06.09.03 Compressed Work Week Policy
CITY OF BOYNTON BEACH, FLORIDA ADMINISTRATIVE POLICY MANUAL CHAPTER: 06 Personnel Policies Policy No. 06.09.03 SECTION: 09 Hours of Work Page: 1 of 2 SUBJECT: 03 Compressed Work Week
PURPOSE: This policy establishes a compressed work week schedule for full-time employees. Following implementation, employees may work the following hours: 1. Four (4), ten (10) hour
days or 2. Four (4), nine and one half (9.5) hour days or 3. Four (4), nine (9) hour days or 4. Three (3), twelve (12) hour days and one (1) four (4) hour day. The compressed work week
will reduce traffic congestion by enabling employees to travel during off-peak hours, improve the green effect by reducing the City’s carbon footprint, reduce energy costs by closing
City facilities on Fridays and improve public accessibility to City services by extending City Hall hours on Monday through Thursday. PROCEDURE: 1. Effective June 8, 2009, City Hall,
including the West Wing, will shift to a four (4) day schedule, Monday through Thursday and will be closed for public business on Fridays. Business hours will be from 7:00 A.M. to 6:00
P.M. Employees who work at City Hall and in the West Wing will work a compressed work week. Public Safety employees will work as scheduled by their Department Heads. 2. In other departments
the Department Director, with the concurrence of the City Manager will determine if his/her Department/Division will participate in the program. 3. It is not the intent of this policy
to have exempt managerial employees document each and every hour that they work. Management may require documentation of work schedules for the purpose of monitoring productivity. 4.
An employee’s lunch break may vary from thirty (30) minutes to one (1) hour at the Department Director’s discretion with a corresponding extension or reduction of the employee’s start
or end time. 5. An employee, who works the compressed work week schedule and takes vacation or sick time, will have accrued leave time hours deducted from his/her leave bank based on
the work hours established for his/her workweek. For example, if an employee’s normally scheduled work hours on Monday are ten (10) hours and he/she takes a vacation day on Monday, his/her
vacation leave bank will be charged for ten (10) hours. 6. When a City designated holiday falls on Monday, Tuesday, Wednesday or Thursday and the City is closed, employees will be paid
eight (8) hours of holiday pay. An employee may receive ten (10) hours of pay by applying two (2) hours of vacation leave, or non-exempt employees may use two (2) hours of compensatory
time. Employees may also elect to take two (2) hours of excused unpaid time on a holiday. 7. A holiday that falls on Friday, Saturday or Sunday will be treated as a floating holiday;
eight (8) hours will be added to the employee’s vacation leave bank 8. Employees may request in writing to reduce their work week to 36 or 38 hours with a reduction in pay. Holiday hours,
vacation leave and sick leave will also be adjusted accordingly. The signed written request must be attached to an Employee Activity Report (EAR) (Exhibit A) approved by the Department
Director, Human Resources and the City Manager. Hours may be adjusted quarterly or seasonally.
9. Continuation of the compressed work week schedule will be determined by the City Commission pursuant to feedback from the City Manager after evaluation of employee responsiveness,
ease of implementation, operational effects, cost savings, and the quality and quantity of service provided to the citizens. 10. Any provisions of the collective bargaining agreements
take priority over the provisions contained herein including but not limited to holidays, vacation and sick leave. EFFECTIVE DATE: June 8, 2009 (Commission Approved April 21, 2009) Kurt
Bressner Kurt Bressner City Manager
EMPLOYEE ACTIVITY REPORT EXHIBIT A City Of Boynton Beach Name: Employee : Department: Division: Account #: Date: EMPLOYMENT REQUISITION Department will share advertising costs: Yes No
Requestor Effective Date: Job Title: Job #: Contract Part time Seasonal Full time Temporary Pay Grade: Salary: Hourly: Annually: State Preferences Not Included in the Job Description:
Dept. Director: Date: City Manager: Date: Attach justification for this request and forward to Human Resource Director. Shift: Days/Hours: Replacement for: Name Reason/Date Internal
Applicants Only: Yes No NEW HIRE ADDRESS /PHONE /NAME CHANGE Address: Effective Date: Location: City/State/Zip: Phone #: Emergency Event Designation Code: EMPLOYEE ACTIVITY Attach Documentation
*(Explain in comments section) SELECT ONE) Transfer* Promotion Administrative Leave* FMLA Leave Reclassification Demotion* Temporary Assignment*( % Change) Pre-Determination Hearing
Cell Phone Allowance Amount$______ Performance Evaluation or Merit Increase Effective Date: Location: Scheduled Hours: From: To: Dates*: From Dept. # Dept. Name To Dept. # Dept. Name
From Job#: Job Name To Job #-Job Name From Pay Grade: To Pay Grade: SALARY CHANGE: From: To: Hourly: Annually: COMMENTS: Justification for action or additional information: RETIREMENT
RESIGNATION (Attach Resignation Letter) TERMINATION Attach Documentation Last Day: Effective Date: Reason: Human Resources Use Only Birth Date EEO COBRA TERM ________________________________________
______________________________________________ Department Head Date Human Resources Date ________________________________________ ______________________________________________ City
Manager Date Employee Date