Minutes 07-28-10
CITY OF BOYNTON BEACH
Boynton Beach City Library
Library Advisory Board Minutes
July 28,2010
The Library Advisory Board meeting was called to order at 4:00 p.m. by Chair Jeannie Taylor. All board
members were present, with the exception of Dan Holthouse. The minutes of the June 23rd meeting were
approved as distributed.
Correspondence: A note was received from Dan Holthouse stating that he is in Utah and would miss this
meeting. He also expressed regrets since this terminates his position and best wishes to all the other
board members.
Unfinished Business: Library Director, Craig Clark announced that the AmeriCorps Volunteer had been
approved by the Palm Beach County Literacy Coalition for next year. He will email the board Lindsey's
final report on this year's AmeriCorps activities along with the preservation consultant's report regarding
the library archives.
Next, Craig discussed the functions performed by the Technical Services Department. Due to funding
cuts, the majority of technical services will be outsourced next year if the proposed budget is approved by
City Commission late September. Only a few local materials will continue to be processed in house. The
funds will come from the materials budget, further reducing available funding for books, magazines,
DVDs and reference materials. The number of books added next year will be approximately half of those
added this year due to the severe budget cuts. Three personnel positions were terminated and part-time
hours have been drastically reduced.
Assistant Director, Anne Watts reported that the Summer Reading Club program participation was
excellent with 554 participants in the 4th Grade and younger group, and 295 participants in the 5th grade
and up group. The Miami Dolphins program drew over 300 kids. The summer reading theatre program
was run by our Americorps volunteer. Lindsey was also excellent.
Craig further discussed next year's reduced budget and the serious effects on both personnel and
materials. He also announced that some commissioners had adopted a magazine in order to save them
from the "chopping block". The magazine adoption program will be promoted to patrons and
organizations with the hope that other periodicals can be retained. Judith suggested that the adoption
program be published with the water bills or on the city's website. Craig also announced that retiring Joe
Green's position will be retained and he hopes to be able to announce the position in October. The board
was encouraged to attend the city commission budget meetings in September and be prepared to comment
as necessary.
New Business: Craig distributed a draft of the Interlibrary Loan Policy and Procedures. The major
change is a new fee of $2.00 per transaction to help recover postage costs. The library board was
unanimous in its approval of the new policy and associated fees.
Library Director's Report: Craig distributed the monthly report for June 2010. The report shows an
increase by 7% in customer visits versus the same month last year. Children's program attendance was
over 1,700 visits!
The next library board meeting is September 22,2010 at 4:00 p.m. The August meeting is cancelled.
The me~Jing ,was ad~o~ed at 5:;5 p;m. /
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Valerie Pleasanton, Secretary