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Minutes 04-14-11 MINUTES OF THE CEMETERY BOARD MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA ON THURSDAY, APRIL 14, 2011 AT 6:00 P.M. PRESENT Harry “Dale” Hatch, Chair Tom Balfe, Parks Manager Janet Prainito, Secretary Bonnie Glinski ABSENT Karilyn Norem-Hohner, Vice Chair 1. CALL TO ORDER Chair Hatch called the meeting to order at 6:01 p.m. 2. ATTENDANCE Secretary Prainito called the roll. The attendance is noted above. 3. AGENDA APPROVAL Chair Hatch noted there was a typographical error in the agenda under B. Original purchase price $350.00, less 80%, should be less 20%. Ms. Glinski wanted to add discussion on the gate area. It was added to Parks Division Reports Ms. Glinski moved to approve the agenda. Ms. Prainito seconded the motion that carried unanimously. 4. APPROVAL OF MINUTES – December 9, 2010 Motion Ms. Glinski moved to approve the minutes. Ms. Prainito seconded the motion that carried unanimously. 5. RECEIPT OF REVENUE/EXPENSE SHEETS – November & December 2010 and January 2011 Motion Ms. Prainito moved to place on file. Ms. Glinski seconded the motion that carried unanimously. MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA APRIL 14, 2011 6. RECEIPT OF SALES REPORTS — December 2010, January, February & March 2011 Motion Ms. Glinski moved to accept the reports for December through March. Ms. Prainito seconded the motion that carried unanimously. 7. UNFINISHED BUSINESS A. Parks Division Reports — December 2010, January & February 2011 Mr. Balfe reported the following for December 2010, January & February 2011 September; Mausoleum Entombments 14 Ground Full Body Burials 17 Ground Cremains 4 Total Funerals 35 Disentombments & Disinterments 0 Disinurnments 0 a. Gate Area Mr. Balfe received the quotes and the least expensive price he received was $2,550. The reason it is so expensive is because a chain Zink gate would have to be custom made and then has to be covered. This price does not include the type of covering chosen for the chain link fence. Due to the distance of the span, it will have to be made out of very heavy gauge galvanized pipe, unlike a standard gate where 1 1 /2" or 2" pipe is used. These were quotes over the phone because it was not known if the Board wanted to move forward with the gate. Mr. Balfe further advised he had called fence companies and different vendors but some of them are not willing to bid, claiming time is wasted in coming out, quoting a price and then we never do business with them. A couple of vendors sent something back stating they did not want to bid now or in the future. Ms. Prainito inquired as to whether this would be chain link, slats, or other material. Mr. Balfe indicated he was unsure of what material was desired. Slats could be used or possibly a windscreen. A windscreen would be easier if there is a storm, as the zip ties can be cut, the screen rolled up and once the storm passes, it can be rolled back down. With slats, there would be no time to remove them due to the way they are designed and installed. Ms. Prainito inquired if the screen stays in good condition with the wind blowing and whipping at it. Mr. Balfe indicated if it is properly anchored where it cannot flap around, it would be fine. Ms. Glinski inquired about using the wood material; however, no one would guarantee it because it is such a long span of approximately 22 or 23 feet. Ms. Glinski inquired what color would blend in better with the wood. Mr. Balfe advised black generally blends in with the background 2 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA APRIL 14, 2011 and is aesthetically more pleasing to the eye versus chain link or green. There are probably some brown colors available also if the Board decides to move forward. Ms. Prainito expressed her concerns about the screening and how it would look after a while. Mr. Balfe suggested looking at bamboo rollout, but Chair Hatch disagreed because the cords rot. Choir Mr. Balfe suggested that Mr. Balfe continue and get some concrete prices and move forward with the project. Mr. Balfe suggested a combination of a metal gate with boards on the front which would address many concerns. Motion Ms. Glinski moved to accept the report and have Mr. Balfe move forward with the gate project. Ms. Prainito seconded the motion that carried unanimously. 8. NEW BUSINESS A. Discuss Number of Cremated Remains Allowed in a Crypt Ms. Prainito advised a gentleman, a former City Commissioner, had called and advised he has a crypt in the mausoleum. He indicated he changed his mind as to whether he wishes to be buried or cremated. He decided that since he has this crypt, he wondered how many cremated remains could go in there so that possibly his family could be entombed with him. Ms. Prainito inquired of Mr. Balfe if, when he spoke to the gentleman, he indicated how many cremated remains he wanted to go into this crypt. Mr. Balfe advised when he spoke to him, he was wondering what he could actually do with it; whether he could sell it, how he could sell it, who could he sell it to and asked about the cremains. At one point, he indicated he would just transfer ownership to his daughter and then he would purchase a niche, because he planned on being cremated. Mr. Balfe advised if a second right of inurnment with the past owner is purchased, then one could go in there. In the ground, two are allowed with a full body. The Board discussed if there was not a full body, how many cremains would be allowed. There is also the issue of how many names can be put on the stone. Ms. Glinski inquired how many names could be put on currently and Ms. Prainito advised it would be two if a second rite in the mausoleum was purchased. It could be a full body and one cremains. With no full body, it has not been discussed. An inquiry was made as to how names would be put on a crypt front? Mr. Balfe indicated that is where the big issue lies. There are a couple of them where they are true companions. There are two caskets and one cremains and there are two last names on the crypt front. He is unsure about three names. If it was the same last name, it probably would not be a problem. However, if there were two last names and three people in there, that could present a problem with spacing. All the letters are the same size. Ms. Prainito suggested allowing on those people with the same last name and then possibly three could be allowed. Mr. Balfe advised when he was speaking to the gentleman, he was speaking of himself, his wife, his daughter and son -in- law. That would be four people with two last names. Chair Hatch advised on a single crypt there would be considerably more space than on a niche. Mr. Balfe explained the way the 3 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA APRIL 14, 2011 names appear now and pointed out there could be a problem with multiple names. The question is whether there would be enough space. Mr. Balfe further stated that in some instances there is a mother, father and daughter and the name goes in the middle. He does not feel four names would fit. If it were a double, it measures 3 feet by 3 feet. If it was a companion crypt, it is 6 feet from left to right. In that case, there would be room as you could put two in one crypt and two in the other as the crypt front is double the size of a single crypt front. Ms. Prainito expressed concern that if this were to come up in the future, we should consider whether three cremated remains would be allowed if it were three with the same last name. Discussion continued on the number of names and size of crypt. Mr. Balfe advised in a single crypt, there could be three cremains or one casket with two cremains, or one casket with one cremains. There are many variables. Ms. Prainito advised she will call the gentleman who asked the questions, obtain more information and put this on the agenda for the next meeting. Ms. Prainito advised there was an additional request for a transfer of deed. All the paperwork is in order and it is a transfer requested by Peter Kelly and Marjorie Kelly to transfer Lot 505 A & B, Block S, at Boynton Memorial Park to James Patrick Kelly and/or Victoria Kelly. Chair Hatch asked for objections and there were none. Chair Hatch indicated since the correction on Item B was made to 20% instead of 80% and since B-F are all ratifications, the Board could go through each one and make one motion at end. Motion Ms. Glinski moved to ratify items B-F. Motion was seconded by Ms. Prainito and was unanimously passed. Motion Ms. Glinski moved to approve the request made in Item G which was seconded by Ms. Prainito and was unanimously passed. 9. OTHER Ms. Glinski announced she was recently at the cemetery and noticed on the sign that says “Boynton Beach Memorial Park”, the “K” has slipped again. Ms. Glinski also mentioned the fountain and noticed the landscaping was removed. Mr. Balfe advised that the chemicals used to keep the fountain clean were killing the landscape, so they have begun to put in river rock but it needs to be leveled out, cleaned and the curb painted. Hopefully, the will improve the looks. Most of the plants were dead and complaints were received. As for the fountain, it will have to be cleaned out again after the river rock is put in. It was pressure cleaned but it is really difficult to maintain due to the wind and everything that 4 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA APRIL 14, 2011 blows in it. Ms. Glinski mentioned there are other places that have fountains but they do not look green like this one and Mr. Balfe explained they are probably filtered, where this one is not. Filtering takes out the debris. This fountain has to be manually cleaned out and it takes a lot of maintenance. Unless it is filtered it, it will not be an easy task to maintain. Chair Hatch advised there has to be something done to make it look good and inquired about the reclaimed water. Mr. Balfe indicated they researched the reclaimed water and it had nothing to do with it turning green. It has to do with the chemicals and it is a difficult job, due to short staffing, to maintain. When chlorine tablets were used, without the filter process, it created sediment and clogged the pump in the fountain. That was stopped and liquid bleach is being used instead. Ms. Prainito inquired as to the expense of a filtering system. Mr. Balfe advised he would check into it. It would take installing a pump on the outside of the fountain and drilling holes so the water could be filtered. The consensus was that a filtration system should be investigated. Ms. Glinski also mentioned the sod in the cemetery and the fact that it looks like brown clumps of weeds. Mr. Balfe advised there was a problem with dollar weed and unfortunately there is a ban on using atrozine in the cemetery because the cemetery sits on top of a well field for the City water supply. As a result, the City is limited as to what chemicals can be used. The City is experimenting with different chemicals but to get rid of the dollar weed, it was necessary to lower the amount of irrigation. The dollar weed is almost gone and he advised he spoke to a sod contractor and using money in one of the CIP accounts, some resodding will be started. Some of the worst areas will be resodded first. Then strips will be cut down the center and sodded and that sod will spread out to the adjoining areas. Hopefully, within the next month or so, the City will be back on track with watering and using other chemicals. Currently, small areas at a time are being tested to see how it works. A massive kill would eliminate weeds and the grass. 10. FUTURE AGENDA ITEMS A. City Attorney to review Code section on the Cemetery for the purpose of updating archaic language, and add definitions. 11. ADJOURNMENT Motion There being no further business to come before the Board, Ms. Prainito moved to adjourn. Ms. Glinski seconded the motion that carried unanimously. The meeting properly adjourned at 6:37 p.m. } [;{-&e ~'{-<-(12~-- Ellie Caruso Recording Secretary 04/26/11 5