10.02.01 Duties & Responsibilities Procurement
CITY OF BOYNTON BEACH ADMINISTRATIVE POLICY MANUAL CHAPTER: 10 Purchasing POLICY No: 10.02.01 SECTION: 02 Duties and Responsibilities PAGE: Page 1 of 3 SUBJECT: 01 Duties and Responsibilities
-Procurement Services PURPOSE: Members of Procurement Services have a special responsibility of trust unique in public service. Procurement Services is responsible for the procurement
of commodities and services which will eventually result in the expenditure of City funds; or, more important, the taxpayers' money. The City expects, and justly so, that these resources
will be spent wisely and result in the economical value for the tax dollar. POLICY: The City recognizes the need for a centralized procurement function. Procurement Services exists to
assist departments with the procurement of necessary goods and services. All members of Procurement Services shall adhere to the following duties and responsibilities: 1. To assure that
all procurement procedures are consistent with all applicable federal, state, and local laws, and all contractual obligations with other governmental entities. 2. To regard public service
as a trust and support the professional principles of governmental purchasing. 3. To be guided in their actions by integrity and honor to merit the respect and inspire the confidence
of the City and the public which they serve. 4. To accept full responsibility and accountability for their actions related to the purchase and supply functions. 5. To believe that character
is the greatest asset in the purchasing functions and therefore will not accept gifts or other items of value from vendors. 6. To be courteous, considerate, and prompt and to conduct
themselves in a professional manner with all procurement dealings, including their employers, employees, vendors, the media, and the public. Policy 10.02.01 -Duties and Responsibilities
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7. To be governed by the highest ideals of honor and integrity in all relationships in order that they may merit the respect and inspire the confidence of the City and the public which
they serve. 8. To procure goods and services without prejudice, seeking to obtain the maximum ultimate value for each dollar of expenditure. 9. To fully cooperate with all departments
in obtaining their needs to further the goals and policies of the City. 10. To assure competitive pricing for all purchases of $500 or more based on the guidelines set forth herein,
except as otherwise noted (i.e., sole source). 11. To assure awarding competitively bid purchases to the lowest responsible bidder. However, staff must consider longevity, delivery time,
service cost, reliability, and amount of City labor associated with the purchase when making their recommendation for award. 12. To join with other governmental entities in cooperative
purchasing plans when it serves the best interests of the City. 13. To sell, trade or otherwise dispose of surplus and obsolete personal property belonging to the City in accordance
with policy. 14. To strive consistently for knowledge and professionalism that will benefit Procurement Services and the City as a whole. 15. To avoid unscrupulous practices and misrepresentations;
recognizing that mutually profitable business relations are based upon honest and fair dealings. 16. To prohibit political considerations or other outside influences to enter their relationships
with vendors or employees. 17. To maintain a good relationship with vendors and other governmental agencies to promote cooperation and consideration that will result in benefits to the
City. 18. To affirmatively ensure that in any contract entered into pursuant to this resolution, minority business enterprises will be afforded full opportunity to submit bids in response
to advertisement and will not be discriminated against on the grounds of race, color, religion, gender or national origin in consideration for an award. Policy 10.02.01 -Duties and Responsibilities
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Policy 10.02.01 -Duties and Responsibilities Page 3 of 3 In addition to the staff of Procurement Services, each department within the City has a designated Purchasing Coordinator. This
employee performs, or supervises, all related duties and responsibilities of the purchasing function for their represented department. The Purchasing Coordinator is responsible for all
changes in purchasing procedure or questions in the purchasing and accounts payable processes. DEVELOPED BY: Procurement Services EFFECTIVE DATE: October 1, 2002 REVISED: November 1,
2008 ___ Kurt Bressner ____________________ Kurt Bressner City Manager