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Minutes 11-22-10 MINUTES OF THE BOYNTON BEACH ARTS COMMISSION MEETING HELD ON TUESDAY, NOVEMBER 22, 2010, AT 6:30 P.M. AT FIRE STATION NO.2 2516 WEST WOOLBRIGHT ROAD, BOYNTON BEACH, FLORIDA PRESENT: Barbara Ready, Chair Sherie Tengbergen Halena Wolf (arrived 6:41 p.rn.) Donn Davenport, Alternate Christine Moeller, Alternate Debby Coles-Dobay, Public Art Administrator ABSENT: Anderson Slocombe, Vice Chair Barbara Lentz Nubia Richman 1. Call to Order Chair Ready called the meeting to order at 6:30 p.m. II. Roll Call of Members Self-introductions were made. Also present was Don Scantlan. III. Agenda Approval The following announcements were added to Item V. Announcements/Reports: Opening ceremonies for Jaycee Park, Oceanfront Park and Boat Club Park Motion Ms. Tengbergen moved to approve the agenda with the changes. Mr. Davenport seconded the motion that unanimously passed. IV. Approve Meeting Minutes A. Approval of October 26, 2010 minutes The following changes were made: 1 Meeting Minutes Arts Commission Boynton Beach, FL November 22,2010 Page 4, fifth paragraph, add the underlined language - "Now that the City Commission approved the 'Green Ordinance' Ms. Coles-Dobay was connecting developers and amst Mary Jo Aagerstoun, the founder of the Eco Art South Florida who could help move the Eco Art concept forward." Page 5, Item VII B - 'The concept went before the CRA and the CRA Board agreed to fund the public wall mural at the minimum cost which did not include fundino for a mural." Motion Ms. Tengbergen moved to approve the minutes as corrected. Ms. Moeller seconded the motion that unanimously passed. v. Announcements/Reports A. BAPS Swaminarayan event Ms. Coles-Dobay and Chair Ready accepted an invitation to attend the event due to the Public Art that was installed at the temple and commented the event was a New Year's Festival. The event was comprised of several different celebrations but focused on celebrating a plentitude of food. Hundreds of vegetarian dishes were prepared. The dishes and offerings of food were beautifully crafted and arranged. Huge 3-D art pieces carved out of styrofoam were created and displayed. Since styrofoam is difficult to carve, Ms. Coles-Dobay and Chair Ready were very impressed by the pieces and commented it would be nice to have had some of the art pieces to display since some of them were 7-feet high. It was noted, last year was the festival theme of water. B. December 12,2010 Coffee with Marlene "AIPP" Ms. Coles-Dobay was contacted by Vice Mayor Ross who wanted to highlight the Art in Public Places program at one of her coffees. Ms. Coles-Dobay would make a five- minute presentation. The event was from 2:00 p.m. - 4:00 p.m. at Fire Station #3 on December 12, 2010. All were invited to attend. Ms. Wolf arrived at 6:41 p.m. C. Art Basel Miami December 2 - 5, 2010 The Art Basel event was an international event. Ms. Coles-Dobay read information about the event that was contained in the meeting materials and commented in addition to Art Basel, there are smaller art conventions ongoing in adjacent communities. She invited interested members to Google the information on the handout such as Photo Miami, Red Dot, SCOPE, Art Asia, Pulse or Art Miami. The website for Art Basel was Artbaselmiamibeach.com. 2 Meeting Minutes Arts Commission Boynton Beach, FL November 22, 2010 The Winwood hosts many other activities and art events and she listed the activities that would be featured. The fee for the Art Basel event at the Convention Center was $15. The others were in the range of $10 to $15. Ms Wolf commented she attends every year. There is public art installed specifically for the event, and attendees could take a tour. At the beach there are also temporary exhibits in trailers. In the evenings, different music and themes are featured. There is a lot to see and interested individuals should plan to spend a day and part of the evening there. Opening Ceremonies Ms. Coles-Dobay reported the Jaycee Park public marker installation occurred last week. A few landscaping items and the flip books still remained to be installed. The ribbon-cutting ceremony would take place in January. She requested the members visit the park and provide feedback as to what should be included in the ceremony. The park was subsidized by a Florida Inland Navigation District (FIND) grant and featured informational and educational components that tied the community to the water and mangroves. She advised the St. Andrews School would be visiting the park, and holding a tour or scavenger hunt type of activity could take place so they could ensure individuals read the information. Prizes could be given, such as a fishing trip, a certificate to Two Georges or anywhere else that could tie into the historical fishing theme. Mr. Davenport noted Hurricane Alley cooks the fish caught by its patrons. The opening ceremony for Boat Club Park was scheduled for the end of January. The Opus Turtle was installed at Oceanfront Park and the plaque would be installed in early December. The target date for the Opening Ceremony was February 5th. Ms. Coles-Dobay requested the members forward any thoughts they had for the event to her. The event was also being coordinated with the Recreation and Parks Department. Ms. Coles-Dobay announced the next meeting will be held on the 4th Tuesday in January. Ms. Tengbergen commented she went by Dicks Sporting Goods and noted the size of the stools were small and the proportions were off. The work was miniscule compared to the building. Ms. Coles-Dobay agreed the Commission should consider scale. It was also noted the Flower Power Public Art Sphere was stolen and the artist was on her way to installing a temporary replacement when the call came in that the piece was recovered. It was noted the piece was slightly damaged. VI. Vision Planning A. Kinetic Symposium 3 Meeting Minutes Arts Commission Boynton Beach, FL November 22, 2010 Ms. Coles-Dobay provided an update since the last meeting. Ms. Wolf advised her school has an engineering academy and one of their projects was to create a kinetic sculpture out of used water bottles. The student Ms. Wolf spoke with indicated she would be interested in working on the project and she has connections to a lot of FAU faculty. Ms. Coles-Dobay contacted the student professor, Susan Brown, who also confirmed her interest in the project to her. It would be good to tie in Florida Atlantic University as an educational partner since creating a kinetic art piece involves many aspects of art, Le. computer science, environmental, physics, engineering, etc. It was hoped they would work collaboratively with a lead artist who was an experienced kinetic artist to build a kinetic piece that the Arts Commission would display at the symposium. It was necessary to partner with an institution, which would hopefully open up funding opportunities and a curriculum. The project would be part of a semester. There are also other institutions that could be contacted. Chair Ready had contacted a math teacher at Palm Beach Atlantic University. Mr. Davenport felt the Arts Commission needed to establish a means of how to run the symposium. He suggested they determine the stages of the event and expand it as interest and attendance grew. He thought they should immediately consider if it would be a national, regional or local event. He also suggested incorporating a part-time consultant into the group who has experience in these types of events. He referenced Kathleen Cook, of the Atlanta Botanical Gardens, may be a person to touch base with because she assembled the Atlanta exhibit. The input of a professional event planner, at least on a part time basis, was needed. Mr. Davenport expressed appointing a three-person planning committee to develop the plan and make reports should occur. They would function separate from the Board and the focus would be to develop the scope of the exhibit, target sponsors nationally and/or locally and develop a full budget. They would need promotions in all media formats. He inquired if there would be size limitations of the art structures. They would need a schedule of lectures, and an evaluation of all sources of possible income and/or an events catalogue. They would need information about refreshment booths and security. He pointed out all of these items needed to be addressed and he thought a committee would be beneficial. Discussion followed there were issues with the Sunshine Law and it was explained when a subcommittee has more than one member present, someone has to take minutes. Having one committee member work with a subcommittee comprised of non members that would report back to the Board could occur. Ms. Coles-Dobay recalled when the AIPP Ordinance was drafted, one member of the Arts Commission researched one item and came back to the Board to make a report and then the Board made the decision. The other option was to have one Arts Commission member work with a small non-member committee, or have the entire Arts Commission have a schedule to address the items. 4 Meeting Minutes Arts Commission Boynton Beach, FL November 22, 2010 A part-time consultant would be very helpful but there are no funds to pay for it. Although there were volunteers such as Nina Kauder who was interested in helping, it was a large undertaking. It was noted Ms. Kauder handled events planning and sponsorship programs. An acquaintance of hers, Paul Godeaux, also has several contacts with kinetic organizations in New York and with the David Bermant Foundation, Color Light and Motion, New York City, which was a kinetic organization that distributes grants. Since 2003, they awarded seven grants totaling $81,000 so there was an opportunity there. Ms. Coles-Dobay spoke with Mr. Godeaux who indicated he would be interested in contacting the foundation so they may be able to bring on a consultant. Mr. Davenport agreed it was important to get a professional event planner on board first. The Board would have to decide how it would operate and it was noted there had been discussion of holding a workshop. If each member offered to recruit volunteers for a committee they were interested in heading, they could discuss it at the workshop. It would be important to have the event planner there to put everything together. The educational component will take several months. The symposium would be the culmination. The students would build a kinetic piece at their school and then locate it at the symposium. It was suggested an audio recording be created and available at the site or on a website that would track and document the progress of the piece as it was created. Mr. Davenport commented the artwork could be displayed at Intracoastal Park and the audio recording be located inside the main building. An event planner might help them to utilize more sources to generate income and revenues. There were many details needing to be attended to. Ms. Coles-Dobay agreed to create an overview outline. The educational aspects were expanding. Ms. Wolf inquired if part of the event included some type of display area for people who sell or produce items that could potentially be used by a kinetic artist, similar to what occurs at a trade show. The event could offer an exchange opportunity where artists could be exposed to the latest technologies available for kinetic artists to use. Artists or vendors could pay for a space or contribute as a sponsor in the same manner used by Florida Association of Public Art Administrators (FAPAA). Ms. Coles-Dobay agreed to obtain the FAPAA outline and modify it for Boynton Beach's activities. Discussion returned to the Atlanta event. Kathleen Cook had sponsors on a national level. It was thought the newspaper and other media could be involved. The Arts Commission could sell advertising and incorporate it into a catalogue as well as have sponsors. Chair Ready expressed it was to important to remember humble beginnings and there had been prior discussion about starting the event small and then "growing" it. Boat 5 Meeting Minutes Arts Commission Boynton Beach, FL November 22, 2010 Club Park was a smaller park. An event schedule was needed to attract attention to the activities. The exhibit would be a six-month exhibit and the symposium was a three-day event with panel discussions. If classes were ongoing, the Palm Beach County School District could film it. The Board had to determine the exhibits and its development. Reknown artist, Ralfonso will be attending. An outline will be distributed at the next meeting and there was discussion about the planning session. It was suggested Ms. Kauder be present because if she knows what is needed, she would know what works the best. A professional was the key to many of the aspects the Board was dwelling on. Ms. Wolf envisioned four or five Arts Commission members moving in their own direction with their volunteers and doing things that may not coincide with other groups. Ms. Tengbergen explained the events person would keep the groups cohesive and the groups would develop a proposal, run it by her and then go from there. Ms. Coles-Dobay requested the members send her their comments and at the workshop they would define areas that need to be addressed. The Board would establish the tasks and develop the timeline. They would also search for an event planner. 1. Budget discussions The budget was not discussed. VII. Public Art projects A. Sunshine Square Shopping Plaza 1. RFP artist approval Chair Ready advised she sat on the selection panel and artist Mark Fuller was selected. Ms. Coles-Dobay circulated his resume and explained the Board needs to determine if he is a qualified public artist. Motion Ms. Tengbergen moved to approve Mr. Fuller for the Sunshine Square shopping project. Mr. Davenport seconded the motion that unanimously passed. B. Leo Urban 2. Approval as Public Artist and Eco Artist Ms. Coles-Dobay reviewed Mr. Urban's experience. She noted he brought some projects forward in the City and has himself been listed as an artist and an artist in 6 Meeting Minutes Arts Commission Boynton Beach, FL November 22, 2010 public places; however, the Board never qualified him as a public artist. There were discussions whether an architect could be considered as a public artist. He has established projects in the City and demonstrated he could work within the public realm. The Arts Commission had accepted his art in the past, and thought a landscape architect may be permissible. Motion Ms. Moeller moved to accept Leo Urban as a public artist. Ms. Tengbergen seconded the motion that unanimously passed. Mr. Urban had a project he would like to present which Ms. Coles-Dobay reviewed. The project had to do with an eco art rain garden. Mr. Davenport left the meeting at 7:52 p.m. After a brief discussion, the members agreed they would not decide on the item until Mr. Urban made a presentation. In the meanwhile, Ms. Coles-Dobay would advise Mr. Urban about acceptable projects. Mr. Davenport returned at 7:57 p.m. VIII. Exhibits 1. Exhibit Change Ms. Coles-Dobay wanted the members to be aware that on December 6th they will remove the Outsider Art and would be installing the Watercolor Exhibit at the Library. There would be a reception on March 14 for the exhibit. XII. New Business A. Holiday Card Mr. Davenport explained he was asked to review some of the Avenue of the Arts pieces for a possible card image. In keeping with that, he recommended the Renewal piece for commitment, renewal and tying it to family. He distributed images of the card he designed with some variations which was entitled "A Time for Renewal." Ms. Coles- Dobay explained she traditionally emails the cards to the members to send out. After the members reviewed the variations, the members selected the version of the card without the lights and the white lettering. XIII. Unfinished Business 7 Meeting Minutes Arts Commission Boynton Beach, FL November 22, 2010 None. XIV. Future Business None. XIV. Adjournment There being no further business to discuss, the meeting was properly adjourned at 8:06 p.m. C~ (I j n iA II Catherine Cherry \....AUL-VO Recording Secretary 122910 8