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Minutes 01-11-11 MINUTES OF THE BOYNTON BEACH SAFETY COMMITTEE MEETING HELD ON TUESDAY, JANUARY 11, 2011 AT 9:00 A.M. IN CITY HALL CONFERENCE ROOM B, BOYNTON BEACH, FLORIDA PRESENT: Mark Bobich, Chair Catherine Cherry-Guberman, Secretary Tom Balfe Pam Brown Mike Dauta Mike Landress Dorothy Mack Samantha Powers Barbara Scott Sharon Vicki Safety Administrator City Clerk Recreation & Parks Risk Management Finance/Warehouse Fire Rescue Human Resources ITS/GIS Police/Code Compliance Public Works ABSENT: Pam Welsh/Carisse Lejeune Jeremy Davis/Eric Falstad Michael Naughton/Karen Abramson Bevis PigoWGary Ezell Mike Rumpf/Chris Mitchell City Manager Golf Course Library Utilities Development I. Call to Order Chair Bobich called the meeting to order at 9:01 a.m. II. Roll Call The Recording Secretary called the roll. A quorum was present. III. Acceptance of Minutes of December 13, 2010 regular meeting Motion Mr. Dauta moved to approve the minutes as presented. Ms. Scott seconded the motion that unanimously passed. 1 Meeting Minutes Safety Committee Meeting Boynton Beach, FL January 11, 2011 IV. Safety Committee Education & Training This item was deferred to the next meeting. v. Old Business A. Fire Drills Chair Bobich announced he updated the listing of fire drills on the shared drive. B. Proud to be a Safe Worker Awards None. C. Departmental Inspections & Safety Meetings Chair Bobich reported he was receiving more reports electronically. D. Incident Review Board Referrals None. E. Electrical Flame Resistant Uniforms & PPE Update - TABLED 10/12/2010 Chair Bobich hoped the update would be completed soon. F. Drug Free Policy Statement (HR - Maibet Rosado) - TABLED 10/12/2010 Ms. Mack distributed a handout on the issue. G. Claims Cost Analysis - TABLED 10/12/2010 Pam Brown, Claims Administrator, was present and reviewed the Workers Compensation claims costs as contained on the handout. Only one claim remained outstanding from 2008, which would soon be closed. In 2009, the claims were higher. There was one serious injury. She reviewed the litigation percentages. The City was doing well and was providing the employees with the services they need. The City has a third party administrator to pay the bills and handle the paperwork for the State. Slips and falls were the most common occurrence and the ones that were most preventable. Water and coffee is often spilled on the floor and individuals slip. She emphasized employees need to be more careful. The claims totaled $226,535.00 Employees should use lids on coffee cups. On rainy days, look for water on the floor or use a carpet runner. Replace plastic mats under desk chairs because they often crack, break and individuals slip on them. Generally, employees should be aware of the 2 Meeting Minutes Safety Committee Meeting Boynton Beach, FL January 11, 2011 environment. If workers could cut the incident rate by 10%, it would be very helpful. Other slips and falls occur by putting boxes in the middle of the room and employees walk into them or have drawers open and people walk into them. Twisted ankles can easily occur due to foreign objects on the floor. If an employee drops something on the floor or sees something on the floor they should pick it up. A simple thing can cause injuries. One employee slipped on a piece of paper and sustained a serious injury. Risk Management and the third party administrator conducted a comparison with other cities and learned the City of Boynton Beach claims were significantly lower than the others. Boca Raton has triple the claims, Delray Beach had double. She commented Boynton Beach claims were lower because the City is diligent and proactive. The second biggest issue was motor vehicle accidents and cost containment. Employees were urged to address hazards when seen. The City Manager's office required the committee review the information with the members. At the next meeting, the members were requested to submit ideas of what could help reduce slips and falls. VI. New Business A. Departmental Safety Issues Operating City vehicles on grass in City parks was reviewed last month. There were no other issues discussed. B. Safety Committee and IRB membership None. C. Other Ms. Brown agreed to provide statistical reports for incidents that were reoccurring if requested by a member. There was also discussion departments would be paying a commensurate share of their risk. The figures presented were just Workers' Compensation. With the budget session pending, cost containment was important. VII. Announcements Automatic Electric Defibrillator (AED) inspections were due. An updated 2011 inspection form would be forwarded. Members were reminded the devices should be inspected monthly. VIII. Next Meeting Date The next meeting would be held on Tuesday, February 8, 2011, 9:00 a.m. 3 Meeting Minutes Safety Committee Meeting Boynton Beach, FL January 11, 2011 IX. Adjournment Motion There being no further business to discuss, Ms. Mack moved to adjourn. Mr. Balfe seconded the motion that unanimously passed. The meeting adjourned at 9:33 a.m. (!iJL}uAlrti Ql~)JLLL Catherine Cherry a Recording Secretary 020311 4