R94-173RESOLUTION NO. R94-?~-~
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND
DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE
AN AGREEMENT BETWEEN THE CITY OF BOYNTON
BEACH AND CHILDREN'S SERVICES COUNCIL OF PALM
BEACH COUNTY, FOR THE JUVENILE FIRST OFFENDER
PROGRAM FOR THE 1994-95 FISCAL YEAR; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Juvenile First Offender Program has been partially
Children's Services Council for the past five years; and
WHEREAS, the Juvenile First Offender Program is needed and well received
the community; and
WHEREAS, the City relies on the grant from Children's Services Council
continuation of this needed childrens' service; and
WHEREAS, the City Commission of the City of Boynton Beach, Florida, u
recommendation of staff, deems it to be in the best interests of the residents and citizE
of the City of Boynton Beach to execute an Agreement between the City of
Beach and Children's Services Council of Palm Beach County for the Juvenile F
Offender Program for the 1994-95 fiscal year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF TI
CITY OF BOYNTON BEACH, FLORIDA THAT:
Section 1. The City Commission hereby authorizes and directs the Mayor
City Clerk to execute an Agreement between the City of Boynton Beach and Childre
Services Council of Palm Beach County for the Juvenile First Offender Program for
1994-95 fiscal year.
This Resolution shall take effect immediately upon passage.
PASSED AND ADOPTED this ,-¢ day of October, 1994.
ATTEST:
,.,it~Clerk
CITY OF BOY~ITON BEACH, FLORIDA
~May~ ~ ~._,.
Com~ -¥
Auth.Sig
Juv. 1 stOff. Ag r
Contract ~o. 94-080
1994-95 NON-PROFiT AGENCY &GREF, MENT
Page 8
IN WITNESS THEREOF, the parties have caused this
Agreement to be executed by their undersigned duly
authorized officers.
City of Bo~nton Beach
· uvenile First Offenders
By: ~ J'~Date
Print Name
Print
Children,s Services Council of Palm Beach County
By:
Gaetana D. Ebbole
Executive Director
Date:
APPROVED AS TO FORM &
LEGAL SUFFICIENCY
By:
Thomas A. Sheehan, III
Attorney for Children,s Services Council
of Palm Beach County
080NP1.DOC
Sep 8, 1994
12:46 pm
~on~ No. 94-080
~994-95 NON-PROFiT A~ENCY A~REEMENT
Page i
AGREEMEI~
THIS AGREEMENT, entered into as of this 1st day of
October, 1994, by and between the Children,s
Services
~u~cil_of ~al~ Be~ch County, a political subdivision of
the State of Florida (hereinafter referred to as
Council") and City of Boynton Beach, hereinafter referred
o as "Provider,,), for the period from October 1, 1994
("Effective Date"), to September 30, 1995. The Council,
at its option, may extend the term of this Agreement for
one additional on~-year periOd without reviewing the
program hereunder funded as part of a competitive RFP
process. The renewal option set forth in this paragraph,
however, does not guarantee the Provider that the Council
will exercise its renewal option hereunder. Renewal will
be determined
by the Council, in its sole discretion; this
determination will be based in. Part upon review of the
program evaluation and fiscal monitoring ofthe p~ogram.
W I T N E S S E T H : of the mutual
greements hereafter parties, intending to
~ legally bound, follows:
contained herein
origina~
to the
Provider ' s
the
C and D
proposal or
thereto and
of the
The Council agrees to reimburse to the Provider sums
to $6,095~for of services described in
of the Program
the Program zational
Ch~ and m~de a part hereof;
CSC Budget
attached hereto
[consisting of
:o and made a
and agreed,
ervices to be
be provided
set forth
a part
and
2. with all applicable
3. The:ProVider agrees to comply with the following
080NP1.DOC
Sep 8, 1994 12:46 pm
Con~rac~ No. 94-080
· 994-95 NON-PROFZT ~GENCY AGREF~ENT
Page 2
requirements:
To maintain books, records and documents in
accordance ing
pr(
be
inspection,
Audi
120
the
.able,
or
a
.(the
occurs
the
~e term
ement
To
f. To
Agreement.
To
and
as
4. The
a.
and
end
b.
080NP1..DOC
Sep 8, 1994
agrees:
12:46 pm
a
of
,tiated
at the
shall be
findings.
shall have
Cont~&c~ No. 94-080
1994-95 NON-PROFIT AGENC~AGREEMKNT
Page 3
de
ee
full access to and the right to examine any of
said materials during said period.
To permit access by persons duly authorized by
the Council, upon reasonable notice, to the
prOgram(s) funded by the Council hereunder for
purposes of monitoring said program(s).
To report tc Council during the term of this
:ened or litigation
including a
claims involved,
furnish information
cop~ ;leading and
tk
source.
in a format
revenues
pursuant to
Revenues
the event the
all
d:
fe
amount), or to
Se
The
the
injuries,
causes of
damages accru~
080NP1.DOC
Sep 8, 1994
12:46 pm
cour
report
subsequently
to
the Provider by
(or, if
said
.s Agreement.
to be ac~_ired
Council,
Ii) that
or
9pproval
or
at the
shall be
) to
~e, or (b)
:ermined by
Lcation that
; (iii)
in operable
s) will be
hold harmless
, actions,
and
and
Con~raot No. 94-080
1994-95 NON-PROFIT AGENCY AGREEMENT
Page 4
attorneys' fees, as a result of services performed or
not performed, or any negligent act by the Provider
or arising from funding granted or not granted by the
Council or any action ~r[sing out of the operation of
this Agreement.
Lcted to
without the prior
at
a
a level
other
[y necessary
maintained
eement.
.der shall
.cation of the
In the event
n connection
f) funded by
Agreement
~ederal and
.tten consent
or guardian
maintain
the Council
information
, or obtained
6f the
by the
e
be
The
and
as
Proviaer to
.implement
.s in order to
assure the
medical or
client.
management
Le data
080NP1.DOC
Sep 8, 1994
12:46 pm
Contr~c~ No. 94-080
1994-95 NON-PROFIT AGENCY. AG~EMENT
Page 5
10.
The Provider shall furnish the Council with reports
of the effectiveness of the program and include
statistics and data on the number of persons served
and such other reports and information that the
Council may require. Said reports shall be made as
requested from the effective hate of this Agreement
and in a format provided by the Council.
11. The ~rovider is performing the: services and duties
required hereunder as an independent contractor and
no~ as an employee, agent, partner of, or joint
venturer with the Council. The Provider shall assume
sole
payment of
P .. p~rformed by them
The rov~aersnall, with
be res ,le for
federal
SOC'
and .aw.
worker s compensation
by applicable federal
12. The
the Provider hereunder are
basis, and the Council
right to subcontract with
services.
13.
re
no
this
1995.
that
renderedpursuant to this
made to theProvider monthly on a
Provider shall Submit an
by the 10th day of each month
w~ich.t~eiservices were
Will include documentation
made Provider
reasonably
availability of
to the
the invoice.
Council
wi ~
by provider under
itted after October 31,
14.
not
Such
return to the CounCil any
inadvertence or
disallowed as
underthis Agreement.
. in fUll by provider to
080NP1.DOC
Sep 8, 1994
12:46 pm
Con~aot No. 94-080
L994-95 NON-PROFIT AGENCY AGREEMENT
Page 6
me
be
within twenty (20) days from the date of written
notification by the Council to the Provider of
overpayment or disallowance; or
lowing'the end of
from
by the
or
15.
16.
17.
18.
The
rea~
Prov
Said
thereof
operations.
In i
this
wrii
the
The
t~
hour
The
not
to
and
the
Notices:
~nable
of
the
the
to
', for
'rom
received
by the
become
, terminate
lays
.1 shall be
funds.
any
:ends to
in
a
shall
or
ation of
be in
For ~e~Coun¢il:
3111 !SO,
West
Di=
of
uite 243
33405
County
080NP1.DOC
Sep 8, 1994
12:46 pm
Contract No. 94-080
19.
For the Provider:
Carrie Parker, City Manager
City of Boynton Beach
Juvenile First Offenders
100 E. Boynton Beach Blvd.
Boynton Beach, FL 33435
Notwithstanding anything herein to the contrary,
the parties agree that the dollar amount set forth in
paragraph 1 above may be reduced in the event that
the Council determines that the Provider will not
spend the entire amount allocated by September 30th
fiscal year end. This determination may be made (a)
during the course of reviewing a budget revision
submitted by the Provider pursuant to the Council's
procedures or (b) based upon the Council's monitoring
of Provider,s program and its expenditure history.
Before any such reduction becomes final, the Provider
will ~eln~ified in writing of the proposed action
andsnall have the opportunity to address the
Council's Board regarding the proposed reduction.
The decision of th~ Council,S Board on this issue
shall be final.
20. This Agreement, which includes the attached
Exhibits A, B, C and D contains
c ..... all the terms and
onal=lons agreed upon by the parties: No other
agreements, 6ral or otherwise, regarding the subject
m~tter Of this Agreement shall be deemed to exist or
to bind any of the parties hereto. With the possible
exception ~f an adjustment pursuant to
paragraph 19
above, this Agreement shall not be modified unless in
writing and signed by bOth parties hereto.
080NP1.DOC
Sep 8, 1994
12:46 pm
Contract No. 94-080
L994-95 NON-PROFiT ~GENCY ~GREEMENT
Page 8
IN WITNESS THEREOF, the parties have caused this
Agreement to be executed by their undersigned duly
authorized officers.
City of Boynton Beach
Juvenile First Offenders
By: Date:
Print Name
Print Title
Children,s Services Council of Palm Beach County
By: Date:
Gaetana D. Ebbole
Executive Director
APPROVED AS TO FORM &
LEGAL SUFFICIENCY
Thomas A. Sheehan, III
Attorney for Children's Services Council
of Palm Beach County
080NP1.DOC
Sep 8, 1994
12:46 pm
EZ~Z~Z~ &
· 1. Program Evalua=lon Model
2. Program Organizational Char~
:>
0
Boynton 8eact~ Police Oel3artment
Juvenile =Firs~ Offencler Program
Chief
of
Police
Deputy Chief of
Bureau
of Admin.
L.t. Pu~lictComm.
~elation~ Div.
i I .
CPO Scjt
1. CSC Budge~ Fo=mA
2. CSC Budge~ Form B
~rO
E
0 0 o
Ac.~ncy: Boyncon Beach Poi.ice ~epartlenc OaW 8ul~n~l: 04/28/94
Pege t of 2
CSC BUDGET FORM B: TOTAL PROGRAM BUDGET S~Y
FUnding Period 10/01/94 to 09/30/95
PART L
(~
I. Plft~-~ll
!!.
III. Building
IV. Co~
v. Prina'~Su~
VII. I~ C~
VIII. ~r
IX.
I
$ $ [$ $
6,095 I 41,780
I TOTAL PROGRAM
EXPENSES
t PERCENT'OF PROGRAM
i
: X. REVENUES
k. CSC
I $ S 42,185 '
13 %[ 87
6,095
2. In-tr,~:l
C. Program Fee~
O. Palm 8e~.n CoutW
E. Ur. ted Way (Sloedy)
F. HR8
I
TOTAL PROGRAM
REVENUE8 6,095
;EXCESS (OERCrr)
For'liB | (il)
48,280
42,185
42,185 48,280
-0
Agency:.
Progrlm:
BOYNTON BEAClt POLTCE DEPAiITHENT
.JUVENILE FIRST OFFEND~
[}Itl 8ubmitti~:
28,
1994
Pag~
PART II.
A.
CSC BUDGET FORM B: TOTAL PROGRAM BUDGET SUMMARY
Funding Period 10/01/94 to 09/30/95
COST PER CLIENT
1. Total NumbM of Pdmery Clients
2. TotM Program Expenles as shown in Part 1. Column
3. Co~t per Primary Client (line 2 divided by line 1)
150
$ 48,280.00
S 322.00
OR
1. Total Number of Outreach Clian~s
2. Total Progrlm Exl3anses as shown in Part 1. Column 6
3. Co~t per Outr~c~ Client (line 2 divided by line 1)
PART IH.
MATCHIN(:3 FUNDS - Indicate below the amount used from each local source as
matcl~ing funds, me grant amount and grant title.
L'~ ii~ii~i~::?::~:~;~::~'~.':~f ::-"~': :: ~ ~I~:~.~.~?~i ~::: :~::~-: '::: '~::: :~:~:.' :~. :.::: ~:~:~: -~: ~:
': :::::::::::::::::::::::::::::::::::::::::::::::: '-~.~!i::.~?.:::::i:~::::..'- ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ::
:':~.x.i:i<<~:?a:~.-~:'.?~"'~,:~::.<.f.,~'~' '~ '"" ';'?" ~ ".:~.::::~:.%i:""'~::.:i.':."::::: '" ·
{
'. 1. C~ilclren's 8M'~s Council
12. Un,ecl Way
!3. jMt Federmmn
i4. Other (e.g..Community Foundation.
Educlaon FoundilJon. Archdiocese.
etc.
$
[ $
,
FolII~
E~3~'rB'rT C
1. Program Form C
i PROGRAm:
1994-95 BASE PROGRAM APPLICATION INFORMATION
PRO~~ FORM C
~ I~RST
BOYNTON BEACH POLICE DKPAFcT~2~
HOW MANY CHILDREN WILL BE SERVED 1 011194 TO 91~01957
Prirner~,
60
90
150
HOW MANY ADULTS WILL BE SERVED 1011/94 TO 9/3QI957
HOW MANY. CLIENTS WILL BE 8ERVED 1011194 TO
(ADD NUMBER OF ADULTS + NUMBER OF CHILDREN)
WHAT ARE THE AGES OF THE
CLIENTS YOU WILL SERVE?
Birth - 2
3-5
6-9
lO- 13 X~
14- 16 [
19+
All of th · Above
WHAT GEOGRAPHIC AREA(S) IN PALM
BEACH COUNTY WILL YOU SERVE?
No~h
Central
South X
Welt
All of the Above
700
20
720
HOW MANY EMPLOYEES WILL YOUR PROGRAM HAVE?
Full time
Part time
HOW MANY EMPLOYEES WILL BE FUNOED BY CSC?
Full time
Part time
C~CFUNDS I $ 12,190 ' $ 6,095
TOTA.L PROGRA~ BUDGET
C~C 16 OF PROOiI'.~.M BUDGET
TOTAL AGENCY B~DGI~i'
PROGRAM 16 OF AGENCY
BUDGET
COS2' PER CLIENT
COST PER CLi~T PER YEAR
54,111 S 48,280
8.7 million ]
i $
_% .
I $
$ 8.7 mtlltonl
322
Conditions of Award
CONTRACT 94-080
PROGRAM:
AGENCY:
Juvenile First Offender Progam
Boynton Beach Police Department
CONDITIONS OF AWARD
I. PROGRAMMATIC
Conditions to be observed throughout contract:
Provider agrees to obtain CSC approval for any proposed
changes in the program Drior to implementation.
Provider agrees to submit copies of all subcontracts,
contracts and/or agreements related to the
implementation of this program.
Provider agrees to maintain a current copy of the-
following on file with CSC:
Certificates of insurance (liability,
theft and auto if purchased by CSC)
Sales Tax Exemption Certificate
Job descr%ptions of all CSC funded
staff positions
Organization chart of CSC program
II. FISCAL
A. Conditions to be observed throughout contract:
Provider agrees to obtain written approval from CSC for
any proposed changes in the CSC program budget prior to
implementation.
In exeCuting this Agreement, Provider represents
and warrants that the Council funds to be expended
hereunder to support the budgeted job positions do
not replace or supplant funds previously supplied by
Provider for such positions.
The Fiscal administration of the agreement will be
pursuant to the CSC Fiscal Guidelines.
CSC funds should be drawn down monthly based on the
approved budget % applied to actual expenses.
5. Provider will explore means of reducing its health
insurance cost, including, but not limited to checking
with the local Community Health Purchasing Alliance
(CHPA) , and report its findings to the Council by March
31, 1995.
Page 1
94-95COA.080 Scp 8, 1994 3:56 pm