R94-135RESOLUTION NO. R94-/~-~'
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING AND DIRECTING THE MAYOR AND
CITY CLERK TO EXECUTE AN INTERAGENCY
AGREEMENT BETWEEN THE CITY OF BOYNTON
BEACH AND THE SCHOOL BOARD OF PALM BEACH
COUNTY PROVIDING FOR SCHOLARSHIPS AND
PROGRAM ACTIVITIES AT POINCIANA
ELEMENTARY SCHOOL FOR LATCHKEY STUDENTS;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, upon recommendation of staff, the City
Commission agrees it is in the best interests of the citizens
and residents of the City to enter into an Interagency
Agreement with the School Board of Palm Beach County, wherein
the School Board will provide scholarships and program
activities at Poinciana Elementary School for Latchkey
Students;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
~ The Mayor and City Clerk are hereby
authorized to execute an Interagency Agreement between the
City of Boynton Beach and The School Board of Palm Beach
County, said Agreement being attached hereto as Exhibit "A".
~ That this Resolution
effective immediately upon passage.
shall become
PASSED AND ADOPTED this
day of August, 1994.
ATTEST:
~F3~./~TON B E~ACH, FLORIDA
yor
Mayor P,~
ioner
Clerk
CSC.Grant
Poinciana. Sch
8/12/94
FORMAL CITY ATTORNEY AGREEMENT WILL BE FORWARDED ON Monday
AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND THE
SCHOOL BOARD OF PALM BEACH COUNTY
This interagency agreement will serve to provide scholarships
and conduct program activities at Poinciana Elementary School's
SACC program (School-Aged Child Care), for the 1994-95 school year.
With this agreement, the Children's Services Council will be
permitted to monitor for qual'ity and compliance as necessary.
The following information pertains to the period of August 22
1994 through June 14, 1995. '
II.
Poinciana Elementary agrees to:
A. Reserve a maximum of 35 spaces for Latchkey children
who qualify for scholarshZp funds through the City and to
provide verification of enrollment as needed by the City.
The City of Boynton Beach agrees to:
A. Screen all potential Latchkey students to see if they
qualify for scholarships through Children's Services
Council grant funding.
B. Provide a letter to the school, which the parent would
present upon registration for the School-Aged Child Care
Program at Poinciana Elementary School, verifying the
child's name and that the child qualifies for grant
assistance under the City's guidelines.
C. Provide a list of latchkey students who qualify for
funding, for the school, by August 22, 1994, so the
school may verify all who have enrolled, for initial
billing.
D. Notify Poinciana Elementary School immediately, if a
latchkey child qualifies for enrollment and will be
registering throughout the school year, either to fill
our program to capacity, or fill an opening due to a
withdrawal.
E. Will maintain a waiting list for latchkey children,
once capacity is reached.
III .
Poinciana Elementary agrees to:
A. Submit an invoice to the City of Boynton Beach on the
15th day of each month, listing the number of latchkey
students enrolled by name, rate (fee) of first student
and siblings (including cost for daily snack), the number
of school days during the invoiced period and the total
amount due.
Interagency Agreement Page Three
X. If conditions of the agreement have not been met by the
School Board of Palm Beach County, the City of Boynton Beach
reserves the right to cancel this agreement. Two (2) written
warnings will be issued giving the School Board opportunity to
make restitution. If restitution has not been made to the
satisfaction of the City, a 30-day cancellation letter will be
Issued. The School Board must also submit a written notice of
cancellation within thirty (30) days, if specification
conditions cannot be met.
ACCEPTED BY:
School Board Representative
DATE:
ACCEPTED BY:
Edward Harmening, Mayor
City of Boynton Beach
DATE:
C:\INT-AGRE
./
1994-95 CSC BASE PROGRAM REFUNDING
STAFF RECOMMENDATION
Parks Dept.
Latchkey After School Program
1993-94 CONTRACT AMOUNT=
1994-95 PROJECTED BASE AMOUNT:
1994-95 FUNDING RECOMMENDATION=
CHANGE FROM 1993-94 CONTRACT .~0~:
$99,619
$129,256
$129,256
$29,637
SIGNIFICANT ISSUES AFFECTING REFUNDING RECOMMENDATION=
Poincigna Elementary School will become a magnet school
beginning in the fa~l o~ 1994-95. New Principal Stephen
S%lls has opted to provide an after school program at this
site which is very ~imilar to the program w~ have funded.
After discussions with Mr. Sills regarding the impact of
running two separate programs, Boynton Beach staff is
requesting we redirect CSC fund~n~ toward providing
scholgrships for the school,s program for low ~ncome
families.
This would reduce the program capacity fromm44 to 35.
HistoricallY, however, enrOllmen% has not been at
capacity.
RECOMMENDED CONDITIONS OF AWARD:
~rggram: The City of Boynton Beach will enter into an
lnEeragency agreement wi~h the'School Board of Palm Beach
County to pro%ide Scholarships and conduct program
activit~es atPoinciana Elementary School. CSC staff will
be Permitted to monitor for quali%y and compliance as
necessary,
F:~QA_DATA~94-95REC\BS. 102
~94-- OGRAM APPLICATI
1 9S BASE PR ON INFORMATION
PR FORM C
Pr/maCy
HOW MANY CHILDREN WILl. BE SERVED 1 0/1194 TO 91~01957. 150
HOW MANY ADULTS WILL BE SERVED 10/1/94 TO 9/80/95?
How MANY CUENT8 WILl. BE SERVED 1OI1194 TO 9/801957
(ADD NUMBER OF ADULTS + NUM_R~_
WHAT ARE THE AGES OF THE
CMENTS YOU WILL SERVE?
Birth -- 2
3-5 X
6--9 X
lO- 13 X
14- 18
All of the Above
~R OF CHll__n.REN)
WHAT GEOGRAPHIC AREA(S) IN PALM
BEACH COUNTY WILL YOU SERVE?
North
Central
South X
West
All of theAbove
0
150
HOW MANY EMPLOYEES WILL YOUR PROGRAM HAVE?
Full time 0
Part time R
HOW MANY EMPLOYEES WILL BE FUNDED BY CSC~T-
Full time 0
Part time 8
For CSC Use Only:
i CSCI~TNDS · s 99,619 s 102,520 s 2,901 2,9%
I ' '
S 122,645 I $ t $ 6,6].1
PROGRAM ~)60~ AGENCY
~R
(Ba~ed De total p~a~/ or total
~,440 s 1,943,178 S 74,738
6.5 % 6.6%
818 s 862
$ 44
5.4
1994--V5 BAsH PROGRAM APPLICATION INFORMATION
O~RAM FORM C
" · ~ .............. -,~., .......................... ~ ................ . ........... .,-.
The following/s an existing CSC funding policy:
!
While C$C u411aot inititlly limit its proporubn o£ fands represented
withia aa agency budge~ it will eacou~ge establishment of a dive~iaed
d..i~,'xi~can'on o£ fimdiog.
In accordance with this policy, please answer the following two questions. (If needed, attach
an additional sheet of paper.)
1. What specific steps have you taken this past year to diversify the funding base for
your program?
Since this program is designed, but not 'limited to Latchkey children of
households with ammual incomes below a specific amount, we set income
guidelines and increased rates for t~ose who do not qualify. This rate,
$ 540.00 a year, per child, is paid on a monthly basis. Those who qualify
for the lower rate pay $ 75.0.0 a year, per child. The higher rate is
affordable for about 25Z of the participants in our current program, who
may not otherwise be able to pay for the same service offered elsewhere.
These families are taking on a larger portion of the costs necessary to
operate the program.
We have sought grant funding from other sources. The types of funding we
have come across have been for program expansion or enhancement, but not
to be used to cover already established expenses.
2. What are your future plans for diversifying the funding base for your program?
Please be specific.
We will continue seeking grants and other forms of funding to help offset
program expenses. While the City has not been in the position to provide
funds, more is being provided in indirect services.
Agency:
Progr~.
CTT~ Off BOYS'EON BEACH RECmR. A'I~ON &
PARK DEP~
Date 8ubmittecl: A_P]~TT. 29, 1994
Plg~l of 2
PART I.
CSC BUDGET NORM B: TOTAL PROGRAM BUDGET SUMMARY
Funding Period 10/01/94 to 09/30/95
1. Pemonnel $ $ $ $ $ $
~ 82,412 0 0 0 0 82,412
,i o
0 0 ' 0 lO,T&l '
I 0 0 0 60
· !1. Travel 60~ 00
!11. Buit~Lrtg 8pace ~ 0 ' 0 0 0 0
Iv. Communications/
umm 555 0 o. 0 0 555
v. Printip~Supptie~ .... 2,500 o i 0 I 0 't 0 2,500
vi. Fooa: 14,040 j 0 0 t 0 I 0 I 14,040
t vii. Inaimct¢osts 16,922 t 0 I 0 I 0 I ' 0J 16,922 J
!Viii. Other:Cos~ 2.026 i n
0 I 0 2,026
~x. ,-'"-- o
TOTAl=PROGRAM:.
100
iX. REVENUES
B A. CSC
I. Cash
102,520 0
o I o
2. In--Kind
'
C. Program Fees
I
0 $.::'.' 0' l$'-:'" !56
I I
o t
0 0
0 0
0 0
102,520
0
8,511
B. Palm Eleaem Coun~ . ' .
O 0
E.
i 0 0
~ I o o
REVENUES t 129,256
~CESS (D~Cm
~ 0 0
F~BI (ag7
0
i
of o
0 18,225
0 0
0
0
0
0