20.01.02 Inter-Departmental Procedures Contract Administration
CITY OF BOYNTON BEACH, FLORIDA ADMINISTRATIVE POLICY MANUAL CHAPTER: 20 Miscellaneous Policy No. 20.01.02 SECTION: 01 Inter-Departmental Procedures Page: 1 of 2 SUBJECT: 02 Contract
Administration Procedures PURPOSE: To provide guidelines for contract administration within the City of Boynton Beach. PROCEDURE: 1. Contracts are to be submitted with bid specifications
to Purchasing for approval within the bidding process. 2. Upon award by the City Commission contracts will be forwarded to the Department of Administration and any specific user department
if applicable via the Purchasing Division. 3. Contracts assigned involving a specific user department will be administered by that respective department, and they shall be responsible
for full coordination. Multi user departmental contracts will require the designation of the contract administrator by the City Manager. This designation shall be indicated in the bid
specifications. 4. Department of Administration will assume the role of contract administrator for any contracts involving City wide use, unless otherwise designated by the City Manager.
5. The Department of Administration will serve as contract compliance monitor to ensure and assist compliance by both the City and the contractor in all contracts excluding construction,
and the Utility Department. a. Compliance check sheets will be designed and utilized by the Department of Administration to confirm specific criteria of the contract is being met in
accordance with the agreement. b. User departments assigned as contract administrators will be responsible for the execution of the provisions of the contract. The compliance monitoring
role assumed by the Department of Administration will serve only as an additional check for compliance and will not be considered as the responsibility for any requirements dictated
in the delivery of services governed by the contract.
Policy No. 20.01.02 Page: 2 of 2 6. The Purchasing notification for renewal or re-bid will remain as it has in the past. PREPARED BY: City Manager's Office EFFECTIVE DATE: March 4, 1992
J. Scott Miller City Manager OMC/JSM/cr