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Minutes 10-28-10 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD ON OCTOBER 28,2010, AT 7:00 P.M. AT THE SENIOR CENTER, 1021 S. FEDERAL HIGHWAY, BOYNTON BEACH, FL PRESENT: Steve Waldman, Chair Carol Lundquist Hattie Miller Loretta Wilkinson Sherri Claude, Board Liaison ABSENT: Mary Morera, Vice Chair Myra Jones Paulette Ford Robert Chiste, Student Regular Voting Member Emily Schweitzer, Student Regular Voting Member Tiffany North, Alternate I. Call to Order The meeting was called to order at 7:04 p.m. II. Pledge of Allegiance/Moment of Silent Reflection The members recited the Pledge of Allegiance to the Flag, followed by a moment of silent reflection. III. Approval of Minutes of September 23, 2010 Approval of the minutes was deferred to the next meeting. IV. Approval of Agenda Motion Ms. Wilkinson moved to approve the agenda as presented. Ms. Lundquist seconded the motion that unanimously passed. 1 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL October 28, 2010 V. Announcements/Presentations/Correspondence Sherri Claude, Board Liaison, had a copy of the letter to the Bank Atlantic Foundation signed by the Chair after the last meeting requesting financial support. Chair Waldman was requesting $5,000 as a recurring gift named after the Bank and he called his contact at the Bank several times but has not had a response. He mentioned this to the President at the Bank and it was hoped he would make a phone call to the Foundation on the Board's behalf. In the meanwhile, a letter of thanks for the $25 received from the Bank had already been sent. Ms. Claude forwarded the email announcing the Boynton Beach High School Choir won a high school choir national competition and would be the Grand Marshall for the City's Holiday Parade on December 4th. VI. Public Audience Ms. April Nobles, the Media Specialist from Poinciana Elementary School and a Safety Patrol sponsor was present. Members of the Safety Patrol are fifth graders chosen to be leaders at the school and they perform special tasks. Each year, the Safety Patrol makes a trip to Washington D.C. in January. The funds are due November 12, 2010. Each student pays $750 for the five-day trip. The students were fundraising since May. She requested a donation of $800 to help offset the cost of the trip for two students. Last year the Board contributed for the Safety Patrols to travel to Washington DC. The members were agreeable to making a donation but discussed the amount. Other schools were faced with the same dilemma and $800 was a lot of money. Chair Waldman offered to donate $100 if the Board would agree to donate $300. Motion Ms. Wilkinson moved they donate $300. Ms. Lundquist seconded the motion. The motion passed. Ms. Nobles commented the school was holding a silent auction this Saturday. There would be a pancake breakfast, all-day entertainment, a bounce house and local groups. She invited the members to attend and support the school. On a different matter, Chair Waldman explained he had contacted Thomas Jefferson High School, which was ranked the best math and science school in the country. He suggested the students at the high school email and skype with Boynton Beach students. Two letters were written to Dr. Evans, the high school principal, but no response was received. Ms. Wilkinson also suggested the Board, at some point, consider moving Volunteer Project Money over to Community Contributions. It was noted Ms. Claude could make 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL October 28, 2010 the adjustment. Further discussion produced an inquiry about moving Youth Council Funds as well. Motion Ms. Wilkinson made a motion to move all but $250 from Volunteer Projects to Community Contributions, and the entire $84 from the Youth Council to Community Contributions. Ms. Lundquist seconded the motion that passed unanimously. Ms. Claude commented some funds are received and are earmarked for programs or the Borovy Award. Ms. Wilkinson wanted to reconsider the amount given to Poinciana Elementary School. Motion Ms. Wilkinson moved to add another $400 to the $300 they already donated. Ms. Lundquist seconded the motion for discussion. She commented they have helped this school in the past with the Odyssey of the Mind and the Lego League. She was concerned other schools may be upset. Chair Waldman commented his prior offer of a personal $100 donation remained. He explained he visits other schools and invites them to make a request if they have a need. Ms. Nobles also explained students are asked to fill out a scholarship application. The amount of money a student can earn varies contingent on when they started with the Safety Patrol. She explained in order to fill out a scholarship application, the students had to have sold five tickets to the car wash, pancake or other event, and the parents have to contribute in some way. She added no student has received a free ride. The Board was cognizant they had to pay attention to their own funds and had to fundraise as well. Ms. Lundquist felt a $500 donation was more appropriate. Chair Waldman suggested making a motion to donate $500, which was $200 more than the original $300, and he would donate $100. Motion Ms. Wilkinson moved to donate $500. Ms. Lundquist seconded the motion that unanimously passed. Chair Waldman suggested holding a Walk for the Kids. The only thing that would be needed were permits, some sort of a tee shirt, water bottle, and sign-up and registrations from the schools. Parents could provide some support and several hundred dollars could be raised. Ms. Claude explained if the Board wanted to assist 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL October 28, 2010 schools, they could assist with whatever fund raiser the schools were holding as opposed to creating a new event. There was discussion if the City created an event, people would be donating to a City Advisory Board. Ms. Claude did not know logistically, what it would take in terms of planning and time to organize an event. Chair Waldman requested Ms. Claude check with Mr. Majors and Legal. Discussion turned to assisting the school with their efforts by purchasing tickets. Ms. Wilkinson noted when her school holds a fund raiser, they invite the Kiwanis Club to sell water or other items. Almost all schools have carnivals. Poinciana Elementary has a pancake breakfast and vendors attend. Ms. Wilkinson was concerned about organizing a walk from the ground up. Chair Waldman inquired if it was a feasible event for next year. Ms. Miller commented her church recently held a Buddy Walk. The participants paid $5 and the church purchased tee shirts. The money has to come from somewhere. Ms. Claude commented sponsors could be obtained for a walk similar to the way the Heart Walk is sponsored. Since a full Board was not present, Chair Waldman thought they should revisit the matter at the next meeting. VII. New Business A. Committee to Rename Jaycee Park Ms. Claude explained that from time to time they receive a request to rename a park and the City has a process to do so. A committee is formed to meet, review the issue and make a recommendation to the City Commission. The process would entail one meeting, probably one hour in December or early January. The criteria to follow would be provided and the committee's recommendation would be heard by the City Commission the second meeting in January. Ms. Claude was unsure of the meeting location and anticipated it would be an evening meeting. Two volunteers from the Board were needed to sit on the committee. Ms. Lundquist volunteered, as did Ms. Miller. Ms. Claude advised Jody Rivers, Park Superintendent, would contact them with the details. B. Donation Request from Poinciana Elementary Safety Patrols This item was discussed earlier in the meeting. VIII. Old Business A. Sister Cities Update 4 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL October 28, 2010 The Sister Cities Organization was holding their Young Artists and Young Authors event. The theme this year was "Your communities and greening." The Young Artists participants were elementary, middle and high school students. The Young Authors were middle and high school students. Chair Waldman commented the high school no longer has art classes but students could utilize computer graphics. He left information at the high school and the Department Chairman. He would obtain more information and email the members so they could get the information out. The information was addressed to the schools and the principals. Chair Waldman explained Boynton Beach was a Sister City to QuFu, the birthplace of Confucius and they were looking into another city in Haiti and then a possible Sister City in Finland. There were many problems with Haiti, which currently experienced outbreaks of cholera. Chair Waldman commented additional information was forthcoming. B. Bowling Tournament (March 6, 2011) The tournament was a doubles tournament. The event would be advertised in Funfare Magazine and Ms. Claude would create a flyer. The fee was $20 per team and trophies would be provided. C. Youth Volunteer Bank There were no Youth Volunteer Bank applications received. Chair Waldman would bring information to the high school English Department. Chair Waldman reported Ms. Pell at the high school was working on the project, but he noted the Board had not gone to the middle school. Ms. Lundquist visited Congress Middle School but was told it was not a good time. Ms. Lundquist agreed to revisit the school. They did receive a response from Poinciana Cub Scouts. D. Fundraising Ms. Wilkinson called the representative from the shredding company but she had not received a response. There may have been a problem with the telephone number and using the company. She suggested it might be better to use a company that the City uses. Ms. Claude would find out which company the City used and if there is a problem with using a different company. IX. Future Meeting Dates: December 2, 2010 January 27, 2011 5 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL October 28, 2010 x. Adjournment There being no further business to discuss, the meeting properly adjourned at 7:50 p.m. (1/1-tiR)~ {l1uvJJ- ~therine Cherry J Recording Secretary 111919 6