R94-168RESOLUTION NO. Rg4-//~
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING AND DIRECTING THE MAYOR AND
CITY CLERK TO EXECUTE A CONSULTANT
AGREEMENT BETWEEN THE CITY OF BOYNTON
BEACH, FLORIDA AND LAWSON, NOBLE &
ASSOCIATES, INC., PROVIDING FOR QUANTUM
RECREATION PARK; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Boynton Beach, Florida has
previously authorized staff to solicit a proposal to revise the Master Plan of the park to
include the addition of a multi-purpose building.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA THAT:
Section 1. The City Commission of the City of Boynton Beach-, Florida, hereby
authorizes and directs the Mayor and Clerk to execute a Consultant Agreement between
the City of Boynton Beach, Florida and Lawson, Noble & Associates, Inc., a copy of said
Agreement being attached hereto as Exhibit "A".
Section 2. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this ,.~ day of October, 1994.
CITY DF BOYN~I'ON BEACH, FLORIDA
Mayor ~/
Mayor Pro
Cit~/Olerk
(Corporate Seal)
Quantum. res
Commissioner
C o~
Agreement
Between the Optimis! Club of' Boynton Be~¢h
· nd ~he
City of Boynton Beach
This Agreement entered into between the City of Boynton Beach (THE CITY) and the Opti
Club of' Boynton Beach (THE CLUB) this If:~- day of ~"~,~v'
1994. /
WI[ERE,AS, as the Optimist Club of Boynton Beach (here~Ret referred to as THE CLI
has expressed a desire to raise funds for the development of what is sometimes known as Quaz
District Park (hereinaRer referred to as THE PARK).
WHEREAS, the City of Boynton Beach (hemnaRer referred to as 'THE CITY), supports
authorizes THE CLUB'S fund-raising ef~brts;
Therefore, the following asreement shaft establish and clarify the responsibilities and authority of
parties involved:
THE CLUB will endeavor 'to raise 100% of the development costs of TI~E PAI~
Developme~ cost is defined to include revised plans and con,muction and engineefin8 cc
through a combination of dollars and/or in kind services.
It is understood that TI~ CITY shall have no obligation to budget funds for TgE PAl
development. Any funds expended by Tgi: CITY in support of the project shall
~ fi'om funds rased by ~ CLUB~ All c~ty eq~nd~tuvu must be approved by~
City Commi.~on. THE CITY'S authorization to q~end motziea on the project shall r
THE: CITY asrees to the addition of · multi purpose buildin~ to the current park mas
platt The~ shail~ameet~roo~k~ben, re~roomsmdstorqe .aret Ex~
square ~ will be ~ by tbe ~ upon revision of tbe Park's Mast.-r Pla~. T
~sl~l be owned by ~ CITY and leSaed to TIlE CLUB upon completion for O
Do~' ~l.00) per yelr ~or a period of ~ t;301 _vents with an o_orion to renew for
' ' . Funds t
the~ ofthe buildin8 will be derived from ~ CLUB'S fimd-rais/n8 effort~ a
will' be ~ in the development costs'of the park. Conmmncana~ Of buildi
CLUB will mamse and opefltte the buildin8 and will _make it available to THE CITY for
use at times to be sduhfled to avoid conflicu. IfTHI: CITY wishes to inclu,
-public use ~ such as rutrooms, picnic pavilions, etc., tot he b~iidin8 plt~, such pubi
~ ~ shall be undo. the conu~ manasement, and responsibility of THE CITY. TE
CITY and TI~ CLUB will jointly fund the annual maintenane~ operation and repair co.,
hist
3),
~d
he
K
be
~e
Ot
in
:h
}r
i¢
on a pro-rated basis, based on time used. The first year costs shall be split SO/SO with
succeeding years prorata costs based on the previous yea~s use records. Per the landswap
agreement between (~tantum Associates and TIIE CITY dated April 17, 1987, Section {I.
Item D. it is understood that any buildings constructed, installed or substantially altered on
THE CITY's park property shall receive Quantum Assoczates prior written approval of' the
architectural plans and drawings for such buildings.
PARK" in perpetuity.
ynton Beach as the primary
· at sites. To
references
10.
11.
12.
THE CITY a~'ees to a contributor's reco/nition proD'am with the methods and dzspi~.
system to be jointly a/reed upon by the parties.
funds raised with said funds to be utilized only for t
CLUB sl~il ~ to THE CITY
CITY:committing to any expenditure
~ codes and ordinances are
THE CITY of all projects
To en~e a
followed, THE CLUB shall,
related to the raising of funds
THE CITY shall assist THE CLUB, as possible, with the development of a marketing and
promotion plan to enhance the fund-raising pro/ram.
THE CLUB shall establish an escrow account with a finandal institution/'or deposit of all
of THE PARK. TIlE
project prior to THK
or development.
Individual ledger entries shall be recorded for each
(S2~.00) or mom b~
identifiable parti~. A writtm !
contribution in the event th~ fund-fa/sing e~ort is
Twenty-Five Dollars
or other
each such
of initial, m~jor dormtions
shall be develol~d
a minimum dolhr amount
~and a usable fu-st
park operations
)f THE PARK.
THE ,CITY and tim architect/en~ of
the other party. In the event
obli/ation as outlined in para/raph 2 above and then be
i prior written notice to
be used to pay any
repay THE CITY for any
1¸3
advances made for the project. Funds shall then be disbursed as stipulated in the contnbu
Disposmon of Funds Documents. Any remaining funds shall be returned to THE CLI
TI~ CLUB shall be solely responsible for all. fund raising activities. THE CITY shall
TI~ CLUB as set forth in paragraphs 4, 6 and 7 hereof. THE CLUB shall indemnify
CITY fi.om all claims, actions or demands arising out of'the fund-raising activities, inclu(
but not limited to claims, actions or demands of' any regulatory authority.
14
This Agreement shall b~ construed in accordance with the laws of the State of Florida. Ve
shall be in Palm Beach County, Florida.
15.
In the event any portion of this Agreement is rendered unenforceable, by operation of
court order, or otherwi~ the remaining portions of this Agreement shall remain in full fi
and effect unless terminated by the parties in accordance with p~agraph 12 hereof.
16.
This agreement shall not take effect until Till; CLUB provides THE CITY with wri~
proof that it is a 501 C entity registered with all regulatory authorities.
This agreement represents the entire agreement between parties hereto and is binding Ul
the parties hereto, their heirs, executors, successors and assigm. Any alterations, variati¢
changes, modifications or waivers of provisions of this Agreement shall only be valid when they h
been reduced to Writing and executed by the parties hereto and attached to the original of
Agreement.
:ors'
'B
sist
HE
ing
1Lie
rce
ten
on
In witness whereot~ the parties have caused these presents' to be duly executed on the day; nd
year first above written.
BTHE. OPTIMIST CLUBi ~~:~ mCiTY OF 'BOYNTON BEACh_
"'e.? .
RESOLUTION NO. R94-
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING
C
A~
BEACH, &
EFFECTIVE 'DATE.
WHEREAS, the City Commission of the City of Boynton Beach, Florida has
previously authorized staff to solicit a proposal to revise the Master Plan of the park to
include the addition of a multi-purpose building,
N~W, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CiTY OF BOYNTON BEACH, FLORIDA THAT:
~ The City Commission of the City of Boynton Beach, Florida, hereby
authorizes and directs the Mayor and Clerk to execute a ConSultant Agreement between
the City of Boynton Beach, Florida and Lawson,. Noble & Associates, Inc., a copy of said
Agreement being attached hereto as Exhibit "A".
~ This Resolution shall become effective immediately upon passage,_._
PASSED AND ADOPTED this day of October, 1994. ,
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Mayor Pro Ten
Commissioner
City Clerk
(Corporate Seal)
Quantum .res
Commissioner
CONSULTANT:AGREEMENT FORM
P~OFF_.SS[Ot'~, SERVICES
THIS AGREEMENT is entered into between the Cttyof Boynton Beach,
hereinafter referred to as 'the City', and
hereinafter referred to as 'the Consultant', in consideration of the mutual
benefits, terms', and conditions hereinafter specified.
PROJECT DESIGNATION. The Consultant is retained by the City to perform
services in connection= with the project
des .
tilt
Consultant agrees to
ched hereto, lnclud
, equipment andsupplies.
~the servloe~, tden-
the provision of all
TIME FOR PERFORMANCE. Work under this contract shall.con,hence upon the
of written notice by thelCity to the~consultantlto proceed.
rm all services and provide all Workpreduct
this agreement by
f s given to proceed, unless an extension
of s ; Led in writing by the City.
4. PAYMENT. The Consultant shall.be paid by the City for.cempleted work
and for Services rendered under this agreement asfollows:
a. Payment for the work provided by Consultant shall be made as
prOVided, on Exhibit 'B' attached hereto, provided that the total
to Consultant shall not'exceed $ 3,775.00
written modification of the agreement signed by the
Ctt
b. The Consultant may submit vouchers to the City once per month during
the progress of the work for partial payment for project completed
to date. Such vouchers will be checked by the City, and upon appro-
val thereof, payment will be made to the Consultant in the amount
approved.
c. Final payment of any balance due the Consultant of the total contract
price earned will be made promptly upon ttsascertainment and
verlftcationby the City after the completion of the work under this
agreement and its acceptance by the City.
d. payment as provided in this section shall be full compensation for
work performed, services rendered and for all materials, supplies,
equipment and incidentals necessary to complete the work.
e. Th-Consultant's records and accounts pertaining to this agreement
are to be kept available for inspection by representatives of the
Clty and Sitate for a period of three (3) years after final payments.
CoPies. shall be made available upon request~
OWNERSHIP AND USE OF OOCUNENTS. All documents, drawings, specifica-
tions and other materials produced by the Consultant tn connection with
the services rendered under 1 be the property of the
City whether the project for whtc is executed or not.
The ; shall be permitted to retain copies, including reprOdu-
cibl~ reference
with
are
all
0
less
and
own
act,
Se'
wi
hour
insurance
amount
ti on
tlor
be c(
vi
nO'
lnc~
10. CO'
ee~ento
name
as
Ig
tten
sec-
of execu-
Consultant and the City agree that the
to the services
Nothing in thtsag:reement shall
lip of employer and employ? bet-
nor any employee ot
any
cons o from the
employees by
'city shall
federal
tes of an
Consultant.
that he has
a bonaftde
secure this
or per-
iultant,
any other
or making of
this contract. For bt?Ch ;or Vtolit:t~n"0f [his warranty, the City
shall have the right to annul thlscontract without liability or, in
1ts discretion to deduct from the contract price or consideration, pr
otherwise recover, the full amount of suCh fee, comlsslon,
percentage, brokerage fee, gift, or contingent fee.
DISCR[N[NATION PROHIBITED. The Consultant, wtth regard to the work
performed by tt under this agreement, will not discriminate on the
grounds of race, color, national orlgtn, religion, creed, age, sex or
the presence of any physical or sensory handicap In the selection and
retention of employees or procurement of materials or supplies.
12. ASSIGNMENT. The Consultant shall not sublet or assign any of the ser-
vices covered by this agreement without the express written consent of
the' City.
13. NON-WAIVER. Watver by the City of any provision of this agreement or
any ttme limitation provided for tn this agreement shall not constitute
a walver of any other provision,
14. TERMINATION.
a. The City reserves the right to terminate this agreement at any time
by giving ten (10) days written notice to the Consultant.
b. In the event of the death of a member, partner or officer of the
Consultant, or any of its supervisory personnel assigned to the pro-
ject, the surviving members of the Consultant hereby agree to
complete the work under the terms of this agreement, if requested to
do so by the City. This section shall not be a bar to renegotiations
of this agreement between surviving members of the Consultant and
the City, if the City so chooses.
.15. DISPUTES, Any dispute arising out of the terms or conditions of this
agreement shall be adjudicated wtthln the courts of Flortda, Further,
this agreement shall be construed under Florida Law,
16. NOTICES. Notices to the City of Boynton Beach shall be sent to the
following address:
City of Boynton Beach
P.0. Box 310
Boynton Beach, FL 33425-0310
Attn: Charles Fredertck~ Recreat/on& Park D/rector
Notices to Consultant shall be sent to the following address:
LtbbeTeebb, V/ce President
La~sou, Noble & Assoc/ates, Inc.
420 Columbia Dr/ye
West Pal~Beach, FL 33409
17. INTEGRATED AGREEMENT. This agreement, together with attachments or
addenda, represents the entire and integrated agreement between the
Cityandthe. Consultant and ~, repre-
~be
sentatlons, or agreements written or~ onsultant.
DATED this
199:,
CITY OF BOYNTON BEACH
Mayor
Consultant
Attest/Authenticated:
Title
City Clerk
(Corporate Seal)
Approved as to Form:
Attest/Authenticated:
Office of the City Attorney
Secretary
Rev. 1/22/91
CITY OF BOYNTON B EACH
QUANTUM RECREATION PARK
BA PE ER ' R A P
1. Revise -
the current Master Plan to locate a multi-purpose, recreation building of approximately
4,000 square feet on the site and provide for additional Parking as required by code.
Determine if any recreation facilities eliminated by the addition of the building can be
relocated on the park site, and if so, make necessary revisions.
2. Up-date and revise the cost estimate for the park to include the building addition and other
revisions required.
Provide a new, colored rendering of the park to be titled "Optimist Park", minimum size, 24"
x 36" at a scale of 1" = ]50'. In addition, provide an 8" x 11" colored reproduceable
photograph (CEBA Direct Color Print).
Provide a cost breakdown for each item.
ALTERNATE SCOPE OF SERVICE?
Provide a development phasing plan (2 or 3 phases) which will provide a usable park facility
upon completion of Phase 1. Provide a cost estimate for each development phase.
Provide a conceptual, floor plan drawing of the building, a colored architectual rendering and
cost estimate.
Provide a cost breakdown for each item.
GENERAL INFORMATION
City staffshall provide:
1. The general area for building location.
2. The parking requirements for the building addition.
CITY OF BOYNTON BEACH
QUANTUM RECREATION PARK
Page-2-
Meetings:
I. Two (2) meeting with City Staff shall be allocated for the Basic Scope of Service· section.
2. Two (2)additional meetings shall be allocated for the Alternate Scope or,Service section with
one being a presentation, to the City Commission.
Alternative sketches:
1. Only one (1) proposed: revision shall be provided.
,Geptembet 2~, 1984
City of Boynton Beach
100 East Boynton Beacfl Boulevard
Boynton Beach, Florida 334.25-O310
Attn: Mr. Charles C. Frederick. CLP.
Direo~cor of Parka and Re~reezion
O~ RECREATION PARJ(
L.N. & A. Project No.94-262 (REVISED)
Dear Mr. Frederick:
As requested, we have prepared this proposal for Landscape Architectural Design
services to the Master Plan for 1:he above menl:ioned 15 acre project.
PARTI
MASTER PLAN REVISIONS
Services performed in this phase will include:
· Review of edient supplied projeb--t schedule.
· iWeview of client sul3piled dam; existing mast'er plan or survey and utility.
® Review client supplied program; security concerns, site facilities, and building
information.
· Review of pertinent development restrietiorm and/ar requirements.
· Revleiona of the existing Master Plan (addkion of · 4,000 s.f. building, and
mcxlify parking and olroulatlon).*
Prepatati0n and/or revisions to preliminary cost estimate.
ereoaration of color rendering (fuji size 24"x36'} and CEBA direct color
reducl~on (8 Y= x 1 1 ),
new Ma~'e~ P/ar; ff ~o C.4DD 6a~e p~'ovided, if ~ Plan
420 Ca;'~m.,bia D,dve, West PaIm Beach. ~ 3,3409. PH. (407) 684-6686 · FAX I407}, 684-~812
590 N.W, Pe~cocx ~vct.. Suite !0 · ~ St. Lucie. FL 34986 · PH (4~7) 878-!700, FAX (407]
Mr. C~arl~ C. Frederick. CLP
September 29, 1994 (REWSED}
P~ge 2
L'NI
Law~on~ Noble & AesOoiatee,
PNiT ii MISCELLANEOUS GRAPHICS
Services Derformed in this phase will [ncJude:
A, 1. Preparation of phasing plan for perk development.
2. Preparation of ~ost e.~imate per each please or development.
TOTAL .........................................
~,875.00
Prel3aration of conceptual floor plan
TOTAL ......................................... $225.00
Preparation of I {one} colored architectu~i rendering of the new building
in ~ersm~dve and cost esl~mate for construction.
TOTAL e55o
PART III MEET1NCI$
Services perfotmec~ in [his phase will include:
· Attendance at Client conference~ (2) w;Lh City Staff (Parc I)
· Att~ndenoe at up to (2) meetings of the City Co·minion hearings (Parc 1I).
P,M~r IV ADDITIONAL
Addi'Jonai services, whlctl am requlrecl as a re. suit Of substantial changes in the
established project program, consa"ainl~ or Oltmr major changes in the 13roi·ct concept
as recluired by the Cliertt or governing body will require proper authorizatian by the
Client and w~'fl be billed at ~he hourly rat~ Gs show~ on the terrn~ page and include,
but are not limited to:
P~tion of sign·ge and/or entrance wail evaluations, additional oerspec+Jves.
Attend·nee at ~ita visits.
Preparation of plant main~nance manual.
TOTAL .......................................... HOURLY
Mr. Chart~ C. Frederick, CLP
September 29, 1994 (REVI,~D}
Page 3
· · · · · · · · · · ee~eee~
Lawson=, Noble & Asaoc:iites Ina,.
TT~e above st~d fees do not include ~he i~yment of any government! agency
submittal or proee~ing fees. The cost of these and any coats incurred by tills o/rice
for printing, repro~ucrJOn and reimt~ursat)le expenses, stlall be bilJed in accordance
wi~ Section ¢.f. of the ConSUltant Agreement Form dated February 3, 1994.
Estimated reimbm'sabie ee~ ............................... e200.O0
If the propose~ work and fees con:ained herein are agreeable with you, please sign
the enclosed copy :of this tatter anci return same to our office. Should you have any
questions, egard,ng the above, please do not hesitate to contact this office.
Ubbey We~
Vice P~esJdent
ACCEPTANCE OF pROpo~M.: The above fees, terms, conditions, and specifiCal~ons
are satisfactory and are hereby accepted. You are authorized to do the work as
specified. Payment will be made as outlined above.
THIS PROPOSAL ACCEPTED BY
NAME AND
CiTY OF BOYNTON BEACH
DA'i i:
PERMIT FEES, REPRODUCTION CHARGES ,aND REIMBURSABLE EXPrr. N~$
HOURLY RATE I
FOR
THE CITY OF BOYNTON BEACH
AND
LAWSON. NOBLE & ASSOCIATES,INC.
CADD Drafter
~eid Repre~enl~l~ve
Survey Tech ,rfician ,
Urban Designer/Plan~ ,
Project Enginc. c:lAmh ftect/Landsca~e
Architect*
L P~oject Manager ,,
Su~ey Crew (2 man) ,
Survey Crew (3 ma~) ,,
sur~,,ey Crew (4 man) ,,
$ 50.O0/~ur
~ 55.00/hour
¢ 60,00/hour
$ 80.OO/hour
~ 75,00/hou,,'
$ SS.00/hour
$ uf
Profes~onal degree with state regist]'afion
Professional degree without state registration
September 8, 1994
GEE & JENSON
Engineers-Architects-Planners ~p¢
One r~arvaro Oirci(
West Palm Beach. FL 3340.~
Yeleonone (407) 683-330'
Fax (407) 686-744(
City of Boynton Beach
100 East Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, FL 33425
Attn: Charles C. Frederick
Director of Recreation and Parks
Re: Quantum Park Master Plan Revision
Gentlemen:
Pursuant to our contract dated July 16, 1991, we are pleased to submit the following
proposal for professional services in conneCtion with the preparation of a Revised
Quantum Park Master Plan to'incorporate a multi-purpose recreation center/meeting hall
building.
Gee & Jenson Engineers-Architects-Planners, Inc., hereinafter referred to as the
Consultant, proposes to furnish professional services for the City of Boynton Beach
hereinafter referred to as the Client for the scope outlined below for the fees stipulated
herein.
Scope of Services
The Consultant will perform the following:
1. Meet with City staff to establish Master Plan revision objectives.
Review information provided by Client and prepare revised Master Plan sketch
layout showing inclusion of recreation building of approximately 4,000 sq.ft.
Meet with City staff to discuss sketch layout and determine general building
program as it affects cost estimate and site improvements.
Prepare final Master Plan and preliminary cost estimate. Submit to Client for
review and approval.
City of Boynton Beach
At'in: Charles C. Frederick
September 8, 1994 - Page 2
o
Prepare full-size color-rendered site plan at a scale of 1" = 50' (approximate sheet
size: 24" X 36").
The COnsultant will perform the following optional tasks upon authorization by the Client:
Prepare a development phasing plan (2 or 3 phases) which will provide a usable
park facility upon completion of Phase 1; and, provide a cost estimate for each
development phase.
Prepare a conceptual floor plan drawing of the building with dimensions and
colored architectural rendering.
Items to be Furnished by Client
At No Expense to the Consultant
Assist Consultant by furnishing, at no cost to the Consultant, all available pertinent
information including previous reports; all permit application and governmental inspection
fees; and any other data relative to performance of the above services for the project.
It is agreed and understood that the accuracy and veracity of said information and data
may be relied upon by Consultant without independent verification of the same.
Designate in writing a person to act as the Client's representative with respect to the
services to be performed under this Agreement. Such person shall have complete
authority to transmit instructions, receive information., interpret and define the Client's
policies and decisions with respect to materials, equipment, elements .and systems
pertinent to the Consultant's services.
Time of Performance
Items I through 5 of the Scope of Services will be completed within ninety (90) calendar
days after receipt of Notice to Proceed except for delays beyond the reasonable control
of the Consultant. Said representation is not, however, a warranty or guarantee that said
services will be completed within such time frame.
Optional Items 6 and 7; if authorized by the Client, will be completed within the time
period indicated for Items 1 through 5.
City of BoYnton Beach
Attn: Charles C. Frederick
September 8, 1994- Page 3
Fees to be Paid
For Items 1 through 5 of the Scope of Services the Consultant shall be paid a lump sum
fee of Four Thousand-Three Hundred-Sixty ($4,360.00) as reflected in Exhibit "A".
For Optional Item 6, the Consultant shall be paid a lump sum fee of Six Hundred-Eighty
Dollars ($680.00); and for Optional Item 7,. the Consultant shall be paid a lUmp sum fee
of Two Thousand-Three Hundred-Eighty Dollars ($2,380.00) as reflected in Exhibit "A".
Client agrees to pay all invoices within the time frame specified in Section 218.70, et seq.,
Florida Statutes, the 'Florida Prompt Payment Act'.
This contract shall be governed by the laws of the State of Florida, and the appropriate
venue for any actions arising out of the agreement would be-West Palm Beach, Florida.
Modification to the Terms of this A,qreement
In the event Client issues a Purchase Order or Memorandum or other Instrument covering
the professional services described herein, it is hereby specifically agreed and understood
tha.t such Purchase Order, Memorandum or Instrument is for Client internal control
purposes only and any and all terms and conditions contained therein, whether printed
or written, shall be of no force or effect. This contract is the entire contract between the
parties and there is no modification or waiver of any of the terms and conditions herein
unless signed by both 'parties.
Estimates
Since the Consultant has no control over the cost of labor and materials or over
competitive bidding and market conditions, the estimates of constrUction cost provided
for herein are for general information only and are made in accordance with the
applicable standard of care. Accordingly, the Consultant does not guarantee the accuracy
of such estimates when compared to the Contractors' bids or the project construction
cost.
City of Boynton Beach
Attn: Charles C. Frederick
'September 8, 1994,- Page 4
Termination.,,
This Agreement may be terminated by either party by giving thirty (30) days advance
written notice. The Consultant shall be paid for services rendered 'to the date of
termination on the basis of a reasonable estimate of the portion of services completed
prior to termination and shall be paid for all reasonable expenses resulting from such
termination and for any unpaid reimbursable expenses.
Ownership and Use of Documents
Drawings, specifications, and electronic data files as instruments of service are and shall
remain the property of the Consultant whether the project for which they are made is
executed or not. The Client shall be permitted to retain copies, including reproducible
copies, of drawings, specifications, and hard copies of electronic data files for information
and reference in connection with the Client's use and occupancy of the project.
Code and Regulatory Compliance
The Consultant prepares his work product based on known codes and interpretations and
relies on his experience to evaluate their applicability. Input and comments are often
sought from authorities having jurisdiction and in many instances, agreements are
rea(~hed which impact the Work product. When Situations arise SUch as code revisions,
changes in interpretations, changes to agreed upon direction, or work performed before
required permits or agency approvals are received, the Consultant will take appropriate
action subject to the direction of the Client. Services associated with these situations will
be compensated for as additional services.
City of Boynton Beach
Attn: Charles C. Frederick
September 8, 1994 - Page 5
Acceptance
Acceptance of this proposal may be indicated by the signature of a duly authorized official
of the Client in the space provided below. One signed copy of this proposal returned to
the Consultant will serve as an Agreement between the two parties and as Notice to
Proceed. This contract will be binding on the parties hereto and the parties' successors
and assigns. Should this proposal not be accepted within a period of sixty (60) days from
the above date, it shall become null and void.
Very truly yours,
GEE & JENSON
Senior Vice President
'~...~ject Manager
Accepted by:
CITY OF BOYNTON BEACH
By:
Date:
RCD/JC P:jer
('Print Name)
PRO-BOYNTON2.FRE
:!:
X
tlJ
0
0
C~
0
8-~
88
0 0
0 0
%. LEGAL
C.5
RECREATION & PARKS MEMORANDUM NO. 94-363 cc: Rec
Finance
Proj Kgm
TO: Carrie Parker, City Manager
FROM: Charles C. Frederick, Director of Recreation & Parks , i t
DATE: September 29, 1994 r� C &
SUBJECT: Quantum Recreation Park: Master Plan Revision
HISTORY
Upon approval of the agreement between the City and the Boynton Beach Optimist Club, the City
Commission authorized staff to solicit proposals to revise the master plan of the park to include the
addition of a multi - purpose building.
ANALYSIS
The attached Scope of Services, which is divided into two (2) sections, was provided to Gee &
Jenson, the firm which completed the original master plan, and Lawson Noble, our current consulting
engineer.
1. COST ANALYSIS
, .... ��,ti . ..... .' \ �� \C?: ; , \`* +.. ° \; »
BASIC SCOPE $4,360 (includes 2 meetings) $2,700 (includes 2 meetings)
ALTERNATE SCOPE
1. Phasing Plan & Cost Estimate $ 680 $ 875
2. Conceptual Floor Plan & Rendering $2,380 $1,175 (includes 2 meetings)
REIMBURSEABLES Included in the above $ 200
TOTAL $7,420 $4,950
2. The Optimist Club agreement indicates that it does not become effective until the Club's 501 C
filing is completed. The agreement, m Items Number 2 and 8 relating to expenditures,
indicate that the Club shall transfer funds to the City for the project prior to the City
committing any funds; and, that the City is responsible for expenditures which exceed the
balance ofthe Club's park escrow account. The Club has agreed to reimburse these funds if
the City will front this expenditure.
RECEIVED
SEP 29, / 99 /
CITY MANAGER'S OFFICE
Carne Parker, City Manager
Page -2-
September 29, 1994
3. In order to move the project forward and develop the necessary information and displays for
fundraising efforts, the Basic Scope of Services along with Item #1 (phasing plan and cost
estimates) is desirable. The conceptual floor plan and rendenngs of the building can be
addressed at a later date.
Gee & Jenson's cost to provide these services is - $5,040.00.
Lawson & Nobles cost to provide these services is - $3,775.00.
RECOMMENDATION
1. Authorize Lawson & Noble to complete the master plan revisions as outlined in the Basic
Scope of Services and Item #1 (phasing plan and cost estimates) of the Alternate Scope of
Services for a fee not to exceed $3,775 including reimbursables.
2. Funds are available in the Recreation and Park Trust Fund (Acct.# 641 - 000 -1- 471.60) to
cover these costs.
CCF:cm
Attachments
xc: Bill DeBeck