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Minutes 01-27-11 MINUTES OF THE EDUCATION &. YOUTH ADVISORY BOARD MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA ON THURSDAY, JANUARY 27, 2011 AT 7:00 P.M. PRESENT Steven Waldman, Chair Mary Morera, Vice Chair Myra Jones Lisa Landis Carol Lundquist Hattie Miller Loretta Wilkinson Wally Majors, Recreation and Parks Director ABSENT April Nobles, Alternate Dr. Tiffany North, Alternate Emily Schweitzer, StudentfRegfVoting I. CALL TO ORDER Chair Waldman called the meeting to order at 7:02 p.m. II. PLEDGE OF ALLEGIANCE/MOMENT OF SILENT REFLECTION Because Chair Waldman was not feeling well, he asked Ms. Wilkinson to lead the Pledge of Allegiance to the Flag. A Moment of Silent Reflection was observed. Lisa Landis, a new appointee, was introduced and provided her background for the members. Following her introduction, all members introduced themselves. III. APPROVAL OF MINUTES OF SEPTEMBER 23, 2010 Ms. Wilkinson moved to approve the minutes of September 23, 2010. Ms. Lundquist seconded the motion that carried unanimously. IV. APPROVAL OF MINUTES OF OCTOBER 28, 2010 Ms. Lundquist moved to approve the minutes of October 38, 2010. Vice Chair Morera seconded the motion that carried unanimously 1 MEETING MINUTES EDUCATION &. YOUTH ADVISORY BOARD BOYNTON BEACH, FLORIDA JANUARY 27, 2011 V. APPROVAL OF AGENDA Vice Chair Morera moved to approve the agenda. Ms. Miller seconded the motion that carried unanimously. VI. ANNOUNCEMENTS/PRESENTATIONS/CORRESPONDENCE Mr. Majors said staff put together an annual report which was provided to Chair Waldman. In an effort to be a role model in the City's green initiative, there has been an attempt to limit the amount of paper used. The report is available on-line. A hard copy will be provided if a members requests one. Mr. Majors explained that a presentation was made in November by the Recreation and Parks Department to the Financial Advisory Committee. The presentation went well. It was challenging to describe the department to a group of unknowns. The Borovy Award announcement was e-mailed to all of the schools and it is on the City's website, Facebook and the application is available on-line. The current issue of Funfare! has been distributed. The Bowling Tournament has been included in the book. With regard to the Bowling Tournament, he would like direction with respect to the deadline to accept applications. Also, what is the minimum number of participants the members would want before considering cancelling the Tournament? Vice Chair Morera explained money is usually spent on awards and food; however, the food cannot be brought in this year. They are offering the concession at a discount. It is a fundraiser for the Bob Borovy award. There is no overhead with the exception of the trophies and medals. It was agreed there should be certificates of participation for every child. There is free shoe rental and a minimal fee for the lanes. Approximately $150 is needed to cover the cost of the event. Ms. Wilkinson questioned whether it was necessary to provide trophies or medals. She suggested that small gift cards be provided. Ms. Jones suggested providing gift cards to Wendy's. There are age categories and Chair Waldman suggested five year olds, 6-8 year olds, 9- 11 year olds. Vice Chair recalled a bumper division and then two older divisions. The bumper division would be pre-schooIjKindergartenjfirstjsecond, then elementary to middle school and high school. It depends on how many children participate. A first- place prize in each age group could be awarded and then a special award such as Most Improved Bowler or Best Female Bowler. 2 MEETING MINUTES EDUCATION &. YOUTH ADVISORY BOARD BOYNTON BEACH, FLORIDA JANUARY 27, 2011 Ms. Wilkinson liked Ms. Jones' suggestion for a food coupon. It was agreed to purchase inexpensive ribbons. Ms. Wilkinson felt confident there would be five or six teams and perhaps up to 10 teams. Ten lanes would be reserved. Chair Waldman remembered in the past there were people who arrived at the last minute. Vice Chair Morera explained that 10 lanes have been reserved. Those who arrive late could possibly be squeezed in or others may step out to allow these people to participate. The minimum number of participants will be 40. Ms. Wilkinson said the Greater Boynton Beach Foundation is taking off and doing a great job. This started out with a group of activists who wanted to build a barrier-free park. After eight years and a great deal of community and Recreation and Parks Department involvement, the Foundation is having a groundbreaking at 4:30 p.m. for the barrier-free park on February 14, 2011. There will be a "friend raiser" event afterwards. The tickets are $20 each. Ms. Wilkinson expressed sadness at the passing of Harvey Oyer. He has done so much for this City and an incredible wealth of knowledge has been lost. She commended Mr. Oyer and his family for all of his great work over the years. Chair Waldman was also in Kiwanis with Mr. Oyer. Ms. Wilkinson added that Mr. Oyer was a 58-year member of Kiwanis and he had perfect attendance for 53 of those years. Ms. Jones said Mr. Oyer's son wrote a book pertaining to the birds of the Everglades and she inquired if consideration could be given to the purchase of one book per year to donate to a school library within the City. A website is available and she requested that someone with a computer check the particulars. This book has been chosen by the State for every child to read. Chair Waldman will research Ms. Jones' request. VII. PUBLIC AUDIENCE None VIII. NEW BUSINESS A. YEC Update Mr. Majors reported the County received another grant which will allow the program to continue to serve some teens. The grant is a gang prevention and intervention grant that was received by the County through the Federal Department of Justice as part of their Office of Juvenile Justice and Delinquency. This provides funding for a part-time 3 MEETING MINUTES EDUCATION &. YOUTH ADVISORY BOARD BOYNTON BEACH, FLORIDA JANUARY 27, 2011 case manager who will work with a maximum of 15 teens who have already been exposed to the justice system in some manner. Using a Boys Club model, we can show that when youth are exposed to an environment with structure, supervision, rules and limitations, they are more likely to be redirected away from negative behavior. Staff is in the process of hiring someone, but must wait for the funds to be awarded. Chair Waldman was of the opinion Rhonda Williams, the teen specialist, was hired. Mr. Majors would have to investigate. Ms. Jones asked if this was the same program as the Youth Violence Prevention Program. The extension that was provided is the Youth Violence Prevention Program; however, it will expire at the end of March. The new grant is as described above. The program should begin shortly. Only 15 youth can be served by the new grant. Ms. Jones reported the community could be instrumental in assisting one student who went through the Youth Violence Prevention Program and made a drastic change. He now wants to go to college. She feels more needs to be done and she is willing to help rally the community to help buy books in order to assist this student. Mr. Majors will ask Ms. Henderson to identify this student and work with the Board to see if a sport program can be developed. Chair Waldman will attempt to make an appointment to see the high school principal and has an appointment tomorrow at 1 :00 p.m. The Mayor will be present along with Mr. Nate Nichols of Children's Services. They are going to attempt to get Mr. Oswald's cooperation. B. Play, The Good Doctor, at Boynton Beach High School Chair Waldman announced the play will be held February 23rd through February 25th and February 26th at Boynton Beach High School at 7:00 p.m. Chair Waldman recalled donating $50 in the past for an ad in the playbill. He would like to continue that practice. Motion Ms. Wilkinson moved to give them $50 for an ad in the book for The Good Doctor. The motion was seconded and carried unanimously. Ms. Wilkinson suggested reminding the school of the Board's protocol regarding requests such as this. The members want the requestor to fill out the application and submit it to the board so that discussion can take place and an informed decision is made. 4 MEETING MINUTES EDUCATION &. YOUTH ADVISORY BOARD BOYNTON BEACH, FLORIDA JANUARY 27, 2011 Chair Waldman asked that Ms. Claude send an application to the drama teacher for future use. IX. OLD BUSINESS A. Sister Cities Update The Board co-sponsors and helps with Sister Cities. An auction was held at the Intracoastal Clubhouse and people bid on artwork from children in China and in this country. Sister Cities has a young artist contest that will be held in February and a young authors contest themed, "Your World". Boynton Beach High School has been informed of this contest. Chair Waldman was hopeful Poinciana and Galaxy will participate. Ms. Wilkinson reported the art teacher at her school would like to be a judge this year. She is new to the school and is a phenomenal artist. Chair Waldman informed the members that Sister Cities is planning to have a Sister City in Haiti and Finland is coming following Haiti. A committee was set up and will be voting on Monday. Chair Waldman is an ex-officio member and does not get a vote. He will not be able to attend the meeting. Ms. Landis offered to attend in his place. B. Bowling Tournament (March 6, 2011) This item was discussed earlier in the meeting. c. Youth Volunteer Bank There was no information available on how many students have applied. D. Fundraising Ms. Wilkinson explained the Board has discussed having a shred-a-thon whereby a company would volunteer their truck in exchange for advertising. Those who want to shred documents would be charged. It is a fundraiser the Kiwanis Club did at Spanish River High School. There was a good turnout. Some of the lessons learned from that event was to notify CPAs and attorneys who have large boxes of documents for shredding. There have been a few hurdles. The Board was of the opinion the City had a contract with a shredding company; therefore, the Board did not want to create a conflict by using the other shredding company. As it turned out, the City does not have a particular shredding company and does not do major shredding. A contract would be 5 MEETING MINUTES EDUCATION &. YOUTH ADVISORY BOARD BOYNTON BEACH, FLORIDA JANUARY 27, 2011 necessary and Ms. Claude suggested using the contract used by the Kiwanis Club. Unfortunately, Spanish River did not use a contract because it was a Kiwanis event that was held on school property. Ms. Wilkinson offered to draw up a contract. This company will have its own insurance which will be included in the contract. Ms. Claude also suggested using a company within the City, if such company exists within the City limits. To date, no company has been found. Mr. Majors explained the City Manager would have to sign such a contract. Ms. Wilkinson recommended selecting a date so that she could approach a company. The Kiwanis Club is holding this fundraiser in April this year at Spanish River High School. After discussion it was agreed Saturday, April 30th would be a good day for this fund raiser. Ms. Jones suggested a survey be sent to the people who might participate. Chair Waldman felt that was self-defeating and would prefer a good advertising campaign. There was consensus of the members the event would be held on Saturday, April 30th from 10:00 a.m. to 1:00 p.m. Ms. Wilkinson said in her conversations with Ms. Claude, she talked about this being a City event rather than a Board event. Mr. Majors said he would have to go through Legal. People are more likely to give to a cause rather than the City of Boynton Beach. Wording of the flyer is quite important. Chair Waldman suggested naming the event, The Harvey Oyer Community Service Award". Ms. Wilkinson pointed out that Harvey Oyer III has many contacts that could help this event. Chair Waldman will make the contact. Motion Ms. Wilkinson moved to rename the Community Contributions Fund that holding 2,000 or so dollars after Harvey Oyer Jr. pending approval from his family. Ms. Lundquist seconded the motion which carried unanimously. Ms. Wilkinson pointed out the shredding truck is the size of a garbage truck. A suggestion was made to request the use of the Library parking lot. Another suggestion was to use the parking lot across the street from City Hall. Boynton Beach Mall was suggested; however, Chair Waldman was not comfortable with that location. Ms. Wilkinson suggested using the vacant lot next to Sonic Restaurant. Chair Waldman and Ms. Wilkinson will scout out locations and bring them back to the Board. 6 . MEETING MINUTES EDUCATION &. YOUTH ADVISORY BOARD BOYNTON BEACH, FLORIDA JANUARY 27, 2011 If Boynton Beach High School is available, Ms. Wilkinson reminded Chair Waldman that it needs to be free of charge. Flyers will be needed along with letters for law offices, CPAs, tax service companies, etc. X. FUTURE MEETING DATES: February 24, 2011 March 24, 2011 April 28, 2011 XI. ADJOURNMENT Ms. Landis moved to adjourn. Ms. Jones seconded the motion that carried unanimously. The meeting properly adjourned at 8:23 p.m. ~'m.~ Janet M. Prainito, MMC City Clerk Transcribed from one (1) recording 2112 hours - 02/27/11 7