13.02.01 - Commission Mtg - Providing Tech Support to non-City Entities
CITY OF BOYNTON BEACH, FLORIDA ADMINISTRATIVE POLICY MANUAL CHAPTER: 13 I.T.S. Policy No. 13.02.01 SECTION: 02 I.T.S. Policies Page: 1 of 1 SUBJECT: 01 Commission Meeting – Providing
Technical Support to non-City Entities PURPOSE: Establish policies for scheduling technical support for Commission Meetings. These policies are intended to ensure that technical support
can be planned and delivered effectively to the public audience, while protecting the integrity of the City's data and infrastructure. POLICIES: The following rules are to be provided
to non-City entities requiring technical support during City Commission Meetings and adhered to by the representing department: • The department representative will notify the I.T.S.
Department at least two working days prior to the Commission Meeting to schedule technical support. • The notification is to include the scope of support to be provided, including the
corresponding agenda item, type of media, materials and equipment needed, along with contact information for the non-City entities involved. • A copy of the items to be presented must
be delivered to the I.T.S. Department no later than 5:00 p.m. on the working day preceding the Commission Meeting. At the conclusion of the Meeting, these items will be returned to the
department representative who originated the request. • In the event that media or materials are defective, ITS will notify department representative by noon of the day of the Meeting.
• At least thirty minutes prior to the Commission Meeting, non-City individual will meet with ITS representative to finalize procedures. DEVELOPED BY: I.T.S. Department EFFECTIVE DATE:
August 23, 2005 Kurt Bressner Kurt Bressner, City Manager 1