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Minutes 11-09-10 MINUTES OF THE BOYNTON BEACH SAFETY COMMITTEE MEETING HELD ON TUESDAY, NOVEMBER 9, 2010 AT 9:00 A.M. IN CITY HALL CONFERENCE ROOM B, BOYNTON BEACH, FLORIDA PRESENT: Mark Bobich, Chair Mike Landress, Vice-Chair Warren Bazemore Mike Dauta Jody Rivers Jeremy Davis Samantha Powers Barbara Scott and Lt. Jeffrey Katz Safety Administrator Fire Rescue Public Works FinancelWarehouse Recreation & Parks Golf Course ITS/GIS Police/Code Compliance ABSENT: Pam Welsh/Carisse Lejeune Maibet Rosado/Dorothy Mack Michael Naughton/Karen Abramson Catherine Cherry, Secretary Michael Rumpf/Chris Mitchell Chuck Magazine Bevis Pigott City Manager Human Resources Library City Clerk Development Risk Management Utilities I. Call to Order Chair Bobich called the meeting to order at approximately 9: 15 a.m. II. Roll Call Roll call was taken. Attendance is noted above. A quorum was present. III. Acceptance of Minutes of 10/12/2010 regular meeting Motion A motion was made by Mr. Dauta to approve the minutes as written. Mr. Landress seconded the motion that unanimously passed. IV. Safety Committee Education & Training - tbd A very brief video regarding Ergonomics was forthcoming. Some employees had incurred injuries due to the improper use of equipment. Consequently, a series of PowerPoint training presentations on ergonomics was available. Departments interested in the information should contact Risk Management. 1 Meeting Minutes Safety Committee Boynton Beach, FL November 9, 2010 V. Old Business A. Fire Drills An emergency evacuation video was being prepared by Risk Management. No fire drills had been conducted. B. Proud to be a Safe Worker Awards None. C. Departmental Inspections & Safety Meetings Chair Bobich thanked the members for submitting the information electronically. D. Incident Review Board Referrals None. E. Electrical Flame Resistant Uniforms & PPE Update - TABLED 10/12/2010 This item remained on the table. F. Drug Free Policy Statement (HR - Maibet Rosado) - TABLED 10/12/2010 This item remained on the table. G. Safety Manual- Banning use of hand-held cell phones while driving - TABLED 10/12/2010 A copy of the draft policy was distributed to the members. Lt. Jeffrey Katz, Boynton Beach Police Department, expressed concern about the policy and went on record and explained there was a difference between a representative being unavailable to attend the Safety Committee meetings and a conscious choice to not participate in the discussion. Mr. Katz explained he obtained a copy of the Florida Highway Patrol directive governing wireless voice and data communications, which he submitted to the Committee. The policy stated that it was "the policy of the Florida Highway Patrol (FHP) to permit the use of wireless voice data communications devices." It encouraged the members to use earpieces, including wired ear buds. He referenced comments made at the last meeting that the FHP was setting the tone and police departments should follow what they suggested. Mr. Katz explained they adopted their policy as a result of the Florida 2 Meeting Minutes Safety Committee Boynton Beach, FL November 9,2010 Highway and Motor Vehicle policy. He commented what was occurring was third generation thinking that was factually inaccurate. The FHP policy was ratified last month. Mr. Katz put on record, while the FHP policy encouraged members to use hands-free devices, the City's policy mandates the use of hands-free devices, so the Department policy issued in 2008 was more restrictive than the model policy. One thing the Police Department does is research their policies. Mr. Katz distributed peer review articles depicting there was no increased benefit to the use of hands-free devices. The issue was "divided attention." The media attention cell phone use had garnered over the last year was extreme and that issue was the larger of the two. The Police operate two-way radios or GPS systems. Mr. Landress also concurred there are occasions when it would not be appropriate to use a radio and only a phone would suffice. There was consensus to leave the exception for emergency services in the Safety Manual at this time. Discussion followed about compliance as opposed to commitment. Individuals look to do the bare minimum. A shift to where a driver's focus was would be beneficial. Texting was the big issue. VI. New Business A. Departmental Safety Issues B. Claims Cost Analysis - TABLED 10/12/2010 This item remained on the table. C. Other VII. Announcements The Fire Department was offering the third and last Flu Clinic to employees and their families at the Library from 1 :00 to 5:00 p.m. There were 80 doses of the vaccine left and doses would be administered on a first-come, first-served basis. VIII. Next Meeting Date: Tuesday, December 14, 2010, 9:00 a.m. Chair Bobich thanked the members for attending. 3 Meeting Minutes Safety Committee Boynton Beach, FL November 9,2010 IX. Adjournment Motion Mr. Davis moved to adjourn. Mr. Landress seconded the motion that unanimously passed. The meeting adjourned at approximately 9:35 a.m. ~~ Recording Secretary 120610 4