Loading...
Minutes 11-08-10 MINUTES OF THE HISTORIC PRESERVATION AD HOC COMMITTEE MEETING HELD ON MONDAY, NOVEMBER 8,2010 AT 5:00 P.M. AT FIRE STATION #2, 2615 W. WOOLBRIGHT AVENUE, BOYNTON BEACH, FLORIDA Present: Warren Adams, Chair Barbara Ready, Vice Chair Janet DeVries Gaylord Allan Hendricks Eric Jones John McGovern (arrived 5:19 p.rn.) Linda Stabile Ed Breese, Principal Planner 1. Call to Order Chair Adams called the meeting to order at 5:07 p.m. A quorum was present. 2. Approval of Minutes Three changes were made to the minutes as follows: Page 2, last paragraph, delete, "The members discussed no m::ltter ho'^, the position 'Nas funded, the position should be its own department." Page 3, Item 5, add the underlined, "While all the Historic Preservation Ad Hoc Committee meetings are open to the public, not many residents attended and the public was, in general, not well educated about this endeavor." Page 4, third paragraph, add the underlined, "Mr. Breese inquired if the Committee Historic Preservation Advisory Board would wait until the historic surveys were done with recommendations where the districts would be." Page 4, third paragraph, add the underlined, "lf items would be voted on, this was the best way to start and he suggested if the community members had questions, they should forward them to the Committee." It was also noted a member of the Women's Club and the past president of the Women's Club were present. Their names were Kay Baker and Lynn Gentithes. 1 Meeting Minutes Historic Preservation Ad Hoc Committee Boynton Beach, FL November 8, 2010 Motion Vice Chair Ready moved to approve the minutes as amended. Mr. Hendricks seconded the motion that unanimously passed. 3. Subcommittee update on education information The Public Service Announcement (PSA) was ready and nicely done. It was about 45 seconds long. It was suggested other individuals view the video and report on their initial reaction. Mr. McGovern arrived at 5:19 p.m. The video would be shown to the City Commission meeting on November 16, 2010 when the Committee's recommendations are presented. Mr. Breese provided a draft agenda request for the item. Instead of putting the regulations in Ordinance form, staff merged them into the Land Development Regulations (LDR.) The City Commission would determine when the PSA would be aired. The second reading of the Land Development Regulations would be held on December 7,2010. Mr. Breese would give a short overview on November 16, 2010 and he suggested individuals come to the podium and speak in favor of the effort. The Committee advised they would return to the Commission to present their recommendations on December 7, 2010 and the recommendations would be about how to make the program work. The public will have the opportunity to voice their support or opposition before the Commission votes on it. Staff was asking, on a separate agenda item, the City Commission approve the regulations that are being rolled into the Land Development Code. Discussion followed each slide of the PowerPoint presentation should represent a concept. Concepts discussed were: ~ Full-time Planner ~ Advisory Board ~ Creating a Historic Preservation Board ~ Pursue Certified Local Government status for the City and the reasons why ~ Create a grant fund for Certified Local Government status. ~ Establish historic districts - which would be placed on slide one with the planner position ~ Educate the public Mr. Breese suggested there was some thought the Planning and Zoning Board should sit as the Historic Preservation Board. If the Committee wanted a separate Board, he suggested it be placed on the slide. 2 Meeting Minutes Historic Preservation Ad Hoc Committee Boynton Beach, FL November 8, 2010 There was agreement the recommendations would be the main slides and the Committee would approach the issue by portraying the benefits of a Historic Preservation Program. Chair Adams agreed to write the copy for the presentation as he had an entire page of items that needed to be addressed and Mr. Hendricks would create the PowerPoint. It was also agreed the names of the Committee members would be added to a slide thanking the City Commission for the opportunity to serve. 4. Discussion of National Trust Grant The funding letter was received from Voncile Smith, President of the Boynton Beach Historical Society reflecting their $1,500 donation to match the $1,100 the Committee received from the National Trust for creation and mailing of educational materials. Mr. Breese notified the National Trust about the change in the budget and was advised the change was acceptable. Mr. Breese did not have to do anything further except to modify the grant application and include the change in the final report. Mr. Breese agreed to contact the National Trust if any other changes were made. Discussion focused on the educational mailing information. A two-sided colored document had been prepared and Mr. Breese suggested the committee members review it further at the next meeting and decide where to place the information. There were City facilities where they could place the information. A tri-fold and post-card styled mailer had also been discussed. One side could be the eye catcher and the other side could have questions. Mr. Breese will put this on the agenda for the next meeting. It was thought it would be prudent to wait until after approval of the Ordinance before they mailed the information. The grant allows the Committee to format the information any way they wanted. Some could be in poster form as opposed to separate sheets. Mr. Hendricks explained Photoshop could help design the information and he could help print the mailers where he works. Members should contemplate what they would like to see. Once the mailers were designed, other groups could include the information in their community newsletters. A thank you letter was drafted and forwarded to the public information contact at the City. Mr. Breese explained it was important to ensure anything printed met the National Trust standards. 5. Preparation for Commission meeting This item was discussed earlier in the meeting. In summary, Mr. Breese would give a brief overview of the program and the committee members and the public would have the opportunity to speak on it. It is a good idea for each member to have a talking point to avoid repetition of facts. It was suggested the Committee invite the Historical Society and friends to support the program. 3 Meeting Minutes Historic Preservation Ad Hoc Committee Boynton Beach, FL November 8, 2010 6. Summarize tasks of accomplishments for next meeting The members agreed to work on the following items as noted below: ~ Grants - Mr. McGovern ~ Revitilization - Mr. Hendricks ~ Tourism - Vice Chair Ready ~ Education - Mr. McGovern ~ Property Values - The University of FI study was distributed. - Mr. Jones ~ Image/recognition - examples of success stories, i.e. Flamingo Park. The City is a bedroom community - beautification - Ms. Stabile It was recommended the Committee members keep their comments as brief as possible. The members were urged to commit to attend the next two City Commission meetings to be held on November 16th and December 7th. Chair Adams advised he contacted the Department of State to let them know of the Committee's activities and they provided contact information in the event they needed support from the State or had questions about how to step up the Certified Local Governments process. Chair Adams also emailed Chris Davenport, Archeologist with the County, and provided him with an update of where the Committee was with their program. Mr. Davenport applauded the effort and hoped the County would start designating districts. He seemed interested and hoped the City and County could potentially join districts, but there could be issues with it regarding which entity's ordinance to follow. Chair Adams also met with the Community Redevelopment Agency, (CRA). Initially, the CRA was concerned that the Ordinance would be restrictive to new businesses, but he assured Ms. Brooks it would not. They discussed the location of buildings and moving them. While buildings could be individually designated, it could cause problems with districts because there would be nothing to tie the districts together. It was discussed, if there was a historic home that would be demolished and could be given away, there was always the possibility of moving it. He discussed potential funding for a planner position with Ms. Brooks. The first reaction was they did not have the funds because of the trolley, but then the trolley was not approved. It was thought if the historic preservation position did not come with benefits, they might be able to contribute something and maybe the City Commission could partly fund a position. Chair Adams felt they had a concern because the mission of the CRA is to encourage businesses. Any districts designated could potentially cover a significant part of the redevelopment area and the CRA staff did not want to dissuade people from locating in the area. Chair Adams explained theoretically, a Preservation Planner could handle their projects when having to relocate homes. The CRA has an architect on Board, and they traditionally do design work but do not oversee a project as a whole. There could 4 Meeting Minutes Historic Preservation Ad Hoc Committee Boynton Beach, FL November 8,2010 be a benefit for all parties if they had a full-time planner, although there could be some overlap. Mr. Hendricks did not anticipate they would move many old buildings, but it was recognized someone could leave a historic home to the City. The CRA would like to see something occur and seemed to be onboard. There had been discussion it would be helpful for the Historic Preservation Planner to work towards attracting business. There was opportunity there. It was suggested Harvey Oyer be invited to the next meeting. Ms. DeVries left the meeting at 6:10 p.m. 7. Staff comments None. 8. Public Comments Kay Baker, Past President of the Boynton Woman's Club, explained she needed more information in reference to the Historic Preservation Committee holding a meeting at the Club. Vice Chair Ready explained there are five or six potential historic districts and the Committee cannot designate any district as historic unless 51 % of the residents from that district approved it. The Historic Preservation Committee would need a location to explain the program and its benefits to the residents. The subject meeting was a potential meeting that would be held far into the future. All that remained to be done was to invite the community to it at a later date. Ms. Baker did not think it would be a problem to hold the meeting there when the time arose. The Woman's Club discussed the Historic Preservation Committee with their Grants and Donations Committee. Chair Adams commented if the Woman's Club wanted to apply for any grants, the Historic Preservation Committee would be happy to write a letter of support. It was important to the Woman's Club that the City's Historic Preservation Committee not be operating in conflict with their Committee. Chair Adams anticipated it would be a while before they applied for grants and before Certified Local Government status was gained. Vice Chair Ready invited members of the Woman's Club to speak in support of the proposed Ordinance and she commented if a new Board was established, members would be needed. It was noted the Woman's Club was on the National Register; however, there was no local register of historic properties. It would be beneficial to start a local register that included a structure already recognized as an anchor. 9. Announce date of next meeting Two dates were suggested for the next meeting, which were December 6 or December 13. December 6 was selected. 5 Meeting Minutes Historic Preservation Ad Hoc Committee Boynton Beach, FL November 8,2010 10. Adjournment There being no further business to discuss, the meeting properly adjourned at 6:19 p.m. (~.aj-ltA)/lLC QiLVLLI____ Catherine Cherry 6 Recording Secretary 122810 6