R94-158RESOLUTION NO. R94-/~-~
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
AND DIRECTING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF
BOYNTON BEACH AND CHILDREN'S SERVICES COUNCIL
OF PALM BEACH COUNTY, FOR THE LATCHKEY
AFTERSCHOOL PROGRAM FOR THE 1994-95 FISCAL
YEAR; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the latchkey Afterschool Program is designed
provide afterschool care for children attending Rolling Green
Poinciana Elementary School, as well as elementary school ,childs
living in that vicinity; and
WHEREAS, the Latchkey Afterschool Program is funded 10
through the Children's Services Council and the program is need
and well received by the community; and
WHEREAS, the City Commission of the City of Boynton Beac
Florida, upon recommendation of staff, deems it to be in the be
interests of the residents and citizens of the City of Boynt
Beach to execute an Agreement between the City of Boynton Bea
and Children's Services Council of Palm Beach County for
Latchkey Afterschool Program for the 1994-95 fiscal year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
CITY OF BOYNTON BEACH, FLORIDA THAT:
Section 1. The City Commission hereby authorizes
directs the Mayor and City Clerk to execute an Agreement betwe
the City of Boynton Beach and Children's Services Council of Pa
Beach County for the Latchkey Afterschool Program for the 1994-
fiscal year.
upon passage.
This Resolution shall take effect immediate
PASSED AND ADOPTED this ~ day of September, 1994.
ATTE ST:
.~C.~ ~OF BOY. TON BEA.CH, FLORIDA
May~r Pro Te~~ ~
co--is '
Auth. Sig
Latchkey. Afterschool
Children's services council
9/15/94
AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH
AND THE SCHOOL BOARD OF PALM BEACH COUNTY
THIS AGREEMENT made and entered into this ~..~ day of August, 1994, by and
between the CITY OF BOYNTON BEACH, FLORIDA (City) and the SCHOOL BOARD OF
PALM BEACH COUNTY (School).
WlTNESSETH;
In consideration of the mutual promises and conditions hereinafter specified the
parties hereto agree as follows:
1. School shall reserve a maximum of 35 spaces for Latchkey children who
qualify for scholarship funds through the City and to provide verification of enrollment as
needed by the City.
2. City shall:
a. screen all potential Latchkey students to see if they
qualify for scholarships through Children's Services Council
grant funding;
b. Provide a letter to the school, which the parent would
present upon registration for the School-Aged Child Care
Program at Poinciana Elementary School, verifying the child's
name and that the child qualifies for grant assistance under
the City's guidelines.
c. Provide a list of latchkey students who qualify for
funding, to the School by August 22, 1994, so that the school
may verifY all who have .enrolled, for initial billing.
d. NotifY Poinciana Elementary School immediately if a
latchkey child qualifies for enrollment and will be registering
through the sChool year, either to fill our program to capacity,
or fill an opening due to a withdrawal.
e. Will maintain a waiting list for latchkey children, once
capacity is reached.
3. School agrees to Submit an invoice to the City of Boynton Beach on the 15th day
of each month, listing the number of latChkey students enrolled by name, rate (fee) of first
student and siblings (including cost for daily snack), the number of school days during the
invoiced period and the total amount due. It is agreed between the parties that all billings
to and payments by the City of Boynton Beach are contingent upon reimbursement from
the Children's Services Council to the City.
4. The School agrees to notify the City of Boynton Beach immediately, upon a
withdrawal of any latchkey child. Any and all funds pre-paid for this student shall be
credited in the next month's billing, by pro-rating the days that the student would not be
attending the SACC program. Vacancies may be filled through the Latchkey waiting list
which will be maintained by the City of Boynton Beach.
5. All billings to the City of Boynton Beach shall be based on the following rates only:
$5.60/day per first child
3.20/day per sibling
.60/day per snack (per child)
Reimbursement for a child entering or withdrawing at a time other than the first day
of the month, will be pro-rated on a daily basis. A day is considered a pedod of four (4)
hours, 2:00 to 6:00 P.M. The City will be liable only for spaces that are actually filled by
Latchkey students, and all payments to the School from the City are contingent upon
receipt by the City of grant monies from the Children's Services Council.
6. All invoices shall be paid by the City within 30 calendar days of receipt, provided
funds are received from the Children's Services Council.
7. School agrees to provide Children's Services Council and the City of Boynton
Beach access to the SAC program as needed for monitoring. The School shall maintain
and provide attendance records on all Latchkey grant funded participants, as requested
by Children's Services Council.
8. City and Children's Services Council will provide the School advance notice when
monitoring is scheduled for the SAC program. Monitors will check in at the school office,
before going to the program.
9. This agreement shall be for a term commencing August 22, 1994 through June 14,
1995.
10.. If conditions of the agreement have not been met by the School Board of Palm
Beach County, the City of Boynton Beach reserves the right to cancel this agreement. Two
(2) written warning will be issued giving the School board opportunity to make restitution.
If restitution has not been made to the satisfaction of the City, a 30-day cancellation letter
will be issued. The School Board must also submit a written notice of cancellation within
thirty (30) days, if specification conditions, cannot be met.
11. This constitutes the entire agreement between the parties and this agreement shall
not be amended unless in Writing and executed by the parties hereto.
SCHOOL BOARD OF
PALM BEACH COUNTY
Su ,ed-n~~' -
CITY OF BOYNTON BEACH,
FLORIDA .-, /~
Mayor
ATTEST:
City~lerk
STATE OF FLORIDA
COUNTY OF PALM BEACH
I hereby certify that on this date before me, an officer duly authorized in the State
and County_named above to take acknoWledgements, personally appeared
~-c~l ~ I~--o-~o''----' , Chairman and /'Tl~-r~ cc~ CLI,t i/,3~,'--,~_ ,
Superintendent of the School Board of Palm Beach COunty, Florida, and they acknowledge
before me that they have executed the foregoing instrument as said officers and that they
also affixed thereto the official seal of the School Board.
Sworn to and subscribed before me this :.. ~ay r~f-Augu~[, i~4.
Notary Public
My Commission Expires: ,,,,,~,,,.,,
.....;~--"~.~ ALICIA MARIE HIGHTOWER
~o~-=*: :~ MY COMMISSION ~ CC413847 EXPIRES
.;~)...~ $" October 16, 1998
,~,,,m,~ BONDED ~ TROY FAIN INSURANCE. INC
STATE OF FLORIDA
COUNTY OF PALM BEACH
I hereby certify that on this date before me, an offiCer duly authorized in' the State
3
and County named above to take acknowledgements, personally appeared
~ ~ , Mayor and ?~.~,,~ ~ Cit~ Clerk
of the City of aoynton beach, Florida, and t~ey ~{ckno~vledge before me tha~ th;;~/have
executed the foregoing instrument as said officers and that they also affixed thereto the
official seal of the City.
Sworn to and subscribed before me this do day of August, 1994.
No(at~y Public
My Commission Expires:
Cit~{l:o mey ~
Agr.~C
Poin=iana. Latchkey
4
Contract No. 94-102
1994-95 GOVERNMENTAL UNIT AGREEMENT
Page 1
AGREEMENT
THIS AGREEMENT, entered into as of this 1st day of
October, 1994, by and between the Children's Services
Council of Palm Beach County, a political subdivision of
the State of Florida (hereinafter referred to as
"Council") and City of Boynton Beach Recreation & Park
Department (hereinafter referred to as "Provider"), for
the period from October 1, 1994 ("Effective Date"), to
September 30, 1995.
W I T N E S S E T H : In consideration of the mutual
agreements hereafter contained, the parties, intending to
be legally bound, hereby agree as follows:
THIS AGREEMENT has been entered into pursuant to the
Council's 1994-95 Application/RFP process and Provider's
response thereto and any addendums ac by the
Council. Those portions of Exhibits A, and D
contained herein that differ from or
application shall be deemed to be ~to and
shall control over any inconsistent ~ion of the
original proposal.
The Council agrees to reimburse to the Provider sums
up to $102,520 for provision of in
the attached composite Exhibit "A" 'of the
Program Evaluation Model and
the Program Organizational Chart) attached hereto and
made a part he~eof, composite Exhibit B (Consisting
of the ~Sc Budget Forms A and B submitted ~y provider)
attached hereto and made a part hereof; and Exhibit C
(consisting of the Program Data Form) attached hereto
and made a part hereof. It is expressly understood
and agreed, by and between the parties, that the
services to be rendered hereunder by the Provider
shall be provided in compliance wit~ all terms and
~onditions set forth in Exhibit "A", "B", and "C" and
in the Conditions of Award attach~ made a
part hereof as Exhibit "D", as we the terms and
conditions of this document.
The Provider agrees to comply with all applicable
federal, state and local laws.
The Provider agrees to comply with the following
requirements:
me
To maintain books, records and documents in
accordance with normally accepted accounting
procedures and practices, which sufficiently and
properly reflect all expenditures of funds
provided by the Council under the Agreement.
102GOVA.DOC
Sep 8, 1994 11:28 am
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
AND DIRECTING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF
BOYNTON BEACH AND CHILDREN'SSERVICES COUNCIL
OF PALM BEACH FOR THE LATCHKEY
THE 1994-95 FISC~
YEAR; FFECTIVEDATE~
9ned to
p ing Green or
Poinciana Elementary School, as s child~
living in that vicinity; and
WHEREAS, the Latchkey Afterschool Program is funded 1~%
through Services Council and the program is needed
and,well community; and
of the City of Boynton Beach,
ff, deems it to be in the best
citizens of the City of Boynton
Bea( a] between the City ~of Boynton Beach
and ~en's Services of Palm Beach. County for the
Latchkey Afterschool Program for the 1994-95 fiscal year.
the
dire(
Beach
fiscal year.
upon
PASSED ANDADOPTED this
'iT RESOLVED ~Y THE CIT~ COMMISSION OF THE
Commission hereby authorizes and
Clerk to execute an Agreement between
Children's Services Council of Palm
hool Program for the 1994-95
This Resolution shall take effect immediately
.. day of SeDtember, 1994.
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Mayor Pro Tem
Co~.issioner
ATTEST:
Co~issioner
City Clerk
Au%h. Sig
~=chke¥.Af=er$chool
Children's Servicel Council
9115/94
contr&cl: No. 94-102
Page 2
be
Ce
de
To assure that these records shall be
available, upon reasonable notice, to inspection,
review or audit by the Council and personnel duly
authorized by the Council to make such inspection
review or audit. '
o submit, upon completion of the period of this
greement~ a GAO Standard Financia~ and Compliance
A6dit ("t~e Audit'') within 120 daYs of the
Prow year end. In the event that
Prow year end occurs prior to the
of this~Agreement, Provider
w. and accompanying management
lett Provider's,~is6al years
the term of this:Agreement, each
.etter to be provided
I20 days Provider's~ fiscal year end.
with the Council such
, and other reports as
g the! terms of the
f · To
The Provider agrees:
a.
of
of
be
~rementioned audit~and
.~ements in all approved
gnments.
'.ions
feasible and
'ogram
.ORS,
ivity, and
records supporting
other
for a period
.nation of this
audit has been initiated and
not been resolved at the end
iod, the records shall be
.on of all audit findings.
the Council shall have
.ght to examine any of
period.
hereunder for
(s).
10'2GOVA.DOC
S~p 8, 1994 11:28 am
Contract No. 94-102
1994-95 GOVERNMENTAL UNIT AGREEMENT
Page 3
de
To report to the Council during the term of
this Agreement any.threatened or pending
litigation brought against the provider,
including a description of the nature of the
claims furnish
f,iled therein.
in a format
rec pursuant to
thi Revenues
inc id or
program In
report
a y
1
to
'by
(or, if
said
fe
acquired
Council
(i) that'said
or
of
or earlier
uncil's
(a) returned
~Council or
led to CSC
's there is
is
item(s)
.on; and
in case of
Se
To
c2
of
arisJ
agrees
from
Ies·
, as a result
any
funding
action
102GOVA.DOC
Sep 8, 1994 1t:28 ~m
Contract No. 94-L02
L994-95 GOV~RNMEi~AL
Pa~e 4
e
10.
11.
This contract may not be assigned or subcontracted to
any other party by the Provider without the prior
written approval of the Council.
The Children's Services Council acknowledges that the
Provider is self-insured and accepts the levels of
self insurance provided by the Provider.
The Provider
concerning a c
purpose not in conformity
discl¢
.ny information
for any
and state laws
by
provl(
The
and
as
The
of the
statis
and
shall
r~
required
not as an
venturer with the
sole and ex
wages to all
under this
on
.aw.
Council
.formation
or obtained
the
by the
s or employees
Provider to
implement
order to
in order to assure the
ty of any medical or
~ing to any such client.
uncil mgnagement
identifiable data
=il with reports
include
ersons served
as the
all be made as
this Agreement
il.
'.ces and duties
~ contractor and
or joint
shall assume
the payment of
performed by them
shall, with
10'2GOVA.DOC
~ 8, 1994 11:28 ~n
Contract No. 94-102
1994-95 GOVEP~NMENTAL UNIT AGREEMENT
Page 5
respect to said employees, be responsible for
witkholding federal income taxes, paying federal
social security taxes, maintaining unemployment
insurance and ~aintaining worker's ComPensation
requiredby applicable federal
12.
13.
Th
re
'hereunder are
this
on a
ach month
~ly
of
to the
invoice.
Council
iate
~se
under
31,
14.
the COUnc
a.
any
Lowed as
er to
written
of
following ~the end of this
15. The
term~
d
102C, OVA.DOC
$~ 8, 1994 11:28 ~m
from
by the
or
, cause, suspend the
.ctive action by the
ion by the Council to
The Council may, for
the Provider from
con~rac~ ~o. 94-L02
1994-95 GOVERNMENTAL UNIT~!AGREEMENT
Page 6 ~'?~?~'~
incurring additional obligation of any funds received
from the Council, pending corrective action by the
Provider or a decision to terminate this Agreement.
Said suspension of pa~ent of funds or obligation
thereof may apply to all or part of the Provider's
operations.
16.
17.
18,
~In the event funds to finance this Agreement become
unavailable to the Council, the Coun6il may terminate
this Agreement upon no less than five (5) days
written notice to the Provider. The Council shall be
the final authority as to the availability of funds.
The Council may terminate this Agreement for' any
breach by the Provider. If the Council intends to
terminate this Agreement, notice shall be provided in
writing to the Provider no less than twenty-four (24)
hours prior to the effective date of the termination.
~ouncil's failure to terminate or: suspend a
past breaches of this Agreement shall
~d as alwaiver of its right to demand
Lnce withi the terms of the Agreement or
to for Said breaches or similar breaches,
and shall not be construed to be a modification of
the terms of the Agreement. The Provider may
terminate this contract with or without cause
provided that Provider shall give sixty (60) days
notice in writing to Council. The Council shall
reimburse the Provider for all monies expended up to
and including the effective date of the %ermination.
Notices: Ail notices required hereunder shall be in
writing and shall be addressed to the following
representative of the part parties:
For the Council:
Gaetana D. Ebbole, Executive Director
Children's Services Council of Palm Beach County
3111 So. Dixie Highway, Suite 243
West Palm Beach, FL 33405
For the Provider:
Charles Frederick, Director, Recreation & Parks
Department
Ci%y of Boynton Beach Recreation & Park Department
Latchkey After School Program
100 E. Boynton Beach Blvd.
Boynton Beach, FL 33435
19. Notwithstanding anything herein to the contrary, the
parties agree that the dollar amount set forth in
paragraph i above may be reduced in the event that
· the Council determines that the Provider will not
· spend the entire amount allocated by September 30th
I~GOVA.DOC
S~ 8, 1994 11:28 am
con~ract No. 94-102
1994-95 GOVERNMENTAL UNIT AGREEMENT
Page ?
fiscal year end. The determination~may be made {a)
during the course of reviewing a budget revision
by the Provider pursuant to the Council's
titoring
20. s
A,
O]
any
issue
the attached 'Exhibits
~ and conditions
of
bind
.e
19
ed unless in
hereto.
102C,,OVA.DOC
~ 8, 1994 11:28 am
Contract No. s4 -102
1994 -95 GOVERNMENTAL UNIT AGREEMENT
Page 8 _
IN WITNESS THEREOF, the parties have caused this
Agreement to be executed by their undersigned duly
authorized officers.
City of Boynton Beach Recreation & Park Department
Latchkey After School Program
41-■ ,tfzi / /.-
By: Date:
Print Name
� pppROV- • as tO FORM!
////9YDR
Print Title k • '
• TY ' � ' •
Child n's Services Council of Palm Beach County
i
r �)/ / / ' //' B }� : , r Date:
Gaetana D. Ebbole
Executive Director
APPROVED AS TO FORM &
LEGAL SUFFICIENCY
By: 1/14"444 h .„51 - T
Thomas A. Sheehan, III
Attorney for Children's Services Council
of Palm Beach County
102GOVA.DOC
Sep 8, 1994 11:28 am
Cont~act.Noo 94~L02
~994-95 'GOV~NT~mJ~
Page 8
UNZT_ &GREEMENT
IN WITNESS THEREOF, the parties have caused this
Agreement to be executed by their undersigned duly
authorized officers.
City of Boynton Beach Recreation & Park Department
Latchkey After School Program
By: Date:
Print Name
Print Title
Children,s SerVices Council of Palm Beach County
By: Date:
Gaetana D. Ebbole
Executive Director
APPROVED AS TO FORM &
LEGAL SUFFICIENCY
By:
Thomas A. Sheehan, III
Attorney for Children's Services Council
of Palm Beach County
102GOVA.DO~
Sep 8, 1994 11:28 am
EXHIBIT
Program Evaluation Model
Program Organizational Char=
0,-4
~0
0
-r,l-..I ·
~>
0
EXILIBZT B
1. CSC Budge= Form A
2. CSC Budge= Form B
· I
Agency:
CITY OF BOYNTON BEACH RE~ATION & PARK DEPT.
Program:
Date 6ubma'mo: AUGUST 8, ! 94
Pal I of 2
Pringe ~enefJ~
II. Travel
III. Building
IV. CommunmaaOn~/
oi o
0 0
Util~e~ 555 0 0
V. Printing/SuDplie$ 900 I 0
VI. PooO
VII. Inclirec! Costs ~_~t~_2 479 0
viii. Other Costs --
IX. E~3ui~3ment
0
0
0
0
0 '
0 I .
0 ~
F. HRS
G. Other
I TOTAL PROGRAM
REVENUES
· EXCESS (DEFICIT)
F~,-~,3 t (alj
TOTAL PROGRAM
EXPENSES'
PL=RCENT' OF'PROGRAM
x. REVENUES
A. CSC
B. Cohir~b_L~__~n_ ns
1. Casl~
2. In-Kinal
C. Program
O. Palm ~e-_cn Count7
E. Un~_e~_ Way ~._~F-~:..~y)=
__~35 888 0 0
0 0 0
102,520
0
8,511 0 0
0 0
0
18,225 0
0 0
0
0
129,256
0
0
0
0
0
o
oJ o
ot
0 O' :..
0 0 ~
0 I$:.:." 0 1512
0
0
0
0
0
0
0
0
0
0
0
ot
0
0
18
256
100
,520
0
,511
,2~5' J
ol
0
0
PART L
CSC BUDGET FORM B: TOTAL PROGRAM BUDGET SUMMARY
Funding Period 10/01/V4 to 09/30~5
A~M~C~n OI~f OF ~ B~ ~~ &
PA~,i~ I)1~1'~
~ ~(~OL P~
OltlSu~il~l¢l: ~ 29,
~994
CSC BUDGBT FORM B: TOTAL PROGRAM BUDGBT SUMMAF, Y
Pundins Period 10/01/94 to
PAItT IL
A. CO~T PER CUENT
1. Tot~ Numl~r of Pflrrmry Clienm
2. Total Program EXl=ent~ as ~ow~ in Pan 1, C~lumn 6
3. Col I~r Pdmery C~ent (line 2 aivJclecl I=y line 1)
OR
129,256
:$: 862
· 1. Total Nmi=er of Outr~ Clients
2. Tot~ Progmm Exp~lm as ~own in Par~ 1, Column
3. Col I~r Outreach Ct{em {line 2 divided I~y line 1}
PA.t ? ["[[o
M~TCHING FUNDS - tnclic~e I~elow the Imoum u~=l from each local source es
m~:hing funds, the ~rlnt amount Inet grant title.
Chlldr~'. 8emcas Council
J{ UnJt~
~. $
~' I$
7. $ $
1. Program Form C
PROGRAM:
1994-95 BASE PROGRAM A.PPLICA~ON INFORMA-i-tON
PRO~~ FORM C
BRAC~__ ~__.w-,~_ ~.A'rI01= & PAR[ DKI'~
HOW I,UU~Y CHILDREN WILL BE SERVED 1011194 TO 9/80195?
HOW MANY ADULTS WILL BE SERVED 10/1/94 TO 9/80/95?
HOW MANY CUENT8 WILL BE 8ERVED 1011194 TO 9/'80/05?
(ADD NUMBER OF ADULT8 + NUM_R!
WHAT ARE THE AGES OF THE
CUENT8 YOU WILL SERVE?
Birth - 2
3--5 X
0--9 X
lo- 13 X
14 -- 18
All of the Above
,OF CHILDREN)
Primary
150
150
~NI4AT GEOGRAPHIC AREA(8) IN PALM
BEACH COUNTY WILL YOU SERVE?
North
Central
S~uth X
Went
All of the Above
Outr~
HOW MANY EMPLOYEES WILL YOUR PROGRAM HAVE?
lull time
Part time
HOW MANY EMPLOYEE8 WILL BE FUNDED BY C8C?
Full time
P~rt time
0
8
PR'OORA~[
(:SC FUNDS
TOTAL PROQRAM BUDOBT
(:SC 9~
S 99,619 J
S 122,6~$
81.2 %
TOTAL AOENCY nUI)Ol~r.
PR. OOR~U4
BUDOI~T ~ 6.$%
COST PIeR ~ PER YRAR I
(~ Of totalp~r), or to~l] $ 818
S 102,520
S 129,256
S 2,901
6,611
2.9%
5.& %
6.6%
$ 862 S4& I 5.& %
The follo~ng is an e~isting CSC funding policy:.
h.~.e CSC v~l[ not initially h~t ~s pmpom'on of ~unds xepz~sented
an a~ency budge~ ~t v~]] encourage estab~ent ora d~s~'~ed
fund]n~ base fox ~t; pan~'c~pat~'n~ agencies. Those p~o~rams substamt~
supported by C$C ~,~JJ be re~u~red to deveJop a pJan of act~on ~o~
dfve~s~cat~on of fundjng.
anln accordanceadditional sheetWith ofthiSpaper.)P°licy' pleasei answer the following two questions. (If needed, attac
I. What specific steps have you taken thiS past year to diversify the funding base fo:
your program?
Since this program is designed, but not limited to Latchkey children of
households with annual incomes below a specific amount, we set income
guidelines and increased rates for those who do nsc qualify. This rate,
$ 540.00 a year, per child, is paid on a monthly basis. Those who qualify
for the lower rate pay $ ?5.00 a year, per child. The higher rate is
affordable for about 25% of the participants in our current program, who
may nsc otherwise be able to pay for the same service offered elsewhere.
These families are taking on a larger portion of the costs necessary to
operate ~he program.
We have sought grant funding from other sources. The c~pes of funding we
have come across have been for program expansion or enhancement, bu~ hOC
to be used co cover already established expenses.
2. WhatPlease are be your Specific. future plans for diversifying the funding base for your program?
We will continue seeking grants and other forms of funding to help offset
program expenses. While the City has not been in the position to provide
funds, more is being provided in indirect services.
EZ~Z~Z~ D
1. Conditions of Award
CONTRACT 94-102
PROORAM: Latchkey After School Program
AGENCY: City of Boynton Beach Recreation
and Parks Department
CONDITIONS OF AWARD
I. PROGRAMMATIC
Ao
Conditions to be obServed throughout contract:
1. Provider agrees to obtain CSC approval for any proposed
Changes in the program prior to implementation.
Provider agrees to submit copies of all subcontracts,
contracts and/or agreements related to the
implementation of this program·
Provider agrees to maintain a current copy of the
following on file with CSC:
II. FISCAL
· Service site(s) Health Inspection
Certificate(s)
· Service site(s) Fire Inspection
Certificate(s)
· Certificates of insurance (liability,
theft and auto if purchased by CSC)
· License(s) to operate agency/program
· Sales Tax Exemption Certificate
· Job descriptions of all CSC funded
staff positions
· Organization chart of CSC program
CSC program staff will conduct on-site monitorings as
necessary for program evaluation.
A. Cond~tions to be observed throughout contract:
Providers agree to obtain written approval from CSt for
any proposed changes in the CSC program budget prior to
implementation.
The Fiscal administration of this Agreement will be
pursuant to the CSC Fiscal Guidelines.
94-95COA.001
Pag~ 1
1994 11:46-m
CONTRACT 94-102
PRO,Ill'I: Latchkey After School Program
Beach Recreation
and Parks Department
In executing this Agreement, Provider represents and
funds to be hereunder
warrantSto supportthatthethe Council b positions or
supplant funds lied by Pro~
positions.
Provider will explore means of reducing its health
~, but not limited to, checking
with the local Purchasing.-Alliance
(CHPA), and report, ~ ~ the council by
March 31, 1995.
94-95COA.001 S~p 8, 1994 11:46 am
Pag~ 2
Contract No. 1 -102
1994 -95 GOVERNMENTAL UNIT AGREEMENT
Page 1 _
AGREEMENT
THIS AGREEMENT, entered into as of this 1st day of
October, 1994, by and between the Children's Services
Council of Palm Beach County, a political subdivision of
the State of Florida (hereinafter referred to as
"Council ") and City of Boynton Beach Recreation & Park
Department (hereinafter referred to as "Provider "), for
the period from October 1, 1994 ( "Effective Date "), to
September 30, 1995.
W I T N E S S E T H: In consideration of the mutual
agreements hereafter contained, the parties, intending to
be legally bound, hereby agree as follows:
THIS AGREEMENT has been entered into pursuant to the
Council's 1994 -95 Application /RFP process and Provider's
response thereto and any addendums accepted by the
Council. Those portions of Exhibits A, B, C and D
contained herein that differ from the original proposal or
application shall be deemed to be addendums thereto and
shall control over any inconsistent provision of the
original proposal.
1. The Council agrees to reimburse to the Provider sums
up to $102,520 for provision of services described in
the attached composite Exhibit "A" (consisting of the
Program Evaluation Model and
the Program Organizational Chart) attached hereto and
made a part hereof; composite Exhibit "B" (consisting
of the CSC Budget Forms A and B submitted by Provider)
attached hereto and made a part hereof; and Exhibit C
(consisting of the Program Data Form) attached hereto
and made a part hereof. It is expressly understood
and agreed, by and between the parties, that the
services to be rendered hereunder by the Provider
shall be provided in compliance with all terms and
conditions set forth in Exhibit "A ", "B ", and "C" and
in the Conditions of Award attached hereto and made a
part hereof as Exhibit "D ", as well as the terms and
conditions of this document.
2. The Provider agrees to comply with all applicable
federal, state and local laws.
3. The Provider agrees to comply with the following
requirements:
a. To maintain books, records and documents in
accordance with normally accepted accounting
procedures and practices, which sufficiently and
properly reflect all expenditures of funds
provided by the Council under the Agreement.
102GOVA.DOC
Sep 8, 1994 11:28 am
Contract No. -102
1994 -95 GOVERNMENTAL UNIT AGREEMENT
Page 2 -
b. To assure that these records shall be
available, upon reasonable notice, to inspection,
review or audit by the Council and personnel duly
authorized by the Council to make such inspection,
review or audit.
c. To submit, upon completion of the period of this
Agreement, a GAO Standard Financial and Compliance
Audit ( "the Audit ") within 120 days of the
Provider's fiscal year end. In the event that
Provider's fiscal year end occurs prior to the
completion of the term of this Agreement, Provider
will supply the audit and accompanying management
letter for each of the Provider's fiscal years
occurring during the term of this Agreement, each
such audit and management letter to be provided
within 120 days of the Provider's fiscal year end.
d. To maintain and file with the Council such
progress, fiscal, inventory, and other reports as
the Council may require during the terms of the
Agreement.
e. To include these aforementioned audit and
record - keeping requirements in all approved
subcontracts and assignments.
f. To acknowledge, to the extent feasible and
appropriate, Council funding of the program
identified in Exhibit "A" in publications,
bulletins, public relations activity, and
stationery of Provider.
4. The Provider agrees:
a. To retain all financial records, supporting
documents, statistical records and any other
documents pertinent to this Agreement for a period
of five (5) years following termination of this
Agreement or, if an audit has been initiated and
audit findings have not been resolved at the end
of the five year period, the records shall be
retained until resolution of all audit findings.
b. Persons duly authorized by the Council shall have
full access to and the right to examine any of
said materials during said period.
c. To permit access by persons duly authorized
by the Council, upon reasonable notice, to
the Program(s) funded by the Council hereunder for
purposes of monitoring said program(s).
102GOV A.DOC
Sep 8, 1994 11:28 am
Contract No. _, -102
1994 -95 GOVERNMENTAL UNIT AGREEMENT
Page 3 _
d. To report to the Council during the term of
this Agreement any threatened or pending
litigation brought against the Provider,
including a description of the nature of the
claims involved, and, upon request, to furnish
information regarding the status of such
litigation and copies of pleading filed therein.
e. To accurately report to the Council, in a format
deemed acceptable by the Council, all revenues
received by or for the program funded pursuant to
this Agreement, regardless of source. Revenues
include, but are not limited to, Medicaid or
insurance reimbursement, donations, grants, and
program income; i.e., fees paid for services. In
the event the Provider fails to properly report
all program revenues and the Council subsequently
learns that such income was not properly
disclosed, the Council reserves the right to
reduce the amount to be paid to the Provider by
the Council by the amount not disclosed (or, if
payment has already been made, to recover said
amount), or to terminate this Agreement.
f. That those capital items which are to be acquired
by the Provider and reimbursed by the Council,
shall be subject to the requirements (i) that said
items may not be mortgaged, pledged, or
hypothecated without the prior written approval of
the Council; (ii) that upon termination or earlier
cancellation of this Agreement at the Council's
request, the said item(s) shall be (a) returned
(with title being transferred) to the Council or
the Council's designee, or (b) reimbursed to CSC
at book value (determined by CSC) unless there is
specific notification that this requirement is
waived by the Council; (iii) that said item(s)
shall be maintained in operable condition; and
(iv) that said item(s) will be insured in case of
loss or theft.
5. To the extent permitted by law, the Provider agrees
to indemnify and hold harmless the Council from
liability on account of any injuries, damages,
omissions, commissions, actions, causes of actions,
claims, suits, judgments and damages accruing,
including court costs and attorneys' fees, as a result
of services performed or not performed, or any
negligent act by the Provider or arising from funding
granted or not granted by the Council or any action
arising out of the operation of this Agreement.
102GOVA.DOC
Sep 8, 1994 11:28 em
Contract No. 9,. -102
1994 -95 GOVERNMENTAL UNIT AGREEMENT
Page 4
6. This contract may not be assigned or subcontracted to
any other party by the Provider without the prior
written approval of the Council.
7. The Children's Services Council acknowledges that the
Provider is self- insured and accepts the levels of
self insurance provided by the Provider.
8. The Provider shall not use or disclose any information
concerning a client under the Agreement for any
purpose not in conformity with federal and state laws
and regulations except on written consent of the
client, or his responsible parent or guardian when
authorized by law.
a. The Provider agrees to establish and maintain
procedures and controls acceptable to the Council
for safeguarding records, so that no information
contained in the Provider's records, or obtained
from others carrying out the terms of the
Agreement, shall be used by or disclosed by the
Provider, its agents, officers or employees
except as provided by law.
b. It shall be the responsibility of the Provider to
take all reasonable steps necessary to implement
promptly such procedures and controls in order to
protect the privacy of a client receiving
services hereunder and in order to assure the
maintenance of confidentiality of any medical or
other information pertaining to any such client.
9. The Provider shall submit to the Council management
and program data, including client identifiable data
as deemed essential by the Council.
10. The Provider shall furnish the Council with reports
of the effectiveness of the program and include
statistics and data on the number of persons served
and such other reports and information as the
Council may require. Said reports shall be made as
requested from the Effective Date of this Agreement
and in a format provided by the Council.
11. The Provider is performing the services and duties
required hereunder as an independent contractor and
not as an employee, agent, partner of, or joint
venturer with the Council. The Provider shall assume
sole and exclusive responsibility for the payment of
wages to all employees for services performed by them
under this Agreement. The Provider shall, with
102GOVA.DOC
Sep 8, 1994 11:28 am
Contract No. -_ -102
1994 -95 GOVERNMENTAL UNIT AGREEMENT
Page 5
respect to said employees, be responsible for
withholding federal income taxes, paying federal
social security taxes, maintaining unemployment
insurance and maintaining worker's compensation
coverage in amounts required by applicable federal
and state law.
12. The services provided by the Provider hereunder are
provided on a non - exclusive basis, and the Council
specifically reserves the right to contract with
others for similar services.
13. Payments for services rendered pursuant to this
Agreement shall be made to the Provider monthly on a
reimbursement basis. Provider shall submit an
invoice to the Council by the 10th day of each month
following the month in which the services were
provided. The invoice will include documentation
reflecting all expenditures made by the Provider
under this Agreement, in whatever form reasonably
required by Council. Subject to the availability of
funds, the Council will provide reimbursement to the
Provider within 45 days after receipt of the invoice.
Provider shall submit a final invoice to the Council
no later than October 31, 1995 (with appropriate
documentation). The Council will not reimburse
Provider for any expenditures made by Provider under
this Agreement that are submitted after October 31,
1995.
14. The Provider agrees to return to the Council any
overpayments made through inadvertence or
miscalculation or because payment is disallowed as
not having been properly earned under this Agreement.
Such funds shall be refunded in full by Provider to
the Council as follows:
a. Within twenty (20) days from the date of written
notification by the Council to the Provider of
overpayment or disallowance; or
b. Within thirty (30) days following the end of this
Agreement.
c. The Council shall have the right to deduct from
any subsequent payment request submitted by the
Provider, the amount of any overpayments or
disallowed funds.
15. The Council may, for reasonable cause, suspend the
payment of funds pending corrective action by the
Provider or pending a decision by the Council to
terminate this Agreement. The Council may, for
reasonable cause, prohibit the Provider from
102GOVA.DOC
Sep 8, 1994 11:28 am
Contract No. 4 . • 102
1994 -95 GOVERNMENTAL UNIT AGREEMENT
Page 6 _
incurring additional obligation of any funds received
from the Council, pending corrective action by the
Provider or a decision to terminate this Agreement.
Said suspension of payment of funds or obligation
thereof may apply to all or part of the Provider's
operations.
16. In the event funds to finance this Agreement become
unavailable to the Council, the Council may terminate
this Agreement upon no less than five (5) days
written notice to the Provider. The Council shall be
the final authority as to the availability of funds.
17. The Council may terminate this Agreement for any
breach by the Provider. If the Council intends to
terminate this Agreement, notice shall be provided in
writing to the Provider no less than twenty -four (24)
hours prior to the effective date of the termination.
The Council's failure to terminate or suspend a
Provider for past breaches of this Agreement shall
not be construed as a waiver of its right to demand
strict compliance with the terms of the Agreement or
to terminate for said breaches or similar breaches,
and shall not be construed to be a modification of
the terms of the Agreement. The Provider may
terminate this contract with or without cause
provided that Provider shall give sixty (60) days
notice in writing to Council. The Council shall
reimburse the Provider for all monies expended up to
and including the effective date of the termination.
18. Notices: All notices required hereunder shall be in
writing and shall be addressed to the following
representative of the part parties:
For the Council:
Gaetana D. Ebbole, Executive Director
Children's Services Council of Palm Beach County
3111 So. Dixie Highway, Suite 243
West Palm Beach, FL 33405
For the Provider:
Charles Frederick, Director, Recreation & Parks
Department
City of Boynton Beach Recreation & Park Department
Latchkey After School Program
100 E. Boynton Beach Blvd.
Boynton Beach, FL 33435
19. Notwithstanding anything herein to the contrary, the
parties agree that the dollar amount set forth in
paragraph 1 above may be reduced in the event that
the Council determines that the Provider will not
spend the entire amount allocated by September 30th
102GOVA.DOC
Sep 8, 1994 11:28 am
Contract No. _4 -102
1994 -95 GOVERNMENTAL UNIT AGREEMENT
Page 7 _
fiscal year end. The determination may be made (a)
during the course of reviewing a budget revision
submitted by the Provider pursuant to the Council's
procedures or (b) based upon the Council's monitoring
of Provider's program and its expenditure history.
Before any such reduction becomes final, the Provider
will be notified in writing of the proposed action
and shall have the opportunity to address the
Council's Board regarding the proposed reduction.
The decision of the Council's Board on this issue
shall be final.
20. This Agreement, which includes the attached Exhibits
A, B, C & D, contains all the terms and conditions
agreed upon by the parties. No other agreements,
oral or otherwise, regarding the subject matter of
this Agreement shall be deemed to exist or to bind
any of the parties hereto. With the possible
exception of an adjustment pursuant to paragraph 19
above, this Agreement shall not be modified unless in
writing and signed by both parties hereto.
102GOVA.DOC
Sep 8, 1994 11:28 am
Contract No. s4 -102
1994 -95 GOVERNMENTAL UNIT AGREEMENT
Page 8 _
IN WITNESS THEREOF, the parties have caused this
Agreement to be executed by their undersigned duly
authorized officers.
City of Boynton Beach Recreation & Park Department
Latchkey After School Program
41. /t—-9/
By: Date:
E �/ /n/
Print Name
t
��J� pppROV - ' AS I0 F O RM k
Print Title ` • ,�
Apr Child n's Services Council of Palm Beach County
/c)/ 5
1 ����
B�: \f , Date:
Gaetana D. Ebbole
Executive Director
APPROVED AS TO FORM &
LEGAL SUFFICIENCY
By: 1114".u. 4 .54444%.+
Thomas A. Sheehan, III
Attorney for Children's Services Council
of Palm Beach County
102GOV A.DOC
Sep 8, 1994 11:28 am
EXHIBIT A
1. Program Evaluation Model
2. Program organizational Chart
CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY
Agency Name: City of Boynton Beach Goal: To provide supervised after school
Program Name: After School Latchkey Program recreation activity for potentially
Contract #: 102 latch key children.
1994 -1995 EVALUATION MODEL
I. Program
Program Process Program Outcome Program Impact
1. Provide up to 4 hours daily 1. Participants will complete
of supervised, after school their homework assignments on a
recreational activity to regular basis.
include:
2. Fewer latchkey children
- Arts & Crafts, 2 hours /week will be going home from school
- Organized Sports to an unsupervised situation.
- Free Play
- Musical Activity
- Games
- Story Telling
- Physical Fitness
- Homework Completion,
2.5 hours /week
for 90 participants at Rolling
Green.
2. Provide attendance records
for 35 after - school students
at Poinciana Elementary School.
94- 95Mod.102
Sep 8, 1994
Page 1
CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY
Agency Name: City of Boynton Beach
Program Name: After School Latchkey Program
Contract #: 102
II. Measurement
Program Process Program Outcome Program Impact
The program will count: 1. Track homework completed.
1. The number of clients 2. Count the number of latchkey
enrolled and attending the children. t
program.
2. The provider will maintain
attendance registry.
Data Source(s) Data Source(s) Data Source(s)
1,2. Individual Data Forms 1. Individual Data Forms
1,2. CSC Tracking Form 1. CSC Tracking Form
1,2. Attendance Roster
Comparison strategy
(not all measures will have comparison standards)
Provider Signature: CSC Signature:
Date: Date:
94- 95Mod.102
Sep 8, 1994
Page 2
CITY OF BOYNTON BEACH RECRE A & PARK DEPARTMENT
LATCHKEY AFTEISCIR)OL PROGRAM
1993 -'94 ORGANIZATIONAL CHART
CHARLES FREDERICK
RECREATION AND PARK DIRECTOR
1
MELODY GREEN
SUPERINTENDENT OF RECREATION
DEBBIE BANKS
LATCHKEY AFTHRSCBOOL PROGRAM COORDINATOR
NANCY WHITNEY CONWAY
CLERK III
TARHBI.L SRISKIN BETTY GUINN
ROLLING GREEN POINCLANA
SUPERVISOR II SUPERVISOR II
RANDY GREGORY TERESA ALVORD THERESE QUINN LATOSUA GLEIiOMS APRIL FULTOII JOAN CLARKE
SUPERVISOR I SUPKRVISO* I SUPERVISOR I SUPERVISOR I RECREATION LEADER SUPERVISOR I
CHERYL SLOAN JANICE PHILLIPS KELLY MCMASON SHARON CARNEY
SUBSTITUTE SUBSTITUTE SUBSTITUTE SUBSTITUTE
SUPERVISOR I SUPERVISOR I SUPERVISOR 1 SUPERVISOR I
DB /gJh
B!'91
EXUIBIT B
1. CSC Budget Form A
2. CSC Budget Form B
Agency. CITY OF BOYNTON BEACH RECREATION & PARK DEPT. Date Submitted. AUGUST 8, 1994
Program. LATCHKEY AFPERSCHOOL PROGRAM Page 1 of 6
CSC BUDGET I.OIiM A: PROGRAM BUDGET NARRATIVE
Funding Period: 10/1/94 to 09 /30/95
1 (2) ( ( ( 11) (
in
' ' '' N,'; ''4 4 " ' f ,., - fl , IAA' • -} ,f` . . 2 , > :.: , � ..'C - h
; 4 v ' f # "'` f'€' a > f t From * tt it-
fi 1 }. } ai On ' ii I Personnel
A Salaries
Position /Name
SUPERVISOR II /J. PHILLIPS 10,412.76 10/01/94 9/30/95 38 274.02 100 10,412.76 10,412.76
SUPERVISOR I /B. GWINN 8,581.78 10/01/94 9/30/95 37 231.94 100 8,581.78 8,581.78
SUPERVISOR I /J. CLARKE 8,581.78 10/01/94 9/30/95 37 231.94 100 8,581.78 8,581.78
SUPERVISOR I /L. CLEMONS 8,581.78 10/01/94 9/30/95 37 231.94 100 8,581.78 8,581.78
SUPERVISOR I /T. QUINN 8,581.78 10/01/94 9/30/95 37 231.94 100 8,581.78 8,581.78
RECREATION LEADER /C. SLOAN 3,589.00 10/01/94 9/30/95 37 97.00 100 3,589.00 3,589.00
CLERK III/ 12,592.86 10/01/94 9/30/95 42 299.83 100 12,592.86 12,592.86
- - -- - - - -- -
1894 Sub Total Salaries 1s60,922 . $60,922
FormAl (ng)
Agency: CITY OF BOYNTON BEACH RECREATION & PARK DEPT Dale Submitted: AUGUST 8, 1994
Program: LATCHKEY AFTERSCHOOL PROGRAM Page 2 of 8
CSC BUDGET FORM A: PROGRAM BUDGET NARRATIVE
Funding Period: 10/1/94 to 09/30/95
... , • ;.8.m.`
•{
• t .. �, .k skc �, , � # •N ., , < r . : �: 5 > ' 2 141 t
`?'+ < R ti ,.�•, {, t ' ( S ifz �lsQ o �[� 5 z 4 •
a.
1. Personnel
B. Fringe Benefits (show computations for each benefit)
1. ACA = 7.65% x taxable salaries
CSC portion of annual salaries:
$ 60,922 X 7.65Z = $ 4,661
4,661 4,661
2. Florida Unemployment Compensation =
agency rate x taxable salaries
0 0
3. Workmen's Compensation = -- -- agency rates x taxable salaries
$48,329 X .062577 = $ 3,024
$12,592 X .005316 = $ 67
3,091 3,091
4. Heafh/Life /ADBD = agency rates x number of employees
x CSC % of expense for each position
0 0
Agency: CITY OF BOYNTON BEACH RECREATION & PARK DEPT. Date Submitted: AUGUST 8, 1994
Program: LATCHKEY AFTERSCHOOL PROGRAM Page 3 of 8
CSC BUDGET FORM A: PROGRAM BUDGET NARRATIVE
Funding Period: 10/1/94 to 09/30/95
zcY..nsavYw#'Rn;iicea«vs,.� - ; ---- ...... 2 • azs 8 : z•z s :.;y.,. 9 '
� � �t�� . CIX4t.':�• ;�i.,j •. `.. : Z � <aZ `��\. '`fi ,�`.
4
, � Y .�. <. i t . j X Y a .N•,S • ; % � '` ~ • .. • `k S : 5
..;. � .. :..h + } �, o : • 'lawns .... .. ~ ' ?3• � .:. > Q. i. .-'? l t . 41:, 4 4 :-.14
1. Personnel
B. Fringe Benefits (continued)
5. Retirement = agency rate x ebg►ble salaries
6. Other = agency benefit other than those listed above
0 0
Sub Total Fringe Benefits $ 7 752 $ 7,752
Sub Total Personnel = Sub Total Salaries + Sub Total Fringe Benefits 68,674 4 68,674
11. Travel y �_
A. In -Area Travel (show position, miles per month & rate per mile)
$ .20 % 200 MILES = $ 40
40 40
B. In - State Travel (list per ciem, hotel, transportation and /or
fees for each conference/trip)
0 0
Agency: CITY OF BOYNTON BEACH RECREATION & PARK DEPT. Date Submitted:AUGUST 8, 1994
Program: LATCHKEY AFTERSCHOOL PROGRAM Page 4 of 8
CSC BUDGET FORM A: PROGRAM BUDGET NARRATIVE
Funding Period: 10/1/94 to 09/30/95
11111
,-)0' rr a X'Wt • a3 . y yR x.. f ^� 2 z .::afi�R7!°f 8 • r.Y4% '£sue 9
'v � P S X} fi ' R ( '- :; '.
riS.S' i ¢S ,'' �' `, s�''. 'S'� ti` i ' • ' r t # d y 4 F • -"'�f B�cc; 3 {f'f.
�4i' °"s` ' native y
{ a , < ', {' 3 .'.:3•� \ jh t x
II. Travel (continued)
C. Out —of —State (list per diem, hotel, transportation and /or
fees for each trip /conference)
0 0
Sub Total Travel $ 40 $ 40
III. Building Space (show location, square footage, rate /sq.ft )
Do you own or are you purchasing the space? Yes No
0 0
Sub Total Building Space 0 s 0
IV. Communications & Utilities
A. Telephone (show monthly charges)
$ 40 PER MONTH X 12 = $ 480
480 480
B. Postage (show monthly charges and types of mailings)
2 MAILINGS X 130 % $.29 = $ 75.40 75 75
Agency: CITY OF BOYNTON BEACH RECREATION DEPT. Date Submitted: AUGUST 8, 1994
Program: LATCHKEY AFTERSCHOOL PROGRAM Page 5 of 8
CSC BUDGET FORM A: PROGRAM BUDGET NARRATIVE
Funding Period: 10/1/94 to 09130/95
� Iti 2 8 9
• � 'rte` "� iecs 6' r�s'" ;t,
s •
S ,�#- $ aab: 4 }� ° , 5 c x Li `., x f % > ...} • ?: �. ; , v . i,;r, ` 'Y; %n • { 4 k , ;.,.. ` ,', .9 f j .8? � { f .' .C.�^: ' � .. i,� } :. 2 J t .. Ei ^ ! : , Narr# h { .•. . . :' ' 5. } � F �${:'�}S•� � .,i1 S tMlA. J : : i {,. J r v. ...
IV. Communications & Utilities (continued)
C. Electricity (show monthly charges)
O 0
D. Water/Sewer/Sanitation (show monthly charges)
O 0
Sub Total Communications & Utilities 555 $ 555
V. Printing & Supplies (include description & purpose for each)
A. Printing
o o
B. Office Suppies - -- - -- - - - - - -- -- -- - -- – - – - - PENS, PENCILS, PAPER, TYPING SUPPLIES, COMPUTER SUPPLIES, NOTEBOOKS, JOURNALS,
STAPLES, PAPER CLIPS, FILING SUPPLIES, BILLING SUPPLIES.
500 500
__ C. Program Supples
— —
GAMES, ARTS & CRAFTS SUPPLIES, OUTDOOR GAMES AND PLAY EQUIPMENT, BOOKS, PAINT
SUPPLIES, TOYS, TAPES, CLEANING SUPPLIES, SPECIAL PROGRAM SUPPLIES, BATTERIES,
PAPER, PENCILS, CRAYONS. 1,400 1,400
_- . __.- 1 Olin 1 nnn
Agency: CITY OF BOYNTON BEACH RECREATION & PARR DEPT. Date Submitted. AUGUST 8, 1994
Program: LATCHKEY AFTERSCHOOL PROGRAM Page 6 of 8
CSC BUDGET FORM A: PROGRAM BUDGET NARRATIVE
Funding Period: 10/1/94 to 09/30/95
(1) 2 8 9
. - is 5 �, ; '' } w 4 '{- K. '. �;., .'`':•° • z.> 4 > x s •
� f S ,£ > �x P,Jf �� �..•�• . .• ,. ;. 4c ?.' } t <. f _ .< 3 of � .�� }�y
. ; . ..� �. > a t:r ati ve 4 Y „; yy,} 3 gg P$
r.v .}2si . � . Y , s't..4 s1 f. {.
VI Food (show number of clients served, meals /day, number of
serving days and cost/meal)
$ .60 X 90 X 180 = $ 9,720 9,720 9,720
Sub Total Food $ 9,720 $ 9,720
VII Indirect Costs (the maximum allowable rate for CSC purposes
is 18%, show calculation)
OFFICE SPACE - $ 6,300, COPYING - $ 1,000, CITY CONTACT PERSON - $17 /HR X 5HRS /WR
X 46 WEEKS - $ 3,910, REC., SUPT. - $ 21 X 22 = $ 462, DEPT. DIRECTOR - $ 36 X 10 12,479 12,479
;-360, RE- iOYt NT uYp cF -
447. -
Sub Total Indirect Costs $ 12,479 $ 12,479
VIII Other Expenses (for the following items, show total program costs
and CSC proportion or other calculation)
A Audit
O 0
—
B Legal Fees — — -
C. Consulting Fees -
O 0
POINCIANA SCHOLARSHIPS 25 @ $ 1,116 + 10 @ $612 = $ 34,020
CONTRACT THROUGH CHILD CARE RESOURCE AND REFERRAL (SOS) $ 1,500 35,520 35,520
D. Insurance (list coverages and cost of each)
O 0
Agency: CITY OF BOYNToHTBSAH-=RECREATION & PARK DEPT. Date Submitted: AUGUST 8, 1994
Program: LATCHKEY AFTERSCHOOL PROGRAM Page 7 of 8
CSC BUDGET FORM A: PROGRAM BUDGET NARRATIVE
Funding Period: 10/1/94 to 09/30/95
(1) 2 8 9
a+ <: v , .... _.. �. I . «�" ^rte
l
SQtt`•.t �:3t•1•r� <�f � iVx � � < . ;{ { • £ �'
ra ? .. * t ., :, . .,} r r > !! � q 1 5 !
• � � arrative -4- • I " ` fl � .•' ::-
VIII Other Expenses (continued)
D. Insurance (continued)
O 0
-
E. Copying - - -
O 0
F. Maintenance
O 0
G Transportation
O 0
H. Staff Development — � - ' - -- -- - -- - - - - - -
SEMINARS, WORKSHOPS 84 84
J
I. Miscellaneous ~ -
FRS LICENSING = $ 98, HRS REQUIRED TINE TESTING, EXAMS - $ 186
284 284
Agency: 1 OF BOYNTON BEACH RECREATION & PARK DEPT. Date Submitted. AHL _ 8, 1994
Program: LATCHKEY AFTERSCHOOL PROGRAM Page 8 of 8
CSC BUDGET FORM A: PROGRAM BUDGET NARRATIVE
Funding Period: 10/1/94 to 09/30/95
(1) 2 8 9
• ,Y4f ' .
, . . , .;:" • :<"!: s • . •
. < • •
• - • Arthia , • s • •
.4. ' • s ..".■.* • " 444 ifi.ti;
IX. Equipment (list items and estimated costs; items costing less
than $100 per item should be listed as supplies)
0 0
0 0
Sub Total Equipment
TOTAL CSC EXPENSES $ 129,256 $ 129,256
X Revenues
A Children's Services Council
8 CSC Share of Contributions 102,520 102,520
1. Cash 0 0
2. In—Kind 8,511 8,511
C CSC Share of Program Fees 18,225 18,225
TOTAL CSC SHARF nF RFUFAII IFR IA 4- R r.% 129.256 - 129 _ 7cfi
Agency: Date Submnted: AUGUST 8, 1994
CITY OF BOYNTON BEACH RECREATION & PARK DEPT.
Program: LATCHKEY AFTFASCHOOL PROGRAM Page 1 of 2
CSC BUDGET FORM B: TOTAL PROGRAM BUDGET SUMMARY
Funding Period 10/01/94 to 09/30/95
PART I.
(1) (2) (3) 4) ( (6)
• litfog,.4,:/1...:4A." .. C ,,-,:,i,..:::...Asi. jk;s9a=,.. .,-...,... ,.-. : . .-.. .- •: .• : '-''c•:= , :--....
costoate . • , -....pta . - 'ea ',..... :,:',...., .r.-n,T' 7 , .,...2., 1 , ..-. . x:•—•sw„ : '
I. Personnel $ 60,922 $ 0 $ 0 $ 0 $ 0 $ 60,922
Salaries
Fringe Benefits 7.752 ' 0 0 0 0 1 7,752
II. TM* 40 0 0 0 0 40
i11. Budding Space 0 , 0 0 0 0 0
IV. Communications/
Utilities 555 0 0 0 0 555
V. Printing/Supplies 1.900 0 0 0 0 1.900
VI. Food 9,720 0 0 0 , 0 i 9.720
viI. indirect Costs 12,479 0 0 0 0 12.479
VIII. Other Costs 35,888 0 0 0 0 ' 35,888
IX Eauipment 0 0 0 0 0 0
TOTAL PROGRAM
EXPENSES $ 129,256 $ 0 $ 0 s 0 $ 0 $129,256
PERCENT OF PROGRAM 100% 014 0% 0 % % 100 %
X. REVENUES
A CSC
102,520 0 0 0 0 102,520
B. Contributions
1 Cash 0 0 ' 0 0 0 0
2 In 8,511 0 0 0 0 8,511
C. Program Fees
18,225 0 0 0 0 18,225 1
D. Palm Seacn County ,
O 0 0 0 01 0r
E. United Way tspectry) 1
O 0 0 0 0, 01
F HRS
O 0 Of 0, 0 0
G. Other
O 0 0 0 0 0
TOTAL PROGRAM
REVENUES 129,256 0 0 0 0 129,256
OCCESS (DEFICIT) 0 0 0 0 0 0
FormBt (nu
Ageney: CITY OF BOYNTON BRACH RECREATION & Data Submitted: APRIL 29, 1994
PARK DEPARTKENT
Program: Page 2 of 2
LATCHKEY A7TERSCHOOL PROGRiX
•
CSC BUDGET FORM B: TOTAL PROGRAM BUDGET SUMMARY
Funding Period 10/01/94 to 09/30/95
PART IL
A. COST PEA CLIENT
1. Total Number of Primary Clients 150 I
2. Total Program Expenses as shown in Part 1. Column e $ 129,256 i
3. Cost per Primary Client (line 2 divided by line 1) $ 862 I
OR
• 1. Total Number of Outreach Clients i
2. Tots! Program Expenses as shown in Part 1, Column 6 S
3. Cost per Outreach Client (line 2 divided by line 1) 1 $
PART III.
MATCHING FUNDS — Indicate below the amount used from each local source as
matching funds. the grant amount and grant title.
— ..— ..m.v.. ..... .�_�. e....:r..v. +.n. ... .. ... ..... . ... ... .......,—__..___�... ... . .. h.n,.u....m,........ . ........... ..ti1_,...
1. Children's Services Council 1$ $
12. United Way $ $
1 -
f 3. Jewish Federation $ $
4. Other (e.g., Community Foundation.
Education Foundation. Archdiocese.
etc. $ $
5. ,$ $
6. $ $
7. $ $
Formal (mg)
EXHIBIT C
1. Program Form C
,
is —Mae
1994 -95 "'SSE PROGRAM APPLICATIOI NFORMATION
PROGRAM FORM C
PROGRAM: LATCHKEY AFPERSCDOOL PROGRAM
AGENCY: CITY OF BOYNTON BEACH RECREATION & PARR DEPA1T
Primary Outreaci
HOW MANY CHILDREN WILL BE SERVED 10/1/94 TO 9/30/95? 150
HOW MANY ADULTS WILL BE SERVED 10/1/94 TO 9/30/95?
HOW MANY CLIENTS WILL BE SERVED 10/1/04 TO 0/30/95? 150
(ADD NUMBER OF ADULTS + NUMBER OF CHILDREN)
WHAT ARE THE AGES OF THE WHAT GEOGRAPHIC AREA(8) IN PALM
CUENTS YOU WILL SERVE? BEACH COUNTY WILL YOU SERVE?
Birth — 2 North
3 — 5 X Central
5 — 9 , g South
10 - 13 g West
14 — 18 All of the Above
19+
All of the Above
For CSC Use Only:
HOW MANY EMPLOYEES WILL YOUR PROGRAM HAVE?
Full time 0
Part time R
HOW MANY EMPLOYEES WILL BE FUNDED BY CSC?
Full time 0
Part time 8
.<w .w. f •} . ..i M. ... .. . .... • .. ... .. w,...v.... A /...
PROGRAM
CSC FUNDS $ 99,619 $ 102,520 I $ 2,901 2.9 %
TOTAL PROGRAM BUDGET s 122,645 s 129,256 $ 6,611 5.4 %
CSC • OF PROGRAM BUDGET 81.2 % 79.356
AGENCY •
TOTAL AGENCY BUDGET s 1,868,440 $ 1,943,178 $ 74,738 4 %
PROGRAM % OF AGENCY
BUDGET 6.5 % 6.6%
_ CO37 PER.CLIBNT
COST PER CLIENT PER YEAR
(Based oa total primary or total $ 818 $ 862 $ 44 5.4
oatreach oaM )
Iyy4 — BASEE. PROGRAM' APPLICATION INFORMATION
PROGRAM FORM C
The following is an existing CSC funding policy:
While CSC will not initially limit its proportion of funds represented
within an agency budget, it will encourage establishment of a diversified
funding base for its participating agencies. Those programs substantially
supported by CSC will be required to develop a plan of action for
diversification of funding.
In accordance with this policy, please answer the following two questions. (If needed, attach
an additional sheet of paper.)
1. What specific steps have you taken this past year to diversify the funding base for
your program?
Since this program is designed, but not limited to Latchkey children of
households with annual incomes below a specific amount, we set income
guidelines and increased rates for those who do not qualify. This rate,
$ 540.00 a year, per child, is paid on a monthly basis. Those who qualify
for the lower rate pay $ 75.00 a year, per child. The higher rate is
affordable for about 25% of the participants in our current program, who
may not otherwise be able to pay for the same service offered elsewhere.
These families are taking on a larger portion of the costs necessary to
operate the program.
We have sought grant funding from other sources. The types of funding we
have come across have been for program expansion or enhancement, but not
to be used to cover already established expenses.
2. What are your future plans for diversifying the funding base for your program?
Please be specific.
We will continue seeking grants and other forms of funding to help offset
program expenses. While the City has not been in the position to provide
funds, more is being provided in indirect services.
ittrIVX2' v
z.
ConditIona of Award
CONTRACT 94 -102
PROGRAM: Latchkey After School Program
AGENCY: City of Boynton Beach Recreation
and Parks Department
CONDITIONS OF AWARD
I. PROGRAMMATIC
A. Conditions to be observed throughout contract:
1. Provider agrees to obtain CSC approval for any proposed
changes in the program prior to implementation.
2. Provider agrees to submit copies of all subcontracts,
contracts and /or agreements related to the
implementation of this program.
3. Provider agrees to maintain a current copy of the
following on file with CSC:
. Service site(s) Health Inspection
Certificate (s)
. Service site(s) Fire Inspection
Certificate(s)
. Certificates of insurance (liability,
theft and auto if purchased by CSC)
. License(s) to operate agency /program
. Sales Tax Exemption Certificate
. Job descriptions of all CSC funded
staff positions
. Organization chart of CSC program
4. CSC program staff will conduct on -site monitorings as
necessary for program evaluation.
II. FISCAL
A. Conditions to be observed throughout contract:
1. Providers agree to obtain written approval from CSC for
any proposed changes in the CSC program budget prior to
implementation.
2. The Fiscal administration of this Agreement will be
pursuant to the CSC Fiscal Guidelines.
Page 1
94- 95COA.001 Sep 8, 1994 11:46 am
CONTRACT 94 -102
PROGRAM: Latchkey After School Program
AGENCY: City of Boynton Beach Recreation
and Parks Department
3. In executing this Agreement, Provider represents and
warrants that the Council funds to be expended hereunder
to support the budgeted job positions do not replace or
supplant funds previously supplied by Provider for such
positions.
4. Provider will explore means of reducing its health
insurance cost including, but not limited to, checking
with the local Community Health Purchasing Alliance
(CHPA), and report its findings to the Council by
March 31, 1995.
Page 2
94- 95COA.001 Sep 8, 1994 11:46 am