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Agenda 09-09-10a CEMETERY SOARD AGENDA THURSDAY, SEPTEMBER 9,2010 @ 6:00 P.M. COMMISSION CHAMBERS, 100 E BOYNTON BEACH BLVD. BOYNTON BEACH, FLORIDA 1. CALL TO ORDER 2. ATTENDANCE 3. AGENDA APPROVAL 4. APPROVAL OF MINUTES -June 10, 2010 S. RECEIPT OF REVENUE/EXPENSE SHEETS - May, June, July & August 2010 6. RECEIPT OF SALES REPORTS - June, July & August 2010 7. UNFINISHED BUSINESS A. Parks Division Reports - March, June, July & August 2010 B. Reconsideration of prices for crypts at Boynton Beach Mausoleum (Tabled) C. Proposed Ordinance 10- _ Re: Providing for review of extenuating circumstances by the Cemetery Board (Tabled) D. Opening & Closing Fees for Boynton Beach Mausoleum (Tabled) E. Transfer Fees (Tabled) 8. NEW BUSINESS A. Establishment of an overtime fee at the Boynton Beach Mausoleum B. Report of Replatting - Tom Balfe C. Approve the request by Joseph Tramontana for a refund on Lot 470-A, Block W, Boynton Beach Memorial Park Addition #1. (Original price was $1,000 less 20% ($200) for a total refund of $800. D. Approve the request by Emily E. Bauta and Nelson Bauto for a refund on Lot 93 A&B, Block S, Boynton Beach Memorial Park Addition #1. (Original price was $750 less 20% ($150) for a total refund of $600. E. Approve the request by Raymond W. Sweet for a transfer of deed on Lots 313 Band 314 A&B, Block N, Boynton Beach Memorial Park to Boynton Memorial Chapel. ($25 transfer fee was paid.) F. Approve the request by Stormet Norem of Boynton Memorial Chapel for a transfer of deed on Lots 314 A&B, Block N, Boynton Beach Memorial Park to Jerry W. Ashworth. ($25 transfer fee was paid.) G. Approve the request by Robert Brooks Kelly POA for Robert Kelly (father) for a transfer of deed on Lot 75, Block F, Boynton Beach Memorial Park to Robert Brooks Kelly (son). ($25 transfer fee was paid.) 9. OTHER None 10. FUTURE AGENDA ITEMS A. City Attorney to review Code section on the Cemetery for the purpose of updating archaic language, and add definitions. B. Discuss and make recommendation to the City Commission regarding a transfer fee for crypts and niches at Boynton Beach Mausoleum. (Tabled) 11. ADJOURNMENT NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CEMETERY BOARD WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.s.286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDMDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT PAM WELSH, (561) 742 -60 13 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. S:\CC\WP\CEMETERY\AGENDA\2010\AGENDA - 09-09-10.DOC MINUTES OF THE CEMETERY BOARD MEETING HELD IN COMMISSION CHAMBERS, 100 E. BOYNTON BEACH BLVD. BOYNTON BEACH, FLORIDA ON THURSDAY, JUNE 10, 2010 @ 6:00 P.M. PRESENT Harry "Dale" Hatch, Chair Karilyn Norem Hohner, Vice Chair Bonnie Glinski Tom Balfe, Parks Manager ABSENT Janet Prainito, Secretary 1. CALL TO ORDER Chair Hatch called the meeting to order at 6:01 p.m. 2. ATTENDANCE The Recording Secretary called the roll as indicated above. 3. AGENDA APPROVAL Ms. Glinski requested the addition of: . Unfinished Business - Item D - Opening and closing fees for the Boynton Beach Mausoleum; and . Unfinished Business - Item E - Transfer fees for the Boynton Beach Mausoleum. Motion Ms. Glinski moved to approve as amended. Vice Chair Hohner seconded the motion the carried unanimously. 4. APPROVAL OF MINUTES - March 11,2010 Ms. Glinski moved to approve. Vice Chair Hohner seconded the motion that carried unanimously. S. RECEIPT OF REVENUE/EXPENSE SHEETS - March & April 2010 Ms. Glinski moved to accept. Vice Chair Hohner seconded. The motion carried unanimously. 1 Minutes Cemetery Board Boynton Beach, Florida June 10, 2010 6. RECEIPT OF SALES REPORTS - March, April, & May 2010 Ms. Glinski moved to accept. Vice Chair Hohner seconded. The motion carried unanimously. 7. UNFINISHED BUSINESS A. Parks Division Reports - April & May 2010 Mr. Balfe reported the following: Mausoleum Entombments 7 Ground Full Body 23 Ground Cremains 3 Total Funerals 33 DisentombmentsjDisinterments - 1 Ms. Glinski said the March PprksDivi~iRnR-eport had not been approved by the Board. She requested that it be brought to the next meeting in September. Motion Ms. Glinski moved to accept the report as made. Vice Chair Hohner seconded the motion that carried unanimously. B. Reconsideration of prices for crypts at Boynton Beach Mausoleum Mr. Balfe reported that in preparing the agenda request for the Commission, it was noted that the only prices discussed by the Board were the niche prices. Chair Hatch disagreed and recalled there had been discussion about crypts. The members were referred to the back-up meeting minutes from December wherein the prices discussed were representative of niche prices. Mr. Balfe pointed out that there was some confusion during the discussions regarding levels and no decision or motion was made with reference to crypts. He explained that if the Board could agree on pricing, a new motion would be required. In response to Chair Hatch's question, Vice Chair Hohner remarked that the cost of an outdoor mausoleum is less than that of an indoor mausoleum, and in her opinion, the prices listed appeared to be average. Mr. Balfe remarked that the prices were "right on" considering they include the opening and closing fees, engraving fees and trays. All of the members agreed that the niche prices were correct. Because there was confusion, Vice Chair Hohner suggested that a chart be prepared for the next meeting so that every member could visualize each space in order to agree on prices. Mr. Balfe agreed to produce that chart for the next meeting. Vice Chair Hohner also suggested that the prices from Page 3 of the December minutes and the average recommended 2 Minutes Cemetery Board Boynton Beach, Florida June 10, 2010 prices for crypts on the list provided by Mr. Balfe be provided so that each member would see the location and cost of each space. Chair Hatch agreed that once this chart is prepared and reviewed by the members, a recommendation would be made. Motion Ms. Glinski moved to table. Vice Chair Hohner seconded the motion that carried unanimously. C. Proposed Ordinance 10- Re: Providing for review of extenuating circumstances by the Cemetery Board (TABLED ON 3-11- 10) Mr. Balfe explained this Ordinance was a recommendation by the City Attorney's Office. In his opinion, the trigger for its creation related to a family that wanted to entomb half of their relative's cremated remains with the grandmother, and the wife wanted to keep the other half of the cremated remains. The City Attorney felt the Board should make a determination on when this should be permitted and what documentation would be required. Mr. Balfe recalled the Board's discussion was to deal with these decisions on a case-by-case basis. Ms. Glinski referred to a reference on Page 3 of the March minutes wherein a number of cases had been referred to the City Attorney's Office, and it was felt that the City Attorney thought the Board, rather than the Attorney's Office, should deal with these issues. The Cemetery Board and Cemetery staff felt these issues were too legal in nature for them to make the decisions. Chair Hatch felt this item should be tabled until the Secretary returned at the next meeting in order for the Board to be provided with some guidance. ~. Motion Qt-; ~ Ms. Glinski moved to tabled until Ms. Prainito returns. Vice Chair Hohner seconded the . motion that carried unanimously. D. Opening and closing fees for the Boynton Beach Mausoleum Vice Chair Hohner reminded the members that the Board established a fee of $500 for disentombments and when that discussion took place, the opening and closing fees were discussed for when the City begins to sell crypts. At that time, the members agreed that the fee should be the same ($500) because the same work is being done in both instances (in-ground burial or entombment). She recalled that there was discussion by the Secretary that because of the legal issues pending, a decision should be delayed. Mr. Balfe remarked the opening and closing and set up at the Mausoleum is not nearly as 3 Minutes Cemetery Board Boynton Beach, Florida June 10, 2010 much work as digging the grave, laying down the plywood, setting up the chairs, carpets and lowering device and then refilling the grave. Since the opening and closing fee was going to be included in the price of a crypt or niche, Vice Chair Hohner suggested there was no need to set an opening and closing fee. She believed that many of the mausoleum prices included on the list that was given to the members included the opening and closing fees. She thought it might be necessary to verify from those cemeteries being compared if the opening and closing fee was included in the price provided. In reviewing the list provided, Ms. Glinski confirmed the opening and closing fees were not included for the private cemeteries. The municipal cemeteries did not indicate whether the fee was included. Chair Hatch inquired if there would be another occasion where an opening and closing fee would be needed other than the purchase of a crypt or niche. Mr. Balfe felt this may have come about because of one instance where it was necessary to reopen the crypt or niche either to put full-body remains or cremated remains into the crypt/niche. Mr. Balfe felt the fee should be half of what it costs for similar ground services. There was a suggestion that the fee be established at $250 for weekdays and weekends. A recommendation was made to table this item until the next meeting. Motion Ms. Glinski moved to table. Vice Chair Hohner seconded the motion that carried unanimously. D. Transfer fees for the Boynton Beach Mausoleum Vice Chair Hohner recalled that the Board was waiting to establish a transfer fee until all of the legal issues are settled. Ms. Rivers had advised this fee might be established at a percentage of the sale price as opposed to a set fee. Mr. Balfe agreed with that recollection and reminded the members that the percentage suggested would be the difference between the purchase price and the present market value of the crypt. Motion Ms. Glinski moved to table. Vice Chair Hohner seconded the motion that carried ,,_~~ unanimously. .. ~~~~~. CL~~Q.4/ ~~~ ~. 4 Minutes Cemetery Board Boynton Beach, Florida June 10, 2010 8. NEW BUSINESS A. Ratify the request by Kevin Hubers for a transfer of Lots 177 A&B, 181-A, 183 A&B and 184 A&B, Block W, Boynton Beach Memorial Park. B. Ratify the request by Eve Pereira for a refund of Lots 170 A&B, Block Y, Boynton Beach Memorial Park, Addition # 1 in the amount of $600. (Original purchase price was $750 less $150 which is 20% for a total of $600.) C. Ratify the request by Victoria Forsyth for a refund of Crypt F-6, Sunset Building, Section D, Boynton Beach Mausoleum in the amount of $1,330. (Original purchase price was $2,660 less 50% for a total of $1,330.) D. Approve the request of Frances Savage for a transfer of Lots 193 A&B, 165-B and 166-B, Block S, Boynton Beach Memorial Park. E. Ratify the request of Eugene B. Bunce for the disinurnment of cremated remains of Eugene Hammond Bunce from Niche H-4, Section N, Devotion Building at Boynton Beach Mausoleum. Motion Vice Chair Hohner moved to ratify Items A, B, C and E. Ms. Glinski seconded the motion that carried unanimously Ms. Glinski moved to approve Item D. Vice Chair Hohner seconded the motion that carried unanimously. 9. OTHER Ms. Glinski noted that the "K" on the sign at the cemetery was repaired. She inquired about the fountain. Mr. Balfe explained that another section of piping must be installed. Once the piping is installed, the low level lighting will be purchased. The fountain was cleaned out for Memorial Day and it looks better than it has in the past. Hopefully, within the next couple of weeks, all of the wiring and breakers will be installed and FPL will turn it on. Vice Chair Hohner expressed her concern about the upkeep of the markers and the fact that grass that is growing over the granite into the bronze so that you cannot see the marker. She suggested edging be done. Mr. Balfe agreed to resolve this issue. 5 Minutes Cemetery Board Boynton Beach, Florida June 10, 2010 10. FUTURE AGENDA ITEMS A. City Attorney to review Code section on the Cemetery for the purpose of updating archaic language, and add definitions. B. Discuss and make recommendation to the City Commission regarding a transfer fee for crypts and niches at Boynton Beach Mausoleum. (Tabled) 11. ADJOURNMENT Motion Vice Chair Hohner moved to adjourn. Ms. Glinski seconded the motion. Ms. Glinski reported that the next meeting is scheduled during Rosh Hashanah and questioned whether or not the meeting would be rescheduled. None of the members had an issue with meeting on September 9, 2010. The motion carried unanimously. The meeting properly adjourned at 6:50 p.m. ~'7n.P~ Uet M. Prainito, MMC City Clerk Transcribed from One (1) Recording 06/21/10 06/21/10 S: \CC\WP\MINUTlES\CEMETERY\ YEAR 2010\06-10-10.DOC 6 CIT\' OF BOYNTON BEACH, FLORIlJA STATEMENT OF REVENUES & EXPENDITURES - COMPARATIVE BUDGET TO ACTUAL For the Period Ended July 31, 2010 FISCAL YEAR 2010 TO DATE CURRENT YTD REVENUES - 631 (Memorial Park) Jul-l0 BUDGET REVENUE PERCENT CHARGES FOR SERVICES CEMETERY INTERMENTS $ 3,600 $ 64,500 $ 46,400 72% CEMETERY/EQUIP RTL. 800 14,000 8,900 64% CEMETERY-SALE OF LOTS 200 69,500 53,700 77% TOTAL CHARGES: 4,600 148,000 ] 09,000 74% MISCELLANEOUS REVENUE INTEREST INCOME 6,383 20,000 41,892 209% MISCELLANEOUS INCOME 200 3,000 10,750 358% FUND BALANCE APPROPRIATED 137,297 0% TOTAL MISC: 6,583 160,297 52,642 33% Total Revenues $ 11 ,183 $ 308,297 $ 161,642 52% FISCAL YEAR 2010 TO DATE CURRENT YTD REVENUES - 632 (Mausoleum) Jul-l0 BUDGET REVENUE PERCENT CHARGES FOR SERVICES MAUSOLEUM/SALE OF CRYPTS $ $ $ 0% MISCELLANEOUS REVENUE INTEREST INCOME 5,803 16,000 36,511 228% FUND BALANCE APPROPRIATED 39,800 0% Total Revenues $ 5,803 $ 55,800 $ 36,511 65% Grand Total Revenue: $ 16,986 $ 364,097 $ 198,153 54% FISCAL YEAR 2010 TO DATE CURRENT YTD EXPENDITURES - 631 (Memorial Park) Jul-l0 BUDGET EXPENSES PERCENT PERSONNEL REGULAR SALARIESIWAGES $ 10,189 $ 148.674 $ 113,015 76% HOLIDAY PAY 700 113 16% OVERTIME 15 4,300 2,092 49% SHOE ALLOWANCE 380 475 125% CELL PHONE ALLOWANCE 15 126 150 119% EMPLOYER FICA 758 11,403 8,445 74% GENERAL EMPLOYEES PENSION 25,631 28,449 111% LIFE INSURANCE 4 107 39 36% DISABILITY INSURANCE 32 827 323 39% HEALTH INSURANCE 1,581 23,951 15,810 66% DENTAL INSURANCE 103 1,512 1,031 68% VISION INSURANCE 12 210 118 56% TOTAL PERSONNEL 12,709 217,821 170,060 78% OPERATING AUDIT FEES $ 94 $ 1,900 $ 134 7% CELLULAR PHONE/BEEPER 23 280 233 83% ELECTRIC SERVICE 340 3,500 2,522 72% WATER/SEWER SERVICE 404 1,400 2,521 180% BUILDING REPAIRS 2,500 299 12% VEHICLE MAINT. - GARAGE 390 10,280 5,437 53% IRRIGATION MAINTENANCE 33 4,000 210 5% SELF INSURANCE CHGS (W/C) 245 2,940 2,450 83% WAREHOUSE SERVICE CHG 47 568 473 83% OTHER CONTRACTUAL SRVS 3,343 30,000 16,573 55% OFFICE SUPPLIES 700 2 0% OPR EQUIPMENT <$750 1,300 284 22% CHEMICALS 1,850 399 22% UNIFORMS 500 326 65% SAFETY CLOTHING/EQUIP. 400 103 26% GARDENING SUPPLIES 105 5,000 896 18% EQUIP PARTS/SUPPLIES 314 3,000 2,029 0% TOTAL OPERATING 5,338 70,118 34,891 50% GENERAL EQUIPMENT 0% TRANSFER TO GENERAL FUND 1,000 12,000 10,000 83% TRANSFERNEH. SRV. FUND 572 6,858 5,715 83% REFUND ON CEMETERY LOTS 1,500 2,440 163% TOTAL NON-OPERATING 1,572 20,358 18,155 89% EXPENDITURES - 632 (Mausoleum) OPERATING EXPENSES ELECTRIC SERVICE $ 79 $ 2,050 $ 363 18% WATER/SEWER SERVICE 109 1,250 1,706 136% BUILDING REPAIRS 2,000 0% OTHER CONTRACTUAL SRVS 755 24,500 16,216 66% SUPPLIES 520 5,500 2,710 49% REFUND - SALE OF CRYPTS 14,150 1,793 13% FURNITURE & FIXTURES 6,350 6.304 99% EQUIP PRTS/SUPPLlES 0% TOTAL OPEARTING ],463 55,800 29,092 52% Total Expenditures $ 21,082 $ 364,097 $ 252,198 69% Net Income Increase/(Decrease) $ ( 4,096) (54,045) CITY OF BOYNTON BEACH, FLORIDA STATEMENT OF REVENUES & EXPENDITURES - COMP ARA TIVE BUDGET TO ACTUAL For the Period Ended June 30, 2010 FISCAL YEAR 2010 TO DATE CURRENT YTD REVENUES - 631 (Memorial Park) Jun-l0 BUDGET REVENUE PERCENT CHARGES FOR SERVICES CEMETERY INTERMENTS $ 2,900 $ 64,500 $ 42,800 66% CEMETERY/EQUIP RTL. 600 14,000 8,100 58% CEMETERY-SALE OF LOTS 3,225 69,500 53,500 77% TOTAL CHARGES: 6,725 148,000 104,400 71% MISCELLANEOUS REVENUE INTEREST INCOME 2,983 20,000 35,510 178% MISCELLANEOUS INCOME 1,200 3,000 10,550 352% FUND BALANCE APPROPRIATED 137,297 0% TOTAL MISC: 4,183 160,297 46,060 29% Total Revenues $ 10,908 $ 308,297 $ 150,460 49% FISCAL YEAR 2010 TO DATE CURRENT YTD REVENUES - 632 (Mausoleum) Jun-l0 BUDGET REVENUE PERCENT CHARGES FOR SERVICES MAUSOLEUM/SALE OF CRYPTS $ $ $ 0% MISCELLANEOUS REVENUE INTEREST INCOME 2,712 16,000 30,708 192% FUND BALANCE APPROPRIATED 39,800 0% Total Revenues $ 2,712 $ 55,800 $ 30,708 55% Grand Total Revenue: $ 13,620 $ 364,097 $ 181,168 50% FISCAL YEAR 20t 0 TO DATE CURRENT YTD EXPENDITURES - 631 (Memorial Park) Jun-tO BUDGET EXPENSES PERCENT PERSONNEL REGULAR SALARIES/WAGES $ 10,219 $ 148,674 $ 102,826 69% HOLIDAY PAY 700 113 16% OVERTIME 122 4,300 2,077 48% SHOE ALLOWANCE 380 475 125% CELL PHONE ALLOWANCE 15 126 135 107% EMPLOYER FICA 768 11,403 7,687 67% GENERAL EMPLOYEES PENSION 28,449 25,631 28,449 111% LIFE INSURANCE 7 107 36 34% DISABILITY INSURANCE 65 827 291 35% HEALTH INSURANCE 1,581 23,951 14,229 59% DENTAL INSURANCE 103 1,512 928 61% VISION INSURANCE 12 210 106 50% TOTAL PERSONNEL 41,341 217,821 157,352 72% OPERATING AUDIT FEES $ $ 1,900 $ 40 2% CELLULAR PHONE/BEEPER 23 280 210 75% ELECTRIC SERVICE 292 3,500 2,181 62% WATER/SEWER SERVICE 237 1,400 2,117 151% BUILDING REPAIRS 2,500 299 12% VEHICLE MAINT. - GARAGE 154 10,280 5,047 49% IRRIGATION MAINTENANCE 4,000 177 4% SELF INSURANCE CHGS (W/C) 245 2,940 2,205 75% WAREHOUSE SERVICE CHG 47 568 426 75% OTHER CONTRACTUAL SRVS 1,243 30,000 13,230 44% OFFICE SUPPLIES 700 2 0% OPR EQUIPMENT <$750 246 1,300 284 22% CHEMICALS 1,850 399 22% UNIFORMS 500 326 65% SAFETY CLOTHING/EQUIP. 400 103 26% GARDENING SUPPLIES 5,000 791 16% EQUIP PARTS/SUPPLIES 527 3,000 1,715 0% TOTAL OPERATING 3,014 70,118 29,552 42% GENERAL EQUIPMENT 0% TRANSFER TO GENERAL FUND 1,000 12,000 9,000 75% TRANSFERlVEH.SRV. FUND 572 6,858 5,144 75% REFUND ON CEMETERY LOTS 1,500 2,440 163% TOTAL NON-OPERATING 1,572 20,358 16,584 81% EXPENDITURES - 632 (Mausoleum) OPERATING EXPENSES ELECTRIC SERVICE $ 66 $ 2,050 $ 284 14% WATER/SEWER SERVICE 72 1,250 1,597 128% BUILDING REPAIRS 2,000 0% OTHER CONTRACTUAL SRVS 800 24,500 15,461 63% SUPPLIES 5,500 2,191 40% REFUND - SALE OF CRYPTS 14,150 1,793 13% FURNITURE & FIXTURES 6,350 6,304 99% EQUIP PRTS/SUPPLlES 0% TOTAL OPEARTING 938 55,800 27,630 50% Total Expenditures $ 46,865 $ 364,097 $ 231,118 63% Net Income Increase/(Decrease) $ (33,245) (49,950) CITY OF BOYNTON BEACH, FLORIlJA STATEMENT OF REVENUES & EXPENDITURES - COMPARATIVE BUDGET TO ACTUAL For the Period Ended May 31, 2010 FISCAL YEAR 2010 TO DATE CURRENT YTD REVENUES - 631 (Memorial Park) May-10 BUDGET REVENUE PERCENT CHARGES FOR SERVICES CEMETERY INTERMENTS $ 5,600 $ 64,500 $ 39,900 62% CEMETERY/EQUIP RTL. 1,200 14,000 7,500 54% CEMETERY-SALE OF LOTS 6,000 69,500 50,275 72% TOTAL CHARGES: 12,800 148,000 97,675 66% MISCELLANEOUS REVENUE INTEREST INCOME 3,153 20,000 32,526 163% MISCELLANEOUS INCOME 375 3,000 9,350 312% FUND BALANCE APPROPRIATED 137,297 0% TOTAL MISC: 3,528 160,297 41,876 26% Total Revenues $ 16,328 $ 308,297 $ 139,551 45% FISCAL YEAR 2010 TO DATE CURRENT YTD REVENUES - 632 (Mausoleum) May-10 BUDGET REVENUE PERCENT CHARGES FOR SERVICES MAUSOLEUM/SALE OF CRYPTS $ $ $ 0% MISCELLANEOUS REVENUE INTEREST INCOME 2,867 16,000 27,996 175% FUND BALANCE APPROPRIATED 39,800 0% Total Revenues $ 2,867 $ 55,800 $ 27,996 50% Grand Total Revenue: $ 19,195 $ 364,097 $ 167,547 46% FISCAL YEAR 2010 TO DATE CURRENT YTD EXPENDITURES - 631 (Memorial Park) May-IO BUDGET EXPENSES PERCENT PERSONNEL REGULAR SALARIES/WAGES $ 10,184 $ 148,674 $ 92,607 62% HOLIDAY PAY 700 113 16% OVERTIME 369 4,300 1,955 45% SHOE ALLOWANCE 380 475 125% CELL PHONE ALLOWANCE 15 126 120 95% EMPLOYER FICA 784 11,403 6,920 61% GENERAL EMPLOYEES PENSION 25,631 0% LIFE INSURANCE 4 107 28 26% DISABILITY INSURANCE 32 827 226 27% HEALTH INSURANCE 23,951 12,648 53% DENTAL INSURANCE 1,512 825 55% VISION INSURANCE 210 94 45% TOTAL PERSONNEL 11,388 217,821 116,011 53% OPERATING AUDIT FEES $ 40 $ 1,900 $ 40 2% CELLULAR PHONE/BEEPER 47 280 186 66% ELECTRIC SERVICE 234 3,500 1,889 54% WATER/SEWER SERVICE 35 1,400 1,881 134% BUILDING REPAIRS 2,500 299 12% VEHICLE MAINT. - GARAGE 299 10,280 4,893 48% IRRIGATION MAINTENANCE 4,000 177 4% SELF INSURANCE CHGS (W/C) 245 2,940 1,960 67% WAREHOUSE SERVICE CHG 47 568 379 67% OTHER CONTRACTUAL SRVS 1,193 30,000 11,987 40% OFFICE SUPPLIES 700 2 0% OPR EQUIPMENT <$750 1,300 38 3% CHEMICALS 1,850 399 22% UNIFORMS 199 500 326 65% SAFETY CLOTHING/EQUIP. 23 400 103 26% GARDENING SUPPLIES 5,000 791 16% EQUIP PARTS/SUPPLIES 159 3,000 1,188 0% TOTAL OPERATING 2,521 70,118 26,538 38% GENERAL EQUIPMENT 0% TRANSFER TO GENERAL FUND 1,000 12,000 8,000 67% TRANSFERNEH.SRV.FUND 572 6,858 4,572 67% REFUND ON CEMETERY LOTS 1,500 2,440 163% TOTAL NON-OPERATING 1,572 20,358 15,012 74% EXPENDITURES - 632 (Mausoleum) OPERATING EXPENSES ELECTRIC SERVICE $ $ 2,050 $ 218 11% WATER/SEWER SERVICE 246 1,250 1,525 122% BUILDING REPAIRS 2,000 0% OTHER CONTRACTUAL SRVS 1,649 24,500 14,661 60% SUPPLIES 25 5,500 2,191 40% REFUND - SALE OF CRYPTS 14,150 1,793 13% FURNITURE & FIXTURES 6,350 6,304 99% EQUIP PRTS/SUPPLlES 0% TOTAL OPEARTING 1,920 55,800 26,692 48% Total Expenditures $ 17,401 $ 364,097 $ 184,253 51% Net Income Increase/(Decrease) $ 1,794 (16,706) CEMETERY REPORT July, 2010 BOYNTON BEACH MEMORIAL FUND (CEMETERY TRUST FUND) SALES THIS CURRENT MONTH MONTH $$ FROM 10/01/09 TO PRESENT CUMULATIVE $$ YEAR- TO-DATE SALE OF LOTS,;, BBM Park 2 200 82 $51,450 Sara Simms On Contract - - 2 $2,250 Mausoleum: Crypts & Niches - - - - Refunds - Cemetery - - 6 $2,440 Refunds - Mausoleum - - 2 $1,792.50 Use of Equipment 9 800 91 $9,000 GENERAL FUND: Openinqs & Closinqs 11 3,100 114 $44,300 Mausoleum 6 48 Transfer of Deeds 1 - 5 - Disinterments - - 4 $2,700 Settinq of Markers 10 - 71 -0-* Mausoleum Vases 1 125 43 $6,200 Urn Vaults - - 12 $1,500 TYPE OF SALlES: Resident Reqular - 59 Resident Cremains - 2 Non-Resident Reqular - 17 Non-Resident Cremains - 4 Infant Lots Infant 2 2 *As of October 1, 2005, the City is no longer charging for marker placement. S:\CC\WP\CEMETERY\Cemetery Report\20l0\Cemetery Report Ol-lO.doc AVA!' lUTY BOYNTON BEACH MEMORIAL "tK AI"O SARA SIMMS MEMORIAL GARDEN!' AS OF JULY 31, 2010 ADULT LOTS FOR SALE SOLD AVAILABLE BLOCK B 219 219 0 C 219 219 0 D 219 219 0 E 219 219 0 F 219 219 0 G 208 208 0 H 44 44 0 I 132 132 0 J 82 82 0 K 87 87 0 M 336 336 0 N 1,357 1,357 0 0 1,346 1,346 0 R 848 848 0 S 1,002 1,002 0 W 380 380 0 (now includes 40 additional spaces, previously thought to be too sandy for sale) Y 416 416 0 TOTALS 7,333 7333 0 (does include the 40 spaces in "WI' noted above) ADULT LOTS FOR SALE SOLD AVAILABLE REPLAT REGULAR 220 220 0 CREMAINS 220 178 42 TOTALS 440 398 42 ADULT LOTS FOR SALE SOLD AVAILABLE REPLA T 2 REGULAR *278 278 0 CREMAINS 62 2 60 TOTALS 340 280 60 INFANT LOTS FOR SALE SOLD AVAILABLE BLOCK L 304 304 0 REPLAT L 79 12 67 TOTALS 383 316 67 I GRAND TOTALS I 8,496 I 8,327 I 169 *Adjusted number of lots for sale by 42 due to 3 sections of Replat 2 not being wide enough. SARA SIMMS MEMORIAL GARDENS ADULT LOTS 9'X4' INFANT LOTS 6'X4' Prepared: 8/2/10 9:30 AM Figures as of 7/31/10 659 150 212 56 447 94 S:\CC\WP\CEMETERY\Cemetery Report\20l0\Cemetery Report 07-l0.doc Meeting Minutes Cemetery Board Boynton Beach, Florida July 9, 2009 Motion Ms. Norem-Hohner moved to recommend to the City Commission that the City charge $200 per person for engraving of any crypt or niche fronts, to include the person's first name, last name, year of birth, year of death and a hyphen. Ms. Glinski seconded the motion that passed unanimously. Mr. Balfe suggested a flat rate of $15 be established for the emblems, whether on a crypt or niche. The fee would include only those emblems reflected on the list circulated to the Board. Any request for emblems that were not included on the list would require the Board's approval, and the cost could be determined at that time. A $75 fee was suggested in lieu of $15 to cover increases in engraving fees to the City. Motion Ms. Norem-Hohner moved to establish a fee of $75 for the emblems shown on the list. Emblems not included on the list would need to be approved by the Board, and a price would be determined at that time. Ms. Glinski seconded the motion that passed unanimously. B. Discuss prices for crypts and niches at Boynton Beach Mausoleum (Tabled) Jody Rivers, Parks Superintendent, noted staff had researched the costs of crypts and niches charged by mausoleums in Delray Beach, Boca Raton, Lake Worth and Palm Beach in comparison to fees currently charged by Boynton Memorial Park. She provided a list of recommended crypt costs which were based on an average of the costs researched and the location of the crypts. Ms. Rivers did not have information pertaining to non-resident crypt costs or resident and non-resident niche costs and would provide the additional information next month. As such, the Board agreed to have this item remain on the table until the next meeting. C. Discuss and make recommendation to the City Commission regarding a transfer fee for crypts and niches at Boynton Beach Mausoleum (Tabled) Ms. Prainito would discuss this issue with the City Attorney, as it was believed the current litigation could affect the sale and transfer of crypts and niches. It was agreed the item should remain tabled. 4 Meeting Minutes Cemetery Board Boynton Beach, Florida July 9, 2009 Mr. Balfe had communicated with the vendor who currently inscribes the crypt and niche fronts at the mausoleum, and the vendor advised he could probably engrave a smooth finish, but would not be eager to engrave the limestone. As previously discussed, the cost of the limestone bench would be $950, the "India Gray" granite, $630 and the "Diamond Pink" granite, $1,602. It was noted the granite benches would have to be ordered in quantities of 10 while the limestone benches could be ordered from Mr. Ferazzoli individually. Mr. Balfe noted the original limestone color for the mausoleum pillars had been 10 to 15 shades lighter than the limestone currently on the fascia and pillars. The question arose as to whether Mr. Ferazzoli could attend the next meeting to address the Board's concerns, particularly those relating to engraving and leeching. Mr. Balfe would contact Mr. Ferazzoli and request his attendance at the next meeting. Motion Ms. Glinski moved to table. Ms. Norem-Hohner seconded the motion that passed unanimously. C. Status of the fountain Mr. Balfe had provided Finance with references and when the purchase order has been processed, the work will commence. It was hoped the fountain would be installed by the next meeting. 8. New Business A. Discuss establishing a fee for engraving crypt and niche fronts at the Boynton Beach Mausoleum, and pricing on emblems (Tabled) Mr. Balfe advised the engraving costs to the City would be as follows: . Double crypt front (3 feet x six feet), with a full inscription - $85 . Single crypt front (3 feet x 3 feet), with a full inscription - $70 . Niche front with a full inscription - $45 Fees for various combinations of names and dates of birth and death were discussed, and it was suggested a set fee be established to cover all scenarios. 3 Meeting Minutes Cemetery Board Boynton Beach, Florida July 9,2009 Mr. Balfe had communicated with the vendor who currently inscribes the crypt and niche fronts at the mausoleum, and the vendor advised he could probably engrave a smooth finish, but would not be eager to engrave the limestone. As previously discussed, the cost of the limestone bench would be $950, the "India Gray" granite, $630 and the "Diamond Pink" granite, $1,602. It was noted the granite benches would have to be ordered in quantities of 10 while the limestone benches could be ordered from Mr. Ferazzoli individually. Mr. Balfe noted the original limestone color for the mausoleum pillars had been 10 to 15 shades lighter than the limestone currently on the fascia and pillars. The question arose as to whether Mr. Ferazzoli could attend the next meeting to address the Board's concerns, particularly those relating to engraving and leeching. Mr. Balfe would contact Mr. Ferazzoli and request his attendance at the next meeting. Motion Ms. Glinski moved to table. Ms. Norem-Hohner seconded the motion that passed unanimously. C. Status of the fountain Mr. Balfe had provided Finance with references and when the purchase order has been processed, the work will commence. It was hoped the fountain would be installed by the next meeting. 8. New Business A. Discuss establishing a fee for engraving crypt and niche fronts at the Boynton Beach Mausoleum, and pricing on emblems (Tabled) Mr. Balfe advised the engraving costs to the City would be as follows: . Double crypt front (3 feet x six feet), with a full inscription - $85 . Single crypt front (3 feet x 3 feet), with a full inscription - $70 . Niche front with a full inscription - $45 Fees for various combinations of names and dates of birth and death were discussed , and it was suggested a set fee be established to cover all scenarios. 3 Meeting Minutes Cemetery Board Boynton Beach, Florida October 8, 2009 E. Approve the request for a refund from Richard H. Stackhouse and Jean C. Stackhouse for Crypt #E-6, Section F, Sunrise Building. (Original purchase price was $925 less 50% for a total refund of $462.40) Motion Secretary Prainito moved to approve. Ms. Glinski seconded the motion that passed unanimously. 9. Other None 10. Future Agenda Items A. City Attomey to review Code section on the Cemetery for the purpose of updating archaic language, and add definitions. B. Discuss and make recommendation for the City Commission regarding a transfer fee for crypts and niches at Boynton Beach Mausoleum. (Tabled) 11. Adjournment There being no further business to discuss, the meeting properly adjourned at 7:06 p.m. ~DL- Stephanie D. Kahn Recording Secretary 101909 6 Meeting Minutes Cemetery Board Boynton Beach, Florida December 10, 2009 Motion Secretary Prainito moved to establish the fee of $75 for the emblems that was approved at the July 9, 2009 meeting and to disregard the motion passed at the October 8, 2009 meeting. It was noted the motion passed at the July 9, 2009 meeting required the Board's approval of the emblems. Ms. Glinski seconded the motion that passed unanimously. C. Approve the request from Lucy Velez for a refund on Lot 167-A, Block Y, Boynton Beach Memorial Park Addition #1 in the amount of $600. (The original price was $750 less $250 (20%) for a total refund of $600. Secretary Prainito noted the paperwork for all the refunds was in order. The Board agreed to approve all of the refunds in one motion. It was noted a change in Item D was required. The original price was $50 less $10 for a total refund of $40. Motion Secretary Prainito moved to approve the requests for refunds under Items C, D, E and F. Ms. Glinski seconded the motion that passed unanimously, D. Approve the request from Linda Barber for a refund on Lot 242, Block L, Boynton Beach Memorial Park Addition #1 in the amount of $40. (The original price was $50 less $10 (20%) for a total refund of $50. E. Approve the request from Louise Santos for a refund on Lots 564-A&B, Block 0, Boynton Beach Memorial Park Addition #1 in the amount of $1,200. (The original price was $1,500 less $300 (20%) for a total refund of $1,200. F. Approve the request from Donna Petrick for a refund on Lot 394-A, Block 0, Boynton Beach Memorial Park Addition #1 in the amount of $360. 9. Other A. Discuss engraving of crypts and niches on purchases made through former Mausoleum operator. 4 Meeting Minutes Cemetery Board Boynton Beach, Florida December 10, 2009 Secretary Prainito noted families had been calling the City Clerk's Office complaining that their crypts or niches had not been engraved. Brady Osborne sold the crypts/niches and supposedly was collecting the fees for the engraving. This item was placed on the agenda to discuss the manner in which this issue should be handled, especially since it was believed there was no money in the budget for the engraving. Ms. Rivers confirmed the fact that there was no money in the budget for engraving. Additionally, as a result of contractual arrangements between Mr. Osborne and his customers, Mr. Osborne bore the responsibility for the engraving. Staff had been in discussions with City Attorney Cherof regarding a similar situation, and had been attempting to make it clear to the individual that the City was not the responsible party. Calls of this nature were being referred to Mr. Osborne. While staff had previously arranged for some of the engraving, they did so as they empathized with the families. However, this could no longer be accomplished in the current economic climate. In fact, budget transfers were necessary to cover operational expenses. With regard to the pending litigation, [\1s. Rivers noted the attorneys were going forward with the litigation as opposed to settling the matter. It was questioned whether a fee could be established for those families wishing to have the engraving done. Ms. Rivers suggested staff work with Lake Worth Monument to have the engraving done at cost. Those families that chose not to do that would still have to pursue their contractual rights through Mr. Osborne. Mr. Balfe noted the emblems, which cost the City $15 each, were of major concern, in addition to the inscription of the names and dates. Ms. Hohner felt that the names and dates should be added to the crypts/niches. If the families wanted to pay for the inscriptions while a resolution of the litigation was pending, they should be able to do so. However, she believed the emblems were a separate issue. Ms. Rivers noted staff could arrange to send the families directly to Lake Worth Monument in order to pay for the engraving. IVlr. Balfe did not believe Lake Worth Monument would object to charging the families the cost normally extended to the City, as long as staff notified Lake Worth Monument in advance of the families' arrivals. After payments were made to Lake Worth Monument, staff would follow the usual process which included removing the cryptfront, sending it to Lake Worth Monument and replacing the cryptfront after it was returned. Ms. Rivers would communicate with Lake Worth Monument to ensure the City was not placing them in an awkward position. The Board was in agreement with the recommendations. 5 Meeting Minutes Cemetery Board Boynton Beach, Florida December 10, 2009 Motion Ms. Glinski moved to pursue the recommendations made. Secretary Prainito seconded the motion that passed unanimously. The question was raised as to the status of the fountain. Mr. Balfe noted a full-time electrician would be joining the Facilities Maintenance Department on the 21st and the fountain would top his list of priorities. The bushes circling the bottom of the fountain had already been installed, and it was anticipated the fountain would be fully operational by early January. 10. Future Agenda Items A. City attorney to review Code section on the Cemetery for the purpose of updating archaic language, and add definitions. B. Discuss and make recommendation to the City Commission regarding a transfer fee for crypts and niches at Boynton Beach Mausoleum. (Tabled). 11. Adjournment There being no further business to discuss, the meeting properly adjourned at 6:37 p.m. Stephanie D. Kahn Recording Secretary 122209 6 Meeting Minutes Cemetery Board Boynton Beach, Florida December 10, 2009 Ms. Hohner felt the middle level, or eye level, should be the most expensive as she believed it was the most desirable location. She felt the two top tiers were difficult to reach and should be the least expensive. Following discussion, the Board agreed on the following prices: $1,000 for A and B, $1,500 for C and D and $700 for E and F. Motion Ms. Glinski moved to approve the costs agreed to by the Board: $1,000 for A and B, $1,500 for C and D and $700 for E and F, and to recommend the figures to the City Commission for approval. Ms. Hohner seconded the motion. Mr. Balfe pointed out that the niches reached higher than level F. Standard crypts were at levels A through F and the niches were half of a standard-sized crypt. Niches A, B, C and D should have the same prices as they were equivalent to the height of two crypts. As such, Ms. Rivers suggested the following: . A, B, C and D $1,000 $1,500 $700 . E, F, G and H . I, J, K and L Motion Ms. Glinski amended her motion to charge $1,000 for niche levels A through D, $1,500 for niche levels E through Hand $700 for niche levels I through L, which would include openings, closings and etchings, and to recommend the figures to the City Commission for approval. Ms. Hohner seconded the motion that passed unanimously. B. Discuss the discrepancy regarding emblem engraving prices. At the July 9, 2009 meeting, action had been taken by the Board to establish a fee of $75 for emblems reflected on the list provided by Mr. Balfe. Emblems not included on the list would need to be approved by the Board and a price would be determined at that time. Thereafter, at the October 8, 2009, action was taken to allow up to two emblems at $50 each. All requests for emblems would require Board approval. Discussions at the July meeting revealed the Board felt $75 was a reasonable price for the emblems. The Board again concurred and agreed a motion should be made to reestablish a fee of $75 for the emblems. 3 Meeting Minutes Cemetery Board Boynton Beach, Florida December 10,2009 7. Unfinished Business A. Parks Division Reports - November 2009 It was noted a report for October 2009 was also provided. Mr. Balfe read the reports for the months of October and November 2009 as contained in the meeting materials. Motion Ms. Prainito moved to approve. Ms. Glinski seconded the motion that passed unanimously. 8. New Business A. Discuss prices for crypts and niches at Boynton Beach Mausoleum. (Tabled) Motion Ms. Glinski moved to remove the item from the table. Ms. Prainito seconded the motion that passed unanimously. Jody Rivers, Parks Superintendent, noted the Board had asked staff at the last meeting to determine what other municipal cemeteries charged and, in particular, Delray Beach. This information has been added to the comparison chart included with the meeting materials. Options could include averaging the cost, having the prices remain as they are, or lowering the costs so that they were closer to Delray's prices. It was believed the prices set forth on the chart were a bit high. Ms. Rivers noted there had not been that many prices available for comparison purposes. As such, she averaged the costs and came up with the prices reflected on the chart. She did, however, agree that the prices reflected were high. In considering the price range reflected for Delray Beach, $600-$700, she recommended a range of $700-$900 for Boynton Beach. Suggestions by Board members included the following: . $1,500 to $1,750 for C and D . $1,000 to $1,200 for A and B . $800 to $1,000 for E and F 2 Meeting Minutes Cemetery Board Boynton Beach, Florida October 8, 2009 Motion Ms. Glinski moved that the Board allow up to two emblems at $50 each. All requests for emblems would require Board approval. Secretary Prainito seconded the motion. Discussion ensued, and it was noted the vendor could produce many more emblems than as reflected on the sheets. It was also noted that all charges previously or currently agreed upon by the Board required the approval of the City Commission prior to collection of the charges. As such, it would be necessary for Ms. Rivers to prepare an agenda item in order for all prices to be approved simultaneously by the Commission. The motion passed unanimously. 8. New Business A. Discuss prices for crypts and niches at Boynton Beach Mausoleum. (Tabled) Motion Ms. Glinski moved to take the item off the table. Secretary Prainito seconded the motion that passed unanimously. Mr. Balfe provided a chart of both comparison and recommended prices for crypts and niches. Purchases of crypts or niches would include the opening and closing, the trays and the inscription. A Tandem crypt would include two openings and closings. Mr. Balfe noted the City currently owned Crypt E-6, Section F in the Sunrise Building. It was noted that many of the crypt/niche prices shown on the chart were for privately- owned cemeteries. Mr. Balfe advised of the following prices for a True Companion crypt (noted as "Tandem" on the chart) for the City of Delray Beach: . First level: $4,800 for at-need and $3,840 for pre-need . Second level: $5,175 for at-need and $4,140 for pre-need . Third level: Same as the second level . Fourth level: $4,800 for at-need and $3,840 for pre-need 4 Meeting Minutes Cemetery Board Boynton Beach, Florida October 8, 2009 . Fifth level: $4,300 for at-need and $3,440 for pre-need . Sixth level: Same as the fifth level It was believed the prices suggested would appear to be high if presented to the Commission. As such, it was suggested pricing be obtained from at least two other municipal cemeteries. It was therefore suggested the item be tabled. Motion Secretary Prainito moved to table the item. Ms. Glinski seconded the motion that passed unanimously. B. Ratify the approval of the request from Efron Stein and Dorothy Stein for a refund on Lots 523 A&B, Block O. Boynton Beach Memorial Park Addition #1 in the amount of $1,200. (The original price was $175 less $35 (20%) for a total refund of $140. Motion Secretary Prainito moved to approve. Ms. Glinski seconded the motion that passed unanimously. C. Ratify the approval of the request from John R. Gundlach and Benjamin L. Gundlach for a refund on Lot 613-A, Block 0, Boynton Beach Memorial Park Addition #1 in the amount of $140. (The original price was $175 less $35 (20%) for a total refund of $140. Motion Secretary Prainito moved to approve. Ms. Glinski seconded the motion that passed unanimously. D. Approve the request by Renee Brown to disinter Richard Paul Karl Brown (infant) from Lot 242, Block L, Boynton Beach Memorial Park. Motion Secretary Prainito moved to approve. Ms. Glinski seconded the motion that passed unanimously. 5