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Minutes 01-25-11 MINUTES OF THE ARTS COMMISSION MEETING HELD AT FIRE STATION #2, BOYNTON BEACH, FLORIDA ON TUESDAY, JANUARY 25, 2011 AT 6:30 P.M. PRESENT Barbara Ready, Chair Debby Coles-Dobay, Public Art Anderson Slocombe, Vice Chair Administrator Donn Davenport Barbara Lentz (Arrived at 7:00 p.m.) Dr. Tiffany North Halena Wolf (Arrived at 6:41 p.m.) Christine Moeller 1. CALL TO ORDER Chair Ready called the meeting to order at 6:27 p.m. II. ROLL CALL OF MEMBERS The members introduced themselves and a quorum was established. III. AGENDA APPROVAL Chair Ready requested moving up Frank Varga’s presentation. There were no objections by the members and the agenda was accepted as amended. IV. APPROVE MEETING MINUTES A. Approval of November 22, 2010 Minutes Ms. Coles-Dobay requested a correction to Page 4, 5 lines down from the top. Susan Brown is not a student; she is a professor at FAU. Motion Mr. Slocombe moved to accept the minutes as amended. Mr. Davenport seconded the motion that carried unanimously. Frank Varga was present to discuss the Walmart project. Ms. Coles-Dobay explained the Walmart project had a construction value of $15 million. The art project seen in the past had a value of $105,000. The actual project bid came in at $7 million which reduced the art budget quite significantly. Discussion was held with Lucas Anthony at Kimley-Horn to try to figure out how to keep this iconic since it is the gateway feature to the southern entrance into the City on Federal Highway. The project was presented to the City through an explanation that it would have this gateway feature. Details were worked out in order to keep the sculpture’s presence and height. Mr. Anthony went to Walmart and explained what it would take to produce the sculpture alone. They agreed to contribute an additional $20,000 to the sculpture fund and 1 MEETING MINUTES ARTS COMMISSION BOYNTON BEACH, FLORIDA JANUARY 25, 2011 to do the base build out of the construction budget. The only thing on the base that would be included in the sculpture budget itself will be the lettering. This will keep it iconic with the same impact there was before. What will be eliminated will be the one of the base tiers and the mosaic tile that would have given the appearance of the waves. The kinetic feature is also lost due to the reduction in funds. Mr. Varga said the sculpture will still be dynamic in size and of the same high polished stainless steel. The base itself will have an artistic stucco finish which will be the same size and look beautiful. The mosaic could be added in the future. Mr. Varga said the letters will have mounting pins so that they are not flush. They will be raised slightly from the surface, perhaps one-half inch, to provide depth. The letter will be laid out before they are mounted to ensure the width size. Mr. Varga will talk with Matthews Bronze who is producing the letters. Chair Ready confirmed with the members they could approve the project with the caveat of Mr. Vargas bringing back the letters. Ms. Wolf arrived for the meeting at 6:41 p.m. Motion Vice Chair Slocombe moved to approve the project with the adjustments and conditions discussed. Dr. North seconded the motion that carried unanimously. V. ANNOUNCEMENTS/REPORTS A. Sherie Tengbergen With sadness, Chair Ready announced that Sherie Tengbergen passed away three weeks ago. She was a member of the Board since May 19, 2009. Mr. Davenport suggested a memorial plaque be placed in the Library. Ms. Coles-Dobay explained that Ms. Tengbergen did some very creative art. If the family would like to provide the City with a piece of her art, the Board could frame it and place it at one of the City facilities with a plaque in her honor. Motion Mr. Davenport moved to consider a piece in honor of Sherie that will be placed in one of our City facilities. Chair Ready confirmed the Board would ask the family to donate a piece of her art. Vice Chair Slocombe seconded the motion that carried unanimously. Ms. Moeller said she Googled Ms. Tengbergen’s name and there were 22 pages about her and her work. Chair Ready added Ms. Tengbergen did a lot with The Education Network. 2 MEETING MINUTES ARTS COMMISSION BOYNTON BEACH, FLORIDA JANUARY 25, 2011 B. New Board Appointees Chair Ready introduced Dr. Tiffany North, a new appointee to the Board. Dr. North provided her background for the members. C. February 5, 2011 Oceanfront Park Event The Recreation and Parks Department will be re-opening Oceanfront Park on February 5, 2011. The boardwalks have been re-done and the public art has been installed. The Sand Sifters will clean the beach from 8 a.m. to 10 a.m. The ribbon-cutting ceremony, with officials present, will be on Saturday at 10 a.m. There will be a “Meet the Artist” and possibly other events. Rick Beaulieu, the artist, was a former member of the Arts Commission and Opus the Seaturtle sculpture was in the Lobby of City Hall for many years. Once Mr. Beaulieu resigned from the Arts Commission, the piece was purchased for this project. The Recreation Fund, as well as the Art in Public Places funds, paid for the purchase. D. February 17, 2011 Downtown Planning Meeting On February 17, 2011, there will be a joint City Commission/CRA Downtown Planning Workshop held at Intracoastal Clubhouse at 6 p.m. Ms. Coles-Dobay reminded all of the members of the mandatory Ethics Training class scheduled for tomorrow evening. Barbara Lentz arrived for the meeting at 7:00 p.m. and was introduced to Dr. Tiffany North. VI. WALMART REVISED PUBLIC ART PROPOSAL This item was discussed earlier in the meeting to accommodate Mr. Frank Vargas, who was present at the meeting. a. Proposal review (sent via email 1.18.2011) This item was discussed earlier in the meeting. VII. JAYCEE PARK INTERPRETATIVE PUBLIC ART MARKERS A. Final project approval (visit Jaycee Park, 2600 South Federal Hwy.) Ms. Coles-Dobay said she did not provide pictures because they do not do justice to the markers. A visit to the site is needed. Dr. North reported that she visited the site before approval of the project. Vice Chair Slocombe offered to view the site and he will be ready for the next meeting. 3 MEETING MINUTES ARTS COMMISSION BOYNTON BEACH, FLORIDA JANUARY 25, 2011 B. March 9, 2011 project celebration event On Wednesday, March 9, 2011, the grand opening of Jaycee Park will take place. It will be from 3:30 p.m. until 6 p.m. The reason for this timeframe is to allow for after-school groups to attend. The purpose of this art is to educate and those in programs at Hester Center and the Arts Center will be able to attend. The ribbon-cutting will be conducted and the younger children will do a scavenger hunt. The adults will participate in a treasure hunt. Donations are being made by some of the stores to offer to the participants. Refreshments will be served. The press has been notified and press releases will go out and will be available on the website. Ms. Coles-Dobay encouraged members to distribute flyers. VIII. INTL’ KINETIC ART SYMPOSIUM AND EXHIBIT WORKSHOP AGENDA A. Review Agenda Document (1.18.2011) emailed Ms. Coles-Dobay reviewed the documents included in the back-up. The members will have to review each area. The component documents talk about the exhibit, the artwork commission and academic programming and the kinetic art symposium. Ms. Coles-Dobay broke them out into the timing for each of the components. What is the best weekend is an important factor. With regard to the outdoor kinetic art exhibit, the members discussed either a four-month or six-month exhibit. Ms. Coles-Dobay provided the scenarios of what is needed and when it would be necessary to do a “Call to Artists” and then, when the artist is selected, the timeframe for installation and scheduling and then removal. There have been many discussions among the members on whether or not to include the Avenue of the Arts. That cycle would have to be incorporated. Another question would be, do you want to include other sites in another area? There are many considerations within the document for what could be added and when those items could be added. There are costs associated with adding additional locations. This is also a timing issue. The indoor exhibit is part of the weekend event. The symposium vendor displays, speakers and presenters are all part of the weekend. Marketing and promotion must also be considered. On Page 3 of the document, there is discussion about the symposium event agenda for the weekend. What will the activities be? Page 4 is where all things to be considered for budgets appear. Ms. Coles-Dobay included everything she could think of, but is certain there will be additions. Once the workshop is in progress, hard costs must be discussed. Page 5 provides budgets. At the end of the document, there was a list of funding resources that are being reviewed at this time. Some individuals have been participating in this from the start and they have been invited to the workshop to get their expertise. Ralfonzo has offered to be involved. 4 MEETING MINUTES ARTS COMMISSION BOYNTON BEACH, FLORIDA JANUARY 25, 2011 It will be necessary for the members to put together an event budget. Will it be necessary to hire a kinetic artist to manage a program done in conjunction with an academia program? These costs must be determined also. There are things the members may want to consider since youth will be involved in the project. Perhaps awards would be presented. Ms. Coles-Dobay mentioned Nina Kauder, who used to work for American Express doing event planning and marketing, offered to contribute. She will attend the workshop. She is very connected with social media and she would love to run with that. Her boyfriend Peter is also interested. He has connections with Newman Arts Museum, the Fusion Arts Museum and the David Beerman Foundation in New York City. Grant opportunities may be available from those organizations. Vivian Brooks, CRA Interim Director, is very interested in this program. Tom Brewitz is a kinetic artist and is interested in producing a book that is usually provided at these art exhibits for sale. He is interested in this signature book for this event. Whatever graphics he puts together could be used for the marketing, advertising and promotion. John McGovern, chair of the Boynton Beach Foundation, is another person to get involved in this program. Perhaps they may be able to fund-raise for this project and there may be opportunities available for grants. Susan Brown is the FAU professor who is interested in this project. Photographer Albie Walton, who has many connections, is interested. There are key players invited to the workshop. Ms. Coles-Dobay will submit a letter of interest to the Knights Art Challenge. They focus on Miami and Broward, but it is open to all of Palm Beach County. There is no money available in the Arts Commission budget and no funds available at the City level. There was discussion about this being a serious undertaking and the members felt the City could provide seed money. Chair Ready felt the workshop would point out the Commission’s abilities and how much commitment there is in this project. The timing will also be decided. Mr. Davenport questioned whether the CRA had been approached about funding, to which Ms. Coles-Dobay responded affirmatively. Mr. Davenport recommended making presentations to Delray since this event would bring in thousands of people to the area. They should be approached for monetary participation. Chair Ready reminded the members of the need to get organized in order to get the symposium off the ground. Decisions need to be made in steps leading up to the symposium. Vice Chair Slocombe felt a polished document must be developed before asking any other city to participate. Mr. Davenport explained the two cities he was familiar with, Atlanta and Los Angeles, had seed money and a very detailed list of potential resources in the city. These were corporate sponsors and contributors such as Coca Cola, Ford Motor Company, etc. 5 MEETING MINUTES ARTS COMMISSION BOYNTON BEACH, FLORIDA JANUARY 25, 2011 Ms. Coles-Dobay reiterated for Mr. Davenport his recommendation to put together a sponsor identification list. Some of that has been done at this point; however, additions to those resources are needed. Vice Chair Slocombe said it will be important to look at the priorities during the workshop. During the workshop some of these questions will be answered. By the end of the workshop, priorities should be in place. Consensus There was consensus of the members of the Arts Commission the agenda prepared by Ms. Coles-Dobay would work. IX. NEW BUSINESS None X. UNFINISHED BUSINESS None XI. FUTURE BUSINESS There was no future business discussed. XII. ADJOURNMENT There being no further business to come before the Arts Commission, the meeting properly adjourned at 7:50 p.m. Janet M. Prainito, MMC City Clerk Transcribed from one (1) recording 2¼ hrs. – 02/26/11 6