach Community RedeyeloDment
AgenCY and The City of Boynton Beach for Human Resource Services
Dear Theresa:
Attached for your handling are two (2) originals of the agreement mentioned above, as well as, a
copy of the resolution that was passed by City Commission on August 17, 2010. Once the
agreements have been signed please return an original to us for our Central Files.
If I can be of any additional service, please do not hesitate to contact me.
Very truly yours,
CITY OF BOYNTON BEACH
I:J;:;, Y/) . ~
J et M. Prainito, MMC
City Clerk
Attachments
(2 Agreements & Resolution)
Cc: Sharyn Goebelt
Central Files
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