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Minutes 04-12-11 MINUTES OF THE SAFETY COMMITTEE MEETING HELD TUESDAY, APRIL 12, 2011 AT 9:00 A.M. IN CONFERENCE ROOM "B", CITY HALL, 100 E. BOYNTON BEACH BLVD, BOYNTON BEACH, FL Present Mark Bobich, Chair Mike Landress, Vice Chair Catherine Cherry, Secretary Mike Dauta Jeremy Davis Chuck Magazine Samantha Powers Roz Rizzo Sharon Vicki Barbara Scott Pedro Escobar (arrived 9:07 a.m.) Bevis Pigott (arrived 9:00 a.m.) Safety Administrator Fire Department City Clerk Finance/Warehouse Golf Course Risk Management ITS Recreation and Parks Public Works Code/Police Human Resources Utilities Absent Karen Abramson/Michael Naughton Carisse Lejeune Michael Rumpf/Chris Mitchell Library City Manager Development I. Call to Order Chair Bobich called the meeting to order at 8:58 a.m. II. Roll Call The Recording Secretary called the roll. A quorum was present. III. Acceptance of Minutes of February 8, 2011 and March 8, 2011 regular meeting The following corrections were made to the March 8, 2011 minutes. ~ Page 1, List only one name per department that was present at the meeting. ~ ~ Page 2, Fire Drills Report should read, "The systems are being tested." ~ Mike Dauta was present at the meeting 1 Meeting Minutes Safety Committee Boynton Beach, FL April 12, 2011 Motion Mr. Magazine moved to approve both minutes. Mr. Landress seconded the motion that unanimously passed. IV. Safety Committee Education & Training - tbd Chair Bobich passed out information about ergonomics and commented it is important that individuals get up and move from time to time. Stand up desks are available as are footrests. Employees should get up at least once an hour. If working on a keyboard, they should get up once every 30 minutes. Employees can stretch, walk around the chair and return to work. Mr. Magazine has conducted ergonomic training for departments in the past, and interested departments can request the training. He noted the issue would be followed up in the safety bulletin. V. Old Business A. Fire Drills The fire alarm system continues to be serviced and Chair Bobich will be meeting with Facilities to discuss other planned improvements. Many public buildings have more frequent fire drills than some departments and he reminded the members that false alarms could be counted as a fire drill. Each year at least one fire drill should take place for the general facilities areas and twice a year for public areas. As to the recent bomb scare, proper procedure was not followed. The police and others were going to the various departments advising of the evacuation. Additionally, employees were supposed to be directed behind the Old High School in the event the bomb exploded. The proper procedure was to pull the fire alarm. Dispatch is the entity that calls for the evacuation and would initiate pulling the fire alarm. As to actual fires, employees do not have to contact Dispatch first. Actual fires warrant activating the alarm. Mr. Magazine will provide a copy of the action report from a risk and safety standpoint and pointed out the policy is on the shared drive. Mr. Escobar also noted employees could have worked at the library if they had the software. The entire City was shut down. B. Proud to be a Safe Worker Awards Mr. Pigott had two and will present them at the next meeting. C. Departmental Inspections & Safety Meetings 2 Meeting Minutes Safety Committee Boynton Beach, FL April 12, 2011 It was hoped each department was conducting inspections and holding safety meetings each month. The City recently started with a new insurance carrier. The negotiations went well, but the company was expecting the City to provide documentation on the inspections. Additionally, the Inspector wanted to see the reports for each area and was concerned if the fire extinguishers were current. Providing the documentation would keep the premiums low. It is in everyone's best interest to follow up on inspections. D. Incident Review Board Referrals None. E. Electrical Flame Resistant Uniforms & PPE Update - TABLED 10/12/2010 This item remained on the table. F. Drug Free Policy Statement (HR - Pedro Escobar) - TABLED 10/12/2010 This item was forthcoming. The Personal Policy Manual was revised. G. Amending APM for Incident Review Board - TABLED 03/08/2011 Mr. Magazine distributed this policy. The additions were underlined. The City will determine if the employee is negligent because under other policies, the employee can be held accountable. Motion Mr. Magazine moved to approve the changes. Ms. Rizzo seconded the motion that unanimously passed. VI. New Business Mr. Magazine requested receiving feedback on the Safety Newsletter. He also informed the members that if anyone had an item to submit, they should submit it to Risk Management. B. Smoking Area Mulch Fires Mr. Magazine explained there have been issues with the smoking area at City Hall and more recently, the Fire Department was called twice in the last two weeks, at least once due to mulch fires. The individuals who use the area do not maintain it in a clean fashion. There was brief discussion there was no way to determine if the fire was caused by an employee. It was also observed the receptacles are never cleaned. 3 Meeting Minutes Safety Committee Boynton Beach, FL April 12, 2011 A recommendation was made to clean the receptacles as part of a regular cleaning schedule. Staff will work with Facilities to have the areas maintained and report back to the Committee. Staff would also investigate whether cleaning the area was the responsibility of the Facilities Department or the contracted janitorial vendor. C. Other None. VII. Announcements A. Other Mr. Landress invited all to stop by and say goodbye to Chief Bingham, who was retiring, at Fire Station 5 on Thursday. The Defensive Driver training will resume every Wednesday morning in May. Motor vehicle accident information was also forthcoming. Mr. Magazine explained it may appear that a department was picked on in the newsletter. He clarified no one department was singled out. The message pertained to all departments. VIII. Next Meeting Date The next meeting will be held on Tuesday, May 10, 2011,9:00 a.m. IX. Adjournment There being no further business to discuss, there was consensus to adjourn. The meeting adjourned at 9:32 a.m. ~~~ Recording Secretary 042011 4