12.01.12 - Insurance Requirements
CITY OF BOYNTON BEACH, FLORIDA ADMINISTRATIVE POLICY MANUAL CHAPTER: 12 Risk Management Policy No. 12.01.12 REVISED SECTION: 01 Risk Management Policies Page: 1 of 4 SUBJECT: 12 Insurance
requirements for Contracts/Agreement/Leases PURPOSE: To ensure that all insurance requirements for contracts, leases, agreements, etc. can be met prior to execution of Contract. PROCEDURE;
1. Whenever a department is working on a project requiring a Bid, Request for Proposal (RFP), Request for Qualifications (RFQ), Contract, Agreement, Lease, etc., that department is responsible
for ensuring that the necessary insurance requirements are stipulated in the subject document (refer to “Procedure Guidelines for Insurance Requirements for Contracts, Leases and Use
Agreements”), along with an Insurance Advisory Form. 2. Insurance coverage is required regardless of whether or not there is a written Contract. a. Procurement Services is responsible
for ensuring that the Insurance Advisory Form (See Attachment A) is included in the package forwarded with the Bid, RFP, RFQ, Contract, Agreement, Lease, etc. b. If Procurement Services
is not involved, the department must ensure that the Insurance Advisory Form is provided to the Contractor. 3. The Certificate of Insurance must be forwarded by Procurement Services/User
Department to Risk Management for approval. No Bid, RFP, RFQ, Contract, Agreement, Lease, etc. shall be authorized following award unless the Certificate of Insurance has been provided.
4. Risk Management will review the insurance coverage and limits from the Certificate of Insurance to ascertain that the insurance requirements are met and notify the department and
Procurement Services that the insurance coverage is satisfactory. 1
2 5. If there is a problem with a potential contractor or bidder meeting the requirements, complete the “Request for Waiver of Insurance Requirements” form (See Attachment B) and submit
to Risk Management in lieu of the Certificate of Insurance. This form must be completed prior to finalizing a contract, bid, or small job with only quotes. 6. If after award, the Contractor
cannot produce evidence of adequate and appropriate insurance coverage, staff will return to Commission and recommend award to the next lowest responsive bidder. DEVELOPED BY: Risk Management
EFFECTIVE DATE: January 1, 1997 REVISED: October 8, 2004 REVIEWED-no changes May 27, 2008 Kurt Bressner Kurt Bressner City Manager
City of Boynton Beach Risk Management Department ATTACHMENT A INSURANCE ADVISORY FORM Under the terms and conditions of all contracts, leases, and agreements, the City requires appropriate
coverages listing the City of Boynton Beach as Additional Insured. This is done by providing a Certificate of Insurance listing the City as "Certificate Holder" and "The City of Boynton
Beach is Additional Insured as respect to coverages noted." Insurance companies providing insurance coverages must have a current rating by A.M. Best Co. of “B+” or higher. (NOTE: An
insurance contract or binder may be accepted as proof of insurance if Certificate is provided upon selection of vendor.) The following is a list of types of insurance required of contractors,
lessees, etc., and the limits required by the City: (NOTE: This list is not all inclusive, and the City reserves the right to require additional types of insurance, or to raise or lower
the stated limits, based upon identified risk.) ------------------------------------------------------------------------------------------------------------------------------------------TYPE
(Occurrence Based Only) MINIMUM LIMITS REQUIRED ------------------------------------------------------------------------------------------------------------------------------------------General
Liability General Aggregate $ 1,000,000.00 Commercial General Liability Products-Comp/Op Agg. $ 1,000,000.00 Owners & Contractor's Protective (OCP) Personal & Adv. Injury $ 1,000,000.00
Liquor Liability Each Occurrence $ 1,000,000.00 Professional Liability Fire Damage (any one fire) $ 50,000.00 Employees & Officers Med. Expense (any one person) $ 5,000.00 Pollution
Liability Asbestos Abatement Lead Abatement Broad Form Vendors Premises Operations Underground Explosion & Collapse Products Completed Operations Contractual Independent Contractors
Broad Form Property Damage Fire Legal Liability -------------------------------------------------------------------------------------------------------------------------------------------------------
------------------------------------------------------------------------------------------------------------------Automobile Liability Combined Single Limit $ 500,000.00 Any Auto Bodily
Injury (per person) to be determined All Owned Autos Bodily Injury (per accident) to be determined Scheduled Autos Property Damage to be determined Hired Autos Trailer Interchange $
50,000.00 Non-Owned Autos PIP Basic Intermodal ------------------------------------------------------------------------------------------------------------------------------------------Garage
Liability Auto Only, Each Accident $ 1,000,000.00 Any Auto Other Than Auto Only $ 100,000.00 Garage Keepers Liability Each Accident $ 1,000,000.00 Aggregate $ 1,000,000.00 ---------------------------
---------------------------------------------------------------------------------------------------------------Excess Liability Each Occurrence to be determined Umbrella Form Aggregate
to be determined ------------------------------------------------------------------------------------------------------------------------------------------Worker's Compensation Statutory
Limits Employer's Liability Each Accident $ 100,000.00 Disease, Policy Limit $ 500,000.00 Disease Each Employee $ 100,000.00 --------------------------------------------------------------------------
----------------------------------------------------------------Property 3
Homeowners Revocable Permit $ 300,000.00 Builder's Risk Limits based on Project Cost ------------------------------------------------------------------------------------------------------------------
------------------------Other -As Risk Identified to be determined …...…………………………………………………………………………………………………………………….. ATTACHMENT B City of Boynton Beach Risk Management Department REQUEST
FOR WAIVER OF INSURANCE REQUIREMENTS 1. Name of Contractor/Lessee/Supplier: Street Address: City, State, Zip Code: Telephone & Fax Numbers: Principal or Point of Contact: 2. Name of
Project: 3. Requirements to be Waived: 4. Reason for Request: 5. Alternative(s) Available: 6. Potential Effect of Waiver: (include effect on costs) Department Director: Date: ------------------------
----------------------------------------Notes: Approved: Not Approved: Date: 4
City Manager: 5