Agenda 01-20-11SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
1801 North Congress Avenue • Delray Beach, Florida 33445
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BOARD € e Telephone
City Council Members of _ ;. i 'N ,,. a (561) 272-7061 (561) 734-2577
Boynton Beach & Delray Beach Fax: (561) 265-2357
www.serwwtp.org
QUARTER ANNUAL MEETING
OF THE
SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT
AND DISPOSAL BOARD
A. CALL TO ORDER
B. ROLL CALL
DATE: THURSDAY, JANUARY 20, 2011
AT. S. C.R. W. T. & D.B.
1801 N. CONGRESS AVE.
DELRAY BEACH, FL 33445
TIME: 5:00 P. M.
AGENDA
C. PROOF OF NOTICE OF MEETING
D. ADDITIONS AND/OR DELETIONS TO AGENDA
(ITEM C)
E. ACCEPTANCE AND/OR CORRECTION TO MINUTES OF REGULAR MEETING
HELD OCTOBER 21, 2010. (ITEM E)
F. REPORT OF OFFICERS, COMMITTEES AND EXECUTIVE DIRECTOR
1. CURRENT FINANCIAL STATEMENTS (through December 2010)
a. Balance Sheet (ITEM Fla)
b. Budget Variance & Cash Projection (ITEM Fib)
Year -to -Date Actual
Agenda January 20 2011
AGENDA - SCRWT&DB
January 20, 2011
Page 2 of 7
C. Review draft of Audited 2009/2010 Financial Statements
Presented by Nicole Mannarino of Marcum LLP Accountants
1. ACCEPTANCE OF FISCAL YEAR 2009/2010 AUDITED
FINANCIAL STATEMENT (ITEM F1 C(1))
2. MOTION TO RECOMMEND RETURN OF EXCESS FOR THE
2009/2010 FISCAL YEAR IN THE AMOUNT OF $788,468.
CITY OF BOYNTON BEACH $438,433 AND CITY OF
DELRAY BEACH $350,035.
(ITEM F1c(2))
Due to cash flow restraints, return to occur in two installments
scheduled for February and March; in the amounts of $219,217
(February) and $219,216 (March) for the City of Boynton Beach
and $175,017 (February) and $175,018 (March) for the City of
Delray Beach.
QUESTIONS
MOTION TO ACCEPT CURRENT FINANCIAL STATEMENTS
Agenda January 20 2011
ANNUAL RETURN OF EXCESS FUNDS TO CITIES OF DELRAY BEACH AND BOYNTON BEACH
(5 YEAR REVIEW)
$1, 000, 000
w
$900,000
_
$800,000
W$700,000
K
$600,000
u
$500,000
Amounts returned to the cities
LL
0
$400,000
$300,000
W
$200,000
$100,000
$0
2006 2007 2008 2009 2010
YEAR
QUESTIONS
MOTION TO ACCEPT CURRENT FINANCIAL STATEMENTS
Agenda January 20 2011
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January 20, 2011
Page 3 of 7
2. EXECUTIVE DIRECTOR'S REPORT
a. Compliance and Operational Status Report (ITEM F2a)
First Quarter Report — Plant is in full compliance with regulatory
requirements.
b. Biosolids Pelletization Project (ITEM F2b)
On November 9, 2010 we were notified that the arbitration panel ruled
in favor of NEFCO for the amount of $1,335,871. In addition, the
arbitration panel has agreed to hear NEFCO's claim for attorney's
fees and claims preparation costs. Due to the fact the award was
over $500,000 the judgment is non-binding. Itis estimated the fee
claim and attorney's costs on both sides (NEFCO & SWA) is
approximately $2.5 to 3.0 million dollars. At this point, it appears
SWA is going to attempt to settle the claim with NEFCO. The Board's
portion of the responsibility ranges from 18 to 21 percent of the total
claim. The range is dependent upon East Central Regional's
inclusion into the Pelletization Facility.
C. Odor Complaint Log (November 1, 2010 through
January 10, 2011) (ITEM F2c)
This was a very good quarter, there were no odor complaints. There
were only five odor complaints for the entire calendar year of 2010.
d. Deep Injection Well Permit (ITEM F2d)
On Wednesday, January 12, 2011 the Draft Operational Permit was
issued to the Board. A Public Notice of the Intent to Issue must be
published in a local newspaper with a public meeting to occur 30 days
after publication. The date and time for the meeting has yet to be
established. The meeting will be held in the conference room of
South Central Regional.
Agenda January 20 2011
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January 20, 2011
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500.00
450.00
Z 400.00
OJ 350.00
a 300.00
250.00
Z 200.00
150.00
100.00
50.00
0.00
QUESTIONS
It has been 21 months since the ocean outfall was closed and the
deep injection well put into service. The environmental impact is
reflected in the graph below.
SCR - ENVIRONMENTAL IMPACT OF DEEPWELL ON OCEAN OUTFALL FLOWS
A lb
)J�AAOc�P Z QQ��� )JCA Oja QQ��� oQQ�No )J N00� �o
DATE
t Ocean Outfall Flows - July 2007 thru
March 2009 (7.116) Billion Gallons.
April 2009 thru December 2010
(33.98) Million Gallons.
+ Estimated reduction of Nitrogen
discharged to the environment since
the deepwell has gone into service
is approximately 1.2 million pounds.
e. Secondary Clarifier Rehabilitation and Stormwaterlmprovements
(ITEM F2e)
The Building Permit for the work has been received and the Notice to
Proceed was issued to Gamey Construction on December 20, 2010.
Estimated construction time is approximately 520 days.
f. Headworks and Stormwater System Improvement Project
Closeout (ITEM F2f)
All work related to the project has been completed. We are in the
process of working with the Hartford Casualty Insurance Company
and Intrastate Construction to finalize and complete the final payment
application and associated contract documents. The final payment
amount is $106,435.17.
CITIZEN'S COMMENTS
MOTION TO ACCEPT EXECUTIVE DIRECTOR'S REPORT
Agenda January 20 2011
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January 20, 2011
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3. BOARD ATTORNEY'S REPORT
a. ROGER SABERSON (ITEM F3a)
1. Headworks and Stormwater System Improvements
Project.
2. T -Mobile South LLC/Md7 Capital Three LLC.
3. Solid Waste Authority -New England Fertilizer case.
4. Interlocal Agreement Creating the Board.
5. Hazen and Sawyer Contract.
6. Insurance Checklist
MOTION TO ACCEPT BOARD ATTORNEY'S REPORT
QUESTIONS
MOTION TO ACCEPT BOARD ATTORNEY'S REPORT
4. ENGINEER'S REPORT
a. HAZEN AND SAWYER (ITEM F4a)
1. Headworks and Stormwater System Improvements
2. Deep Injection Well System
3. Secondary Clarifier Rehabilitation and Stormwater
System Improvements
4. Process Blower Local Control Panel Replacement
QUESTIONS
MOTION TO ACCEPT ENGINEER'S REPORT
Agenda January 20 2011
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January 20, 2011
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G. CONSENT AGENDA: Executive Director recommends approval (Board Members
may request that any item be removed for discussion.)
Notification of Board expenditures in the amount of $ 35,607 from October 1, 2010
through December 31, 2010. (Required for expenditures between $10,000 and
$25,000)
a. Replaced 2006 Dodge Caravan with 2011 Ford F250 Pickup $20,607 -
Line Item Number S535807.39, Equipment Numbers 067-021 and 067-
026. Vehicle purchased via state contract.
b. Replacement of Reclaim Chlorine supply line (estimated $15,000) - Line
Item Number S535807.46, Equipment Number 066-11205 Replace
chlorine supply lines from storage tanks to reclaim facility. Older lines
were showing signs of deterioration. New lines provide better protection
against possible leakage.
2. Authorization to renew the contract between South Central Regional Wastewater
Treatment and Disposal Board and Luna Landscaping dated March 1, 2009. This is
the second year of the two one-year terms of renewal for the sum of $.83 1. 00 per
month for Lawn Services for the length of contract in the North Area and additional
sum of $586.00 per month for the length of the contract in the South Area for a total
of $1,4 7. 00 per month.
MOTION TO APPROVE CONSENT AGENDA
H. ITEMS REMOVED FROM CONSENT AGENDA FOR DISCUSSION
UNFINISHED BUSINESS
J. NEW BUSINESS
1. EXECUTIVE DIRECTOR'S REVIEW COMMITTEE REPORT (ITEM J1)
2. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH HAZEN AND
SAWYER, P.C. FOR GENERAL CONSULTING SERVICES FORA PERIOD
OF THREE YEARS WITH THE OPTION TO RENEW FOR THREE
ADDITIONAL ONE YEAR PERIODS. (ITEM J2)
Agenda January 20 2011
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January 20, 2011
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3. REQUEST FOR RENEWAL OFAUDITING SERVICES OF MARCUM LLP
FOR FISCAL YEAR ENDING SEPTEMBER 30, 2011, FOR AN
ESTIMATED AMOUNT OF $37,500.
K. PUBLIC AUDIENCE
L. ADJOURNMENT
Agenda January 20 2011
(ITEM J3)