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Agenda 05-10-11 CRA Board Meeting Tuesday, May 10, 2011 at 6:30 PM City Commission Chambers 100 E. Boynton Beach Blvd Boynton Beach, FL 33435 I. Call to Order - Chairman Jose Rodriguez II. Pledge to the Flag and Invocation III. Roll Call IV. Legal: V. Agenda Approval/Disclosures: A. Additions, Deletions, Corrections to the Agenda B. Adoption of Agenda C. Disclosures VI. Informational Items by Board Members & CRA Attorney: VII. Announcements & Awards: A. Ocean Avenue Concert B. Presentation of New Boynton Harbor Marina Website VIII. Consent Agenda: A. Approval of Minutes – CRA Board Meeting March 9, 2011 (Tabled 4/12/11) B. Approval of Minutes – CRA Board Meeting April 12, 2011 C. Approval of Period Ended April 30, 2011 Financial Report D. Monthly Procurement Purchase Orders IX.Pulled Consent Agenda Items : X. Information Only: A. CRA Policing Activity Reports B. Public Comment Log C. CRA Bond Rating Review by Standard & Poor’s D. Small Business Development Program Student Survey E. Presentation of Documentary Video on CRA Small Business Classes XI. Public Comments : (Note: comments are limited to 3 minutes in duration) XII. Old Business: A. Review of the Promenade DIFA Audit Report (Tabled March 9, 2011) B. Approval of Application Process of Pride in Property Program of Heart of Boynton Neighborhood C. Ocean Avenue Projects and Ocean Breeze West Construction Update D. Update on Request from Palm Beach County for Repayment of Development Regions Grant Funds for Delray-Boynton Academy in the Amount of $50,000 (Tabled March 9, 2011) E. Update on Request from Palm Beach County for Repayment of Development Regions Grant Funds for KU Holdings in the Amount of $50,000 (Tabled March 9, 2011) F. Consideration of Adding Conflict Disclosure by Board Members to CRA Board Agendas G. Consideration of Employment Agreement for Executive Director XIII. New Business: A. Preliminary FY 11/12 Budget Discussion and Staff Recommendations B. Discussion of Possible Dates for Ribbon Cuttings for Marina Entry Feature and Amphitheatre XIV. Executive Director’s Report A. Project Status Update XV.Future Agenda Items: A. Consideration of Recommending to City Commission of Reinstating Project Approval of Development Projects within CRA from P & D to CRA Board (Tabled 4/12/11) B. Renegotiate the Terms/Fees with the Palm Beach County Commission on Ethics C. Consideration of Recommending to City Commission the Naming of Independent CRA Board Members at the Time of Creation of Independent CRA Board (Tabled 4/12/11) XVI.Adjournment NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CRA BOARD WITH RESPECT TO ANY MATTER CONSIDERED AT ,/,,/ THIS MEETING HESHE WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE HESHE MAY NEED TO ENSURE , THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON .(..286.0105) WHICH THE APPEAL IS TO BE BASED FS THE CRA SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH ,, A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE PROGRAM OR ACTIVITY .(561)737-3256- CONDUCTED BY THE CITY PLEASE CONTACT THE CRA AT AT LEAST TWENTYFOUR HOURS PRIOR TO THE . MEETING PROGRAM OR ACTIVITY IN ORDER FOR THE CRA TO REASONABLY ACCOMMODATE YOUR REQUEST ~1~<t:Y~Te~RA iIIi East Side-West Side-Seas"lde Renaissance CRA Board Meeting Tuesday, May 10, 2011 at 6:30 PM City Commission Chambers 100 E. Boynton Beach Blvd Boynton Beach, FL 33435 I. Call to Order - Chairman Jose Rodriguez II. Pledge to the Flag and Invocation III. Roll Call IV. Legal: V. Agenda Approval/Disclosures: A. Additions, Deletions, Corrections to the Agenda _-j~~~ds-c-1" B. Adoption of Agenda C. Disclosures VI. Informational Items by Board Members & CRA Attorney: VII. Announcements & Awards: A. Ocean Avenue Concert B. Presentation of New Boynton Harbor Marina Website VIII. Consent Agenda: .!-,)f OLe c,\{,.A v'e.. flVl'1en6..Vl^1 e nt- \,( "CU l t-f c)l d'bv\ S. A. Approval of Minutes - CRA Board Meeting March 9,2011 (Tabled 4/12/11) B. Approval of Minutes - CRA Board Meeting April 12, 2011 C. Approval of Period Ended April 30, 2011 Financial Report D. Monthly Procurement Purchase Orders IX. Pulled Consent Agenda Items X. Information Only: A. CRA Policing Activity Reports B. Public Comment Log C. CRA Bond Rating Review by Standard & Poor's D. Small Business Development Program Student Survey E. Presentation of Documentary Video on CRA Small Business Classes XI. Public Comments: (Note: comments are limited to 3 minutes in duration) XII. Old Business: A. Review of the Promenade DIF A Audit Report (Tabled March 9, 2011) B. Approval of Application Process of Pride in Property Program of Heart of -- Boynton Neighborhood hr eli ~. Ocean Avenue Projects and Ocean Breeze West Construction Update D. Update on Request from Palm Beach County for Repayment of Development Regions Grant Funds for Delray-Boynton Academy in the Amount of550,000 (Tabled March 9, 2011) E. Update on Request from Palm Beach County for Repayment of Development Regions Grant Funds for KU Holdings in the Amount of$50.000 (Tabled March 9,2011) /" 1. Consideration of Adding Conflict Disclosure by Board Members to CRA Board Agendas ',/G. Consideration of Employment Agreement for Executive Director v . .A" \ .1.\\ V' _' ' \ Lv'" , 1 \ XIII. . New Business: /1\.. Preliminary FY 11/12 Budget Discussion and Staff Recommendations 8. Discussion of Possible Dates for Ribbon Cuttings for Marina Entry Feature and Amphitheatre XIV. Executive Director's Report A. Project Status Update XV. Future Agenda Items: A. Consideration of Recommending to City Commission of Reinstating Project Approval of Development Projects within CRA from P & D to CRA Board (Tabled 4/12/11) B. Renegotiate the Terms/Fees with the Palm Beach County Commission on Ethics C. Consideration of Recommending to City Commission the Naming ofIndependent CRA Board Members at the Time of Creation of Independent CRA Board (Tabled 4/12/11) XVI. Adjournment NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CRA BOARD WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THA T A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0 105) THE CRA SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CRA AT (561) 737-3256 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE MEETING PROGRAM OR ACTIVITY IN ORDER FOR THE CRA TO REASONABLY ACCOMMODATE YOUR REQUEST. MEMORANDUM DATE: April 11, 2011 TO: CRA Board of Directors and City Clerk FROM: Vivian Brooks, CRA Interim Executive Director RE: Corrections to the Minutes of the Community Redevelopment Agency Board Meeting - Wednesday, March 9, 2011 The following corrections need to be made to the above minutes: Page 1 - Line 2: Delete: "Tuesday" Insert: "Wednesday" Page 4 - X. Information Only: C. Delete: "Metropolitan Po/icy Program-The Brookings Institute-"Turning Around Downtown: Twelve Steps to Revitalization" Insert: Satisfaction of Mortgage - The Related Group - Marina Purchase Page 6 - XII. Old Business: A. Delete: "FY 2009-2010 Presentation-Audited Financial Statements" Insert: "Review of Promenade DIFA Audit Report" Page 7 - B.. C. & D. Delete: "B. Review and Approval of Letter to Boynton Waterways Investment Associates, LLC Re: DIFA (Promenade)" Insert: "B. Request from Palm Beach County for Repayment of Development Regions Funds for De/ray-Boynton Academy in the Amount of $50,000" Delete: "C. Continuation of Construction Manager at Risk Tabled 1/11/2011 & 2/1/2011" "C. Request from Palm Beach County for Repayment of Development Regions Funds for KU Holdings in the Amount of $50,000" Insert: Delete: "D. Kaufman Lynn, Inc. Construction Manager at Risk Presentation- Tabled 2/1/2011" "D. Budget Amendment for Kaufman Lynn Project Agreement" Insert: Page 8 - E. Heading. Line 2 Delete: $955,388 Insert: $953,388 Page 9 - Line 2 Delete: $955,388 Insert: $953,388 Paae 10 - F. Delete: "F." Insert: "G." Page 15 - Future Agenda Items: A.. B. & C. Delete: "A. Discussion Regarding Process for Replacement of Executive Director - Tabled 10/12/2010" Delete: Insert: "B." "A," Delete: Insert: "C." "8," Insert: "C. Consideration of Community Neighborhood Signage Program" "D. Consideration of Issuing an RFP for the Construction, Sale and Buyer Qualification of 21 Homes on Ocean Breeze Site (April 2011) "E. Consideration of Lease for 211 E. Ocean Avenue" I! ~~~~~~ I) . The Palm Beach Post PalmBeac.hPost COrl LIVING FLA. com THE BOYNTON BEACH eRA PRESENTS SALUTE TO INDEPENDENCE MONDA~ JULY 4 SALUTE TO FREE EVENT INDEPENDENCE 6:30 - 9:00 p.m. Live Music by Amber Leigh Band 9:00 p.m. Spectacular Fireworks by INTRACOASTAL PARK Federal Hwy., South of Gateway Blvd. Free Park & Ride from Bank of America, Federal Hwy. & Ocean Ave. Park opens at 6:00 p.m. FOOD & DRINK VENDORS ON SITE ::~,? , ~qY~T2~IC RA . e..."l Sl:-:l'-"Vt'.,~ S,dc'-St...'rd\' R.l.n" ,....".c.. . SOUTI1 FLO~DA 111.= Will COUNTRY J Iw P,dIll })(',\()I Pm! ....r -r" . ~ \' 7 Regulars 5 Commissioners 2 citizens - four year terms. Established per Ordinance No. 11-009 2011 COMMUNITY REDEVELOPMENT AGENCY BOARD Members: EXDires Phone Profession ,vrJames (Buck) Buchanan 03/13 704-5954 Consultant 807 Ocean Inlet Drive (33435) Appt'd 3/11 iebuch@aol.com ,,/Woodrow Hay 03/11 .,' hayw@bbfl.us 100 E. Boynton Beach Blvd. /Isteven Holzman 03/13 100 E. Boynton Beach Blvd. holzmans@bbfl.us / /Mark Karageorge 03/15 414-6099 240A Main Blvd. (33435) Appt'd 3/11 markkaraoeoroe@comcast.net It/William Orlove 03/13 100 E. Boynton Beach Blvd. orloveb@bbfl.us /Jose Rodriguez, Chair 03/13 It 100 E. Boynton Beach Blvd. rodriouezj@bbfl.us 'vlMarlene Ross, Vice Chair 03/11 100 E. Boynton Beach Blvd. rossm@bbfl.us BOARD ATTORNEY: James Cherof 100 Boynton Beach Blvd. 742-6053 CRA INTERIM EXECUTIVE DIRECTOR: Vivian Brooks 1620 S. Federal Highway 374-7476 S:\CC\WP\BOARDS\L1STS\2011 Board List\COMMUNITY REDEVELOPMENT AGENCY BOARD.doc \ c;;:;-:' ,~..'} <-:' .:;~) ) - --=- (2yJ p MEMORANDUM DATE: April 11 , 2011 TO: CRA Board of Directors and City Clerk FROM: Vivian Brooks, CRA Interim Executive Director RE: Corrections to the Minutes of the Community Redevelopment Agency Board Meeting - Wednesday, March 9, 2011 The following corrections need to be made to the above minutes: Paae 1 - Line 2: Delete: "Tuesday" Insert: "Wednesday" Paae 4 - X. Information Onlv: C. Delete: "Metropolitan Policy Program-The Brookings Institute-"Tuming Around Downtown: Twelve Steps to Revitalization" Insert: Satisfaction of Mortgage - The Related Group - Marina Purchase Paae 6 - XII. Old Business: A. Delete: "FY 2009-2010 Presentation-Audited Financial Statements" Insert: "Review of Promenade DIFA Audit Report" Paae 7 - B.. C. & D. Delete: "B. Review and Approval of Letter to Boynton Waterways Investment Associates, LLC Re: DIFA (Promenade)" Insert: "B. Request from Palm Beach County for Repayment of Development Regions Funds for Delray-Boynton Academy in the Amount of $50,000" Delete: "C. Continuation of Construction Manager at Risk Tabled 1/11/2011 &2/1/2011" "C. Request from Palm Beach County for Repayment of Development Regions Funds for KU Holdings in the Amount of $50,000" Insert: Delete: "D. Kaufman Lynn, Inc. Construction Manager at Risk Presentation- Tabled 2/1/2011" "D. Budget Amendment for Kaufman Lynn Project Agreement" Insert: Paae 8 - E. Headina. Line 2 Delete: $955,388 Insert: $953,388 Paae 9 - Line 2 . Delete: $955,388 Insert: $953,388 Paae 10 - F. Delete: "F." Insert: "G." Paae 15 - Future Aaenda Items: A.. B. & C. Delete: "A. Discussion Regarding Process for Replacement of Executive Director - Tabled 10/12/2010" Delete: Insert: "8." "A." Delete: Insert: "C." "B." Insert: "C. Consideration of Community Neighborhood Signage Program" "D. Consideration of Issuing an RFP for the Construction, Sale and Buyer Qualification of 21 Homes on Ocean Breeze Site (April 2011) liE. Consideration of Lease for 211 E. Ocean Avenue" ~~~~Y~Te~ eRA iIIi East Side-West Side-Seaside Renaissance CRA BOARD MEETING OF: May 10,2011 I I Consent Agenda I X I Old Business I I New Business Legal I Executive Director's Report SUBJECT: Budget Amendment for Ocean Avenue Projects - Ruth Jones Cottage Relocation Building PermitlPBC Impact Fees - Resolution No. 11-02 SUMMARY: At the March 9, 2011 meeting the CRA Board approved the construction of the Ocean Avenue Projects: Boynton Harbor Marina Entry Feature, Ocean Avenue Amphitheater and Ruth Jones Cottage Relocation. The architectural and construction design plans for the Ruth Jones Cottage Relocation/Renovation Project were submitted to the City of Boynton Beach Building Department in January 2011 for review and permit approval. On Thursday, May 5, 2011, CRA staff was notified that the construction plans have been approved by the City but the project would be subject to $22,060.00 in Palm Beach County impact fees in additional to the previously disclosed City building permit fees totaling $6,210.00. CRA staff will be meeting with staff of the PBC Development Department in an attempt to seek a reduction in the amount of impact fees to be paid. FISCAL IMPACT: If approved, Resolution 11-02 will authorize the transfer and reallocation from the General Fund to the Project Fund of a maximum total of $23,000 for the difference between the CRA budgeted permit fees of $6,210.00 for the Ocean Avenue project: Ruth Jones Cottage Relocation/Renovation Project. CRA PLAN, PROGRAM OR PROJECT: Downtown Vision and Master Plan RECOMMENDATIONS/OPTIONS: Approve Resolution 11-02 amending the CRA budget. ~~/~~ Michael Simon, eRA Development Director T:\AGENDAS. CONSENT AGENDAS. MONTHLY REPORTS\Completed Agenda Item Request Forms by MeetinglFY 2010 - 2011 Board MeetingsI05-10-11 Meeting\Budget Amndmnt for Impact fees-Ruth Jones Cottage.doc RESOLUTION NO. 11-02 A RESOLUTION OF THE BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY, TO AMEND THE 2010-2011 BUDGET TO REFLECT MOVEMENT OF FUNDS FROM THE GENERAL FUND TO THE PROJECT FUND FOR THE PALM BEACH COUNTY IMPACT FEES ASSOCIATED WITH THE PERMITTING OF THE RUTH JONES COTTAGE RELOCA TION/RENOV A TION PROJECT; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DA TE. WHEREAS, the Boynton Beach Community Redevelopment Agency Board (hereafter "CRA") has adopted the fiscal 2010-2011 budget and does allow program changes as necessary; and WHEREAS, it is the objective to maintain accuracy of the budget document to reflect policy determinations of the Board as to the proper and legally defensible appropriation of funds authorized by the Community Redevelopment Plan.; and WHEREAS, the CRA Board has approved at the February 8, 2011 meeting the construction of the Ocean Avenue Projects: Boynton Harbor Marina Entry Feature, Ocean Avenue Amphitheater and Ruth Jones Cottage Relocation; and WHEREAS, the City of Boynton Beach has notified the CRA of a potential impact fee associated with the permitting of the Ruth Jones cottage relocation/renovation in the amount of$23,000 heretofore unidentified as a cost of the project WHEREAS, the Director of Finance, based on the Board's policy determination has identified certain line item appropriations that require budget amendment hereinafter reflected. NOW, THEREFORE, BE IT RESOL VED BY THE BOARD OF DIRECTORS OF THE BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY THAT: SECTION 1. The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby incorporated herein. SECTION 2. The CRA hereby re-appropriates $23,000.00 from the General Fund, line item 51620-209 to the Project Fund, line item 58200-404 as the sole source of funds to cover a maximum of $23,000.00 necessary for the unbudgeted potential impact fee associated with the permitting of the Ruth Jones cottage relocation/renovation. A copy of the 2010-2011 budget amendment is attached hereto as Exhibit "A". SECTION 3. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4. If any clauses, sections, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 5. This Resolution shall become effective immediately upon its passage and adoption. PASSED AND ADOPTED BY THE BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY BOARD, THIS 10TH DAY OF MAY, 2011. BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY By: Jose Rodriguez Chairperson Approved as to form: James Cherof CRA Attorney U) I- W C) C ;:) m c z ;:) u.. I- o W .., 0:: 0:::0 c..~ c~ =<( z >- <( C'Cl = -I:E <(' !:: 0::: g>> a:l w - - z ~ "'w ..... C) ~ ><-:u w - 0 Om ~< o~ 00 N >- u.. o l- I- Z w ::! c z w ::! <( Z o O~i= wwc( Oe>j)2 Zoo. w:;:)o :ElD~ c( 0. 0. c( -w- WUJ UJe( e(w Wo::: o:::u Uw ZQ - -- Z o I-i= W~ e>o::: Q~ :;)0 mo::: ~ ~ e( 0,.... 00 00> N"ri (0 C"') ~~ 00 00 00 riri ~N ~~ 0,.... 00 00> ..00 N",," C"') t-= u u e( ...J a ~~ 0>""" 00 N",," I I 00 NO (ON ......00 LOLO I I ......N 00 ...... ...... o N o ...... o N ~ U. (5 z i: a e( a:: I- 00 I- Z w :E o z w :E <( I- W (!) o ::::> a:l -- W a z <( z ~ .:-: Z o i= ~ it: u UJ W Q Q) (,) c: Cll c: 2 c: c: 0 Om :;:; :E ~ Q)..Q Q.Q) CllO::: (,) VI !!!. 1:: a;. Cll:::: I 0 la Q) VI "0 Q) Cll c: c: 0 Q)-, !!.E.I:: ~e'5 =::a..o::: o U III GI coo 00 ...,z .1::::::> '50~ 0:::0:::<( ..(!)....J .2od~ IIIC/)O :(!)....J u.~<( ug!:: Ill_a.. Q.::::> <( .sa:la ~~t5 ia::w ~w-, "ClzO ::::Jwo::: ~(!)a.. :;) "Cl C ::::J U. o ~ a;~ Ill...... go ........ ::::J-- ~~ I- Z W :&! I- 0::: e( ~ W Q Q Z :;) u. ...J e( > o 0::: ~ ~ e( i_I!"'~~~~~~:-~jSiirtif,;lf;~~J~~I:;i;ijj~t~~~;~~1:fAlff~~:;r~1%i[fK,~&t:!j~~i~0~E~r~j)K:zri;f~>il%{f:fJr~:t~o;;i(~~{fjf~ii~0]~rf~i~f~t~;i~ FDH~ Application accepted by: Additional Fees(s): BCAlF Fire Dept Review Fire Assessment Overtime Parks Penalty (Bldg. or Fire) Public Art Public Building \"'1.37 Radon Trust Road Impact School Sewer Water P & Z Review 3. :x.) Sub-Total (I) Kc.~ 43.i5 '1'7 ~'t "~\ 8.02..- Ci36 d\ . :;{65_~ \;;;l5 :1,') _ ~1()c()J\.) IF THIS BOX IS NOT COMPLETED, TIllS PERMIT IS SUBJECT TO A FINAL INSPECTION ONLY AUTHORIZED for CERTIFICATE OF OCCUPANCY: Date: AUTHORIZED for CERTIFICA TE OF COMPLETION: Date: Application # /1- 7 ? Yalue !lee, f z. 7~/l/iJO~6 2/&" .'..rJ \c'do' U. 0::.\ ~Itkt). to . aca;t,}'1C>\'J \ tf-'1l3.?> \ ~"'~~. r{.) a<O.4cn.lt'. ~ER SECTION 1202.7 FEeC. 07,A DESIGNt .; PROFESSIONAL SHALL INSPECT AT THE OWNERSEXPENSETHEVA~OUS STRUCTURAL PARTS OF THE RELOCATED BUILDING TO VERIFY THAT STRUCTURAL COMPONANTS AND CONNECTIONS HAVE NOT SUSTAINED STRUCTURAL DAMAGE. PROVIDE 2 COPIES OF THIS SIGNED AND SEALED REPORT TO THE STRUCTURAL '* :{< INSPECTOR. Revised 10/23107,7/1108,2/2109,4/21/09. 5/18/10 Page" of 4 S:\OevelopmenIIBUllDING\Forms- Templates-SlgnslPermlt Appllcation.doc Page 2 of2 From: Lee, Kathleen Sent: Thursday, May 05, 2011 6:33 PM To: Simon, Michael Subject: 11-76 Relocation of Jones Cottage M~~, I ~'PoLog~ze th~t I W~SIl\.'t ~bLe to get b~CR to tjoV<. e~rLter ~II\. the oI~tj; the oIeterw.~lI\.&IHolI\. ts th~t thts 'Project is sV<.~ect to 'P~Lw. 'Be~ch c.OV<.lI\.ttjlW.'P~ct Fees. I h~ve ftgV<.reol V<.'P the fees oIV<.e 011\. thts 'Perw.~t ~V\.Ol ~tt~cheol ~ bre~RoIowll\.. At the Hw.e whell\. tjoV<. ~ctV<.~LLtj h~ve ~ tell\.&lll\.t sow.eoll\.e wtLL ~Lso be res'PoV\..s~bLe for w~ter 9 sewer 1W.'P~ct Fees b~seol 011\. se~H~ ~f ~t ts ~ rest~V<.r~lI\.t or b~r ~s Ltsteol 011\. the ~'P'PL~c~HolI\.. If tjoV<. Vl.eeol ~V\..tj fV<.rthu ~lI\.forw.~HolI\. 'PLe~se Let w.e RV\.OW. ~thLeell\. Lee, c.FM Fee c.oorol~~tor c.~ttj of 'Botj II\.tOIl\. 'Be~ch 'BV<.~LoI~lI\.g D~vis~oll\. S{;1. -7-'1- 2-{;{;:21.. c.~ttj H-~LL hoV<.rs of aper~tLoII\. ~re T~W. to {;'PW., MoV\.Ol~tj - Tl1V<.rsol~tj, cLoseol 011\. Fr~oI~tj. 5/10/2011 . CITY OF BOYlnOt1 BEACH ~:H CUSTOrlER RECEIPT Ht'i Oper: BROIrINR Type; OC Dra\llE~;_l D t 1'/12/11 01 Receipt no; 10JiJ3 ~. e: Descript, ion 211:1 BP Quantity 7& BUILDING PAY~ENT 1.00 Amount T'ians number: $1&0.00 4643'301 Tender detail CK CHECK Tot2.1 tf;n~eTed Tohl paYlIlent Irans date; 1/12/11 THANK YOU FOR YOUR PRO~PT PAYrlENT ';0;;; o~~ $1863.130 H863.\%~ $18&3.00 Tille: 15:02:54 Payment Due Selection - CITY OF BOYNTON BEACH ........PUBUC SECTOR N""IUne Payment Due Selection Application number: Property: 11 00000076 480 E OCEAN AVE ~ ~ s !! ~ f 1863.00 . ~>o.K_>._ .'-.1._:.<N.,v.-;.o.%;:.v", ,;E~~ < CIIIIC!'I, ~j, S8Iect IIU_ _~_).".~_~\ ~\_-.~::i;~ ,;;.,[f'~~' VIew 2 User defaults ....:...;:;:.0....'::\.__. ;: JpeT: BROVit~F; Date: ~I'l: f~~ @J TfjtE.~ t;.nG~T'ed T ott?: paj'kJent ..- --~.....AfP (eceio~ rl: 1e9133 ~1.jf,3.0B $:i.863.~e ~'" . CITY OF BOYI\. . ON BEACH DEVELOPMENT DEPARTMENT I BUILDING DIVISION 100 East Boynton Beach Boulevard. Boynton Beach, FL 33435. (561)742-6350. Fax (561)742-6357 PERMIT APPLICATION FORM Owner's Name Boynton Beach CRA for the City of Boynton Beach Address 915 S. Federal Highway City Boynton Beach State FI Zip 33435 Home Phone ( 561 ) 737-3256 Cell Phone ( ) Fax No. ( 561) 737-3258 DCheCk if Owner/8uilder (Attach 0/8 Prerequisite Form) Contractor License No. Company TBD Address City Phone ( ) Email Architect I Engineer's Name AI Phillips, REG An:hllects, Ino. State Fax ( Zip , I"~') .(),- . '1 ,.))\." :'I':;;r<rl'~(()(~/"'I['i" j \1.. J ,,'..... l _ I U ,1'\.'-_ l \11 ::::H\.,- I (.:;;)..::.....'\..:A'n '\A\.J .- -- -- ~ - - - ~ -- ~~ ~ - Address of Improvement E. Ocean Avenue Subdivision Sawyers ADD IN Block Lot PCN # 08434528050140020 Project Name Ruth Jones Cottage Relocation/Renovation Address 307 Evemia Street, 4th Floor City West Palm Beach State Florida Zip 33401 Phone (561 ) 659-2382 ext 29 Email al@regarchitects.com /;;~~.:ulli@~td'J~ l:~I'{)1r\.~il/"l'j(";~ ~ I Fee Simple Title Holder (if other than owner) n/a Address Mortgage Lender Address City State Zip City Bonding Company Address City State Zip State Zip : ' ,9-L~1'~~,F1!!J:,s.l{ 0li.t'1zt1l 'Z'2t?ti'} ,1/jl'\z()\0~HI!~j'~~jS,;, 1 I . . - . - -- .-' . - -. - - , Description of the proposed work:. ' . ., Partial demo of eXisting stage structure for renovation/reconstruction enhancements Type of Work DNew QdditiOn Il'lAlteration DRepair DDemo DTempOrary ~er Proposed Work [{]Structural [{]Electrical [{]Plumbing [{]Mechanical [l]ROOf DFir;-OGaS DOther Current Use or Occupancy residential structure Is this a Change in the Use or Occupancy? IZl Yes ONo I . , ~ - , , ,,:"c,rf>l ,0,'ti Ii "le l'iI (j'" "")14 I .....~_:J '\.1. \..' 1 \. \ \'L ~\J '\. \_i~' \ I <~"'_A\ . - -- - - - - - - - - - --~ ~ ~- - - - - - - - Type of Construction D I-A D I-B 1Zl"-A DII-B Total Sq. Ft. 790 Building Height 18'10" Is the building served with an automatic fire sprinkler system? o III-A Olll-B DIV No. of Units N/A DYes ILl No DV-A IZlv-B Stories 1 , n.. - ~ - '_'C - -- - - - .- - . .- . -- . -' . J . ( 'A ~l , ~ ' J r' , . " '. I 1"1 ,,,J 1 , .;:j~ , - - -~-:.......--. -" - - -"- .. ~ Job I Construction Value $ 270,000 x 0.023 = permit fee of $ $'."" Applicant may be asked to provide copy of a signed contract to detennine job value. ($46.00 Minimum) PERMIT FEES ARE NON-REFUNDABLE and NON-TRANSFERABLE S:\Development\BUllDING\Forms- Templates-Slgns\Permlt ApplIcatlon.doc Revised 10/23/07,7/1108,2/2/09,4121109,5/18/10 Page 1 cf4 Application is hereby made to obtain a pennit to do work and installation as indicated. Applicant certifies that no work or installation has commenced prior to the issuance of a pennit and that all work will be perfonned to meet the standards of all laws regulating construction in this jurisdiction. A City Building Permit does not assure compliance with Homeowners Association's rules, regulation and/or deed restrictions. Applicant is advised to obtain approval from the Homeowners Association before improving any property. Applicant further acknowledges the following: . This permit becomes null and void if work or construction authorized is not commenced within 6 months or if construction or work is suspended or abandoned for a period of 6 months at any time after work is commenced. Permit will be considered suspended or abandoned if it does not pass an inspection within 180 days. . Failure to comply with all applicable construction regulations may result in the withholding of future permits. . Submission of any false information or misrepresentation is a violation of law and shall result in revocation of your permit. . NOTICE: In addition to the requirements of this permit, there may be additional restrictions applicable to this property that may be found in the public records of this county, and there may be additional permits required from other governmental entities such as water management districts, state agencies, or federal agencies. WARNING TO OWNER: YOUR FAILURE TO RECORD A NOTICE OF COMMENCEMENT MAY RESULT IN YOUR PAYING TWICE FOR IMPROVEMENTS TO YOUR PROPERTY. A NOTICE OF COMMENCEMENT MUST BE RECORDED AND POSTED ON THE JOB SITE BEFORE THE FIRST INSPECTION. IF YOU INTEND TO OBTAIN FINANCING, CONSULT WITH YOUR LENDER OR AN ATTORNEY BEFORE COMMENCING WORK OR RECORDING YOUR NOTICE OF COMMENCEMENT. A signed contract may be substituted for an Owner's signature when approved by the Building Official. (ForAlr Conditioning and Water Heater Change-Outs ONL Y.) OWNER'S AFFIDA VIT: I hereby certify that I have read and examined this application and know the same to be true and correct. All provisions oflaws and ordinances governing this type ofwork will be complied with whether specified herein or not. The granting of a permit does not presume to give authority to violate or cancel the provisions of any other state or local law regulating construction or the erfonnance of construction. PROPERTY OWNER JT~T~F g... ORjPiYCO!fflTI' OF PALM BEACH ~~^' /-//-// Signature of Owner Date STAlE OF FLORIDA, COUNTY OF PALM BEACH The following instrument acknowledged before me this ~ day of :la1l vI! ,20-11-, by .M.lilh c1 et 9. Yy\ 0 \1\ 'nt Owner Name). who is personally known to m or who has produced (Type oflD) as identification GEN. CONTRACTOR STATE OF FLORIDA, COUNTY OF PALM BEACH Signature of Qualifier Date STAlE OF FLORIDA, COUNTY OF PALM BEACH The following instrument was acknowledged before me this day of , 20 by (print Owner Name ), who is personally known to me or who has produced (Type of/D) as identification and who did I did not take an oath. Signature of Not my rint Name of Notary eal sed 10/23/07,7/1/08,2/2/09,4/21/09,5/18/10 Page 2 of 4 Application is hereby made to obtain a pennit to do work and installation as indicated. Applicant certifies that no work or installation has commenced prior to the issuance of a pennit and that all work will be perfonned to meet the standards of all laws regulating construction in this jurisdiction. A City Building Permit does not assure compliance with Homeowners Association's rules, regulation and/or deed restrictions. Applicant is advised to obtain approval from the Homeowners Association before improving any property. Applicant further acknowledges the following: . This permit becomes null and void if work or construction authorized is not commenced within 6 months or if construction or work is suspended or abandoned for a period of 6 months at any time after work is commenced. Permit will be considered suspended or abandoned if it does not pass an inspection within 180 days. . Failure to comply with all applicable construction regulations may result in the withholding of future permits. . Submission orany false information or misrepresentation is a violation oflaw and shall result in revocation of your permit. . NOTICE: In addition to the requirements of this permit, there may be additional restrictions applicable to this property that may be found in the public records of this county, and there may be additional permits required from other governmental entities such as water management districts, state agencies, or federal agencies. WARNING TO OWNER: YOUR FAILURE TO RECORD A NOTICE OF COMMENCEMENT MAY RESULT IN YOUR PAYING TWICE FOR IMPROVEMENTS TO YOUR PROPERTY. A NOTICE OF COMMENCEMENT MUST BE RECORDED AND POSTED ON THE JOB SITE BEFORE THE FIRST INSPECTION. IF YOU INTEND TO OBTAIN FINANCING, CONSULT WITH YOUR LENDER OR AN ATTORNEY BEFORE COMMENCING WORK OR RECORDING YOUR NOTICE OF COMMENCEMENT. A signed contract may be substituted for an Owner's signature when approved by the Building Official. (For Air Conditioning and Water Heater Change-Outs ONLY.) OWNER'S AFFIDA VIT: I hereby certifY that I have read and examined this application and know the same to be true and correct. All provisions oflaws and ordinances governing this type of work will be complied with whether specified herein or not. The granting of a pennit does not presume to give authority to violate or cancel the provisions of any other state or local law regulating construction or the erfonnance of construction. PROPERTY OWNER STATE OF FLORIDA, COUNTY OF PALM BEACH GEN. CONTRACTOR STATE OF FLORIDA, COUNTY OF PALM BEACH Signature of Owner Date Signature of Qualifier Date STA 1E OF FLORIDA, COUNTY OF PALM BEACH The following instrument was acknowledged before me STATE OF FLORIDA, COUNTY OF PALM BEACH The following instrument was acknowledged before me this by day of ,20 this day of ,20 (print Owner Name), by (Print Owner Name), who is personally known to me or who has produced (Type ofID) as identification and who did / did not take an oath. who is personally known to me or who has produced (Type ofID) as identification and who did / did not take an oath. Signature of Notary Signature of Notary Print Name of Notary Seal Print Name of Notary Seal S:\DevelopmentIBUILDING\Forms- Templatlls-Slgns\Permit Application.doc Revised 10/23/07.7/1/08.2/2/09,4/21/09.5/18/10 Page 2 of 4 Qualifier I Agent TBD Signature Contractor License No. Company Address City Phone ( Email State_ Zip Qualifier I Agent Signature Contractor License No. Company Address City Phone ( Email State_ Zip Qualifier I Agent Signature Contractor License No. Company Address City Phone ( Email State_ Zip Qualifier I Agent Signature Contractor License No. Company Address City Phone ( Email State_ Zip Qualifier I Agent Signature Contractor License No. Company Address City Phone ( Email State_ Zip Qualifier / Agent Signature Contractor License No. Company Address City Phone ( Email State_ Zip Owner Builder Disclosure Statement (489.103 FS.) To aualifv for the ownerlbuilder exemotion in Florida Statute 489.103 (7) (b). an owner must oersonallv aooear and silm the buildinl! oermit aODlication. State law requires construction to be done by licensed contractors. You have applied for a penn it under an exemption to that law. The exemption allows you, as the owner of your property, to act as your own contractor with certain restrictions even though you do not have a license. You must provide direct, onsite supervision of the constnIction yourself. You may build or improve a one-family or two- family residence or a farm outbuilding. You may also build or improve a commercial building, provided your costs do not exceed $75,000. The building or residence must be for your own use or occupancy. It may not be built or substantially improved for sale or lease. If you sell or lease a building you have built or substantially improved yourself within I year after the constnIction is complete, the law will presume that you built or substantially improved it for sale or lease, which is a violation of this exemption. You may not hire an unlicensed person to act as your contractor or to supervise people working on your building. It is your responsibility to make sure that people employed by you have licenses required by state law and by county or municipal licensing ordinances. You may not delegate the responsibility for supervising work to a licensed contractor who is not licensed to perfonn the work being done. Any person working on your building who is not licensed must work under your direct supervision and must be employed by you, which means that you must deduct F.I.C.A. and withholding tax and provide worker's compensation for that employee, all as prescribed by law. Your constnIction must comply with all applicable laws, ordinances, building codes, and zoning regulations. Approved by: Pennit Officer Date S:\Development\BUILDING\Forms- Templates-SlgnslPermit Appllcatlon.doc Revised 10/23/07, 7/1108, 212109, 4121/09, 5118/10 Page 3 of4 FOHD Application accepted by: Application # Remarks: Single Fee: _ Building _ Clearing & Grubbing _ Drainage Electrical Excavation Fill Fire Alann _ Fire Sprinkler _ Irrigation _ Landscaping Mechanical _ Paving _ Plumbing _ Roofing _ Sign _ Site Lighting Sub-Total (2) Sub- Total (1) TOTAL Value Fee Additional Fees(s): BCAIF Fire Dept Review Fire Assessment Overtime Parks Penalty (Bldg. or Fire) Public Art Public Building Radon Trost Road Impact School Sewer Water P & Z Review Sub-Total (1) Less Plan Filing Fee Receipt # BALANCE DUE Receipt # IF THIS BOX IS NOT COMPLETED, THIS PERMIT IS SUBJECT TO A FINAL INSPECTION ONLY AUTIIORIZED for CERTIFICATE OF OCCUPANCY: Date: AUTIIORIZED for CERTIFICATE OF COMPLETION: Date: S:\Oevelopment\BUI LDING\Forms- Templales-Slgns\Permlt Appllcatlon.doc Revised 10/23/07,7/1/08,2/2/09,4/21109,5/18110 Page 4 of 4 ~alm Beach County Property AppraIser property :'Searcn :'System rage 1 01 1 (-~_ - ~...'" "."7~-' ~ ~f'ir,;~, ",-', -;.-:;- ,\ Proper'y At:pra;sI'Ir's P~b~jc es' Sy" [-n I ~ . ~ , ~ ~ ~ .. ~ 'J l ' I ~ ~ ;~. ,.: ~ , '.' , ,~~ > <-- ~ Property Information location Address: SE 4TH ST ....... Subdivision: BOYNTON TOWN OF IN IIIiiIa.J ~ Municipality: BOYNTON BEACH Parcel Control Number: 08-43-45-28-03-008-0010 Official Records Book: Page: Sale Date: Reverse Side Help leaal DescriDtion: TOWN OF BOYNTON LTS 1 & 2 BlK 8 Owner Information Name: BOYNTON BEACH CITY OF ~ Mailing Address: PO BOX 310 BOYNTON BEACH Fl 33425 0310 Sales Information Sales Information Unavailable. Exemptions Applicant/Owner BOYNTON BEACH CITY OF Appraisals Tax Year: Improvement Value: Land Value: Total Market Value: Year 2011 Deta it FULL: MUNICIPAL GOVERNMENT Property Information Number of Units: 0 *Total Square Feet: 0 * May Indicate living area In residential properties. Tax Year: Assessed Value: Exemption Amount: Taxable Value: ~ Taxes Tax Year: I 2010 i Ad Valorem: Non Ad Valorem: . t Total Tax: Tax Collector WebSite 2009:~ 2008 ~ ...... ~ NOTE: Lower the top and bottom margins to 0.25 on Flle->Page Setup menu option In the browser to print the detail on one page. http://www.co.palm-beach.fl.us/papaJaspx/web/detail_info.aspx?p_entity=0843452803008...1/11/20 11 pnnt page 08434528030080010 produced by: papagis htto:/ /maps.co. palm-beach.f1. us/papagis/printing/papaLayout.aspx Owner Information PCN:08434528030080010 View Prooerty Details Name: ~~YNTON BEACH CITY Location: SE 4TH ST Mailing: PO BOX 310 BOYNTON BEACH. FL 334250310 Appraisal Value Market Value: Assessed Value: Exempt Amnt: Taxable: Tax Value Ad Valorem: Non ad valorem: Total: Sales Info Sale Date w.[ Palm Beach County Property Appraiser Gary R Nikolits, CF A s yage 1 or 1 ttrl.~ . ...._.:.....r~ 1/11/2011 , ' .. -!ff' ',~, , l",.~ .l!',"" . ' ~ -....':: ~~~~Y~T2~lCRA iI East Side~West S,de-Seaside R~""'s~nte Boyrit9h Jach. Comrpli'llty1:tedevelopfneJ'!l Agency 915 S9Vtt:!F..deral HIgt!w~ BoyritOrfBeach FL 334n,6$12 , aJBank $3-14821FO 000852 PROJECTFU~O CASH ACCOUNT DATE 01/10/2011 AMOUNT $****1,863.00 VOID AFTER 90 DAYS . . PAY --- ONE THOUSANDEIGI-lTHUNDRED SIXTY THREE & 00/100 Do~LARS -.;~~ TO THE ORDER OF ** CITY OF BOYNTON BEACH ** P. O. BOX 310 BOYNTON BEACH, FL 33425 )C~ 1A -~~ If Mf ,"-,---.-,,-.----.-----..--.---.---..--.- ---...----.-. ----.-.-..------ ---.--.--------.--- --_.~----- ~ -- -----..- ----------.--"-----.---- ..--......- _.._--~--..,-- --- .-.-.- - ---.--..- _.--_._,----_.~.----------_._.__.,- lI'oooa 5 211' 1:0 b 70 . ~a 2 21: b a b 0 . ~ 500 ~ II' PLEASE DErACH STUB BEFORE DEPOSITING LD. PO # DESCRIPTION 000852 01/10/2011 AMOUNT 1,863.00 01-0062 DATE ** CITY OF BOYNTON BEACH ** 1/06/2011 201101064571 000892 BLDG PERMIT - RUTH JONES 02 -58200-404 BLDG PERMIT - RUTH JONES 1,863.00 CHECK TOTAL 1,863.00 Boynton Beach Community Redevelopment Agency- 915 South Federal Hghway . Boynton Beach FL 33435-5612 ~~~<!Y~T8~ eRA Ii East Side~West Side~Seaside Renaissance CRA BOARD MEETING OF: May 10,2011 I I Consent Agenda I X I Old Business I I New Business Legal I Executive Director's Report SUBJECT: Budget Amendment for Ocean Avenue Projects - Ruth Jones Cottage Relocation Building Permit/PBC Impact Fees - Resolution No. 11-02 SUMMARY: At the March 9, 2011 meeting the CRA Board approved the construction of the Ocean Avenue Projects: Boynton Harbor Marina Entry Feature, Ocean Avenue Amphitheater and Ruth Jones Cottage Relocation. The architectural and construction design plans for the Ruth Jones Cottage Relocation/Renovation Project were submitted to the City of Boynton Beach Building Department in January 2011 for review and permit approval. On Thursday, May 5, 2011, CRA staff was notified that the construction plans have been approved by the City but the project would be subject to $22,060.00 in Palm Beach County impact fees in additional to the previously disclosed City building permit fees totaling $6,210.00. CRA staff will be meeting with staff of the PBC Development Department in an attempt to seek a reduction in the amount of impact fees to be paid. FISCAL IMPACT: If approved, Resolution 11-02 will authorize the transfer and reallocation from the General Fund to the Project Fund of a maximum total of $23,000 for the difference between the CRA budgeted permit fees of $6,210.00 for the Ocean Avenue project: Ruth Jones Cottage Relocation/Renovation Project. CRA PLAN, PROGRAM OR PROJECT: Downtown Vision and Master Plan RECOMMENDATIONS/OPTIONS: Approve Resolution 11-02 amending the CRA budget. ~~~~ Michael Simon, eRA Development Director T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2010 - 2011 Board Meetings\05-10-11 Meeting\Budget Amndmnt for Impact fees-Ruth Jones Cottage.doc RESOLUTION NO. 11-02 A RESOLUTION OF THE BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY, TO AMEND THE 2010-2011 BUDGET TO REFLECT MOVEMENT OF FUNDS FROM THE GENERAL FUND TO THE PROJECT FUND FOR THE PALM BEACH COUNTY IMPACT FEES ASSOCIATED WITH THE PERMITTING OF THE RUTH JONES COTT AGE RELOCATIONIRENOV A TION PROJECT; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Boynton Beach Community Redevelopment Agency Board (hereafter "CRA") has adopted the fiscal 2010-2011 budget and does allow program changes as necessary; and WHEREAS, it is the objective to maintain accuracy of the budget document to reflect policy determinations of the Board as to the proper and legally defensible appropriation of funds authorized by the Community Redevelopment Plan.; and WHEREAS, the CRA Board has approved at the February 8, 2011 meeting the construction of the Ocean Avenue Projects: Boynton Harbor Marina Entry Feature, Ocean Avenue Amphitheater and Ruth Jones Cottage Relocation; and WHEREAS, the City of Boynton Beach has notified the CRA of a potential impact fee associated with the permitting of the Ruth Jones cottage relocation/renovation in the amount of$23,000 heretofore unidentified as a cost ofthe project WHEREAS, the Director of Finance, based on the Board's policy determination has identified certain line item appropriations that require budget amendment hereinafter reflected. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY THAT: SECTION 1. The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby incorporated herein. SECTION 2. The CRA hereby re-appropriates $23,000.00 from the General Fund, line item 51620-209 to the Project Fund, line item 58200-404 as the sole source of funds to cover a maximum of $23,000.00 necessary for the unbudgeted potential impact fee associated with the permitting of the Ruth Jones cottage relocation/renovation. A copy ofthe 2010-2011 budget amendment is attached hereto as Exhibit "A". SECTION 3. All resolutions or parts of resolutions III conflict herewith are hereby repealed to the extent of such conflict. SECTION 4. If any clauses, sections, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 5. This Resolution shall become effective immediately upon its passage and adoption. PASSED AND ADOPTED BY THE BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY BOARD, THIS 10TH DAY OF MAY, 2011. BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY By: Jose Rodriguez Chairperson Approved as to form: James Cherof CRA Attorney ::.: .. .. t/) .... w C) c :) m c z :) LL .... o w .., 0.... 0::0 Q.N C~ Z>- <( C'lS .J:E ~~ W_ Z Q) W Q) C)~ .... ~ .... C'lS o 0 NeD Ie( 00:: ~(.) N > LL o .... .... Z w ::E c z w ::E <( .... - m - ::t: >< W Z 01"- 0 00 00> e...i= N'M WWoe( CD eC)a: C") zen. W::)O ::Ema::: oe( n. n. oe( fI7 fI7 ~w 00 00 00 U)U) MM <(<( ~N wW 0:::0::: UU ZW -e fI7 fI7 Z 01"- 0 00 00> I-i= .00 w:! N'<t ,,0::: C") 00.. :;)0 mo::: 0.. 0.. <( fI7 fI7 O>'<t t-= 00 N'<t U I I 0 0 U N 0 <( CD N ...J ..... <Xl 10 10 (; I I ..... N 0 0 ell (,) C co c z .$ c 0 c 0 i= "m ~ n. :2 ~ ii: ell.Q U Q.ell t/) ~o::: W en ~ 0 "E co co:::: J: 0 .() ell en '"Cell co C c 0 ell, 8 E ~ - IV e ::I :::0.. 0::: 0 U en Gl CCI) I- 00 -'z z ~::> W '$0 ~ 0:::0::: >- I- <( 0::: ...t9 ...J <( .2 cd I- ::> 0.. lIlCl) 0 W Glt9 0 .fz ...J (jD ~ IV::::! a: Q.::> <( Ea:l () "...J I- 0 $~ () z ~w W , :;) "z 0 u.. ::IW 0::: -gt9 0.. :;) " C ::I u.. ...J 0 <( I- > Gl..... 0 en..... 0::: 0- Q.O 0.. ........ 0.. ::1- <( o..:g ..... ..... o N o ..... o N >- u. <9 z S2 () <( 0::: I- CI) I- Z W :2 o z W :2 <( I- W t9 o ::> a:l -- W () Z <( Z ~ .:-: >.:J." FDH~ Application accepted by: Additional Fees(s): BCAIF Fire Dept Review Fire Assessment Overtime Parks Penalty (Bldg. or Fire) Public Art Public Building \~l.:cn Radon Trust Road Impact School Sewer Water p & Z Review 3. 50 Sub-Total (1) Kc/ . l I 4.3 .t :? Lf7 ~'6 At 8.02- C\36 d.\ . ;;;{2,5.CX \ ~ "3Ll _ ~.<::kO"\) IF THIS BOX IS NOT COMPLETED, THIS PERMIT IS SUBJECT TO A FINAL INSPECTION ONLY AUTHORIZED for CERTIFICATE OF OCCUPANCY: Date: AUTIIORIZED for CERTIFICATE OF COMPLETION: Date: Application # /1- 7~ Value t Z7o/I/U() ~ee , 9'6 2/ tiT 0'.0;7 \t:r~l33 i..c.d.'U. ~ ~.u.nlQ - aca;~'1O\u \ ~n~'3. c.f) ata.4C)I.ll) t'PER SECTION 1202.7 FEeC ~ 07,A DESIGN't: . . PROFESSIONAL SHALL INSPECT AT THE . OWNERS EXPENSE THE VARIOUS STRUCTURAL PARTS OF THE RELOCATED BUILDING TO VERIFY THAT STRUCTURAL COMPONANTS AND CONNECTIONS HAVE NOT SUSTAINED STRUCTURAL DAMAGE. PROVIDE 2 COPIES OF THIS SIGNED AND SEALED REPORT TO THE STRUCTURAL ~t :r< INSPECTOR. Revised 10/23/07, 7/1108, 212109, 4/21109, 5/18110 Page 4 of 4 S:\OevelopmentIBUILDING\Forms- Templates-Slgna\Permlt Appllcation.doc Page 2 of2 From: Lee, Kathleen Sent: Thursday, May 05, 2011 6:33 PM To: Simon, Michael Subject: 11-76 Relocation of Jones Cottage Mtltu, ( ~-pologtze tVt&lt I W&lSl/I.'t &lble to get b~CR to 1::1ou e&lrlter tl/l. tVte ol~1::1; tVte oleterVlittll\,(;ttL.ol/l. Ls tVt~t tVtLs -project Ls subject to P&llVlit 'Be~cVt GoUl/l.t1::1'Vlit-p~ct fees. I Vt&lve ftgureol u'P tVte fees olue Ol/l. tVtLs -per~.tt &11M! &ltt~cVteol &I bre&lRolowl/I.. At tVte tL.Vlitt wVtel/l. 1::1ou &lctu~ll1::1 Vt&lve ~ tel/l.~l/I.t SOVlittOV\.t wtll &llso be res-pol/l.stble for w~ter S sewer IVlit-p&lct fees b&lseol Ol/l. se&ltL.lI\.0 tf tt Ls ~ rest&lur~l/I.t Dr b&lr &IS lLsteol Ol/l. tVte &I'P-pltc&ltL.ol/l.. If 1::1ou V\.teol &ll/I.1::1 furtVter tl/l.foYV\lt&ltL.ol/l. 'Ple~se let Vlite RIMW. t<-atVtleel/l. Lee, C-fM fee C-ooroltll\,(;ttor c.tt1::1 of 'Bo1::1 l/I.tOl/l. 'Be&lcVt 'Butloltl/l.g DtvisL.ol/l. 5G1. - T4 2-GG::tl c.tt1::1 t-t&lll Vtours of D'per~Hol/l. &Ire 7&1Vlit to G'PVlit, MolM!&l1::1 - T11ur.sol~1::1' closeol Ol/l. frtol&l1::1' 5/1 0/2011 cny OF BOYlnm1 BEACH H'* CUSTOPlER RECEIPT H* o er-: BROlJt~R Type: OC DTa~e~':_1 D~te: 1/12/11 01 Recelpt no: l0j1j3 Desni ption Qua.nti ty 2011 7& BP BUILDING PAYPlENT 1.0B Amount T'f'ans numbe-r': t180.0l3 4643901 Tender detail CK CHECK 852 Totid tE'nde-r'ed Tohl paYIi.ent HaS3.0a H863.60 $1863.0el Trans date: 1/12/11 Tirle: 15:02:54 THANK YOU FOR YOUR PRO~PT PAynENT Payment Due Selection - CITY OF BOYNTON BEACH .......PUBUC SECTOR NlOVlUoe ~ ~ 5 . re l8 Payment Due Selection Application number: Property: 11 00000076 480 E OCEAN AVE I J ... ... 1863.00 "" OK ':h"'~"~ ;"'1; . '~'l;~,",' ')(EldI 2~~,~'o ", .~, ~~, , ~. C~el Select ell fees VIew 2 .....(1'.'......;."',;'. User defaults . '.'.;'''''.'.'''. liper: BROwHR Date: i/12;':1 @1 TDt&~ t~ns~Ted T,:;t~,: ?ii.jller,t ~e~eip~ [D: lf9i32. :;1.%2.0e $ib63.30 ..- -.-...~ "'--.::::..- CITY OF BOYI\. . ON BEACH DEVELOPMENT DEPARTMENT I BUILDING DIVISION 100 East Boynton Beach Boulevard. Boynton Beach, FL 33435. (561)742-6350. Fax (561)742-6357 PERMIT APPLICATION FORM Owner's Name Boynton Beach eRA for the City of Boynton Beach Address 915 S. Federal Highway City Boynton Beach State FI Zip 33435 Home Phone ( 561 ) 737-3256 Cell Phone ( ) Fax No. ( 561) 737-3258 DCheck if OwnerlBuilder (Attach OIB Prerequisite Form) Contractor License No. Company TBD Address City Phone ( Email Architect I Engineer's Name AI PhDIIps. REG An:hltects, Ine. State Fax ( Zip i' ',) .f)....' - \ : [, ",\'1"1' l;;:j '[1- 'I {(j":/' l-j()I. j ,.. ~ '" -,,-.J I I d ,:\., {J.1 ~.:.1i\. (~~"""'_.J ~ l~_""\' - - ~~ -_.--~ - ~ ----- Address of Improvement E. Ocean Avenue Subdivision Sawyers ADD IN Block Lot PCN # 08434528050140020 Project Name Ruth Jones Cottage Relocation/Renovation Address 307 Evemia Street, 4th Floor City West Palm Beach State Florida Zip 33401 Phone (561 ) 659-2382 ext 29 Email al@regarchitects.com , /;'~?A~11(2~td:j_ li~l;llJ,,-i"j!:, iiLQI,~ 1 Fee Simple Title Holder (if other than owner) n/a Address Mortgage Lender Address City State Zip City Bonding Company Address City State Zip State Zip I :::$::.l~4J;ljf21{ l21F l~tZ01.t!Ft;_', Hd,.tX1V,1~'~ID':1~1;~:- I L..- _ _ _ _ __ . - - - - --l Description of the proposed work:. . . ., Partial demo of eXisting stage structure for renovation/reconstruction enhancements Type of Work DNew Qddition [lIAlteration DRepair DDemo DTempOrary llier Proposed Work [lIStructural [lIElectriCal [lIPlumbing [Z]Mechanical [lJROOf DFir;-OGaS DOther Current Use or Occupancy residential structure Is this a Change in the Use or Occupancy? [liVes ONo , . . , ("~j->t- ,( ',,{ JI'" "ill')'''' . ")')1 j j' .....~l"\ '/1\ 1,J d~ A.\")~?\ \.:.{\ - - - - ---- ~ -- -- - - -- - - - - --- Type of Construction 0 I-A Ol-B [lI II-A Oll-B Total Sq. Ft. 790 Building Height 18'10. Is the building served with an automatic fire sprinkler system? o III-A Olll-B OIV No. of Units N/A OVes I{] No o V-A [lIV-B Stories 1 r - - - - - -- - -. - - - ~ -- - -.. -, ,- - - - - j I J'j' ']' 1'+ t . '~~~ . l' "\1\U. ::.:J - ~ __ _ _ Job I Construction Value $ 270,000 x 0.023 = permit fee of $ $:.... Applicant may be asked to provide copy of a signed contract to determine job value. ($46.00 Minimum) PERMIT FEES ARE NON-REFUNDABLE and NON-TRANSFERABLE S:\DevelopmentIBUILDINGlForms- Templates-Slgns\Permit Applicatlon.doc Revised 10/23/07,7/1108,2/2/09,4/21/09,5/18/10 Page 1 of4 Application is hereby made to obtain a pennit to do work and installation as indicated. Applicant certifies that no work or installation has commenced prior to the issuance of a pennit and that all work will be perfonned to meet the standards of all laws regulating construction in this jurisdiction. A City Building Permit does not assure compliance with Homeowners Association's rules, regulation and/or deed restrictions. Applicant is advised to obtain approval from the Homeowners Association before improving any property. Applicant further acknowledges the following: . This permit becomes null and void if work or construction authorized is not commenced within 6 months or if construction or work is suspended or abandoned for a period of 6 months at any time after work is commenced. Permit will be considered suspended or abandoned if it does not pass an inspection within 180 days. . Failure to comply with all applicable construction regulations may result in the withholding of future permits. . Submission of any false information or misrepresentation is a violation of law and shall result in revocation of your permit. . NOTICE: In addition to the requirements of this permit, there may be additional restrictions applicable to this property that may be found in the public records of this county, and there may be additional permits required from other governmental entities such as water management districts, state agencies, or federal agencies. WARNING TO OWNER: YOUR FAILURE TO RECORD A NOTICE OF COMMENCEMENT MAY RESULT IN YOUR PAYING TWICE FOR IMPROVEMENTS TO YOUR PROPERTY. A NOTICE OF COMMENCEMENT MUST BE RECORDED AND POSTED ON THE JOB SITE BEFORE THE FIRST INSPECTION. IF YOU INTEND TO OBTAIN FINANCING, CONSULT WITH YOUR LENDER OR AN ATTORNEY BEFORE COMMENCING WORK OR RECORDING YOUR NOTICE OF COMMENCEMENT. A signed contract may be substituted for an Owner's signature when approved by the Building Official. (For Air Conditioning and Water Heater Change-Outs ONLY.) OWNER'S AFFIDA VIT: I hereby certify that I have read and examined this application and know the same to be true and correct. All provisions oflaws and ordinances governing this type of work will be complied with whether specified herein or not. The granting of a pennit does not presume to give authority to violate or cancel the provisions of any other state or local law regulating construction or the erfonnance of construction. PROPERTY OWNER W2<~COYNTYOFPALMBEACH . ^-' /-//-// Signature of Owner Date GEN. CONTRACTOR STATE OF FLORIDA, COUNTY OF PALM BEACH Signature of Qualifier Date STATE OF FLORIDA, COUNTY OF PALM BEACH The following instrument was acknowledged before me this by day of ,20 (print Owner Name). who is personally known to me or who has produced (Type ofID) as identification and who did / did not take an oath. Signature of Not at)' 'nt Name of Notary eal vised 10/23/07,7/1/08,2/2/09,4/21/09,5/18/10 Page 2 of 4 Application is hereby made to obtain a pennit to do work and installation as indicated. Applicant certifies that no work or installation has commenced prior to the issuance of a pennit and that all work will be perfonned to meet the standards of all laws regulating construction in this jurisdiction. A City Building Permit does not assure compliance with Homeowners Association's rules, regulation and/or deed restrictions. Applicant is advised to obtain approval from the Homeowners Association before improving any property. Applicant further acknowledges the following: . This permit becomes null and void if work or construction authorized is not commenced within 6 months or if construction or work is suspended or abandoned for a period of 6 months at any time after work is commenced. Permit will be considered suspended or abandoned if it does not pass an inspection within 180 days. . Failure to comply with all applicable construction regulations may result in the withholding of future permits. . Submission of any false information or misrepresentation is a violation of law and shall result in revocation of your permit. . NOTICE: In addition to the requirements ofthis permit, there may be additional restrictions applicable to this property that may be found in the public records of this county, and there may be additional permits required from other governmental entities such as water management districts, state agencies, or federal agencies. WARNING TO OWNER: YOUR FAILURE TO RECORD A NOTICE OF COMMENCEMENT MAY RESULT IN YOUR PAYING TWICE FOR IMPROVEMENTS TO YOUR PROPERTY. A NOTICE OF COMMENCEMENT MUST BE RECORDED AND POSTED ON THE JOB SITE BEFORE THE FIRST INSPECTION. IF YOU INTEND TO OBTAIN FINANCING, CONSULT WITH YOUR LENDER OR AN ATTORNEY BEFORE COMMENCING WORK OR RECORDING YOUR NOTICE OF COMMENCEMENT. A signed contract may be substituted for an Owner's signature when approved by the Building Official. (For Air Conditioning and Water Heater Change-Outs ONL Y.) OWNER'S AFFIDAVIT: I hereby certify that I have read and examined this application and know the same to be true and correct. All provisions oflaws and ordinances governing this type of work will be complied with whether specified herein or not. The granting of a pennit does not presume to give authority to violate or cancel the provisions of any other state or local law regulating construction or the erfonnance of construction. PROPERTY OWNER STATE OF FLORIDA, COUNTY OF PALM BEACH GEN. CONTRACTOR STATE OF FLORIDA, COUNTY OF PALM BEACH Signature of Owner Date Signature of Qualifier Date STATE OF FLORIDA, COUNTY OF PALM BEACH The following instrument was acknowledged before me this day of , 20 ST A 1E OF FLORIDA, COUNTY OF PALM BEACH The following instrument was acknowledged before me this day of ,20 by (Print Owner Name), by (Print Owner Name), who is personally known to me or who has produced (Type of/D) as identification and who did / did not take an oath. who is personally known to me or who has produced (Type ofID) as identification and who did / did not take an oath. Signature of Notary Signature of Notary Print Name of Notary Seal Print Name of Notary Seal S:\DevelopmentIBUILDING\Fonns- Templales-Slgns\Pennit Appllcation.doc Revised 10/23/07,7/1108,2/2/09,4/21/09,5/18/10 Page 2 of 4 Qualifier I Agent TBD Signature Contractor License No, Company Address City Phone ( Email State_ Zip Qualifier I Agent Signature Contractor License No. Company Address City Phone ( Email State_ Zip Qualifier I Agent Signature Contractor License No, Company Address City Phone ( Email State_ Zip Qualifier I Agent Signature Contractor License No. Company Address City Phone ( Email State_ Zip Qualifier I Agent Signature Contractor License No. Company Address City Phone ( Email State_ Zip Qualifier I Agent Signature Contractor License No. Company Address City Phone ( Email State_ Zip Owner Builder Disclosure Statement (489.103 FS.) To Qualifv for the ownerlbuilder exemotion in Florida Statute 489.103 (7) (b). an owner must oersonallv aooear and silm the buildin2 oermit aoolieation. State law requires constroction to be done by licensed contractors. You have applied for a pennit under an exemption to that law. The exemption allows you. as the owner of your property, to act as your own contractor with certain restrictions even though you do not have a license. You must provide direct, onsite supervision of the construction yourself. You may build or improve a one-family or two- family residence or a farm outbuilding. You may also build or improve a commercial building, provided your costs do not exceed $75,000. The building or residence must be for your own use or occupancy. It may not be built or substantially improved for sale or lease. If you sell or lease a building you have built or substantially improved yourself within 1 year after the constroction is complete, the law will presume that you built or substantially improved it for sale or lease, which is a violation of this exemption. You may not hire an unlicensed person to act as your contractor or to supervise people working on your building. It is your responsibility to make sure that people employed by you have licenses required by state law and by county or municipal licensing ordinances. You may not delegate the responsibility for supervising work to a licensed contractor who is not licensed to perform the work being done. Any person working on your building who is not licensed must work under your direct supervision and must be employed by you. which means that you must deduct F.I.C.A. and withholding tax. and provide worker's compensation for that employee, all as prescribed by law. Your constroction must comply with all applicable laws, ordinances, building codes, and zoning regulations. Approved by: Pennit Officer Date S:\Oevelopment\BU I LOI NGIForms- Templates-Slgns\Permit Applicatlon.doc Revised 10/23/07,7/1/08,2/2109,4/21109,5/18/10 Page 3 of4 FDHD Application accepted by: Application # Remarks: Single Fee: _ Building _ Clearing & Grubbing _ Drainage Electrical Excavation Fill Fire Alann _ Fire Sprinkler _ Irrigation _ Landscaping Mechanical _ Paving _ Plumbing _ Roofing Sign _ Site Lighting Sub-Total (2) Sub- Total (1) TOTAL Value Fee Additional Fees(s): BCAIF Fire Dept Review Fire Assessment Overtime Parks Penalty (B ldg. or Fire) Public Art Public Building Radon Trust Road Impact School Sewer Water P & Z Review Sub-Total (1) Less Plan Filing Fee Receipt # BALANCE DUE Receipt # IF TIllS BOX IS NOT COMPLETED, TIllS PERMIT IS SUBJECT TO A FINAL INSPECTION ONLY AUTHORIZED for CERTIFICA1E OF OCCUPANCY: Date: AUTHORIZED for CERTIFICA1E OF COMPLETION: Date: S:\Development\8UILDING\Forms- Templates-Slgns\Permlt Appllcation.doc Revised 10/23/07, 7/1/08. 212109. 4121/09,5/18/10 Page 4 of 4 Palm Beach County Property Apprmser property ~earcn ~ystem rage 1 01 1 I"~-"." '",.::~,;,~'~~ 'Nr;~~~~'. -~:;:--.\ Prope'!y AppraisjH's Pt:b"ic ef,~ S'1',.tr<r ~ .. . . ;- .. ~' " ' ~ ~ >;~. ~ ~ . ' l , ' '.: ~ Property Information Location Address: SE 4TH ST -' Subdivision: BOYNTON TOWN OF IN .....,. ~ Municipality: BOYNTON BEACH Parcel Control Number: 08-43-45-28-03-008-0010 Official Records Book: Page: Sale Date: Reverse Side Help Legal DescriDtion: TOWN OF BOYNTON LTS 1.2 BLK 8 Owner Information Name: BOYNTON BEACH CITY OF ....... Mailing Address: PO BOX 310 BOYNTON BEACH FL 33425 0310 Sales Information Sales Information Unavailable. Exemptions Applicant/Owner BOYNTON BEACH CITY OF Appraisals Tax Year: Improvement Value: Land Value: Total Market Value: Year 2011 Detail FULL: MUNICIPAL GOVERNMENT Property Information Number of Units: 0 *Total Square Feet: 0 * May indicate living area in residential properties. Tax Year: Assessed Value: Exemption Amount: Taxable Value: ~ Taxes Tax Year: Ad Valorem: Non Ad Valorem: Total Tax: 2010 2009 2008 SO to ,0 -SO to ,0 sol '0 ' 0 --- -...-J Tax Collector WebSite NOTE: Lower the top and bottom margins to 0.25 on Flle-> Page Setup menu option in the browser to print the detail on one page. http://www.co.palm_beach.fl.us/papalaspx/web/detail_info.aspx?p_entity=0843452803008...1/11/20 11 pnnt page rage 1 or 1 Owner Information PCN:08434528030080010 View Property Details Name: ~~YNTON BEACH CITY Location: SE 4TH ST Mailing: PO BOX 310 BOYNTON BEACH. FL 334250310 Appraisal Value Market Value: Assessed Value: Exempt Amnt: Taxable: Sales Info Sale Date Tax Value Ad Valorem: Non ad valorem: Total: 08434528030080010 w.r. 5 Palm Beach County Property Appraiser Gary R Nikolits, CF A d.- - ~-~ produced by: papagis htto:/ /maos.co. oalm-beach.f1. us/papagis/printing/papaLayout.aspx 1/11/2011 ,~~~;, ~~~<tY~e~lcRA _ East Side-West Side-Seaside ~ii.i'~.nC~ BoyritQh tach. Comrp~l'Iih'Bedevelopmel'lt Ageili;:y 915 ~l.li6F..d.ra1 H!I;ti~ . . Boylitor(Beach FL 33435-6612 . &JBank 63-1482/670 000852 DATE 01/10/2011 AMOUNT $****1,863.00 VOID AFTER 90 DAYS PROJECT FUND CASH ACCOUNT ____ ONE THOUSANDEIGHTJ-IUNDRED SIXTY rHREE& 00/100 DoLkARS _.:-~ TO THE ORDER OF ** CITY OF BOYNTON BEACH ** P. O. BOX 310 BOYNTON BEACH, FL 33425 ./-'. y-Z;~ {[ Mf PAY ___..___ _____.,~_ .._.____. ,________~.___...__.___.___ ___._ ____._. _.____. ____._._ __ _____ __ __._ __._._ __ .n' .___._ ._~_, _ .________u______._._. -____ .. _ .__.__ _______ _.._. ,_,._ __.._.. ._...______._..~__.____._u__..___._n____._ IIIOOOB 5 2111 1:0 b 70 * L,8 2 21: bB bO * g 500 L,III PLEASE DETACH STUB BEFORE DEPOSITING LD. PO # DESCRIPTION 000852 01/10/2011 AMOUNT 1,863.00 01-0062 DATE ** CITY OF BOYNTON BEACH ** 1/06/2011 201101064571 000892 BLDG PERMIT - RUTH JONES 02 -58200-404 BLDG PERMIT - RUTH JONES 1,863.00 CHECK TOTAL 1,863.00 Bovnton Beach Community Redevelopment Agency- 915 South Federal Hghway - Boynton Beach FL 33435-5612 II~qY~T8~ eRA ill East Side-West Side-Seaside Renaissance eRA BOARD MEETING OF: May11,2011 I I Consent Agenda I Old Business New Business Public Hearing I X Other SUBJECT: Ocean Avenue Concert - Friday, May 20,2011. SUMMARY: · On Friday, May 20, 2011, the Boynton Beach CRA and the City of Boynton Beach will present an Ocean A venue Concert, · The Ocoee River Band will be performing and evening of Country Music. · This FREE concert will take place from 6:00 PM to 9:00 PM · Located at the Amphitheatre next to the Schoolhouse Children's Museum on Ocean Avenue just east of Sea crest. · Food and Drink vendors are available. · Please bring your folding chairs. . Parking onsite. . No pets please. FISCAL IMPACT: Budgeted in line item 02-58500-480. RECOMMENDA TIONS: ~wZt Kathy Bisc ti Special Eve ts Director !lRY~8f:RA . I] -- The Palm Beach Post t tIt,,, j I r I,t ( , LIVING FLA.com East Side-West Side-Seaslde Renaissance I I - __ __I J :) :) l S/21 011 Boynton Beach Harbor Marina oynton Beach Harbor Marina . HOME . OUR VISION . GOOGLE MAP . BUSINESSES . LIVING . CONTACT US :) . No categories T ings To Do . FISHING . BOATRENTALS . SCUBADIVING . JET SKIING . DINING . SHOPPING . EVENTS . NATUREWALK . DOCKSIDE SERVICE . PARKING . CALENDAR J -.....- -- I I BOUT US I I I J scenic Boynton Harbor Marina, located Y2 mile south of the Boynton Inlet, is one of the City's priceless tre sures and natural resources, and was purchased by the Boynton Beach COIrummity Redevelopment Agency T:/.. Boynton Beach Harbor Marina.htm 1/3 5/2/ 011: Boynton Beach Harbor Marina I in 006 to finiher lllljlximize public access to Boynton Beach waterways, ensuring the title as "Gateway to the G tream" for generations to come. The marina offurs various water activities such as charter boat drift fishing, Sc a dive trips, jet-ski rentals and waterside dining. The area is undergoing a four-phase, $6 million renovation I (' pr ~ect, as the CRA works to expand the scope of the Boynton Harbor Marina from a fishinglboating fucility to r a edestrian- friend1Y; downtown destination with dining, shopping business and entertairunent attractions. I Boynton Harbor Marina in Boynton Beach Florida has long been a fuvorite place for many when it comes to o door dining on the water arriving by boat, foot or automobile. With such fumous restaurants as the Two Gorge's Waterfront Grille and The Banana Boat, the list of new services and entertairunent adds a new d' ension to the list of "Things to Do in Pahn Beach County." B ton Harbor Marina now offers new services and opportunities while still delivering that Key West "tropical fe f' that has made ~ a local hot spot for so many years. I As any local whereao eat the freshest fish, charter a boat for a day of deep sea fishing, jlUllp the waves on I s e-of.. the-art jet skis, scuba dive in our clear blue Atlantic Ocean or get close to the real natural habitat of Fl rid a, and they will tell you Boynton Harbor Marina in Boynton Beach, Florida. This slice of Old Florida just ea t of Federal Highway between Ocean Avenue and Boynton Beach Blvd. brings countless hours of true Fl rida lifestyle. Come visit the shops, restaurants, take a stroll through our nature walk, and see our resident Frida Manatees and Pelicans at Boynton Harbor Marina. o Ship's store lets you stock up on all your fishing necessities for the day.. If Charter Fishing is your pr ference, we have plenty of seasoned captains to whisk you away for a halfor full day offishing like no other- ('on a crystal blue Atlantic Ocean that Florida is so fumous for. There's always a fishing season at Boynton r H bor Marina whether bluefish, kingfish, dolphin or the excitement of sail fishing is your passion, Boynton I H bor Marina Capfuins are here to make your adventure one of a life time. The Sea Mist III is perfect for small I or ge groups, day ~hing trips with everything you need including rods and bait. After your voyage at sea, a de cious meal at a waterfront restaurant located at the Boynton Harbor Marina is just what you need to make yo visit to downtown Boynton Beach a day well spent! So come to Boynton:Harbor Marina, Boynton Beach Florida .....Your Tropical Port for Fun! (' I I II~ctY~T8~ eRA ill East Side~West Side~Seaside Renaissance eRA BOARD MEETING OF: Mayll,2011 I Consent Agenda Old Business New Business Public Hearing I X Other SUBJECT: Launch of new Boynton Harbor Marina Website: www.boyntonharbormarina.com SUMMARY: As part of the Marina District's brand development and market positioning, staff created a new web site to effectively promote the Boynton Harbor Marina and position this "niche" natural resource as a desirable, downtown destination, targeting residents, visitors, developers, and business owners. This social media tool, which is linked the CRA website's homepage, is user friendly, informative and a free marketing tool for businesses working out of the Marina and surrounding retail locations, such as Ocean A venue and the Promenade. The design allows staff control over daily maintenance of the site to ensure information remains current and fresh: . Home Page . Boat Rentals . Di ving . Jet Skiing . Dining . Shopping . Dockside Service . Parking . Contact Us An important feature of the new site includes real estate contact information for private individuals or business owners, considering a move to the downtown Boynton Beach area. FISCAL IMPACT: Cost budgeted in 2009/2010 from Marketing Budget RECOMMENDATIONS: Approve use of new Boynton Harbor Marina website. ~Jt(sL Marketing Director MINUTES OF THE COMMUNITY REDEVELOPMENT AGENCY BOARD MEETING HELD ON TUIiSDAY WEDNESDAY, MARCH 9, 2011 AT 6:30 PM IN CITY COMMISSION CHAMBERS, CITY HALL, 100 E. BOYNTON BEACH BLVD., BOYNTON BEACH, FLORIDA PRESENT: Jose Rodriguez, Chair Marlene Ross, Vice Chair James "Buck" Buchanan Woodrow Hay Steve Holzman Mark Karageorge Bill Orlove Vivian Brooks, Interim Executive Director James Cherat, Board Counsel I. Call to Order - Chairman Jose Rodriguez Chair Rodriguez called the meeting to order at 6:30 p.m. II. Pledge to the Flag and Invocation Chair Rodriguez gave the Invocation followed by the Pledge of Allegiance to the Flag which was led by Mr. Orlove. III. Roll Call The Recording Secretary called the roll. A quorum was present. Chair Rodriguez congratulated Ms. Ross and Mr. Hay on their election victories. He further explained the Board was now comprised of the City Commissioners and two citizen members. Chair Rodriguez requested the members be cordial and respectful to each other and follow Robert's Rules of Order to maintain orderly meetings. He welcomed the two new members. IV. Legal: There were no legal issues to discuss; however, Attorney Cherot requested Old Business - Items B and Item C be tabled or moved to Informational Purposes Only as these are matters involving letters ot claim by the County. Legal staff was in the process of researching how to deal with the County on both items and Attorney Cherof would report back at the next meeting. Motion Mr. Hay moved to table. Mr. Karageorge seconded the motion that passed unanimously. V. Agenda Approval: A. Additions, Deletions, Corrections to the Agenda Mr. Karageorge requested pulling Consent Agenda, Item E tor comment and added New Business, Item G - Inventory of Vacant Office/RetaillCommercial/lndustrial in CRA. 1 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL March 9, 2011 Ms. Brooks pulled Consent Agenda Item B for discussion Chair Rodriguez requested the addition of Old Business Item 0.1 - Motion to Reconsider Tabling the Responders to the RFP for the downtown projects versus dismissing them. B. Adoption of Agenda Motion Mr. Holzman moved to approve as amended. Mr. Orlove seconded the motion that carried unanimously. VI. Informational Items by Board Members & eRA Attorney: Mr. Karageorge offered thanks to all and to God for the opportunity to serve with this Board. Vice Chair Ross welcomed Messrs. Buchanan and Karageorge to the Board, Mr. Buchanan congratulated Mr. Hay and Vice Chair Ross on their re-election to the City Commission. He also expressed his wishes that Messrs. Norfus and Scantlan remain engaged with the City because they are important contributors, Mr. Hay congratulated everyone who took part in the election. He inquired about the seating arrangements made by Chair Rodriguez and requested a response in writing. Chair Rodriguez requested Attorney Cherof send a memo in response to Mr. Hay. VII. Announcements & Awards: A. Ocean Avenue Concerts Vivian Brooks, Interim Executive Director, announced the Oceanfront Concert would be held on Friday, March 18th just east of the Schoolhouse Children's Museum. The band is Wild Fire. Food and beverages will be available for purchase. B. Movies on the Ave Movies on the Ave will feature the film, Toy Story on Friday, April 1st just east of the Schoolhouse Children's Museum. The event starts at 7 p.m. and snacks and beverages will be available for purchase. C. Mayor's Walk - March 19. 2011 The Second Annual Mayor's Challenge RunlWalk will be on Saturday, March 19th beginning at 7:30 a.m. There will be a chalk event for family members. This is a free event. Chair Rodriguez had posters available regarding the Mayor's Challenge and offered them to anyone interested in displaying the poster within their communities. He explained the route of the RunlWalk. The CRA has pledged $3,000 and money was donated by sponsors. Chair Rodriguez was not sure any of the CRA money would be used. 2 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL March 9, 2011 Mr. Hay asked about the average attendance at the Movies on the Ave. Ms. Brooks responded the weather contributes to the attendance. In the past, there have been from 50 to 150 people in attendance. Chair Rodriguez explained that some of the feedback he received has indicated that it is very difficult for working people to get to the movie by 6:00 p.m. The time is challenging. Ms. Brooks agreed to relay the message to Ms. Biscuiti. Further, the time change would change the start time of the movie. Chair Rodriguez had posters available regarding the Mayor's Challenge and offered them to anyone interested in displaying the poster within their communities. He explained the route of the RunlWalk. The CRA has pledged $3,000 and money was donated by sponsors. Chair Rodriguez was not sure any of the CRA money would be used. VIII. Consent Agenda: A. Approval of Minutes - CRA Special Board Meeting February 1, 2011 B. Approval of Minutes - CRA Board Meeting February 8, 2011 This item was pulled. C. Approval of Period Ended February 28, 2011 Financial Report D. Monthly Procurement Purchase Orders E. Approval of Rent Subsidy Grant to Hotdog-Opolis This item was pulled. IX. Pulled Consent Agenda Items: B. Approval of Minutes - eRA Board Meeting February 8, 2011 Ms. Brooks corrected the minutes on Page 5, third sentence from the end, "There were non- audit services during the fiscal year." The sentence should be corrected to read, "There were no audit services during the fiscal year." Susan Harris, Finance Director, clarified the correction should read, "There were no non-audit services during the fiscal year." Motion Vice Chair Ross moved to approve. Mr. Holzman seconded the motion that carried unanimously. E. Approval of Rent Subsidy Grant to Hotdog-Oporis 3 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL March 9, 2011 Mr. Karageorge pulled this item because he was concerned that the document was signed by Mr. Katz and he recalled Mr. Katz had passed away. It was cfarified by staff that the signature was of Mr. Katz, the son. Motion Mr. Karageorge moved to approve Item E. Mr. Grlove seconded the motion that carried unanimously. X. Information Only: A. CRA Policing Activity Reports - New Format ~ Public Comment Log C, Metropolitan Policy Program The Brookings Instituto "Turning Around Downtown: Twelve Steps to Rovitalization" Satisfaction of Mortaaoe - The Related Group - Marina Purchase XI. Public Comments: (Note: comments are limited to three minutes in duration) Mike Williams, Habitat for Humanity South Palm Beach County, 181 SE 5th Avenue, Delray Beach, explained his comments were an effort to correct a perception with respect to the families that purchased homes from Habitat for Humanity, their volunteers and partners, that were expressed at the February 8, 2011 meeting. It was if Habitat puts 21 homes together in one location, that these properties would revert back to the state of the prior properties which dictated them being torn down. Public comments at that meeting indicated the Agency could not put poor people in homes there and not tell them how to take care of them. Mr. Williams clarified that perception was wrong as the families are hard working. Many of the owners were present to introduce themselves and that will start changing the perception. He pointed out that Habitat for Humanity does not just build houses, they change lives. Levi and Cynthia Greg, 507 NW 13th Avenue announced they were Habitat Homeowners, not employees of workforce housing. Tee Juste, works for Publix Supermarket, gave his address, and advised he was a Habitat for Humanity homeowner Renette Nelson, 240 NE 12th Avenue, has been working for Walmart for seven years and was a Habitat homeowner. Charlene Edwards, a Boynton Beach City employee for 10 years, lives at 228 NW 7th Avenue. She spoke about Habitat and advised it is not a handout, it is a hand-up. When it comes to maintaining a home, recipients have to donate 500 hours of work on a home so when they are in the home, they can take care of it. Habitat for Humanity helps them to understand the importance of maintaining the inside and outside of the home. Without Habitat for Humanity, she would be unable to afford a home in this economy as it presently is. She is a single mother, 4 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL March 9, 2011 has two sons in college, and her daughter is in high school. Habitat for Humanity helped her a lot. Gertrude Sullivan, 201 NE 6th Avenue, commented she believed the matter was related to a statement she had made. When she spoke with Habitat for Humanity, she explained they were not putting Habitat down, only that the community did not want them to build on that side of town and there are many other places to build. She was aware the Board could put them there, but the community did not ask for housing; they were asking for buildings to put the people to work and to create business on MLK Boulevard. It was not just for a multicultural building they could use for different things. She emphasized she was not putting Habitat down and her comments were misunderstood. Henry Thompson, a Habitat homeowner, has been working for the City of Boca for 10 years and has been in his home for seven years. Habitat brought him a long way financially, and he learned a lot about homeownership. He pointed out when one builds their own home, one learns how to take care of it. He was a very proud Habitat homeowner. Wendel Lawrence, 411 NW 1 st Street, has been with Habitat for Humanity since 2006. He is married for 11 years and has three children. He advised Habitat does not just pick anyone. They have training so the owners can stay on track and know how to maintain and afford the home. He receives a lot of compliments on his home. He thanked Habitat for being so supportive and he did not see a problem with Habitat building anywhere in Boynton because they do not bring in just "anyone". He encouraged the Board to trust them. Marissa Johnson, 514 NW 12th Avenue, is a proud Habitat for Humanity homeowner and a resident of Boynton Beach for 30 years. She was not proud of her neighborhood but she believes it can be changed. She was the only Habitat homeowner there and she strongly believes in Habitat for Humanity. She is a single mother, with another child on the way and Habitat has allowed her to complete her college education. She will graduate with three degrees. Latyoya Roberts, 236 NE 12th Avenue, a proud Habitat homeowner, proclaimed Habitat was a good association. It is very family oriented and she loved the process of meeting new people and building and owning her own home. Without them she could not do it. She gave kudos to Habitat for Humanity. Chair Rodriguez closed public comments. Mr. Hay spoke about Habitat for Humanity and to the individuals, and explained there were some misunderstandings. He thinks Habitat is a great program and he, personally, helped build Habitat homes and was planning to help build more. He supports building even better homes in terms of square footage, and expressed if the Board forced them to build something better and provides more choice, he would support it. Mr. Hay did not want the attendees to leave the meeting disillusioned and clarified he did not want to put only Habitat homes in that area. He supported bringing in other development and providing a choice of housing so that overall, homeowners could upgrade their property values 5 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL March 9, 2011 should they decide to sell, Mr. Hay offered to talk with any of the attendees and planned to work with Mike Campbell to build additional homes in Boynton that are Habitat homes. Chair Rodriguez commented they are proud of the work Habitat did in Boynton Beach and gave kudos to the organization. There is an RFP being issued for the 21 homes and the Board will consider all options. He appreciated the comments. XII. Old Business: A. ~OOQ 2010 ProsontJtion ^uditod Financial Statomontc Review of Promenade OIFA Audit Reoort Ms. Brooks explained Boynton Waterways Investments, LLC, the developer of the Promenade, submitted all of their documents to staff and legal reviewed them. The Attorney believes there is a minor glitch in some of the language recorded in the condominium document and recommends recording a language change. Ms. Brooks confirmed everything else that was submitted met the criteria of the DIFA James Cheraf, Board Counsel, explained there was one clause in the Restrictive Covenant language of the OIFA that indicated the covenants regarding parking and other public area covenants would remain in effect for no less than 30 years, the term of the project, not withstanding any foreclosure of the property, The condominium documents, filed of record, tracked all the restrictive covenant language from the OIFA, but dropped the 3D-year term clause. The developer's attorney felt other language in the document that was recorded indicated there would be perpetual use of the property and the restrictions would be perpetual in nature. However, Attorney Cherof felt there would be the potential for conflict and the developer agreed to re-record at least a provision of the document to reflect the clarification, This change could be accomplished in a few days. Chair Rodriguez inquired about the public access the OIFA contained and what it is. Ms, Brooks explained Pete's Pond had areas the public could walk along. The land was the developer's property but they have a restrictive covenant that it is for public purposes and that was what they submitted in their original application for funding. Access was until midnight. The property was open and not gated. The language referenced was the only inconsistency, Mr. Holzman was disappointed there was no representative from the Promenade available, and expressed they are receiving taxpayer funds. He inquired if the Board could obtain an update on an annual basis, if not on a semi-annual basis, of how many units were rented, who owned the property and if there was any ongoing litigation. He felt, after reading the Of FA, they were entitled to the information. He suggested the Board write a letter to the developer requesting their appearance at the next regular meeting to discuss what was occurring with the property Units were rented and he wanted to know what is going on with the public dollars, Chair Rodriguez explained the gist of the development is to increase the tax base. The Board may not have discretion to dictate whether it is rental or owned or the impact of the development and on the value. It depended on what was in the OIFA. 6 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL March 9, 2011 Attorney Cherof had read the developer's letter and did not know what they were referring to about proprietary information. Most of the information the Board sought would be available through a public records search and their marketing materials which should be public. Nothing in the document would prohibit the developer from appearing before the Board. He commented the Board should view the developer as a partner in the transaction for the next 10 years. The developer also had indicated they had a scheduling conflict and that they had wanted to appear, but were unable. Attorney Cherof explained the Board could extend an invitation to them to attend the next meeting. Ms. Brooks had requested they appear at the meeting to make a presentation, but the letter they received this afternoon indicated they had a conflict with a Commission meeting in Delray. Mr. Orlove had also inquired about the matter. The CRA meeting would normally have been held yesterday but was moved due to the Election. Mr. Hay agreed extending the matter to the next meeting was appropriate. Attorney Cheraf was satisfied with what occurred regarding the document and that they met the requirements of the DIFA. They should have a recorded document back by the next meeting. Motion Mr. Hay moved to table the item to the next meeting for presentation. Mr. Buchanan seconded the motion that unanimously passed. B. Reviow ::md Approval of Lattor to BOYFlton Waterways Investment Associatos, LLC Re: DIFA (Promonado) Reauest from Palm Beach County for Repayment of Development Reaions Funds for Delray-Boynton Academy in the Amount of $50,000 This item was tabled. C. Continuation of Constrl:Jction Managor at Risk TabloEl1/11/2011 & 2/1/2011 Reauest from Palm Beach County for Repayment of Development Reaions Funds for KU HoldinQs in the Amount of $50.000 This item was tabled. D. Kaufman Lynn, Inc. Conetrl:JOtion Managor at Risk Presentation Tabled 2/1/2011 BudQet Amendment for Kaufman Lvnn Proiect AQreement Ms. Brooks explained based on direction from the last meeting, staff needed a budget amendment to fund the difference from what they originally budgeted last year at the budget workshop, which was $770,000. Staff prepared a Resolution and an attached spreadsheet, indicating what line item the funds would come from. Ms. Brooks reviewed those sources. Mr. Orlove inquired when the new office would be available. Ms. Brooks responded within 90 to 120 days. The permit was issued last week. It was noted the agenda item said the office would be available in July. The Agency would save four months of rental fees on the new facility because they do not pay until they enter the premises. 7 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL March 9, 2011 Mr. Hay thought there had been discussion about not touching the $100,000 for the Ocean Breeze project Chair Rodriguez explained the Board had budgeted funds for the Community Redevelopment Agency to build the homes; however, the Board opted to issue an RFP which was on the agenda for next month. Mr. Orlove suggested Mr. Hay may be thinking about the conversation pertaining to the Neighborhood Stabilization Program Funds. Motion Mr. Karageorge moved to approve the budget amendment for the Kaufman Lynn project agreement. Mr. Holzman seconded the motion. No public comments were received and the motion passed unanimously. 0.1. Motion to Reconsider tabling the responders to the RFP for the Downtown projects versus dismissing them. Chair Rodriguez brought this item up as a safeguard because the Board had no backup plan. Mr. Orlove thought they had to reject the bid in order for the Board to accept working with Kaufman Lynn. Attorney Cherof confirmed that as correct In order for the Board to reconsider the matter, the Board would be placing Kaufman Lynn into an Option B category and the Board could not act on approval of their task order until the Board disposed of the RFP proposals. Mr. Orlove summarized the Board was moving forward with Kaufman Lynn. It that did not work out, the Board could reissue an RFP. Chair Rodriguez inquired what option the Board could take to have a backup. Attorney Cherot responded the Board would need a motion to reconsider that passed, or a motion to rescind the previous action of the Board rejecting the RFP proposals, and withdrawing the RFP. The Board cannot take action on awarding the task order to Kaufman LYf1n oecause the RFP takes precedence. Both cannot coexist at the same time. Chair Rodriguez withdrew his discussion on the item €,. Consideration of Approval of Task Order No. 2 under continuing contract with Kaufman Lynn for Ocean Avenue Projects in the amount of $955,388. $953.388. Ms. Brooks explained this was a work in progress between Attorney Cherof and Mr. Kaufman's attorney with much input between both entities. The task order contains all of the items they are required to perform that came from the RFP and how they would handle the special and standard conditions, the project, timing, late fees, etc. It was a guaranteed maximum price. Kaufman Lynn had already been out measuring, was lining up the subcontractors and was ready to go if the Board approved it. Chair Rodriguez inquired about the timeline for the projects. Mr. Cavosa, Kaufman Lynn representative explained all of their schedule reviews have indicated eight weeks per project. If all three permits are ready at the same time, all three projects could be completed concurrently in eight weeks. If staggered. up to 24 weeks. Ms. Brooks explained the marina entryway feature and amphitheater permits were obtained. The Ruth Jones permit was sent back with minor comments, which staff addressed and resubmitted. Ms. Brooks anticipated the permit would be received in a couple more weeks 8 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL March 9, 2011 Two projects would be constructed concurrently and the third constructed separately. The developer provided the bond and was ready to go. Attorney Cherof was okay with the task order and explained it incorporated all the terms and conditions as criginally drafted and first rejected in favor of a project agreement. That project agreement concept was put aside and they are back to the task order which contained the needed terms and conditions. Motion Mr. Karageorge moved to approve Task Order No, 2 with Kaufman Lynn for the Ocean Avenue projects in the amount of $Q55,388. $953.388. Mr. Hay seconded the motion. No public comments were received and the motion passed. F. Consideration of Entering into Agreement with Palm Beach County Commission on Ethics. This item came before the Board in October. Attorney Cherof summarized the original concept was that by the City entering into the agreement, it would cover all subsidiary or affiliated entities. The Executive Director of the Commission on Ethics did not agree and would not treat the Agency as an ancillary organization. They wanted a separate agreement in the nature of a Community Redevelopment Agency. The proposal was to enter into an agreement where the Commission on Ethics would provide investigatory services to the CRA under one of two options. One would be to provide services on an hourly rate. The second was to provide a lump-sum amount, based on different categories of activities, advisory opinions, complaints, training, etc Chair Rodriguez inquired if the Board would make the expenditure prior to any situation arising, He further asked if the Board would approve the investigation or whether the assumption was if someone filed a complaint, they would provide the service and use the funds. Attorney Cherof commented it would take place under the second scenario. The Board did not have to approve or disapprove a complaint. It was noted under this option, there could be complaints coming from anyone that would result in the budget being drained. Discussion followed about which option would be best. Attorney Cherof was unaware of what other agencies have done. Inquiries about it had been made but no responses were yet received. He recommended that paying on an hourly rate basis would be more fiscally prudent because they control it on an issue-by-issue basis. If they do not want to expend the funds, the Agency could advise the Commission there is no more money. Chair Rodriguez expressed the opinion was contrary. Attorney Cherof clarified it was a funding issue because the Commission needs the appropriation of funds. They can not provide the service unless the CRA pays for it. He recommended the Board approve it on a case-by-case basis, and not issue a blank check for any case that is filed. The Agency should set aside funds up front in anticipation of an expenditure for at least one case. Attorney Cheraf was unsure the Commission on Ethics would accept an agreement under those terms. The Board has not discussed that aspect with them. Mr. Orlove inquired what kind of situation would lead to the Director of the Commission on Ethics billing the Agency $89 per hour and how many hours would they spend on it. Attorney Cherof responded it would usually entail something along the lines of an informal advisory 9 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL March 9, 2011 opinion, which has been done on behalf of the City, He pointed out the City does not have to pay for it under the City's agreement. In that type of case, it usually involved a telephone call, minimal discussion, an opinion, and then a call back. In some cases, the Commission responded within an hour with an advisory opinion. Mr. Karageorge was familiar with the City's version. He thought it was a money grab by the Commission on Ethics. What the Commission would be doing for the City would be no different than what they do for the CRA. The proposal could be very costly to the CRA and some of the items could be minutia. He inquired why the Commission could not treat the CRA the same as the City because they are doing the exact same thing, Attorney Cherof explained an individual having a complaint also can use the State Commission on Ethics where they would receive no bill. The Commission would perform the same service. It was a policy decision for the Board, Mr. Buchanan requested confirmation that if there is a complaint, the Board still had to fund It even if no funds were available. Attorney Cherof did not believe they would not investigate. He explained the unknown aspect of the County's Commission on Ethics law is that the Board had no control over the number of individuals who file complaints or whether the complaints were founded or frivolous, but they have control, if they pay for it Mr. Holzman thought the Board could wait until something comes up or use the State Commission. Attorney Cherof commented he suspected that if there was a complaint against the Community Redevelopment Agency and there was no funding, the County would advise the complainant to take it to the State Commission. Complaints can be lodged with both the County and State. If a complaint is filed with the State and a threshold passed, the State investigates it Mr. Hay inquired what leverage Attorney Cherot had as legal counsel. Attorney Cherof explained his opinions to the Board have a greater weight than the County's Commission on Ethics. His authority is to say the Board does not like the deal and the Board would like to negotiate something different than what the Commission originally proposed, which was the Community Redevelopment Agency would be covered in the same manner as the City. The Board does not agree with the County's determination that they have made on the matter. Chair Rodriguez liked Attorney Cherot's thoughts and agreed the Board has the option of going to the State, and/or initiate investigations on its own. He thought the Board should allow Attorney Cherof to try to negotiate the service as part of the City's function. Motion Mr. Buchanan moved the attorney go back and renegotiate. Mr. Holzman seconded the motion There was no public comment on the issue. The motion passed unanimously. F.,. G. Inventory of Vacancy Office/Retail/Commercialllndustrial in CRA. In 2006, an inventory of the CRA's vacant office, retail/industrial/commercial properties was conducted. It was periodically updated so that as the Agency tried to attract new business to the City, they would have current information, The Chamber of Commerce was putting together an economic development committee and he would like to have that information available to them so they can market it. 10 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL March 9, 2011 In addition to that with the Chamber of Commerce, Mr. Karageorge wanted to continue to partner with the Palm Beach County Business Development Board. By having them aware of this, it is a good opportunity for those outside of South Florida and Palm Beach County to bring their business to Boynton Beach. He wanted to direct staff to semiannually update the inventory and partner with the Chamber of Commerce and the Palm Beach Business Development Board for the marketing of the office/commercial/industrial properties. Chair Rodriguez thought it was a good idea. He noted when the CRA created its video, they inquired about how to know if the video was effective. The vacancy rate could be a measurement of its effectiveness. He pointed out the City has a Development Department who should be doing that throughout the City. The Board should recommend to the City Commission that City staff undertake that project because the properties are City-wide and overlap the Community Redevelopment Agency District. Chair Rodriguez had a discussion with Mr. Jergensen from the Chamber of Commerce. Chair Rodriguez commented no one contacted him about the need for additional information and he did not want duplication. He thought the suggestion had value, but thought the City should do it. There was contact between the Chamber of Commerce and the Community Redevelopment Agency. Mr. Karageorge explained the Development Department annually issues a Development Atlas and by the time it is issued, it is antiquated. The best impact can be made through partnerships with the CRA and those two entities. The Chamber of Commerce does work with the Development Department. The problem has been when the Department has been requested to produce information, they are very slow and that is where the connotation of the Department was not business-friendly comes from. Mr. Karageorge thought his proposal would be faster, result in a better bang for the buck, and build relationships better than by going through the City. Chair Rodriguez agreed there were challenges in the Development Department. His job, as Mayor, is to hold the City Manager accountable for results and for delivering what the City Commission expects of them. He believes if they are not performing, then they should be held accountable. His feeling was it was a matter for the City Manager. Mr. Buchanan commented if the Business Development Board is trying to bring business here and there is some way to expedite giving them the information, even if it is not perfect, it should be done. He thought as an intermediate measure that, if they provide what they have, there was a greater chance that the Business Development Board can assist Boynton Beach. He agreed with the Chair's comments, but as a matter of expediency, the Board should go forward with what it has, see what happens, and update it. Ms. Brooks clarified there is a service the City could subscribe to for most of the commercial property outside the CRA. There are some large industrial and retail spaces in the City that get picked up by companies that measure them, but it is a service that is paid for. The CRA District is different. It is small and the companies have no financial reason to pick up the parcels. That was why staff undertook the endeavor. They created an extensive database with every PCN number. Staff used interns every summer to update it so staff has an idea of what they have. They will update it again this summer because it is labor intensive. Most properties were not at a grade level, or large enough to peak interest from the companies, so staff had to generate the information. The City could subscribe to a service for it because most space outside the CRA is of a level these outside companies track. 11 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL March 9, 2011 Mr. Holzman confirmed staff was already doing what Mr. Karageorge was asking, Staff suggested adding another page to their web page. It would be another source of information: it is color coded as to what is for sale, and has links to the Chamber of Commerce and the Business Development Board. These were easy fixes, but an intern was needed for the update. Interested parties call and staff looks through their database. Ms. Brooks knew nearly every property and every owner. There was also an excel spreadsheet available. Mr. Orlove appreciated the Chair's comments, and added the CRA affects the City. Perhaps the City Commission could instruct the Development Department to work with the CRA or do the same thing City-wide. There was synergy between the CRA and the City. It was Just a matter of ensuring it is done and that the City Manager makes sure the Development Department does it Chair Rodriguez commented the Agency needs to collaborate and it appeared there was agreement. He assumed the Development Department had something compiled and the Board could make a recommendation to the City to act on that and work in conjunction with the Community Redevelopment Agency, Margee Walsh, Marketing Director, added Carisse Lejeune, Assistant to the City Manager, had worked with her to provide information to the Business Development Board with shovel- ready projects for both the City and Community Redevelopment Agency. They follow-up with it with the Communications Director at the Business Development Board. Once the promotional video is done, they will submit it to the Business Development Board to have that online She agreed they could add it to the webpage. Chair Rodriguez summarized the Board will direct the Executive Director to continue doing what staff was doing and corroborate with City staff for a full-service, city-wide update/inventory to support their Business Development efforts. Mr. Orlove added that the City Commission, at the first meeting in April, could direct staff to do that Mr. Hay agreed there should be a link, It should come from the Board to the City, and the Board also make a recommendation so the information is made known. Motion Mr. Holzman so moved. Mr. Hay seconded the motion that unanimously passed. XIII. New Business: A. Consideration of Funding Community Gardens in the Amount of $450.00 At the February 8th meeting, Victor Norfus, the Manager of the Community Gardens, requested funding and spoke publically for support and supplies. He provided a letter containing a list of supplies and their associated costs which was $450. The funding could come from the Heart of Boynton Project line item. If the Board was inclined to approve the request, they could ask for photographs and outcomes of the garden, i.e. how it impacts the community. Community Gardens are great and when managed properly, could be an asset, especially for the elderly. 12 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL March 9, 2011 Motion Mr. Hay moved to approve. Mr. Orlove seconded the motion. Mr. Karageorge inquired what the balance was in the HOB fund. Ms. Harris responded, it was approximately $175,000 out of the original $1.6 million. The motion was passed unanimously. B. COl1sideration of Sponsoring INCA's Annual Picnic in the Amount of $175 Mr. Buchanan recused himself from the discussion and vote. Ms. Brooks reviewed the item. There was an unanticipated charge to use the facility. This was the community's annual picnic, but it had grown so large, a larger facility was needed. The funds could come from the Board Community Support line item. Mr. Orlove inquired if the Board does this for other entities in the CRA. Ms. Brooks responded any community group can appear and there is a line item for community support. It is the Board's discretion what they want to fund ar'ld she added the request was not an unusual request. The Board has funded picnic's before. Ms. Harris commented the remainder of the line item minus a potential $3,000 deduction for the Mayor's Walk would leave $3,500. Chair Rodriguez noted INCA has paid for everything associated with the picnic. The request was only for permit expense for the facility. Motion Mr. Hay moved to approve. Mr. Karageorge seconded the motion that unanimously passed, (Mr. Buchanan abstained from voting.) C. Consideration of sponsoring the Florida Trust for Historic Preservation's 2011 Annual Conference. Rick Gonzales, a member of the Trust for Historic Preservation sent the request to see if the Board wanted to support the Conference. It is a non-profit group to support Historic Preservation throughout the State. Sponsorship would enable a Board member or someone of the Board's choosing to attend. Sponsorship levels ranged from $225 to $5,000. The conference was an educational conference for Board members, staff members or members of Historic Preservation Ad Hoc Committees. Ms. Brooks thought it would be beneficial for the individual responsible for overseeing the. Historic Preservation Ordinance or a member of the Historic Preservation Ad Hoc Committee attend. Mr. Holzman was concerned about what would be gleaned from the sponsorship. The cost of travel also was concern. Mr. Karageorge commented the Board would receive a minimal return. Vendors, architects, engineers and different companies would be present and there was a trade show on the premises, but he did not see the return on investment. Chair Rodriguez inquired if participation would help with the impact on the Old High School study. Ms. Brooks responded it was an educational conference and it was held just like any conference a professional would attend. Attendees would learn about best practices. 13 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL March 9, 2011 Mr. Orlove suggested they pass this onto the City Planning Department. He saw value in the conference, but he was unsure the CRA should bear the cost. If the City was overseeing the Historic Preservation Board, that would be the place to forward it to. Chair Rodriguez agreed and suggested they make a recommendation the City Commission look at the event for funding. Motion Mr. Orlove so moved. Mr. Buchanan seconded the motion. Vice Chair Ross saw value in the conference and thought the City would consider it. especially since they were moving forward with Historic Preservation. They should make sure they include the Community Redevelopment Agency, but there was also the Historic Preservation Ad Hoc Committee. Barbara Ready, 329 SW 13th Avenue, attended last year's conference in Palm Beach County. She commented it was a valuable event to attend as a learning experience. Attendees gather with other preservationists and learn from their mistakes. It was beneficial to support them. The Old High School has been on the endangered list for three years, and the Trust was supportive and excited Boynton Beach was on the verge of joining the Historic Preservation movement Additionally, it provided good publicity. She suggested if the Board supported it, even at a minimal level, it would be beneficial and the new Historic Preservation Planner that would be hired, would be the proper individual. Mr. Orlove responded if that did not occur, someone from the Planning Department staff or a member of the Historic Preservation Board could attend Ms. Ready explained several members of the Historic Preservation Ad Hoc Committee applied to be on the Review Board. She thought anyone of them would be happy to attend. Vote The motion unanimously passed D. Consideration of Entering into a Hold Harmless Agreement with Splashdown Divers Ms. Brooks explained the Community Redevelopment Agency has a tenant at the marina, Lynn Simmons of Splashdown Divers. who has large birds at the premises that are not caged. There was a concern that people walking and admiring the birds would be injured. The Mayor also had a concern that if the birds became agitated someone could be injured. Accordingly, Attorney Cherof drafted a Hold Harmless Agreement. The CRA owns the property. Attorney Cherof explained there was no mention of pets at the premises in the original lease and Ms. Simmons was now a hold-over tenant. There was nothing in the Marina documents or other controlling documents that deal with the issue either. Mr. Holzman thought if someone was injured, these agreements do not always hold up and sometimes there are ways, when lawsuits are made or an award is given, there could be a claim against the Board which would incur legal fees. He thought sometimes incidents could be averted by asking the tenant to remove the bird from the premises. Ms Brooks responded she already had. The letter was sent as an administrative decision as opposed to a Board decision. 14 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL March 9, 2011 Vice Chair Ross commented staff sent a letter in 2010 requesting the birds be removed. She thought she could have the birds there responsibly. The birds were beautiful and Vice Chair Ross did not see why she was not able to keep them. Chair Rodriguez clarified staff sent the letter because it was on Community Redevelopment Agency property. He also spoke to Ms. Simmons. He agreed the birds draw people, and probably would not attack anyone as they have not attacked anyone yet, but the way to amicably resolve the matter was the Hold Harmless agreement. The document was a happy medium whether the agreement holds up or not. Mr. Buchanan agreed and thought if there was a way the Board could help a small business be more successful, and that if legal was comfortable with it, then the Board should agree to it. Mr. Hay inquired if Splashdown was U.S. Coast Guard certified and if there was any liability there. Attorney Cherof responded not that he could think of or any issue that would arise from that. Motion Mr. Buchanan moved to go forward with the Hold Harmless Agreement. Vice Chair Ross seconded the motion. There were no comments from the public. The motion unanimously passed. Attorney Cherof requested the Board return to item 12A, the Promenade Item. He commented the provision of the DIFA provides for the disbursement of funds to be made 30 days after acceptance of the annual audit or April 1st following the year it occurred. The two triggers for doing so have occurred. The Board received the annual audit, but no official action to accept it. If tabled, payment would be delayed until they accepted the audit. There was agreement the Board would accept the audit at the next meeting, and there was no need to disburse funds at this time. XIV. Interim Executive Director's Report A. Project Status Update There was no discussion on this item. XV. Future Agenda Items: A. Discussion Rogarding Process for RejSllaoement of Executive Director Tablod 10/12/10 s.,. A. Consideration of Options for VIP Area at Public Events B. B. Discussion of Ideas for "G.A.l.A. type" Event Discussion C. Consideration of Community Neiahborhood Sianaae Proaram. 15 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL March 9, 2011 D. Consideratioan of IssuinQ an RFP for Construction, Sale and Buyer Qualification of 21 Homes on Ocean Breeze Site (April 2011) E. Consideration of Lease for 211 E, Ocean Avenue, XVI. Adjournment There being no further business to discuss, the meeting properly adjourned at 8:02 p.m /I.ct+-J , I, ,'Ill R It j n I { J1' L\...IWLA/ V'-. -. ~ Al....A..^'-,'-'. / Catherine Cherry ( Recording Secretary 031411 16 MINUTES OF THE COMMUNITY REDEVELOPMENT AGENCY BOARD MEETING HELD ON TUESDAY, APRIL 12, 2011 AT 6:30 PM IN CITY COMMISSION CHAMBERS, CITY HALL, 100 E. BOYNTON BEACH BLVD., BOYNTON BEACH, FLORIDA PRESENT: Jose Rodriguez, Chair Marlene Ross, Vice Chair James "Buck" Buchanan Woodrow Hay Steve Holzman (left at 9:22) Mark Karageorge Bill Orlove Vivian Brooks, Interim Executive Director James Cherof, Board Counsel I. Call to Order. Chairman Jose Rodriguez Chair Rodriguez called the meeting to order at 6:33 p.m. II. Pledge to the Flag and Invocation Mr. Hay gave the invocation followed by the Pledge of Allegiance to the Flag which was led by Mr. Karageorge. III. Roll Call The Recording Secretary called the roll. A quorum was present. IV. Legal: There were no legal issues to discuss. V. Agenda Approval: A. Additions, Deletions, Corrections to the Agenda Ms. Brooks requested pulling Consent Agenda Item A and also pulled New Business, Item C. Mr. Karageoge requested pulling Item C under Information Only. Mr. Orlove requested pulling Item F on Consent Agenda. Mr. Holzman had a question on Item F in Old Business as to whether or not this was the correct forum for discussion. It appeared the options being discussed were options that should be discussed at the City Commission level before coming to the Community Redevelopment Agency. Chair Rodriquez advised that ultimately the City Commission will make the decisions but there was certainly some partnership that could take place with helping to formulate options and providing properties that were available. There is a kind of mixed bag of property Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 owned so it would certainly be a partnership and this is the reason for the discussion. It certainly would have to come back to the City Commission for final approval of any actions. Mr. Karageorge mentioned that it is downtown development and the downtown master plan was generated and paid for by the CRA and therefore, the CRA definitely needs to have input. Chair Rodriquez stated there was a request to table items G-L under New Business because of the potential length of the meeting, Discussion on Item F and all those items are not time sensitive. Mr. Buchanan stated he put the items on the agenda and believes they are time sensitive. He requested them to stay on. Mr. Orlove suggested if time allowed, they could be discussed. Mr. Orlove would like to keep them on as well Mr. Karageorge agreed with Mr. Orlove. B. Adoption of Agenda Motion Mr. Karageorge moved to approve the agenda as amended. Mr. Buchanan seconded and the motion was passed unanimously VI. Informational Items by Board Members & CRA Attorney: There were no legal issues. Mr. Orlove commented that he attended the Charette regarding the Old High School with Vice Chair Ross. He is looking forward to seeing the report which will have a lot of good information in regards to ideas and questions and answers to the survey. Mr Orlove also participated in the Mayor's Run Vice Chair Ross added there is more to come on the Charette, She also added that she believes this will be her last CRA Board meeting as Vice Chair, if things proceed as planned. Vice Chair Ross indicated it has been a wonderful year and great to be starting her second term as Vice Mayor. Mr. Karageorge wished to acknowledge that he attended the CRA Concert on the Avenue. It was a great success with attendance at over 200 people. He further advised he attended the Iberia Bank Ribbon Cutting with the Chair and Vice Chair. Even though this is out of the CRA district, this bank has stepped up and is a trustee member of the Chamber of Commerce. They want to be actively involved with our City. There may be sponsorship opportunities in the future with this Bank, especially with the upcoming budget year. Additionally, Mr. Karageorge also attended the ribbon cutting for Ocean Dental. This is a woman owned, minority business. Lastly, invited everyone to come a benefit on Thursday at 11 :30 at Benvenuto's, where Mayor Rodriguez, would be ::: Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 speaking on the state of the City, and hopefully the CRA. Also, Commissioner Shelly Vanna will be speaking on the state of the County. Chair Rodriquez mentioned the Mayor's Fun RunlWalk and advised it was a great success with some great suggestions for next year, He expressed his thanks to all those who participated and contributed and guaranteed there will be over 800 participants next year. VII. Announcements & Awards: A. Ocean Avenue Concert Kathy Biscuitti, Special Events Director announced this Friday, the Ocean Avenue concerts will continue. The amphitheater is under construction and should be completed in a couple of months. The Concert will be in the same area and refreshments will be available for purchase. B. Movies on the Ave. Ms. Biscuitti also advised on May 6, 2011, the last movie will be Secretariat. This movie was chosen because the next day is the Kentucky Derby. There will be judges and prizes awarded for all those who wear Kentucky Derby style hats to the movie. C. Presentation of Boynton Beach Promotional Video Margee Walsh, Marketing Director, presented a promotional video on the City of Boynton Beach. Ms. Brooks thanked Ms. Walsh for the hard work she put in to making this video a great success. The video will be available through the website and DVDs will be handed out at conferences. It will be updated every six months. Mr. Karageorge inquired if the DVD would be available at the Quarterly Expos and Ms. Walsh indicated they would. Ms. Walsh thanked Mayor Rodriguez for his participation and also thanked David Schmidt and Becky Remmel with Evolution Entertainment. VIII. Consent Agenda: A. Approval of Minutes - CRA Board Meeting March 9, 2011 Ms. Brooks indicated there were a number of corrections to the minutes in a memorandum form, which will be given to the Clerk and if acceptable will table for next month's minutes to approve. 3 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 Motion Mr. Orlove made a motion to table minutes for next month. Vice Chair Ross seconded the motion and it passed unanimously. B. Approval of Period Ended March 31,2011 Financial Report C. Monthly Procurement Purchase Orders D. Approval of Commercial Facade Grant to Sanjay Ent. of Palm Beach, Inc d/b/a The Tiki Motel This item was pulled. E. Approval of Commercial Facade Grant to 710 Boynton Partners, LLC F. Approval of Commercial Facade Grant to 416 Boynton, LLC This item was pulled. G. Approval of Business Signage Grant to Gentle Dental Group of East Boynton Beach, PLLC H. Approval of Rent Subsidy Grant to Gentle Dental Group of East Boynton Beach, PLLC I. Approval of Interior Build-out Grant to Gentle Dental Group of East Boynton Beach, PLLC IX. Pulled Consent Agenda Items: D Approval of Commercial Facade Grant to Sanjay Ent. of Palm Beach, Inc d/b/a The Tiki Motel Chair Rodriguez advised this is a motel that is relatively close to his residence. He has concerns about the activity that takes place there. Chair Rodriguez asked the Chief of Police to pull service calls from the motel over the last year. There have been 61 calls for service at the motel for crimes such as thefts, disturbances, burglaries, drug offenses, suspicious incidents among others, He wanted to hear from the Board and from the motel owners. He feels the motel is not in bad shape, because they have received grants in the past. He is concerned about the crime rate at the motel and how it would be substantiated giving more taxpayer dollars for using our police services. 4 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 Patit Patel, son of motel owners, 911 South Federal Highway, Boynton Beach, FL was present. Chair Rodriquez queried Mr. Patel how this facade grant was going to impact the motel. He added it is not a blighted motel; it actually is in pretty good shape. How is replacing a window or windows going to minimize the crimes that take place there? Mr. Patel responded that he was not sure about the crime but he feels it definitely would help reduce the phone calls the police receive. He advised most of the calls are about disturbances to the other guests because of noise that comes from the broken windows. When customers have a TV that may be on too loud, it is heard in the next room where other guests are. When two people in one room are having an argument, the people in the next room will call and complain. Chair Rodriguez requested Mr. Patel explain how the complaints will stop so the police are not called if the windows are replaced. Mr. Patel indicated it would certainly help reduce the calls. Mr. Karageorge advised the grant received was given to the prior owners before the Patel family owned it. In addition to that, what is now requested is to comply with Code. They are going from jalousie windows to hurricane impact windows, which will make it safer for the hotel guests, as well as reduce the noise so the disturbances do not become public. They will be contained to the room they are in. Mr. Hay advised that this is not the first time the Board has given grants of this type. He asked how the 61 calls for service compared to the others that were given out and what kind of calls are involved. Chair Rodriguez indicated he had no recollection of giving money to any establishment that had criminal activity or at least this volume of service calls. Most of the people receiving grants have been residential or well established businesses. Vice Chair Ross had the same issue as Mr. Hay. If we are doing this for this business, should we not be asking that for all of them? Chair Rodriguez advised the elected officials, know where the activity takes place and CRA police monitor that area. Motels have been closed down on Federal Highway so it is obvious there has been some kind of activity there. Mr. Hay clarified when these types of grants are awarded, this type of analysis is not done. Why now? Ms. Brooks indicated the CRA is a neighbor of the Patel family and there is quite a difference from the prior owner who was an absentee owner. The property was not taken care of. From her conversation with the CRA police, the bad activity has gone down and the issues that were in the past are not there now. It is unfortunate these types of uses exist and unfortunately there are people that need this type of housing in this economy. It is housing; it is not tourists unfortunately. If it is going to exist in this interim period for the next five, fifteen or twenty years until the economy 5 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 comes around, the CRA would rather see it look better than not. These are families that live there. They are there everyday. There is no trash where there used to be and there used to be a lot more unsavory folks coming to the door, hanging out and that no longer exists. Mr. Orlove indicated from the information provided to the Board, it appeared that one- fifth of the calls were for advanced life support. Some of the items appeared to be of a minor nature; this is not a heavy crime district or area, but if ALS is one-fifth of the calls. it could be assumed that means that someone has a medical emergency Chief Immler confirmed that most of those calls are drug related overdoses. Mr Orlove's opinion was he did not feel it was the owner's duty or responsibility to ensure everyone coming in there is in need of medical or some other kind of services and if 12 calls have been made in one year, it could be said that certain areas of the City have more than that in terms of ALS calls. Chief Immler indicated the statistics he provided Mayor Rodriguez were for all of 2010 and year to date 2011. Mr. Orlove asked the Chief Immler if he would characterize that area as being one of concern for the police. Chief Immler indicated he did due to the fact the Federal Highway corridor has always been an area of concern. The hotels draw a lot of occupancy for small hotels and the Police do get a number of calls. This is fairly well in proportion to other hotels in the same area. Mr. Orlove asked if he feels it has gotten better over the past year since the Patel family has owned the property. Chief Immler indicated he would have to do a comparison on the property to give accurate information. Mr. Hay inquired of Chief Immler to define a suspicious incident. Chief Immler advised when someone calls and has a generalized concern about a person or a situation that is taking place and it may need police intervention. Mr. Karageorge indicated he felt he has seen an improvement in the care of the property and feels there has been a general cleanup of the area in its entirety in the last two years, with a substantial reduction in crime activity. He further advised this is not a requirement of the grant process. Possibly this is an area that should be included as one of the areas to be considered for grants. He thanked the Patels for taking care of the property. Chair Rodriguez inquired of Mr. Patel what the motel was doing outside of getting the grant to help improve the crime situation.. Mr. Patel advised they are open 24 hours a day, seven days a week and are usually awake when someone alerts them so they can take care of the situation. When asked if there were "no trespassing signs", he indicated yes. Chair Rodriguez asked what further was being done. Mr. Patel advised they would deny a room if they felt there was suspicious activity and there is also a security camera around the parking lot for monitoring outside the rooms, There was no further discussion 6 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 Motion Mr. Orlove made a motion to approve the grant to Sanjay Enterprises. Mr. Buchannan seconded it and it passed unanimously. Manisha Patel approached the Board to thank them for the grant and reiterated how they are trying to make improvements to the property. F. Approval of Commercial Facade Grant to 416 Boynton, LLC Mr. Orlove advised he saw what the applicant had put together with regard to the new fa~de of the building and inquired as to whether they had any tenants looking to occupy that space. Arthur Delmata. 105 E. Palmetto Park Rd. Boca Raton. They are working with a national tenant. There has been a proposal submitted to a national tenant and it is hopeful. He would prefer not to disclose the national tenant at the present time but they have submitted a lease and it is being reviewed by their corporate counsel. It is hoped to have a national tenant occupy that space. Mr. Orlove is looking forward to approving this and have something happen to that spot on Boynton Beach Boulevard. Mr. Oelmata advised they will go forth with the improvement whether or not the national tenant goes through with their lease. They would require some interior modifications and as a result it was held up so the building plans would not have to be revised. Mr. Hay inquired as to what the projection date is and Mr. Oelmata advised he was told he would be hearing from this national tenant within two weeks. If a lease is signed at that time, building plans will be submitted within four weeks thereafter. Mr. Oelmata further advised they have their design as to what they are going to do, but they need additional items in the interior of the building and it gets expensive if you submit plans and then have to resubmit them for revision, architectural fees and associated things. He plans on having the building under construction at the latest the beginning of the summer. Mr. Karageorge inquired if Mr. Oelmata could at least disclose the type of business that may lease and Mr. Oelmata advised a restaurant. Motion Mr. Orlove made a motion to approve the facade grant and it was seconded by Mr. Hay. The motion passed unanimously. C. Heritage Celebration Expense Summary Mr. Karageorge advised the reason he pulled this is because he has concerns. He has been a supporter of Heritage Celebration for the last five years, both in attendance and support. When he looks at over $14,000 in expenses and only $900 in revenue and looks at next year's budget projection, there is no money next year for this. He respects 7 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 and admires the association that does this but does not like that this year the CRA was paying for this function both on a Friday and a Saturday, when Friday night competed directly with the CRA concert series. Instead of partnering together, we were competing against ourselves. That is not productive. That should never happen again, especially when the CRA is putting dollars to both causes. In the future, that association should raise the money through sponsorships and be self-sufficient with the event, or partner with the CRA in a dollar for dollar matching type of situation. Next year, the CRA will not have the money. Forty percent of the budget goes to debt service and that is before salary, Mr. Hay agreed with part of it, but felt the responsibility lies on both this Board that approved the funds to be spent. The Board knew there was a concert going on and yet approved that to be funded. Mr. Hay advised he agreed with the partnering aspect and understands the shortage of funds, but at the same time, thinks an effort has to be made to continue to have that function and that activity in that area. It would behoove the Board to sit down with the organizing sponsors and try to come up with something that would be a win win for both organizations. Mr. Orlove he also agreed with Mr. Karageorge regarding Friday night. He believes that perhaps for February the Friday night concert could be in line with what the concert is on The Avenue. He also advised the Board members who were present during the budget hearings that the issue was talked about regarding the costs and there were no discussions where this organization was going to bring in money. He inquired whether it was this event or another event. Chair Rodriguez advised he thought he eliminated the funding for this event because of money issues this year. Mr. Orlove indicated he agreed with Friday night and also understands where Mr. Hay was coming from. At a price tag of $14,000, some of which according to the back up is a lack of information, vendors fees, or vendors bills, he thinks maybe this is a policy question of what do we do in terms of these events. If CRA funds are used for certain programs, then the Board needs to make sure there is accountability and responsibility. Chair Rodriguez indicated he shared some concerns about the expenses. This is the second year the party that put this together had raised very little funds on their own. It is bothersome to look at Atlas Party Rental for linens for almost $1,300, Doing the math, approximately 400 people plus another 100 and if half the people on Friday went on Saturday, it is $31.00 a person that was spent on this event. Chair Rodriguez thought of the policy situation, mentioned by Mr. Orlove, and what he would like this Board to consider is that in a best case scenario, the Board would match dollar for dollar. On a $14,000 event, the best we could do is match half, which is what was done for the S1. John's Picnic. Chair Rodriguez suggested possibly the Executive Director coming back with a policy that states in a best case scenario, the Board would match the organization for funds. Mr. Karageorge suggested the Executive Director come back with the policy in May, preferably before the June budget workshops. The budget workshops are going to be tedious. Approximately 55% of the dollars are already committed, before we accomplish 8 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 development. Chair Rodriquez wanted consensus from the Board about putting out a policy. Ms. Brooks suggested if the Board put out there that we have a new program that we are going to match events with private organizations by half, there would be issues. Chair Rodriquez clarified if the CRA is assigned to fund any event, that the best case scenario is to match it 100%. That does not mean the CRA has to do any of it. It just means best case. Mr. Orlove suggested that maybe on a case by case basis, the Board needs to review a budget so that when a private organization comes forwrd and wants to get CRA funding for a special event, there needs to be a system. The Board needs to know they solicited sponsors or got sponsorship of something. The budget is this and based on that, we do not want to match half. It needs to be on a case by case basis. Some sort of application process would make it better. Ms. Brooks used the example of St. Mark's carnival and what would the Board say if they asked for money because other private groups have gotten funding. Vice Chair Ross added this is a group that is very active and dedicated but thinks they need help with fundraising and leveraging their dollars and would like consideration on that. There was additional discussion on the possibility of creating a policy before the June budget workshop and what to do to accomplish funding of programs in the future. Motion Motion was made by Mr. Karageoge and seconded by Vice Chair Ross to discuss the policy and a process for these types of events at the budget workshop. The motion passed unanimously. X. Information Only: A. CRA Policing Activity Reports B. Public Comment Log C. Heritage Celebration Expense Summary This item was pulled. XI. Public Comments: (Note: comments are limited to 3 minutes in duration) Brian Fitzpatrick, 220 E. Martin Luther King Blvd, wanted to discuss the possibility of seeking federal grants for surveillance cameras. The City of Boca Raton recently received $700,000 from the Justice Department for a city-wide surveillance system to 9 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 include hundreds of cameras. A good start would be in the CRA neighborhood. If that money is available, it would ease the burden on the Police Department, even though they are doing an outstanding job, Case in point, some of the issues that were discussed with the motel. We have seen increases in drug related problems over the last couple of years. A lot of that has a direct relationship to this being the drug rehab center of the United States. These people are coming here from all over the country, He believes these surveillance cameras would be a terrific tool for the Police Department to cut down on crime. Chair Rodriguez informed Mr. Fitzpatrick he will have the Chief of Police and the CRA Executive Director follow up on those items to the Commission for those potential grants. Clifford Montross, 109 SW 18th Street, advised he has been attending many meetings, both the CRA and the Commission meetings. All that has been discussed for the last 15 minutes is talking about what we did not do right yesterday and how we are going to fix it. He believes one of the problems is we have a CRA and we have an elected government. The elected government is serving on the CRA. That is creating problems and it has for the past 10 years. He further stated the elected officials have to get off the CRA. He understands they are trying to work in that direction but the CRA has a job to do. It is not running Boynton Beach. It is serving a certain group of people and trying to make things better in a certain area. That is not government; that is a service that they are trying to provide. When the elected officials get involved and people call them and tell them what to do and get the heat from the public, the CRA can't function. A possible solution would be that each of the Commissioners on the CRA appoint a person to the CRA and establish a five member CRA and take the politicians out of it Chair Rodriquez advised this item is on the agenda. Jo Lynn Slebodnik, Marina Village, 625 Keslam Blvd, has been a resident of Boynton Beach since 1974 and understands that the Splash Down Divers in the Marina Village lease had not been renewed. She advised she used to live on a boat at the Marina in the mid-70's with her late husband. It appears the CRA is pushing for historical areas, The building is close to historical, but it is a legacy. She feels Boynton Beach is losing its community and its people. First, the trolley was taken away and there were other viable options. She would like to see the plans as she understands the building IS coming down and the CRA is going to plant more grass and palm trees. We do not need that. Chair Rodriquez closed Public Audience. XII. Old Business: A. Review of the Promenade DIFA Audit Report (Tabl.d,~cme,2011) Ms. Brooks indicated she did not see a representative present from the Promenade, Boynton Waterway Associates. She advised he had been called and emailed, return 10 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 read receipts but did not confirm. She inquired of Attorney Cherof if the check could be released. He indicated he was going to opine that this matter is on the table and this matter should remain there until a representative shows up, which was the motion at the last meeting and was tabled for purposes of having the presentation. Chair Rodriquez asked if the representative was aware that the check would not be released until he was present. That needs to made clear to him. Mr. Orlove called for a motion to table. Mr. Buchanan inquired as to the legality of not releasing the check until he is present to speak. Attorney Cherof advised of two provisions that trigger disbursement of the DIFA, one being the acceptance of the annual report, which has not occurred yet because it is tied to this agenda item, The other is if there is ever a default under performance, which there is and notice was given, there is a provision of the DIFA agreement that did not make its way into the reported documents which they have agreed to cure. Until that occurs, there is no requirement to disburse. Mr. Hay inquired of Attorney Cherof how long this can go on and if there is a time limit at which point a decision has to be made. Attorney Cherof indicated at some point when there is a deficiency in performance and there is an inability or refusal to cure that, and that would be by recording the amendment to the recorded document, the agreement could be declared null and void and there would be no future obligation and the matter would not appear back on the agenda. Chair Rodriguez inquired if there is something stronger that can be done to ensure we are covered for the next meeting. Attorney Cherof indicated he could communicate further in writing with the attorney that represents the developer. The time period is 30 days after we give notice and notice was given in March. Mr. Orlove inquired if this were not dealt with at the next meeting after being tabled twice, does that mean the Board is not moving forward and disbursing the funds? Attorney Cherof advised the Board needs to put an additional agenda item on to formally declare the agreement null and void. That is not covered under the current agenda item. Mr. Orlove inquired if it would be more prudent to amend his previous motion to have this placed back on the agenda a time certain was set to hear from the respondent. Attorney Cherof advised this matter is on the table and there has been no motion made to remove it from the table. First the item has to be removed from the table and then supplemental motions could be made. Motion Mr. Hay moved to remove the item from table. Mr. Orlove seconded the motion. There was more discussion to clarify if this issue keeps getting tabled, nothing will get accomplished. If there is a certain date and time that someone representing Boynton Waterways Investment Associates attends, then what is the point in tabling it? An item needs to go on the agenda for another meeting to say the Board is going to declare the agreement null and void. Attorney Cherof suggested leaving this item on the table and 11 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 add an additional item that is tied to it so that if no one shows up at the next meeting, the Board would move forward to do the formal declaration of termination of the agreement. The motion was amended. Motion Mr. Orlove made a motion to direct Legal to send an additional letter to the attorney of the developer and to add on to the next agenda an item to bring this to a conclusion by declaring default. Mr. Holzman seconded the motion that passed unanimously B. Consideration of Issuing an RFP/RFQ for the Development of 21 Homes at Ocean Breeze West Ms. Brooks advised this RFP was drafted based on remarks from the Board regarding comments heard from the community and Board members. A percentage of the homes will be sold to moderate income and a percentage sold to low income. The homes have to be approved in quality and design by the Board; respondents have to have experience in assisting low to moderate income families and attain home ownership. Anyone can build homes but there is another part of it that has to happen. The financial capacity to complete the project takes someone that has the capability to get the line of credit at the bank and keep it going. For the inclusion of local builders and residents in the development and construction of the project, they must have the commitment to create a mixed income project. Ms. Brooks advised these are for sale homes, not rentals. There was an analysis done for those that complained about the lot size. These lots greatly exceeded the lot size of their homes. Chair Rodriguez inquired as to whether there would be a deed restriction not allowing people to rent the homes. Ms. Brooks advised they will have a deed restriction indicating they cannot be flipped for 15 years because that is part of the NSP funds. Chair Rodriguez inquired if there would be a restriction so as not to allow someone from buying and renting. Ms. Brooks advised that could easily be done, Mr. Karageorge mentioned whether we are bound to the NSP agreement and Ms. Brooks advised there has to be a deed restriction on it by the NSP, and with the City. The problem is there is a lot of public money going into this project so it may not be a good idea for people to turn around and rent the houses. There should be a requirement that they live in the home for 10 years to stabilize the neighborhood. There will be no HOA. Due to the size of the area and the financials, an HOA made no sense. Mr. Karageorge added with an HOA, the fees would be too high The actual homeowners will be maintaining their land. Chair Rodriguez suggested possibly adding an HOA with documents just for appearance because the Board is going to give all these dollars away for these 4+ acres. Perhaps there should be language in the RFP that discusses the establishment of an HOA for an appearance type Board with minimal fees to try to maintain the level that will be built. Mr. Holzman added that the RFP stated they are not only to build the homes, but also take part in selling the homes. Possibly, the Board could ask its partner to ensure there is no renting when they sell the homes to the individuals so the Board is not responsible, Ms 12 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 Brooks advised the RFP is not written for anyone group. If the Board requires deed restrictions that rentals will not be allowed in the first 10 years of ownership, a reverter clause will be added. It has to be added now because the winning bidder will not comply with anything added later. Chair Rodriquez asked for consensus that restrictions about renting be added. All were in agreement and Mr. Cherof was asked to work with Ms. Brooks. Ms. Brooks advised she was working on a legal notice to establish a deadline of submittal of May 27,2011. The Board would review in June and it would be back to the Board June 10th with rankings and then the Board would decide what they wanted to do. Motion Mr. Holzman moved to approve the RFP with the added language in regards to rentals. Mr. Karageorge seconded with discussion. Mr. Karageorge would like to have input to allow independent people from outside review the material. Mr. Hay inquired what the percentage would be on low income and moderate income. Ms. Brooks advised there was a requirement with the NSP money. That requirement must be met through the agreement with the City. That is HUD's guidelines to the City for accepting that money. Ms. Brooks read the rule to the Board. There being no further discussion, the motion passed unanimously. Public Comment Guarn Simms, 3021 S. Seacrest Boulevard, expressed his approval that there is going to be language that speaks on the rental issue. Mr. Simms felt this is an area that needs to be explored even more. Even if the 10 year language is added, where is the oversight to absolutely ensure that an owner is not renting? To establish something like this without some type of oversight plan, whether it is an HOA or some type of oversight plan, one is needed to ensure that this absolutely does not happen. Mr. Simms added the risk being taken is similar to what happened with the last building torn down; slowly but surely you get one owner or two owners that are renting out. Who is going to be the person to catch that and turn that person in? Where is the oversight? The language may be tough but if that is not a day-to-day application with somebody overseeing that, you are going to run the risk that it is another low income development where absentee owners are renting these places out and we are going to have the same blighted situation we had before. Brian Fitzpatrick wanted to expand and advised that one check that is currently in place is if the property was homesteaded, you can only homestead one property and it would be illegal to homestead a property that you were renting out. 13 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 Public comments were closed. C. Discussion Regarding Process for Replacement of Executive Director (Tabled OetOber 12;2(10) Chair Rodriguez advised this was tabled on October 12 and asked for a motion to remove item from the table. Motion Mr. Buchanan moved to remove this item from the table and was seconded by Mr. Hay. The motion was passed unanimously. Mr. Orlove commented he put this on the agenda because he felt it is time to elevate the Interim Executive Director. He believed in his short tenure on the Board, Ms, Brooks has shown herself to be very professional, willing to work with the Board, and has moved the Board forward from where it was in the summer. He stated things are more stable and feels she should be entitled to the position. Chair Rodriguez agreed with the comments and feels the community also senses it and totally supports Ms, Brooks for the Executive Director position. He further stated she has done a wonderful job, is extremely hard working and has stepped it up, running a smooth agency and is well qualified to answer questions and issues. Chair Rodriguez advised he would like to discuss the elimination of the Assistant Director position. This is a small CRA from a staffing standpoint and feels the past seven months has improved and can be managed with the staff levels currently in place. Chair Rodriguez was informed that this position had already been eliminated at the budget meeting, which the Chair was not present for, Susan Harris, Finance Director recalls that the Mayor took objection to that. He wanted to see what would work out with Ms. Brooks's interim status and then the issue would be brought back to the Board. At that time, the Board would discuss the elimination of the Assistant Director It was the agreement not to do a nationwide search with a talented Executive Director right here who is obviously dedicated and enjoys her work. Motion Mr. Karageorge moved to elevate Vivian Brooks to the Executive Director position permanently and eliminate the position of Assistant Executive Director, contingent upon the execution of an employment agreement. The motion was seconded by Vice Chair Ross. The motion was passed unanimously. D. Update on City Foreclosure Action on 118 and 124 W. Martin Luther King, Jr Blvd. (Luchey) ]4 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 Attorney Cherof advised litigation is pending with respect to the foreclosure of liens on the property held by the City. Those are Code Enforcement liens. The judge in that case has recently signed an order granting time for an amendment of the complaint and an extension of time to answer. The answer is due on April 28, 2011. The City will be in a position to move for summary judgment in that lawsuit almost immediately thereafter. Attorney Cherof expects the conclusion of the case through the summary judgment process by mid summer. This is for information only. Mr. Karageorge advised he put this on the agenda because he has serious concerns with these properties. West Martin Luther King Jr. Blvd. is actually 10th Avenue. On these two properties, the Code liens are in the neighborhood of six figures on each property. They are, for lack of a better description, crack houses. The Code Board voted unanimously to foreclose on these properties over a year ago. Mr. Karageorge wanted clarification that on April 28th, we would have execution of foreclosure from the judge. Attorney Cherof advises that on April 28th, the defendant in the lawsuit will file an answer to the amended complaint. Once the answer is filed, the case is then determined to be at issue. The CRA can move for summary judgment and can also set the case for trial in the event the judge denies summary judgment. This is the type of case where summary judgment is usually appropriate and granted because the issues are related to Code Enforcement and Board orders can no longer be disputed. Attorney Cherof anticipated a summary judgment by mid summer. Chair Rodriguez agreed this foreclosure needs to be expedited because these are the blighted properties. Public Comment Anonvmous (no name or address provided) There are members in the community on this particular item. It is understood there is a judgment pending, but when the opportunity is clear to move, then move on this action. There is too much history where this has happened before, the history with Boards dragging their feet, so whenever the way has been paved, move on this item. E. Consideration of Options for VIP Area at Public Events Mr. Holzman inquired with the rules that are coming from the Commission on Ethics in terms of accepting gifts, would it be the best idea for this Board to not have any VIP area until those rules are set out and everyone understands what is going on. Attorney Cherof advised it would be very prudent. Everyone was in agreement to table this item. Motion Mr. Holzman moved to table unti I some direction from Legal that issues have been resolved. Mr. Buchanan seconded the motion and it was passed unanimously. 15 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 F. Review of Options from Downtown Development Workshop - Feb. 17 2011 Ms. Brooks advised they were directed at the joint Workshop on February 17, 2011, to come up with options for the potential relocation of City Hall and/or the Police Department and also to develop a list of potential City and CRA surplus properties that could be sold. Basically City staff and CRA staff met and developed a plan. She further stated she developed a matrix of the options that covered everything known. Option I; Moving City Hall and the Police Department to Ocean Breeze East, which is a CRA owned property. Chair Rodriguez wanted to clearly set an expectation for this presentation because the decision would ultimately be made by the City Commission, Ms. Brooks confirmed the goal of the evening was informational and for discussion only. Recommendations could be made and options considered as the CRA Board, based on the benefit to the downtown and CRA, but no decisions will be made. Ms. Brooks wanted to make note that the options she presents are very preliminary. On Option 1, CRA does own the site north of Boynton Beach Blvd. It could accommodate both facilities, It would free up the existing City Hall for redevelopment and generate revenue for the City. It would centralize operations and help revitalize the Heart of Boynton because it would be built on vacant land, create economies of scale. and create a police presence in the neighborhood. Whether the residents would support this or not is unknown,as it is not consistent with the HOB plan, but that does not mean it could not be changed. City residents may oppose the move out of the traditional downtown area and the City may have to pay fair market value to the CRA for the property because the CRA cannot use its property or the proceeds of its property for City municipal building projects, Ms. Brooks took the land value off the Property Appraiser's website of approximately $792,000. Between the two, Jeff Livergood estimated about $175 a foot, which sounds about right for a public building with all the things that have to go into public buildings, like Commission Chambers and specialty items. You would be looking at about $35 or $36 million for that. Option 1 A would be to move only the Police Department and leave the City Hall where it is. Chair Rodriguez mentioned the site is right across the street from the RFP just issued. This also would help revitalize the Heart of Boynton. Again, the police presence may create a perception of safety by the neighborhood. The cons would be that public safety functions would be separate, fire in one area, police department in another area. This is also inconsistent with the plan and the City would have to pay fair market value to the CRA and it would have a lost opportunity for the redevelopment of the City Hall site. Cost estimates are approximately $22 million Option 2 is at High Ridge and could accommodate both City Hall and the Police Department. That would free up City Hall to redevelop into commercial that would generate revenue. The City already owns the land. The High Ridge option is not ideally suited for commercial use because there is no entrance on Gateway due to a grade 16 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 differential. Economies of scale would be gained because it would be building two projects at one time and everything would be in one area in a hurricane hardened building. It is also adjacent to the City's only tri-rail station. Chair Rodriguez commented about bringing up the City Hall site for redevelopment. One of the studies was based on traffic counts. That is why it is such a lucrative comer. The question is how much of that traffic is due to City Hall and the Police Department being here which creates the traffic. Ms. Brooks does not currently have that information. Chair Rodriquez continued if this comer is such a great redevelopment comer, why is it that the north side of this comer is pretty slummed and blighted. Ms. Brooks commented it would have more value as commercial, but not a class A, high-end office space, but it could be a grocery store and other retail or class B office space. Mr. Karageoge added that when the Economic Development and Downtown Master Plan were done, the economic side of it talked about this being ideal for Class B office and/or commercial, and it was made clear that it had the potential for Class B and commercial. The opportunity the City would have is tremendous because of the size of the parcel and that is what adds value that other private developments do not have. Ms. Brooks continued that the cons to moving it out of the traditional downtown area is the residents around it may feel their neighborhood is not as safe and may feel abandoned as these traditional civic uses leave. There would also be a loss of historic identity for downtown, particularly with the move of City Hall. Once City Hall moves out of downtown, it is never seen as a good thing. If that move were to occur, the cost would be approximately $35 million to construct the two buildings. Option 2A is an option to move the Police Department only which was the original plan over to High Ridge and would carry the same pros and cons. However, if City Hall stayed at its current location, there would not be the redevelopment opportunity. That cost would be approximately $14 million. Option 3 which is the implementation of the downtown master plan is to move City Hall and the Police Department to the Civic Center/Art Center area along Ocean Avenue. The rationale for that was that the City already owns the land and the CRA could pay for centralized parking that would serve all the public locations, as well as the Library and the Children's Museum. The CRA could pay for structured parking in that block and that is what was anticipated. Those two blocks where the High School and the Library are now, could benefit from some planning. A campus like setting could be created and it would create the opportunity to fix that area so it would be more attractive. It also creates an impetuous to save the Old High School by taking those uses that were in the Art Center and the Civic Center and putting them in the High School. It leaves an opportunity for the redevelopment of the existing City Hall site. Ms. Brooks advised she did not take off from these potential costs, what the City Hall site would yield, as far as selling price. The number is unknown at this point. The cons to this option are that we would have to have a clear plan for the replacement of funding of the Civic and Art 17 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 Center before we went forward. In addition, the emergency operations would not be consolidated. The cost of this would be approximately $29.5 million. Option 4 is to move City Hall and the Police Department to private property within the downtown core area, which would be Seacrest to Intercoastal, and Ocean to Boynton Beach Boulevard. The size is unknown because it would go out to the private sector There would be a possibility to create a signature project with City Hall as a centerpiece. The opportunity to develop a high profile vacant parcel in the downtown core, would show the City's commitment to the revitalization of the downtown. The existing City Hall could be renovated for the Police Department, hopefully creating stability in the area. The Patrinely Group was interested which offered the City a no to low cost option to get a new City Hall and Police Department and offering to buy the current City Hall site. They would buy the City Hall site, build the Police Department and lease it back to the City and then they would build a new City Hall at the Bank of America site and lease that to the City, so there would not be upfront money or bond issuances. There would be some upfront leasing fees as there always is, but the upfront expenditure would not be in the millions of dollars. The cons to this option are an RFP would have to be issued and go through that process. The opportunity for redevelopment of the City Hall site would be lost. It is a corner and people on Seacrest are not all going to City Hall. They are going to Federal Highway, they are going to 1-95, and going by the site all day long. With the Promenade filling up, it is going to be more, so it may have some value in the future. The economic spinoff of having a City Hall on a high profile site is an unknown. It has not proven to be so in other cities and Ms. Brooks did not know if we can say it would be here. Tthe developer has to pay tax on his land and he is going to pass that on to the CRA Option 5 is to move City Hall and/or the Police Department to private property within the City limits. Part of the former Expo site is going to be a grocery store, so that is a possibility. The pros would be filling up some empty space, and it creates opportunity for the redevelopment of the existing City Hall site. The cons would be that by leasing the property, the CRA would be foregoing ad valorem revenue or paying taxes to ourselves. It would move the traditional things out of our downtown, which many would perceive as abandonment and emergency operations would not be consolidated. There is no way to know what the cost would be because it is an existing building in many cases or it is vacant land and you don't know what the sale of the land will be, Mr. Holzman stated one of the options he does not see on the list, which needs to be explored, is renovating this existing structure. The City owns the building and the land. With a decreasing City staff, we have more space because we are downsizing. Would that not be an economic driver to simply renovate the building? Chair Rodriguez stated it is an option that could be added. Mr. Orlove wanted to add that it would be renovating for possible future growth. Just because we are in an economic slump now, does not mean that five or ten years from now, the City staff or the community will not grow. The Police Department, when it was built. felt they had enough room, but that certainly is not ]8 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 the case. Ms. Brooks indicated she thought the parking garage was built to be able to add floors. Option 6 was a cultural campus. That is part of the Downtown Master Plan along Ocean Avenue. This builds upon existing cultural uses such as the Arts Center, Library, Children's Schoolhouse Museum. It creates that artsy community which we have been supporting with public art by creating a unique niche in the County, different from Boca and Delray. It would be a destination and an aUractor to help drive people to our businesses and create jobs. The cons would be that it would require relocation of City Hall and the Police Department. Depending on where the Police Department is relocated, some residents may perceive the area as not safe. Mr. Hay wanted to digest all of the options and has often been a proponent of the option on High Ridge where the City owns the property, to move the Police Department to 4.5 acres, and the infrastructure is there. Looking at the number of approximately $14 million, he added he liked that option. Mr. Hay added he also likes the option of moving City Hall and the Police Department to the Civic Center and feels that should be explored. We do not need to take property we already have ad valorem tax income coming into the City and make it where we gain no additional tax income. He does not like the idea of the City paying ad valorem taxes to itself and would need more information on that concept. Mr. Hay commented these are very good options and would certainly like to see the option explored about renovating our existing complex and what would be the pros and cons on that, possibly going up another story. There is a good working base and he would have more questions at a later time. Mr. Buchanan stated he is looking at it in a broader scope. He stated these things do not stand alone and feels a plan that has specificity and philosophy will things get done. He would like to see some recommendations, if not tonight at least offer some philosophy. The three things he considers key are City Hall, Police Department, and drivers. By drivers, he explained he means activities, structures, things that will drive people downtown to make successful redevelopment. The Police Department should go out on High Ridge Road. There is a public safety complex out there and it makes total sense. City Hall must stay downtown. It makes sense to have discussions with various developers, maybe not RFP's at this time, but at least preliminary discussions to get developers interested in pursuing a commercial City Hall combination. It also makes sense to have staff look into other drivers, possibly "dusting off" the old Aquatic Paleontology Museum concept. A study on that which was going to net $3 million a year and that was on a very difficult site that was going to cost a lot of money, but there was still a ten-year payback on that site. Mr. Buchannan recommended looking at other drivers and if not, the downtown will not be successful. He further stated that he would like staff to look into the concept that was presented about three laning Boynton Beach Boulevard. Those are long range projects and maybe it is time to begin to looking at them and determine what the feasibility is. He believed the City, does not have the money to do these things, but if looking at commercial entities coming in, like funding 19 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 projects that include City Hall, these are long term things that need to be decided to attract developers. Mr. Holzman opined he did not think this was the correct forum to be discussing moving the Police Department and the City Hall. The correct form may be the City Commission discussing this, given the fact that this Board cannot in any way provide substantial assistance to any sort of development of those two buildings. He added it is confusing that discussing all the positives of moving to one site or another site, yet everyone of them has a very large negative, whether it be costs or other things, If you take all the positives together and you look at it and say why not just renovate the existing building. Drivers would exist that show people that the City is committed to a downtown, the cost of taking property off the tax rolls would not exist, the cost of purchasing property would not exist, the complication between renting and owning would not exist. It is a nice site where the City Hall and Police Department already exist. By simply renovating this building at a fraction of the cost of any of the other alternatives and still draw people downtown, still create buzz, still create a situation of expanding and providing the space needed for our Police and our City staff. He added we should get rid of some of the properties we already own because they are not needed. This creates, hopefully, a driver and everything needed to get done simply by renovating the space we currently have. Mr. Grlove commented that he is waiting to see the study on the Old High School because that will determine where some things should move and how it can be done. He added he agrees with Board Members Hay and Buchannan and thinks the Police Department is in need of an expanded space, According to what was laid out in the matrix, the High Ridge Road land is owned by the City, it is not properly suited for commercial development, and it would create a Public Safety campus that he believes prior Commissions had the foresight to envision. If the range that is on Miner Road is sold and the property which has a storage facility for some vehicles and tactical equipment, that may generate some funds into the City. Some type of police presence here could be maintained with perhaps the volunteers that work for COP. The substation at Renaissance Commons could be moved a police presence is needed here even though the police are on the streets and doing what they need to do throughout the City. Perception wise there needs to be an idea that there is a place for citizens to go, whether they need to register a complaint, or get more information. He added he wished to direct City staff and maybe put this on a City agenda in the near future, the possibilities of developing the High Ridge site for a new and improved Police headquarters. In terms of being on the CRA board, he would like to see what the study shows for the Old High School because that will determine what will happen to other buildings here Vice Chair Ross also agreed the Old High School study will be playing a role in some of the decisions made. Based on experience, when discussions on the Police Department moving took place, Staff kept saying the renovation at that point would have been cost 20 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 exorbitant. For that reason, it was suggested renovation should not be considered. Vice Chair Ross also would like to hear what the feedback is on that and working with what we have here, but then the issue of the Police Department outgrowing the facility still exists. Also, there were issues in the City of West Palm Beach where they moved their City Hall from near the waterfront area to their downtown core, away from the water. She inquired what the compelling reason was for considering moving City Hall to Federal Highway. It would still be near the downtown core, but do we want to move it to that waterfront. She understands the Public Safety complex and feels it is good, but definitely not moving City Hall from downtown. Vice Chair Ross also stated she feels the Police Department should have some input on where they should go based on a couple of years ago when the Renaissance property was considered. Mr. Karageorge reiterated that there is no denying that our Police Department needs more space. Additionally, the Downtown Master Plan dictates that City Hall or the Police Department should be moved to City owned land. Therefore, you would be reducing the cost. Mr. Karageorge added he was against moving it to private land. There should not be a situation where we are beholding to a landlord. The High Ridge idea for Police is an option and needs to be explored. He also thought that if the Civic site is a possibility, it is a good idea. He also liked renovating the old space. We need to get the most for our dollar and inquired where the dollars were coming from for this. It is a City and a Commission issue. Purchasing property from the CRA is not an option. He added he had gotten feedback from people in the community that do not want it going to the Ocean Breeze East site. What comes back from Mr. Gonzalez and IBI is pivotal. He is very interested in what comes back on the Old High School because it is a major driver. There needs to be a presence of City Hall in the downtown area and on City owned land. Ultimately it is a Commission decision but it does impact the CRA tremendously. Mr. Hay inquired of Ms. Brooks if this was done by her and her staff or was input received from the City. Ms. Brooks advised they worked together. She put it in a matrix form so the pros and cons could be easily recognized. Chair Rodriguez reminded the Board that the directive given was to work together and thanked the City and the CRA for putting it together. The goal is to redevelop and eliminate blight and slum. That means revitalization of the CRA district. If that is the case, Chair Rodriguez advised he would do everything is his power to do that. He would not move the police station out of the CRA district because would be missing an opportunity within his district which is to redevelop the CRA district. It is important to stay focused on what the goals are. It is also important to recognize the trends that are happening in the community. Historically, the Northeast part of town has had the highest crime rate and the CRA has spent a lot of knowledge trying to help that area. He thought the Police Chief would say that element is shifting to the southern part of this town, the Southeast. He gets complaints from citizens who, in several cases, are afraid to go outside their houses on the Southeast part of this town due to drug activity, threats and violence. He says if we move the Police Department to High Ridge, he thinks that activity will be increased. The presence of the Police Department is a major factor in the CRA and removal of 21 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 blight and slum Chair Rodriguez commented on a couple of particular options. The Civic Center would create some redevelopment within our cultural center which will be tied into the Old High School. There has been some discussion about cost and elimination of certain things. He stated nothing should be eliminated, like the private land, when there are no financials for any of it. In the end, the private land deal is the lowest barrier to entry, from a cost standpoint. Chair Rodriquez further stated on the question of how we finance these things, the City Commission has not allocated dollars from the red light cameras and he recommended it should be held for debt service for City Hall or the Police Department. It has not gone well, but he felt it was being kick started again and should have numbers soon. He added the City Commission and the CRA should immediately enact a plan to sell off land that is not needed. There is a list provided, put the finances first, put the budget in place and prioritize it. He stated he likes Option 3 and 4 and Option 7 should never be eliminated and Option 6, the cultural art campus, is viable too. All those things are redevelopment and revitalization of our downtown, the elimination of blight and slum and that is the goal. Next steps would be to have a discussion at the City level concerning some of these things. Chair Rodriguez opened the floor to public comment. Brian Fitzpatrick agreed that the latest results of the high school have to come back and hopefully that matter could be put to rest. He stated the City Hall should remain where it is and if the Police Department has to be moved, the CRA has a duty to eliminate blight and slum. The corner of Martin Luther King Blvd and Seacrest for years in the Heart of Boynton has been promised one improvement or another and that area is begging for some police presence. Building a police station right there would have a tremendous stabilizing effect on that neighborhood, There being no further public comment, Chair Rodriguez brought the discussion back to the Board. Mr. Karageorge commented in regard to Option 4, it may have a little cost. He maintained it makes your government beholding to a landlord and that is something the taxpayers would not want to see. Mr. Orlove inquired when the study was expected back on the high school and Chair Rodriguez confirmed May 3rd. Mr. Orlove asked that this discussion be forwarded to the Commission level and then maybe the second meeting in May, after we get the high school back so as not to lose the momentum. Mr, Buchanan inquired whether we could get direct staff involved on the narrowing of Boynton Beach Boulevard. Vice Chair Ross recommended that be discussed at the budget meeting. To get permission takes a minimum of three to five years. 22 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 XIII. New Business: A. Consideration of Purchasing Delray-Boynton Academy from Mortgagor in the Amount of $375,000 Ms. Brooks indicated she is bringing this to the Board's attention because the attorney for the mortgage company contacted her. They did an appraisal. It appraised at $700,000 and they said they will sell it for $375,000. She advised that she does not recommend buying it because it is not really adjacent to any other properties owned. Ms. Brooks is contacting people who have expressed an interest in the building to look at it; the grocery store, and the Toussiant L'Overture School expressed interest. Motion Mr. Karageorge moved to approve the Executive Director's recommendation to not purchase Delray-Boynton Academy. Mr. Orlove seconded the motion and it was passed unanimously. B. Consideration of Pride in Property Program for Heart of Boynton Neighborhood Ms. Brooks advised this item was brought forward by Mr. Karageorge. Basically, it is to help property owners increase pride in the neighborhood, sense of community, and help them be motivated to clean and fix their properties. This would be for single family homes and vacant lots only, not multi-family or commercial. They would take a picture of the property before, perform the cosmetic repairs and then send in the pictures along with a written summary of what they have done. Quarterly, the CRA staff would pick the top three and award prizes. Mr. Holzman expressed concern that this would only be limited to the Heart of Boynton. This is the CRA and there are blighted properties everywhere, it should be opened to the entire CRA district and the best one wins. Chair Rodriguez was concerned it may become an administrative overload for the staff the focus should be on what is done in redevelopment. Chair Rodriquez further advised he would like to focus on the downtown redevelopment, the Marina, the three projects on Ocean Ave and everything previously discussed. Mr. Karageorge advised this is only a trial run. The suggestion is to do it for two quarters in this fiscal year. The funds are there to do this and the cost would be $2,500. One thousand of that is to produce a flyer and mail it to all the property owners in the Heart of Boynton. Mr. Karageorge wanted to limit this to the Heart of Boynton because this is where the most trash and need for improvement is. The funds are in the Heart of Boynton account and after this fiscal year, it would be up for discussion for it to continue. 23 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 Mr, Orlove agreed that it is a commendable idea, but felt it should be expanded also. He also stated it should be looked at during the budget and not at this time. Mr. Hay added the overall benefit warrants a trial basis, especially since the funds are already there. There is an incentive here that encourages clean up. Chair Rodriguez was concerned about the legality of giving prizes with taxpayer dollars and Attorney Cheraf stated the program would have to be structured as an incentive and not use the terminology of prize. Vice Chair Ross and Mr. Buchanan agrees with a trial basis. Motion Mr. Orlove moved to hold off on this project until further discussion during the budget hearings. Mr, Holzman seconded. Chair Rodriquez opened the floor for public comment. Brian Miller, 2515 NE 2nd Court #111, former Chairperson of the Community Relations Board, stated one of the largest projects of that Board was the Heart of Boynton and how it looks. He stated most of the City was involved in helping them, volunteers in churches and schools and what the project was entitled was "Heart of Boynton, How to Keep our Neighborhoods Clean". Three times a week, he personally would drive through every street in the Heart of Boynton and set up massive beautification programs. The largest one was based at St. John Baptist Church with over 200 volunteers and it was done on a regular basis. CRA purchased trash cans that were distributed and are being used. Volunteer programs hadn't been done in the last couple of years, because it needed some type of incentive by the people that live there. He feels something like this is needed to get the people to take that next step to having more pride in their own home. The same properties littered now are the same ones that were cleaned up four or five years ago. As far as staff time, he would personally volunteer to be a part of this program. Allen Hendricks, 122 SE 4th Avenue, commended the idea. He thought it needed a little tweaking and was similar to something he had been working on. He commented that the job of CRA or City Commission should be to multiply the efforts if citizens are given the tools to go out and do their own thing. The job of Commissioners or the CRA Board is not to get out there and do it all. Any time tools can be given to the citizens to take care of their own neighborhoods, he feels there is more bang for our buck when that is done. He agrees it should be started in the Northeast and eventually move it to the entire CRA District. Citizens are ready and willing to get out there and the more tools they are given and incentives, it will multiply the results. Vote The motion failed 2-4. (Messrs. Buchannan, Hay, Karageorge and Vice Chair Ross dissenting. Mr. Holzman was not present for the vote) 24 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 Motion Mr. Karageorge moved that the incentive program be approved for the Pride in Property program for the Heart of Boynton for two fiscal quarters as well as the support materials to do this in the amount of $2,500 and this be implemented this fiscal quarter. Mr. Hay seconded the motion. Mr. Or love commented that he is not in favor of using $1,000 for direct mail. We live in the 21 sl century and he is not in favor of using CRA funds for direct mail of flyers, He feels there are other ways this can be distributed. Mr. Karageorge advised many in this neighborhood do not have use of computer technologies. The flyer would be designed by staff so there would not be a graphic artist and should be sent to all property homeowners. If the flyer is put in water bills, a separate mailing would need to be done for owners of the vacant lots. Mr. Orlove further suggested other ways of getting the word out either through churches or businesses and feels to spend CRA dollars to mail this directly to all the property owners in HOB is a waste of taxpayer money. Vice Chair Ross agreed that there are other ways for getting the word out. Vote Motion passes 5-1 (Chair Rodriquez dissenting). C. Consideration of Purchasing Tickets to Schoolhouse Children's Museum's 10th Anniversary Dinner Dance This item was pulled. D. Consideration of Funding a Portion of Costs for Downtown Open Market Events Ms. Brooks indicated the CRA staff was asked to find ways to bring some markets to downtown Boynton. Peter Robinson who started the downtown West Palm Green Market and runs the Lake Worth Green Market was brought in. He came and looked and thought the green market idea was saturated, so other ideas were brought forth. Ms. Brooks advised she saw a banner of a Retro Indi Market show and attended to see what it was about. She indicated the show was very crowded and she talked to the vendors. She began researching who put this show together and found that one of the women was a Boynton native. Ms. Brooks asked her to speak to the Board about her partnership. They do this with their own money, talent, and their vendors. The CRA would simply pay for the Civic Center rental and some custodial fees to clean up afterwards. This will be using part of the Civic Center. This is a trial we would do with them to see if it would work. The response from the Woman's Club event was very positive. There is some money in the Executive Director's Travel, which is not going to be used this year. Basically, it would help them to get it started, and then it could be 25 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 revisited what the benefit of this event was. Public/Private partnerships are something to look at more and more moving forward. Chair Rodriguez added that he lives near the Woman's Club and agreed there was a very large crowd at the event. He was in total support of recreating the event. Motion Mr. Orlove moved to approve with discussion and was seconded by Mr. Buchanan. Mr. Orlove would like to hear the organizers of the Retro Indi Market explain the program and asked them to approach the microphone. Chair Rodriguez opened this item up to public comment. Amanda Watkins-Skimper, 907 North A Street, Lake Worth, FL but spent 17 years on SW 3rd Avenue and Michelle Preparian, 2825 SW 2nd Street, Delray Beach, FL were present. Mr. Orlove requested explanation of a Retro Indi Market. Ms. Watkins-Skimper advised Retro Indi Market was a combination of two other shows. She does a large Indi craft show. Indi means independent and independent designers. It is just a coin phrase that has been used. The retro part was for the vintage clothing, accessories, home goods and the market. It is borderline antiques but not quite at that level of high dollar items, There are nostalgic items, fiesta ware, comic books, among other things. Mr. Orlove advised he was very impressed when he and Ms. Brooks discussed this and was happy Boynton Beach was chosen to be a place for this special event to be held. Possibly there is an opportunity to partner with Park and Recreation to infuse other things, like the pie contest. Ms. Watkins-Skimper advised usually their events bring in 1,000-2,000 people. The one at Old School Square in Delray has been in existence for five years and has its own following and its own crowd. She also formulated the South Florida Indi Craft scene. The point is to get people excited and involved by having an event like this in their City. Chair Rodriquez inquired as to the frequency of the events like Delray. Ms. Watkins-Skimper advised Delray is once a year. The first one is usually big. There is a fee for a table vendor and the dollars are used to pay salaries for time, effort, experience, and expenses. Ms. Brooks anticipated a trial run to see how it works in the city for approximately three months. After that time, it can be reevaluated. There was discussion about cost and flyers and the flyers, as well as other advertising vehicles, would indicate they are partnering with the CRA. Vote The motion passed unanimously E. Consideration of Dates for First Budget Workshop in June 2011 26 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 Ms. Brooks advised she planned to start an overview budget with the Board as to what redevelopment activities are to be accomplished. She does not want to focus on all the details of the budget in June. That would be brought back at a later date. She desires policy direction from the Board at this point in order to go forward and develop a budget. She wants direction on what kind of work the Board would like to see done in 2011/12. Chair Rodriquez stated that as the new Executive Director, she should make recommendations to the Board and the Board would then identify which to focus on as done in the past. Mr. Orlove added possibly the Board and the Executive Director could meet and have a discussion on giving recommendations for the best way to formulate a budget. Some of Ms. Brooks's changes involve changes in policy and direction. It was suggested to start this at the regular May meeting. Motion Mr. Orlove moved to direct the Executive Director and staff to put on the agenda for the May 10lh meeting, discussion of a preliminary budget and direction discussion for the fiscal year of 2011/2012. Mr. Buchanan seconded the motion and it was passed unanimously. F. Consideration of Removal of Planters on East MlK Blvd. Ms. Brooks advised there are only two remaining planters. There is one on the east between Seacrest and Federal Highway and one at the west end. They are solid concrete and they are a magnet for gang and drug activity. Ms. Brooks advised a parking lot concrete pad is going to be removed across from the west end property, and if the planter is removed at the same time, it would not be an issue. She advised the City Manager was in concurrence. Mr. Hay added the planter on the West Side is removed, there should be assurances that, if a business goes in there, it could be built back in because then you have people that will monitor it for control. Motion Mr. Karageorge moved to remove the planter the planter on East MlK and to approve the recommendation. The motion was seconded by Mr. Hay and motion passed unanimously. G. Consideration of Full Disclosure Policy by Board Members Items G-H were requested by Mr. Holzman to be tabled. Chair Rodriguez asked for input from the Board on how to proceed. All were in agreement to proceed. Attorney Cherof was asked about the policies that they are already under for Ethic and Full Disclosure. Attorney Cherof advised that prior to a vote on an item a board member discloses whether or not they have had contact with the applicant that is 27 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 pursuing approval by the Board. Mr. Buchanan advised he put this on the agenda because in light of everything that has happened, the public needs to have complete transparency by full disclosure. He would like issues like RFP's, RFQ's, any bids, development approvals and variance approvals, that each board member clearly state that he or she has no personal, financial or business involvement with any of the principals of this company or representative of the company. Chair Rodriguez commented that he understands and advised that earlier the item on the VIP tent was tabled because the County ordinance still has to be finalized. He thought maybe this should be discussed after the outcome of that ordinance. Attorney Cherof advised that this is more of a local rule, a Board rule, which requires disclosure on each item. It could be handled during agenda approval, there is a request for disclosure from members, or it could be done on an issue to issue basis. Mr. Karageorge discussed the issue of the "friendship" clause. He feels you should disclose whether there is a friendship present, but it is not for personal gain, He knows when a certain RFP is returned, there are parties involved that he is friends with. Mr. Buchanan reiterated there could be personal gain from helping friends and would just like it clear on the votes that there is no stake in the matter. Attorney Cherof reminded everyone that if there is a conflict, there is a legal duty to disclose it. There was further discussion on the matter and the consensus was to add it to the agenda approval and to ask for disclosure once. Mayor Rodriquez asked Attorney Cherof for a clearer definition of what is supposed to be disclosed so that it is clear among everyone. Mr. Karageorge advised that when he was on Code, he recused himself from a case because of friendship and the only reason he recused himself was he did not want the friend to be upset because of the decision he knew he had to make by law, After recusing himself, the Attorney advised him he did not have to do that. Attorney Cherof added that a person cannot recuse himself based upon that situation. A person has a duty to vote on every item that comes before him as a matter of State law. He further advised a person can only be excused from voting if there is a true conflict of interest as described by State law which is financial or personal gain Motion Mr. Buchanan moved to support this item and put it at the beginning of the agenda and was seconded by Vice Chair Ross. The motion was passed unanimously. H. Consideration of Cone of Silence Policy for RFP's and RFQ's Mr. Buchanan stated he had added this to the agenda to look at it as a broader scope and include RFPs, RFQs, projects, and variances that come before the Board. It just means no speaking individually to those people who are coming before the Board. Mr Hay questioned whether this was already an existing policy of this Board. Attorney Cherof indicated the Cone of Silence and the Anti-lobbying provision of the City Code does not apply to this Board. It applies to all the Advisory boards of the City, but not to the CRA. Mr. Buchannan added it was his understanding that when it was an 28 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 independent board, there was a Cone of Silence and once the independent board went away, the Cone of Silence went away. There was disagreement among the members that this was true. Mr. Karageorge indicated an RFP was issued and there are gaits in there that fell out where that Cone of Silence is. Chair Rodriguez indicated he does not support the Cone of Silence. He feels people should have access to communicate, as they do regularly, about what it is they want. People should have the right to communicate about an aspect of a project or to give ideas; everyone should have that privilege. He further stated he does not know why it would be limited to an RFP when it is the most critical time to get information. Mr. Orlove felt if a person wants information, they can ask staff and agreed with what Mr. Buchanan stated earlier; we have to show we are above a certain standard and if there are questions, there are opportunities to go to a pre-bid meeting or other opportunities for people to ask questions. He did not think the Board should be the ones to answer questions about these issues and that goes back to Mr. Buchanan's statement about holding ourselves to a certain standard. There was further discussion on whether this idea was feasible and if so, putting more detail in the wording. Mr. Hay inquired of Attorney Cherof why the other Boards have a Cone of Silence and the CRA does not. Attorney Cherof advised that at the time that ordinance was drafted, there was discussion about what it should cover and the discussion was that it should cover Advisory Boards. Because the CRA was a special district, a separate entity, it allowed the CRA to adopt its own rule and it never did. Motion Mr. Buchanan moved to establish a Cone of Silence for RFP's and RFQs. Mr. Orlove seconded the motion and it was passed unanimously. After motion passed, there was one public comment. Tara JoseDh agrees with Mr. Buchanan in the direction he is going. She agreed you can have a conversation up until the time the RFP is issued. I. Consideration of Replacement of CRA Attorney Mr. Buchanan advised this and the next three items are requesting recommendations to the City Commission. The thrust of all four is the same. When the Board was committed in this form, it was originally going to be an independent Board and at the last minute was switched to a hybrid Board and actually there was a comment of keeping it for six months. This would bring us to the September meeting. The process needs to be started again for the new Board attorney. There is conflict of interest allowed by State law in that you have this Board and the City Commission, both have fiduciary responsibilities which are not always necessarily congruent, but allowed. Even now with this hybrid board it is probably iffy on whether there is conflict of interest because there are seven on the Board. Chair Rodriguez stated the statute is clearly defined whether it is or is not and according to the statute, it supports what is being done. The recommendation was being made now because of the lengthy process 29 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 involved and Mr. Buchanan felt the process should be started. Mr. Orlove confirmed that discussion was made for a new attorney previously, if this was a totally independent or appointed board and seeing that is not the case, the attorney is still able to sit as the CRA attorney. Attorney Cherof agreed. Mr. Orlove further stated that on the other items to be discussed he is not in a position to consider a timetable. Currently we are on item I. Looking at item K and L, he was not certain that it is a point to be brought up at this time. In consideration of what Mr Buchanan brought up about the CRA attorney, Mr. Orlove's feeling was if we are not looking at the horizon of a September date, that we would consider an appointed board He tought the Board needed to have stability as two new members were just added two months ago. This is only the second meeting and it needs to be played out a little and have some group dynamics which right now seems to be working. He was not sure that by September it should be taken apart and put on five new members or however the City Commissions sets it up. Motion Mr. Orlove moved to retain Attorney Cherof as CRA attorney. Mr. Karageorge seconded the motion with discussion. Mr. Karageorge agreed there needs to be a transitional time frame if there is an independent board. He inquired of Attorney Cherof if he was going to be the City's Attorney, could someone else from the firm be the CRA attorney. Attorney Cherof indicated no because they are a single entity as the law firm and cannot have an internal conflict, having one person represent one side of a transaction and another representing the other side. As a reminder, he advised the two new Board members were not privy to this communication, but as the Commission was moving forward to a Board comprised of all appointed individuals, he had actually provided the names of four CRA attorneys that are functioning as CRA attorneys in the area who he asked if they would be willing on an interim basis and allow the new Board to set its own procedure for finding somebody. The motion failed. There was discussion on what the subject matter was and if the motion was worded correctly. Motion Mr. Orlove amended his motion to deny consideration of replacement of the CRA attorney. Mr. Hay seconded the motion and it was passed unanimously. J. Consideration of Recommending to City Commission of Reinstating Project Approval of Development Projects within CRA from P & D to CRA Board 30 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 Mr. Buchanan stated he put this item on the agenda for consideration of recommending the Board become a totally independent Board. It is something this Board can do now and thinks it should. There should be that continuity of project approval which an independent Board gives. Vice Chair Ross recommended tabling these items. Motion Mr. Orlove moved to recommended tabling Items J, K, and L pending the decision by the Commission to appoint a CRA Board. Vice Chair Ross seconded the motion. Motion failed 3-3. The Item went back to discussion. Chair Rodriguez contended this was a complex matter because it is redundant in some things we do and do not do. He would like more data on this process like how it worked before, before he makes a decision. He recommended at least tabling item J. Motion Mr. Hay made a motion to table only item J until the next meeting to get more details on the process. Mr. Orlove seconded the motion and it passed unanimously. K. Consideration of Recommending to City Commission the Time Certain Creation of an Independent CRA Board Mr. Buchanan commented you do not get anywhere without a plan and felt it is time to make that plan and set a date. He suggested setting the process up so when the time comes that an independent board is created, people are familiar with the process and are qualified to move onto it. Mr. Hay would support and commented the Board has been at this point before, but it fell apart because a time frame was not adhered to. He suggested setting a time frame. Chair Rodriguez commented this Board does not do that; it is the City Commission that does it, but the Board can make a recommendation. Mr. Orlove stated it was a long, exhaustive process to get to this point and feels they must allow this seven member Board to work together before a definite date is decided to put together an appointed Board. Motion Mr. Orlove moved to pass a recommendation on to the City Commission to consider this item at a future meeting. Mr. Karageorge asked for clarification on what Mr. Buchanan's date is and he stated six months, but concurred next fiscal year would be feasible. Vice Chair Ross added she is in her second term. She pushed for a new Board due to time constraints and conflicts and feels strongly for it to be in place next fiscal year. There was no second to the motion and there was no discussion. 31 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 Mr. Buchanan amended the motion to recommend to the Commission that a fully independent CRA Board be seated at the October meeting. Mr. Hay seconded it and the motion passed 4-2. Chair Rodriguez commented that this Board was put in place to eliminate blight and slum and redevelop and revitalize our City and not tell the City Commission who should be sitting next to them. It is the City Commission's job. If the Board would focus on doing what it is supposed to be doing, eliminating blight and slum and redeveloping, the City, would be in good shape. L. Consideration of Recommending to City Commission the Naming of Independent CRA Board Members at the Time of Creation of Independent CRA Board Motion Vice Mayor Ross motioned to table this item. Motion was seconded by Mr. Orlove and it passed unanimously. XIV. Interim Executive Director's Report A. Project Status Update There were no items to discuss. XV. Future Agenda Items: A. Discussion of Ideas for "G.A. L.A. type" Event Discussion B. Consideration of Community Neighborhood Signage Program (11/12 Budget Workshop) C. Renegotiate the Terms/Fees with the Palm Beach County Commission on Ethics D. Consideration of Relocation Program for New Businesses (11/12 Budget Workshop) E. Request from Palm Beach County for Repayment of Development Regions Grant Funds for Delray-Boynton Academy in the Amount of $50,000 (Tabled March 9, 2011) F. Request from Palm Beach County for Repayment of Development Regions Grant Funds for KU Holdings in the Amount of $50,000 (Tabled March 9 2011 ) 32 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL April 12, 2011 XVI. Adjournment There being no further business to discuss, the meeting properly adjourned at 10:29 p.m. 2Uu Ox~ Ellie Caruso Recording Secretary 33 1~~~Y~Te~ C 111 East Side...West S',de...Seas',de Renaissance eRA BOARD MEETING OF: May 10, 2011 I X I Consent Agenda I Old Business New Business Public Hearing Other SUBJECT: Monthly Financial Report SUMMARY: Monthly budget report to the CRA Board representing the revenues and expenses for the month ending Apri130, 2011. FISCAL IMPACT: None CRA PLAN, PROGRAM OR PROJECT: N/A RECOMMENDA TIONS: Approve April financials. ~N'~ Susan Harris Finance Director T:\AGENDAS, CONSENT AGENDAS. 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II II '" II M II '" II , II OJ II o II "I II , II '" II II l"'l III o IT) "I OJ o .-< .-< '" II ID II II IT) II "I II '" II , II IT) II ~ II , II rl II II '" ID l"'l "I '" IT) '" ... .-< r- II CIl II II .-< II ID II '" II , II ID II OJ II IT) II II II II '" .-< (T) '" '" ... OJ IT) ID .-< CIl CIl ID "I .... '" o o '" l"'l '" .-< "I III II o II rl II II '" II OJ II o II ...' II II II II o ~ II CIl II , II "I II III II '" II , II IT) II II II o 00 ~ H ~ r.1 r.! r.1 00 ~ H Ii r.1 ~ \'z1 ~ 2 IZl ~ ...... I!: g ~ ~ IIllll~<tY~T8~ C 111 East Side'" West Side'" Seaside Renaissance eRA BOARD MEETING OF: May 10, 2011 I x I Consent Agenda I Old Business New Business Public Hearing Other SUBJECT: Procurement Purchase Orders SUMMARY: Attached is the procurement purchase order report for Apri12011. FISCAL IMPACT: See attached CRA PLAN, PROGRAM OR PROJECT: None RECOMMENDA TIONS: Approve the procurement purchase order report. Susan Harris, Finance Director T:IAGENDAS, CONSENT AGENDAS, MONTHLY REPORTSICompleted Agenda ~em Request Fonns by MeetinglFY 2010 - 2011 Board MeetingsI05-10-11 MeetinglPurchases Less Than $25,000.doc Boynton Beach eRA Procurement Purchase Order Report Month: April 2011 Vendor Amount Funding Source Description Sanjay Ent. Of Palm Beach $ 15,000 Project Fund 02-58400-440 Commercial Far;ade Grant Sanson Kline Jacomino $ 25,000 General Fund 01-51420-200 Audit Services FY 2010-2011 T\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2010 - 2011 Board Meetings\05-10-11 Meeting\Monthly Procurement Report - April 2011 ~~~~Y~Te~ eRA iIi East Side-West S.,de-Seaside Renaissance eRA BOARD MEETING OF: May 10,2011 I I Consent Agenda I Old Business I [ New Business I I Public Hearing I X I Other SUBJECT: CRA Policing Activity Report for the Month of April, 2011 and District Stats for Months of March and April, 2011. (Info.Only) SUMMARY: March 2011: Crimes - 50 Arrests - 6 Calls for Service - 1511 April 2011: Crimes - 65 Arrests - 7 Calls for Service - 1454 FISCAL IMPACT: Cost budgeted in FY 2010-2011 from Project Fund 02-58500-460 CRA PLAN, PROGRAM OR PROJECT: CRA Policing Innovations- Downtown Vision and Master Plan RECOMMENDATIONS: Info. Only APRIL 2011 Boynton Beach Police Department Year-To-Date Crime Comparison Report 2010/2011 CRA District CRIMES Apr-11 Apr-10 + 1- Mar-11 + 1- Y-T-D Y-T-D + 1- 2011 2010 Criminal Homicide 0 0 0 0 0 1 0 1 Sexual Offense 0 0 0 0 0 0 0 0 Robberv 2 4 -2 4 -2 13 19 -6 Aaaravated Assault 1 7 -6 3 -2 18 21 -3 Buralary 13 19 -6 13 0 50 55 -5 Larcenv 46 44 2 28 18 128 137 -9 Auto theft 3 5 -2 2 1 8 7 1 TOTAL 65 79 -14 50 15 218 239 -21 Apr-11 Apr-10 + 1- Mar-11 + 1- + 1- 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 1 -1 -1 4 5 -1 0 1 -1 0 0 5 6 -1 0 3 -3 -1 3 7 -4 7 8 -1 3 4 21 22 -1 0 0 0 1 -1 1 0 7 13 -6 6 35 41 -6 Apr-10 + 1- + 1- + 1- Mar-11 1454 1530 -76 1511 -57 5913 5722 191 5/2/2011 - ---- r I I eRA Police Team MONTHLY ACTIVITY REPORT MONTH: April 2011 -- _J _ 1_ I( , (...... ~ -1_ _ -hL r T 2011 CRA COMMENT LOG 4/5/2011 Certifi~ate of Excellence Chair Jose Rodriguez Kathy Biscuiti & In recognition of organizing and Heather English participating in the 2nd Annual Mayor's Walk 4/7/2011 Phone call Sarah Kent Sarah Kent called....loves all of Heather English explained that the events, especially the movies the event is outdoors and there is BUT is there anything we can do not an ordinance however, the about the smokers! CRA will run a message on the movie screen asking smokers to be courteous. 4/20/2011 Mail Cabinets Etc,- Rick Jackson Thank you to Adm, Services Manager & CRA Board for the Commercial Fac;ade Grant. 5/2/2011 Phone Message Dr. Thomas Doyle-Media Specialist at Crystal Lakes Elementary Thank you so much for the book donation! (' ..,.... I (' I -L_ L Ullle lurWdru ~..nl" IN ~ a::l ::I.LI'\II I lVI' ._...______lii lJtLJllAlIUN ~L ~ 0 ~ OZ <t stand up 0 ~DLDlCATIO~ZS~A~OO ~ zz 0 C ::: ~~ ~b2_s c 5~ C=~I""\ ~'CL~ c::L-~o 0::: 0--2r ---...... ,... ..... ...............c ~ _ ~ .. · ....c < > u ::: .4-J We >-.-J _~ ~Q~ w - ~ LLJ e ~ '--' '- ~Qt""" .....c - ~zz .UZr ~o~ c~o ;ErI .' ~ ~06 :) <( u rI1 ~ ~~ i~:JPI g ~ ~ en ~ f- ~ l ~ IAH3:S . a: j == ~~ I: & .. &.I ~ c./:), ~ ENLI .. i ==.t .~ ~Z~r i NI HJ S 5 i ~ ~ '7 Q " ~ .. pJeN\ ~~S j 11 f ~~~~ :c o~ t fIl .. : IP~_O~ ) =-.. :i ""~_ --' ~ == == f. ~Ia ... 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East Side-West Side-Seaside Rena",ssance eRA BOARD MEETING OF: May 10, 2011 I Consent Agenda I Old Business I I New Business Public Hearing I X I Other SUBJECT: Bond Rating Review by Standard & Poor's SUMMARY: At the time of the issuance of the 2005 eRA Tax Increment Revenue Bonds in the amount of $11,275,000, Standard & Poor's issued an "A" rating. Standard & Poor's has recently reviewed the underlying rating and affirmed the "A" rating and stable outlook. The letter and rating justification is attached. The municipal bond market remains weak due to investor fears that cash-strapped states and municipalities might not make debt service payments (source: Wall Street Journal article dated April 4, 2011 by Shefali Anand, "Who's Afraid of Munis?"). Despite this negative environment, municipal defaults remain low and the reaffirmation of the eRA 2005 bond rating of "A" by Standard & Poor's is significantly positive in an atmosphere of weak municipal bond investments. FISCAL IMPACT: None CRA PLAN, PROGRAM OR PROJECT: N/A RECOMMENDATIONS: Information Only Susan Harris Finance Director T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2010 - 2011 Board Meetings\05-10-11 Meeting\Bond Rating Review by Standard & Poor's,doc The McGrow'HitI Companies . ,,'., 7,J>J, 55 Water Street, 38th Floor New York, NY 10041-0003 tel 212 438-2066 'eference nc 40156449 STANDARD &POOR'S March 31, 2011 City of Boynton Beach 100 East Boynton Beach Blvd. Boynton Beach, FL 33425--0310 Attention: Mr, Tim W, Howard, Deputy Director of Financial Services Re: City of Boynton Beach Community Redevelopment Agency, Florida, Tax Increment Revenue Bonds (Boynton Beach) (SPUR) Dear Mr, Howard: Standard & Poor's has reviewed the Standard & Poor's underlying rating (SPUR) on the above- referenced obligations. After such review, we have affirmed the "A" rating and stable outlook. A copy of the rationale supporting the rating and outlook is enclosed, The rating is not investment, financial, or other advice and you should not and cannot rely upon the rating as such, The rating is based on information supplied to us by you or by your agents but does not represent an audit. We undertake no duty of due diligence or independent verification of any information, The assignment of a rating does not create a fiduciary relationship between us and you or between us and other recipients of the rating, We have not consented to and will not consent to being named an "expert" under the applicable securities laws, including without limitation, Section 7 of the Securities Act of 1933, The rating is not a "market rating" nor is it a recommendation to buy, hold, or sell the obligations, This letter constitutes Standard & Poor's permission to you to disseminate the above-assigned rating to interested parties. Standard & Poor's reserves the right to inform its own clients, subscribers, and the public of the rating, Standard & Poor's relies on the issuer/obligor and its counsel, accountants, and other experts for the accuracy and completeness ofthe information submitted in connection with the rating, To maintain the rating, Standard & Poor's must receive all relevant financial information as soon as such information is available. Placing us on a distribution list for this information would facilitate the process. You must promptly notify us of all material changes in the financial information and the documents, Standard & Poor's may change, suspend, withdraw, or place on CreditWatch the rating as a result of changes in, or unavailability of, such information. Standard & Poor's reserves the right to request additional information if necessary to maintain the rating. Mr. Tim W. Howard Page 2 March 31,2011 Please send all information to: Standard & Poor's Ratings Services Public Finance Department 55 Water Street New York, NY 10041-0003 If you have any questions, or if we can be of help in any other way, please feel free to call or contact us at nypublicfinance@standardandpoors.com. For more information on Standard & Poor's, please visit our website at www.standardandpoors.com. We appreciate the opportunity to work with you and we look forward to working with you again. Sincerely yours, Standard & Poor's Ratings Services a Standard & Poor's Financial Services LLC business J /?l /' ~J ~... ~/ -!) /' )</)fauiai f tUry P1 ea enclosure Boynton Beach Community Redevelopment Agency Boynton Beach, Florida Primary Credit Analyst: Henry W Henderson Boston I (1)617-530-8314 henry_~enderson@ standartlandpoors,com I Secondary Contact: Danielle Leonardis NewVork (1) 212-438-2053 danielle~leonardis@ standardandpoors,com Credit Profile Boynton Beach Comnty Rede, Agy, Rorida Boynton !leach. Florida Boynton Beach Comnty Redev Agy tax increment rev bnds Unenhanced Rating A(SPURj/Stabte Many issues are enhanced by bond insurance. :) Affirmed Rationale RatingsDirect Publication Date I I April 14. 2011 I . I ~ Standard & Poor's Ratings Services affirmed its 'A' rating on Boynton Beach Community Redevelopment Agency, Fla.'s series 2005A and 2005B taxable and tax-exempt tax-increment revenue bonds. The rating is based on Boynton Beach's covenant to budget and appropriate non-ad valorem revenues for debt service should tax-increment revenues be insufficient. The rating reflects our assessment of the city's: · Access to Palm Beach County's diverse economy; · Good income levels; · Strong, albeit sharply declining, fund balance levels; and · Low debt burden. Somewhat mitigating these strengths are significant declines in the city's tax base that have led to a reduction in the city's financial position. A subordinate lien on tax-increment revenues secures the bonds. Pursuant to a guarantee agreement between the city and agency, the city covenants to budget and appropriate non-ad valorem revenues for debt service should tax-increment revenues be insufficient. ') Boynton Beach Community Redevelopment Agency Boynton Beach, Florida The city of Boynton Beach is located approximately 13 miles south of West Palm Beach, Fla. ('AA' general obligation [GO] debt rating) in Palm Beach County ('AAA' GO debt rating), with estimated population of 68,919 in 2010, a 14% increase from census 2000. Apart from the local employment opportunities, the city residents have access to the diverse economy of Palm Beach County. Approximately 40% of the city's population commutes within the county. An established tourism base, a significant health care sector, and other business service concerns augment the county's service-based economy. At 10.9% in December 2010, Boynton Beach's unemployment level remained below the state but above the national averages, in line with its historical trend. Median household effective buying income (EBI) and per capita EBI were 92 % and 103 % of the national averages respectively, a level we consider good. The city's taxable property values have been significantly affected by the local and national housing downturn and the recession, After experiencing very strong growth from 2000-2008, the city's tax base has undergone a significant correction, as evidenced by several years of taxable value declines. Taxable assessed value declined by 9,1 % for fiscal 2009, 16.6% in fiscal 2010, and 16.1 % in fiscal 2011 to $3.9 billion, Management currently projects another 8%-10% decline in fiscal 2012. In our opinion, Boynton Beach's current financial position remains strong, but it has declined sharply in the past three fiscal years due to keeping tax rates level despite declining taxable values. The city posted three consecutive operating deficits including an operating deficit of $7.5 million at the close of fiscal 2009 (Sept, 30 year-end), The fiscal 2009 audited financial statements were completed about 17 months after the end of the fiscal year; management attributed the delays to staff turnover, but projects that the fiscal 2010 audit should be completed about eight months after the end of the fiscal year. The unreserved general fund balance at the end of fiscal 2009 was $10,6 million, including a $7,2 million designation for the city's mandatory 10% emergency reserve, However, the fund balance is down from a high of $25.6 million or 40.7% of the expenditures in fiscal 2007. Management's estimate for fiscal 2010 indicates another deficit of $2.3 million, which will reduce the unreserved fund balance to $8.4 million or approximately 11 % of expenditures, which we consider good. The estimated cash at the end of fiscal 2010 was $9,8 million, a significant drawdown from the 2009 levels due to a pension payment being made at the end of fiscal 2010 instead of at the beginning of the following year, as was done in earlier years. Officials indicate that internal liquidity is sufficient in fiscal 2011, with no cash flow pressures identified. The city reduced expenditures in the fiscal 2011 budget, which required only a relatively small $58,000 appropriation from fund balance. Boynton Beach's other post employment benefit (OPEB) liability was $9.2 million as of Sept, 30, 2009, with a fiscal 2009 annual OPEB cost of $939,000, of which the city contributed 27%. Standard & Poor's considers the city's financial management practices "good", indicating practices exist in most areas, although not all may be formalized or regularly monitored by governance officials. Highlights of financial practices include: monthly budget monitoring reports and a formal multiyear capital plan that identifies funding sources for all projects. We view the city's overall debt burden as low at less than $1,000 per capita and 1 % of total market value. We consider carrying charges to be low at 7% of the total governmental expenditure. We believe debt amortization is moderate, with officials planning to retire 54% of the principal over the next 10 years, We understand that officials do not plan to issue any further GO debt in the near future. Standard & Poor's I ANALYSIS 2 ilUVl1toll Beach Commumtv Redevelopmellt t\g,enc; Bovnton Beach. Florida Outlook The stable outlook reflects our view of Boynton Beach's maintenance of a strong financial position despite sharp reductions in its taxable assessed values. Manageable debt burden coupled with limIted future capital needs provide further sta bility to the rating, However, a continued decline in the financial position significantly could lead to a negative rating action, Community Redevelopment Agency Boynton Beach created Boynton Beach Community Redevelopment Agency, which is governed by a seven-member board of commissioners appointed by the city, in 1982, The agency's geographic Jurisdiction is coterminous with the city's municipal boundaries, but redevelopment activities can only occur within the designated redevelopment area. The agency's properties are primarily in the downtown area, along the D,S, 1 corridor and waterfront, The agency currently encompasses a ] .650- acre area that was amended in 1990 and 2000: the area of the city east of the Florida East Coast railway tracks and the Atlantic Coast Intracoastal Waterway, Total agency revenues decreased bv 22% to $6,8 million in fiscal 201 0 due to declines in property values. However, it still provides 1.85x maximum annual debt service coverage ($2.7 million), which we consider strong, The board estill1ates a further decline of $1,3 million in tax mcrement revenues in fiscal 20] 1 Related Criteria And Research USPF Criteria: Appropriation-Backed Obligations. June 13, 2007 www.standardandpoors.com Published by Standard & Poor's Financial Services llC, a subsidiary of The McGraw-Hili Companies, Inc. Executive and Editorial offices: 55 Water Street, New York, NY 10041. Subscriber services: 11) 212-438-7280. Copyright @ 2011 by Standard & Poor's Financial Services llC (S&P). All rights reserved. No part of this information may be reproduced or distributed in any form or by any means, or stored in a database or retrieval system, without the prior written permission of S&P. S&P, its affiliates. and/or their third-party providers have exclusive proprietary rights in the information, including ratings, credit-related analyses and data, provided herein. 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For purposes of any claim against you that Rating Services may assert in any dispute arising out of or relating to the Agreement, neither party waives its right to contest the applicable governing law or the appropriate forum, including in connection with any assertion of sovereign immunity. PF Ratings V.S, (10/28/10) ~~~~Y~T8~ eRA . East SideN West SideNSeaside Rena"lssance eRA BOARD MEETING OF: May 10,2011 I I Consent Agenda I I Old Business I I New Business Legal I X I Other SUBJECT: Small Business Development Program SUMMARY: eRA staff emailed a general survey to all of the students who attended the Small Business Development Program classes as a follow-up on their progress in opening their business. An email blast was sent to13l students, 4 emails were returned as "not deliverable", and (as of 5/3111) there were 6 responses. All of the respondents either opened or expanded their business, 4 of the businesses are located in Boynton Beach and 3 of the businesses are home based. Attached are copies of the survey results. Utterback. Theresa From: Utterback, Theresa Sent: Monday, April 25, 2011 5:16 PM To: Utterback, Theresa Cc: Brooks, Vivian Subject: Boynton Beach CRA Small Business Development Program Classes Attachments: oledata.mso; image003.gif: image002.gif: image001,emz Hello Small Business Development Program Students The Boynton Beach Community Redevelopment Agency (CRA) would like to congratulate you on participating in the Small Business Development classes it provided in 2010. One of the CRA's missions is to encourage economic development (within its District) by assisting small businesses The CRA would like to follow-up with the participants of the Small Business Development classes to ensure It provided a worth while service to the community. The survey will also give you the opportunity to find out about all the incentives the CRA has to offer small businesses within its District We would appreciate it if you would take the time to complete the ten question survey available at the link provided below. bim:/ /www.SLJJ}'-~rnonkElY .(;omb;/HRJG D XC Again, thank you for participating in the Small Business Development Program and the survey Please do not hesitate to call our office if you have any questions. Theresa Utterbac k Administrative Services Manager Boynton Beach eRA 915 South Federal Highway Boynton Beach. FL 33435 P: 561 ~737~3256 ext 2] 6 F: 561. 737 ~3258 utterb_qc;kt@,t:)bfl,us www.bO.Y!ltQllb~~chGf(l~com Scan this QR Barcode WIth your phone and learn more about all the grants available through the eRA (tet FREE barcode scanning soft\:vare at: \\WW_i~lliglll(l,m{)bl Small Business Dev. Program Class Survey Page 1 of2 Small Business Dev. Program Class 1. Exit this survey 1. Since participating in the Small Business Development Program Class, have you opened a new business? DYes D No 2. If so, is it a home based business? DYes D No 3. If you already owned a business, did you expand? DYes D No * 4. What type of business do you own? 5. Is your business located in Boynton Beach? DYes D No * 6. What is your business address? 7. What challenges do you face with your business? D Access to capital D Finding space D Hiring staff D All of the above * 8. Are there additional challenges not listed above? Please explain: httn'//UTUTUT CllrUP'TTl'li'\n!rpu f'i'\n1/c/l-fR Tnnvr .1/'JI\/'J()ll Small Business De\. Program (.lass Sun c\ Pag.c d 9. Are you aware of the CRA incentives for businesses located in the CRA District? Yes No 10. If you would like to receive information regarding CRA incentives for small businesses located within the CRA District, please provide your email or mailing address, L.. Powered by SurveyMonkey Create your own freeonlineS!1rvey now! SurveyMonkey - Survey Results My Surveys Address Book My Account Plans & Pricing To remove the limits of a BASIC account and get unlimited questions, upgrade now! You have a BASIC account Small Business Dev. Program Class Edit Defau" Report .,,: I + Add Report I Response Summary PAGE: 1 Total Started Survey: 6 Total Completed Survey: 6 (100%) 1. Since participating in the Small Business Development Program Class, have you opened a new business? Create Chart Download Response Percent Response Count Yes No 2, If so, is it a home based business? Yes No 3, If you already owned a business, did you expand? Yes No 4, What type of business do you own? 5, Is your business located in Boynton Beach? httn. Ilu,u,u, ""...,,,.,mnnlr,,,, "nm /1\,{"I;;:".-.,,,,, 'R ""nnn""" ",,,nv?,,m=.,1n Plhl", Thtl;;:l\.T77fTTfr\P SSCRA Page I of2 Sign Out Help -t Create Survey " /') I')() 1 1 SurveyMonkey - Survey Resulh Yes No 6, What is your business address? 7. What challenges do you face with your business? Access to capital Finding space Hiring staff All of the above 8. Are there additional challenges not listed above? Please explain: 9, Are you aware of the CRA incentives for businesses located in the CRA District? Yes No answered question skipped question Show Response~; answered question skipped question Create Chan Response Percent answered question skipped question Show Response~ answered question skipped question Create Chart Response Percent 100,0% answered question skipped question 10, If you would like to receive information regarding CRA incentives for small businesses located within the CRA District, please provide your email or mailing address. Show Responses answered question skipped question Page 66.7% Download Response Count Download Response Count 66.7%. Download Response Count Download Response Count 6 Download Response Count SurveyMonkey - Survey Results Default Report l Displaying 4 of 6 respondents Response Type: Nonnal Response Collector: New Link (Web Link) IP Address: 163.192,12.95 Response Modified: Tuesday, April 26, 201110:35:32 AM Custom Value: empty Response Started: Tuesday, April 26, 201110:33:40 AM 1, Since participating in the Small Business Development Program Class, have you opened a new business? _.._-_...._------_._-----_._----------------~~------ No 2, If so, is it a home based business? ----- ._-------- ---- ---_. --- -~----~--"----_._---- ~----_.------.__.._---.~ _._---~-_.'- -~--.-.__._--------- No 3. If you already owned a business, did you expand? -------~--- -, ---'-'--'-'---'--.--- --_._---~.._._._------_._--.- -----..---...--.-------..- ------ Yes 4. What type of business do you own? Online Gift Shop 5. Is your business located in Boynton Beach? No 6, What Is your business address? It was in Margate, it will be moving to Ft. Worth on Friday, April 29, 2011. 7, What challenges do you face with your business? Access to capital 8, Are there additional challenges not listed above? Please explain: Finding time - still working full time elsewhere, 9, Are you aware of the CRA incentives for businesses located In the CRA District? Yes 10, If you would like to receive information regarding CRA incentives for small businesses located within the CRA District, please provide your emall or mailing address. cj@cgraygraphics.com SurveyMonkey - Survey Results Default Report f Displaying 5 of 6 respondents Response Type: Normal Response Collector; New Link (Web Link) IP Address: 153.2.246,30 Response Modified: Thursday. April 28, 20117:03:02 AM Custom Value: empty Response Started; Thursday, April 28, 2011 701 :58 AM 1, Since participating in the Small Business Development Program Class, have you opened a new business? Yes 2, If so, is it a home based business? Yes 3. If you already owned a business, did you expand? Yes 4. What type of business do you own? independent Record Label 5, Is your business located in Boynton Beach? No 6. What Is your business address? 2826 SW 66th Ter Miramar, FI 33023 7. What challenges do you face with your business? Access to capital 8. Are there additional challenges not listed above? Please explain: no 9, Are you aware ofthe CRA Incentives for businesses located in the CRA District? Yes 10,If you would like to receive information regarding CRA incentives for small businesses located within the CRA District, please provide your email or mailing address, No Response SurveyMonkey - Survey Results Default Report fi Displaying 6 of 6 respondents Response Type: Nonnal Response Collector: New Link (Web Link) IP Address: 66.229.49.199 Response Modified: Sunday, May 1, 2011 6:02:16 PM Custom Value: empty Response Started: Sunday, May 1, 2011 5:55:18 PM 1, Since participating in the Small Business Development Program Class, have you opened a new business? Ves 2, If so, Is It a home based business? Ves No 3. If you already owned a business, did you expand? Ves 4. What type of business do you own? Accounting, Tax & Wealth ManagemenVCreation, 5. Is your business located in Boynton Beach? ------------'-_._--~--_.-.__._.__._._------------_._----------._--~---- Ves 6. What is your business address? 2500 Quantum Lakes Dr., Suite 203 Boynton Beach, FL 33426 7. What challenges do you face with your business? All ofthe above 8. Are there additional challenges not listed above? Please explain: --_._._----_._._-~.~_._--_._.._._..- --.--- -_.,--, ~---_.._~---------------- Client awareness 9. Are you aware of the CRA Incentives for businesses located In the CRA District? .._._-~--------,.~_._--_._--~----, Ves 10, If you would like to receive information regarding CRA incentives for small businesses located within the CRA District, please provide your emall or mailing address, hubert@re-mmap,com 2500 Quantum lakes Dr.. Suite 203 Boynton Beach, FL 33426 SurveyMonkey - Survey Results Default Report ~ " Displaying 2 of 6 respondents Response Type: Normal Response Collector: New Link (Web Link) IP Address: 76.108.206.15 Response Modified: Monday, April 25, 2011 7:28:30 PM Custom Value: empty Response Started: Monday, April 25, 2011 7:25:29 PM 1, Since participating in the Small Business Development Program Class, have you opened a new business? Yes 2, If so, is it a home based business? Yes 3,If you already owned a business, did you expand? No Response 4. What type of business do you own? Graphic Design, Printing and Promotional Items business. 5. Is your business located in Boynton Beach? Ves 6. What is your business address? 225 citrus trail, 33436 7, What challenges do you face with your business? Access to capital 8, Are there additional challenges not listed above? Please explain: At this time, people are not spending as much money on marketing materials. If they are, they are having their materials printed very cheap, I offer quality printing, therefore, my prices are too high. 9, Are you aware of the CRA Incentives for businesses located in the CRA District? Ves 10,If you would like to receive information regarding CRA incentives for small businesses located within the CRA District, please provide your email or malting address, michelle@creativechip,com SurveyMonkey - Survey Results Default Report f;~ Displaying 1 of 6 respondents Response Type: Nonnal Response Collector: New Link (Web Link) IP Address: 99.38.88,26 Response Modified: Monday, April 25, 20116:45:24 PM Custom Value: empty Response Started: Monday, April 25, 2011 6:39:39 PM 1. Since participating in the Small Business Development Program Class, have you opened a new business? No 2. If so, is it a home based business? ----. -- --_.~------.. -.- ---.--.- -- "---~--'-- .._---_._-_. ----'--'__."_ ~____"___'_'.n_ _______.__._ No 3. If you already owned a business, did you expand? '-~--------'----'---~----'~---- ---'-~--------- ~ --- -. - -._----_. _.._--------_._-_._._-~.--- Yes 4. What type of business do you own? Oneeighty For Girls is a non-profit program for at-risk teenage girls in Palm Beach County, 5. Is your business located in Boynton Beach? -_._-_._._--~-------------~_._- Yes 6. What Is your business address? Oneeighty For Girls is currentiy conducting teen wOrkshops at the Carolyn Sims Center 225 NW. 12th Ave Boynton Beach, FL 7, What challenges do you face with your business? All of the above B. Are there additional challenges not listed above? Please explain: ._-----~---.------------_._---_._~-~---_._------ no 9, Are you aware of the CRA Incentives for businesses located In the CRA District? -----~,-----"-~-~.__._"_.- --------.._.--.~-_._~--------_._._-- Yes 10. If you would like to receive Information regarding CRA incentives for small businesses located within the CRA District, please provide your emall or mailing address. oneeightyforgirls@yahoo.com SurveyMonkey - Survey Results Default Report t Displaying 3 of 6 respondents Response Type: Normal Response Collector: New Link (Web Link) IP Address: 76.108,156.70 Response Modified: Tuesday, April 26, 2011 10:0400 AM Custom Value: empty Response Started: Tuesday, April 26, 2011 10:02:35 AM 1, Since participating in the Small Business Development Program Class, have you opened a new business? Yes 2, If so, is it a home based business? Yes 3, If you already owned a business, did you expand? Yes 4, What type of business do you own? Consulting 5, Is your business located in Boynton Beach? Yes 6, What is your business address? 122 S. E 4th Ave. 7, What challenges do you face with your business? Access to capital Finding space 8. Are there additional challenges not listed above? Please explain: Finding clients. 9, Are you aware of the CRA incentives for businesses located in the CRA District? Yes 10. If you would like to receive information regarding CRA incentives for small businesses located within the CRA District, please provide your email or mailing address, No Response X. Information Only: E. Presentation of Documentary Video on CRA Small Business Classes There is no backup material for this agenda item. ~~~qY~Te~ eRA . East Side-West Side-Seas"lde Renaissance eRA BOARD MEETING OF: May 10,2011 (Tabled April 12,2011) I I Consent Agenda IX I Old Business I I New Business Legal I Executive Director's Report SUBJECT: Review of the Promenade DIFA Audit SUMMARY: The CRA entered into a Direct Incentive Funding Agreement (DIF A) with Boynton Waterways Investment Associates on April 25, 2005. The DIFA agreement requires that Boynton Waterways provide an annual report to the CRA verifying their compliance with the terms of the DIFA. Boynton Waterways provided the report to the CRA staffby the deadline contained in the DIFA (2/28/11). The developer's requirements under the DIF A are outlined below: Affordable Access Commercial i. leases showing all terms and floor plans 10% of retail space or 1,920 sf will be rented at a price of 50% of the average rental rate of non-program space. (See section 2G of Developers DIFA Application) Based on analysis of comparable retail rentals in October 2010 the rent can be no higher than $12.50/sf. Public Areas i. As-built plans identifying public spaces ii. Copy of restrictive covenants relating to public areas in Property Owners Association Declaration of Covenants jii. Copy of recorded public area restrictive covenant. Public Parkina (111 free DubUc SDaceS durina term of aareement i. As-built plans identifying public parking areas in garage ii. Signage identifying parking on exterior of building viewable from Federal Hwy. and Boynton Beach Blvd. iii, Public Parking spaces to be identif18d by painting .Public Parking" all the car stops iv. Copy of restrictive covenants relating to public parking in Property Owners Association Declaration of Covenants v. Copy of recorded public parking restrictive covenant Performance Audit i. Developer to provide performance audit by CPA re affordable access components of Agreement ii. Submitted to CRA no later than last day of February for preceding year. iii. Disbursement of funds only upon CRA's acceptance of audit. iv. Funding disbursed annually by' April 1 following CRA's acceptance of CPA annual audit report. T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2010 - 2011 Board Meetings\05-10-11 Meeting\Promenade DIFA Update, doc '~'...."/~."', .. ... ~. /_. ~~~ctY~T8~~CRA . East Side-West Side-Seas.lde Renaissance Both staff and legal counsel reviewed the documents submitted by the developer and find that the developer has substantially met the terms of the DIF A with the exception of Section 7,2,3 of the DIF A which requires that the public access walkways and plazas be recorded in the condominium declaration of covenants and that a restrictive covenant be recorded in the public records, This deficiency can be easily cured by the developer recording a restrictive covenant consistent with the DIF A language and acceptable to CRA legal counsel. Based on these findings, staff is recommending that the CRA release to Boynton Waterways Investment their share of the TIF created by the development less deductions f()r taxes and insurance incurred by the CRA while the developer was leasing CRA land for their sales trailer af1er receipt of the recorded public access restrictive covenant. This amount is $128,358,88 (See attached analysis of TIF f()I' FY 10/11) FISCAL IMPACT: The CRA Finance Director budgeted $159,779 in FY 10/11, Therefore the funds are available to distribute to Boynton Waterways Investment Associates (See attached Budget Summary Page) upon Board approval, CRA PLAN, PROGRAM OR PROJECT: Federal Highway Corridor Community Redevelopment Plan RECOMMENDA TIONS/OPTIONS: Authorize staff to distribute the TIF funds in the amount ot $128,358.88 to Boynton Waterway's Investment Associates with 30 days of receipt of the recorded restrictive covenant pertaining to the public walkways and plazas, ~dJ---' Vivian L. Brooks Executive Director T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTSICompleted Agenda Item Request Forms by MeetinglFY 2010 - 2011 Board MeetingsI05-10-11 MeelinglPromenade 01 FA Update .doc - - - - - - ~-, :\";''';?cl' -j"'" ',C" ~1~'-;. - . OJ' '...I.I.J 'I . ~ ... _ ~ t)..! ... ____ __ ______ ____...:J-J'2.~=.'.::-::U;Q~,'~__ _ _ .__ u _ 9130/2010 FY 2009.2010 Approved Budget .111.0% ... - .13% c=ncrl~ I Assessed V.IU8tlons MUlllae Rat. City County I Projected nF (Current Development) TIF True Up .. 3.0% ToIIIl nF Revenue Marina Revenues Sub-Total Other FundinG Sources Fund Balance AIIoc8\ion Encumbenlcl Bond #2 Proceeds Grant Revenue - NSP Funds from City Grant Revenue 0 HUD for CIlild","'s Museum Windows 6763 6.763 4,3404 4.750 R__ I $ ',H3. 122 $ 5,815,120 $ (1.317,302) .19% (174,1211 (170,2751 S 4,553 -3% $ _,818,2M $ 5,505,545 $ (1,312,749) .1", 926.700 926.700 S 0% 7.7......... 8,432,245 (1.312.748) .17% 1':':! ~ l I .., l. t, ',,""l') I~ 'j . '.". r J' "". ~ 187.211 99,805 600.000 100.000 .- 436,680 S (63,320) -13% 300.000 $ 60,372 25% 400,000 $ 400,000 100% 294.000 S 294,000 100% S (404.649) -100% 490,000 S 0% 500,000 $ 0% 230,240 S 230.240 100% 281,660 $ (585,969) -68% S S (187,211) .100% S (99.805) -100% S (600,000) -100% S 1100,0001 -100% iiiIiiIIiiF1 .26% !liIl Budget Amendment - Marina Constructlo'l RolIOYer - FY 2008-2009 Fund BlIIance Altoclllion - Remaining flOm 4th St. Rollover - FY 09/10 Budget Reallocations Encumbenlcl Funds - HOB Project BudgBl Amendment - SeIa8st Design project Fund Rolkl\rer - RPS Proceeds from Sale of property - Oceanbraeze Lots EncumbenldProject Fund - CRALlS Transfer Total Other Funding Sources $ 500.000 239.628 404,649 490,000 500,000 867,629 I --: ODel'lltlna ExDe_ end Debt service Debt Selvloe $ 3.119.526 2,650,907 $ (468,619) -15% CRA Axed Operating Expenses 2.186,723 1.781,501 $ (405.222) -19% Marina OpenMlg ElCpIll118S 926.700 926.700 $ 0% Sub-Total Operating Ellpenaes 6,232,849 5,358,106 (173,141) .14% FUNDS AV~FOR PROJECTSIPROGRAMS $ 5,500,_ $ ",005,717 $ (1,4",258) -27% 3G 375 294 000 867 629 281 660 585 969 -68% 225 000 225 0% 294 218000 76000 -26% 200 000 195000 5000 -3% 200 000 185 40 14780 -7% Con8lruclion Contlnaencv 145.000 145000 - 0% HoIid8v HeMe Renovations 120625 120626 - 0% Gran I Subsidy. Interior Build Out. Sianaae 100 000 110000 10000 10% ece.. Breeze West Prolect - 100000 100000 100% Grants - Small Buslness-Commerdal Facade 105000 90 000 115000 -14% 0 100 000 81 535 118485 -18% lflaaI.p 50.000 5O.0llO - 0% SIle Work & DemoIllIon 50 000 25000 25.0001 -50% nJConstruclion 583 329 583 329 -100% 438 040 52824 385 18 -88% 99 805 805 -100% 239628 239 828 -100% 600 000 600 000 -100% 100 000 100 000 -100% Amendment 187 11 187 11 -100% 5,500.1lII7 4,005.718 (1....5.2S0) .27% ISURPlUSlDEFlClT $ S 0 $ 0 ~ ... I . . _~_~J"-l.____t~_,,__ __2_!____ _ ~__~:'___~.~_ ~ __~_~ _ ~' ~___---.J $ 119,816 $ 32,000,000 $ 31,880,184 0.006763 $ 204,825 0.00475 $ 143,859 TIF Revenue created by Proiect $ 348.685 Incentive Award = Award Factor X TIF Revenue created by Project ---- Award Factor 47.5% Preliminarv Incentive Award to Developer $ 165,625 Second Amendment Modification Reduction In First Payment re Second Amendment to Direct Incentive Fundina Aareement dated ADril 24, 2008 Rent paid by develooer May 2008 thru Nov. 2009 S 11,400.00 Real Estate Taxes: -- 2008 $ 32,835.46 2009 $ 21,375.88 2009 Tax Refund due to Tax Challenge $ (5,544.97) Total Taxes Paid from Effective Date of Second Amendment $ 48,666.37 Difference lTaxes paid by CRA less Rent Paid by Developer) $ 37,266.37 Amount due DevelODer $ 128,358.88 Total RemaininQ with CRA $ 220,326 *Millage Rates are set annually by the City and County .... T:\DEVELOPMEN'T\Promenade\DIFAIPromenade TIF Calculation for FY 2010-2011 - Funding Requirements I Consent Agenda I X I Old Business I I New Business Legal I Executive Director's Report SUBJECT: Consideration of Pride in Property Program for Heart of Boynton Neighborhood SUMMARY: Flyer and application have been created for approval. Research shows that program guidelines dictate that properties are nominated, awards (certificates, plaques) are presented at a board/commission meeting, signs are posted in the yard of the winner, and no monetary award is given. Examples of programs provided: · Lake Worth, FL CRA · City of Blue Island, IL · Kettering,OH · Houston, TX FISCAL IMPACT: $2,000 annually for prizes and $1,000 for direct mail/flyers from HOB Funds CRA PLAN, PROGRAM OR PROJECT: Heart of Boynton Community Redevelopment Plan RECOMMENDA TIONS/OPTIONS: Staff is recommending a trial program period of one quarter to determine community response. ~~ Executive Director T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2010 - 2011 Board Meetings\05-10-11 Meeting\Pride in Property,doc Lake Worth CRA - CRA Programs & Grants Projects Brownfields Business Assistance Plans and Documents CRA Programs & Grants CRA Projects Community Partners Maps Upcoming Events NSP - 2 Grant Cultural Renaissance Interactive Map ... ",q:; TOVIEW LATEST UPDATES Page I of2 II J .'ft.....,.J~ Neighborhood Enhancement Program I eRA Programs & Grants The CRA is committed to providing the residents and business owners in Lake Worth the necessary resources to eliminate slum and blighted conditions, Our programs and incentives are designed to stimulate positive redevelopment throughout the neighborhoods and commercial corridors of Lake Worth, If you have any questions about the following programs, please contact the Lake Worth CRA office at (561) 493.2550. Weatherization Assistance Program (WAP) (Available through the State of Florida Department of Community Affairs,) The WAS' provides program services for low income families to help reduce heating and cooling costs by improving the energy efficiency of a home, Funding and repairs could be provided to qualified homeowners, This program is administered through Indlantown Non-Profit Housing, Inc, To download an application for this program Click Here. lake Worth CRA Residential Beautification Grant NOT TAKING APPLICATIONS FOR THIS PROGRAM AT THIS TtME The Residential Beautification Grant offers resident living in the CRA district up to $10,000 in matching funds for the repair of certain exterior residential fixtures as well as the beautification of exterior portions of an owner occupied property, Residential Beautification Grant Terms and Conditions Residential Beautification Grant Application J - City of lake Worth Landscape Regulations (FAQ's) Lake Worth CRA Home Repair Grant NOT TAKING APPLICATIONS FOR THIS PROGRAM AT THIS TIME The Home Repair Grant provides funds to low-income residents living in the CRA district to correct interior items that are an immediate and necessary concem to a home owner, Residents can apply for up to $15,000 to improve the safety of the structure or to correct potential code violations, Home Repair Grant Terms and Conditions Home Repair Grant Application Lake Worth CRA Take Pride In Lake Worth Award The Take Pride In Lake Worth Award rewards owners and tenants in the CRA area who beautify their property through improved landscaping, renovation or any other means, The award is announced every quarter and all residents within the CRA district are eligible to apply. To nominate a property please mail or email a picture and brief deScription to the CRA office, Previous award winners: 508 2nd Ave. North 127 North M Street 119 North M Street To leam more about the need of affordable wor1dorce housing in Lake Worth, read the Palm Beach County Workforce Housing Needs Assessment Study. Other Grants Available My Safe Florida Home (Hurricane Protection Assistance) This grant, offered by the Florida Department of Financial Services, provides free wind inspections by qualified hurricane mitigation inspectors to eligible homeowners. The grant also offers applicants up to $5,000 in matching grants to strengthen their homes against hurricanes, Click here for link to program. ~ _llhttp~llww~.lak~worthcra.org/default.aSP?COntentlD~524 ,~~~Y~T2~ eRA ill East Side-West Side-Seas'lde Renaissance BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY PRIDE IN PROPERTY PROGRAM APPLICATION ONLY EXTERIOR IMPROVEMENTS (VIEWABLE FROM THE STREET) OF SINGLE FAMILY HOMES & VACANT LOTS ARE ELIGIBLE Date: Applicant Information Name of Property Owner: Property Address: Phone Number: E-mail: List Property Improvements: Why Property Deserves an Incentive: Documents to be submitted with Application: 1. Proof of Property Ownership 2. Before and After Pictures (Digitally Dated) APPLICANTS WHO HAVE RECEIVED ANY TYPE OF GRANT FUNDING FOR THE EXTERIOR IMPROVEMENT OF THEIR HOME ARE NOT ELIGIBLE Boynton Beach Community Redevelopment Agency Community Meeting Grant Application Reinstated November 10, 2009 City of Blue}sland Slideshow<< )) Cavalcade of Pride , lU VlO IS Page 2 of5 · . best block Cavalcade of Pride is an annual award that honors property owners who have done an exceptional job of maintaining and improving the exteriors of their homes, businesses and neighborhood. Winners are recognized at an awards banquet, held each year in September. You don't have to own a historic home to win, you just have to be proud of your place and love Blue Island! Each year the Blue Island Historic Preservation Commission asks residents and visitors to nominate their favorite homes and businesses in the annual Cavalcade of Pride competition. The Blue Island Historic Preservation Commission, Blue Island FORUM newspaper, and the Blue Island Historical Society judge each entry. Sponsors The Cavalcade of Pride is sponsored by the Blue Island Historical Society, the Blue Island Historic Preservation Commission, the FORUM and the City of Blue Island. For more information email the Blue Island Historic Preservation Commission. 2010 Winners The nominations are in for 2010, and property owners recognized with an award this year will be contacted. Check back after Sept. 18 for our 2010 winners! RESIDENTIAL A WARDS First Ward 1st Place (tie): 12956 Greenwood 1st Place (tie): 2640 High St 2nd Place: 2551 York St Second Ward 1st Place: 1467 Broadway 2nd Place: 2242 Broadway Third Ward 1st Place: 12815 Lincoln 2nd Place: 1741 Vennont St Fourth Ward 1st Place: 2905 Edison 2nd Place: 2713 Walnut Fifth Ward 1st Place: 12138 Artesian 2nd Place: 2641 W 12lst St http://www.blueisland.org/cavalcade-of-pride/?show=slide 4/2712011 -. ;;J 4)0 "'C .C ~ Q..= "'C~ o. ~~ ...~ ~~ .J::.== .2'< Z4) ~ ~ Q == -g~ ~~ ... o~ -OQ ~~ ~~ 4) .J::. .... ... :;, o >, ~ Q) 'S; " c ~~ Q) ... c. :;, o u ... Q) c...c .... >, .0 ... Q) Vl Vl l\:I C. :i:. Q) > 13 Q) :c- o ... o ... o .0 ..c 0) 'Q) C Q) E o ..c c o .... c 'Iii c. 0) c Qj Q) c. ... ~ ..:.:: u Q) ..c U ~ ... ~ tl :;, o c. Vl C ~ o " " C l\:I ... ~ ~ -;; ~ 0) C 'c 'Iii .... Q) ... vi ... " 'Iii 16 c. ~ ... o Vl Q) " ~ Q) ~ ] Q) C >, C l\:I 0'1 c '0.. l\:I u Vl " C ,!g Vi' Q) ~ '0 C l\:I ~ Q) .0 .0 2 .r. 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E Q) "0 "0 ... l\:I l\:I E ~ ~ 0 Q) l\:I .... "0 ..c 'C 0 Q.. ..c "0 ~ o Q) o a. ..c 0 ... Q) ~ a.. ..c '" Cl Q) 'iij ,!::! Z ~ Q) 0 ..c u I- ~ '" tl Q) c E Q) 0 E ..c Q) > o ... c. E '" Q) E ... 0 'iij ..c ..c ... .... 'iij '+- ..c o .... Q) "0 U Q) C s:: ~ 'Iii l\:I .... Q) C ... C.'1ii Q) ft E ~ ..... c: l\:I U !E s:: Cl 'Vi Q) Ci:i N ~ on "0 s:: l\:I '" Q) t Q) c. o ... a. o o " ..: l\:I Q) >, l\:I ~ E l\:I ... s:: 0 'E '; o ..c C .... ... 0 :5 ... 'iij I- 0 Q) ..c ~ .... -0 ... l\:I ~ l\:I ] ~ > Q) 'iij a.. U 0 Q) ... ... a.. Vl ... o .0 ..c Cl 'iij C ...' E Q) E "0 E ~ :;, C .: 'E VI 0 ~ C B ~ ~ a.. 0 e ~ ~O "l... 'E Q) ::l ~ E ..: '~ E g o 0 "E U ..c ~ :; "' 0 Q) .~ .s Q) c: ~ Q) ai -;; 'u Q) a.. Vl ... 'Q) ..c .... .... ::l o ~ ~ >, s:: l\:I 4u s fty" T f)(O 5 r 2009 Community Improvement Awards The Community Improvement Awards program is sponsored by the Houston Heights Association. The awards are given to recognize residential and commercial restoration, renovation, and new construction efforts that serve as models to the community and to encourage similar restoration, renO\t\tion, and development. The four categories of Community Improvement Awards are Residential Restoration or Renovation, Commercial Restoration or Renovation, New Residential Construction, and New Commercial Construction. Eligibility and Judging Criteria for Residential Restoration or Renovation 1) Any residential restoration or renovation project completed within the past three years and located in the area shown on the map is eligible. (111e area is defined in the by-laws of the Houston Heights Associa. tion,) 2) 111e project must have received a City of Houston building permit, except where one was not required (such as in the case of cosmetic repairs). 3) Entries will be judged on built features sympathetic to the character of the neigh- borhood. 111ese include sucll features as building scale, massing, proportions, setbacks, landscaping, and architectural elements. Eligibility and Judging Criteria for Commercial Restoration or Renovation 1) Any commercial restoration or renova- tion project completed within the past three years and located in the atea shown on the map is eligible, (111e area is defined in the by-laws of the Houston Heights As- sociation.) 2) The project must have received a City of Houston building permit, except where one was not required (such as in the case of cosmetic repairs). It must also bear a City of Houston certificate of occupancy, 3) Entries will be judged on their visual, environmental, and/or economic contribu. tions to the community. Eligibility and Judging Criteria for New Construction, Residential or Commercial 1) Any new residential or commercial con- struction project completed within the past three years and located in the area shown on the map is eligible, (The area is defined in the by-laws of the Houston Heights As- sociation.) 2) 111e project must have received a City of Houston building permit. Commercial projects must also bear a City of Housron certificate of occupancy, 3) Entries will be judged on built fea. mres sympathetic to the character of the neighborhood. 111ese include such feamres as building scale, massing, proportions, setbacks, landscaping, and arcllitectural fea. tures. Commercial entries will be judged on their visual, environmental, and/or economic contributions to the community. Nomination Procedures f 1) Determine that the property fits within the guidelines listed above. 2) Complete the entry fonn on the next . page. 3) If available, please include a simple snapshot with your entry for identifica. tion. Before and after photographs are very helpful in the judging process, All photo- graphs will be teturned after the awards are presented. 4) Only one nomination per person per category will be accepted. S) Nominations must be received on or before January 15,2010, Mail in a sealed envelope to the address on the fonn. 6) The winners will be selected by a panel of judges. 7) Decisions on the number of awards granted and whether to gram an award in every category is at the sole discretion of the judges, whose decisions are final. 8) Winners will be announced at the HHA annual Awards Dinner on February 28, 2010 at the Heights Fire Station. ~~~~Y~Te~ eRA Ii East Side-West SIde-Seaside Renaissance eRA BOARD MEETING OF: May 10,2011 I I Consent Agenda I X I Old Business I I New Business I Legal I Executive Director's Report SUBJECT: Ocean Avenue Projects and Ocean Breeze West Construction Update SUMMARY: At their meeting held on March 9, 2011, the CRA Board approved entering into a Construction Manager at Risk Contract with Kaufman Lynn Construction, Inc. to complete the Ocean Avenue Amphitheater, Boynton Harbor Marina Entry Feature and Ruth Jones Cottage Relocation Projects along East Ocean Avenue. Kaufman Lynn began the Ocean Avenue Amphitheater, Boynton Harbor Marina Entry Feature projects the first week of April and they have made significant progress over the past thirty days. CRA staff will be providing a Power Point presentation of the construction process for each project. Ruth Jones Cotta2e Architectural plans have been going through the City's pennit review process with our final submission to Building Department comments taking place the week of May 2, 2011. Construction of the Cottage Relocation proj ect is anticipated to begin by May 15, 2011 . Marina Entrv Feature During excavation for the foundation phase of the Marina Entry Feature project, wet, unstable soil was found in the locations of the 8 large concrete fence columns and 2 large art pads. The CRA' s geotechnical engineer and structural engineer recommended adding additional supports under each concrete structure to prevent future settlement. As provided for in Article 7, Section 7.2.5M of the CM at Risk Task Order No.2, provides for this additional structural work in the amount of$7,763. Ocean Avenue Amphitheatre The detail for the canopy at the Ocean A venue Amphitheater design was recently completed by the selected canopy manufacturer. This level of detail was not included in the bid set of drawings as no manufacturer had been selected at the time of 100% drawings and pennit submission. Due to the engineered design of the canopy a new footer design is called for to carry the projected wind load. As provided for in Article 7, Section 7.2.5 of the CM at Risk Task Order provides for this additional cost of the footers in the amount of $5,880. Ocean Breeze West After receiving final plat approval by the City Commission, the CRA Board issued a Notice to Proceed to it's contractor, B & B Underground to began construction of the Ocean Breeze West Site Development project in the second week of April 2011. Work is scheduled to be completed within 90 days. FISCAL IMPACT: $13,643 for Ocean Avenue Projects from reallocated line item 02-58400-443 (Cornerstone DIFA not utilized in FY 2010-2011) CRA PLAN, PROGRAM OR PROJECT: CRA Redevelopment Plan, Heart of Boynton Redevelopment Plan, City of Boynton Beach Downtown Master Plan. RECOMMENDATIONS/OPTIONS: Informational Only -~ ~L...~( Michael Simon, Development Director T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2010 - 2011 Board Meetings\05-10-11 Meeting\Ocean Ave & Breeze West Update Presentation.doc I I I I C I I I I I I I I I I I I I lL_____ r " , I I -. . M)llerSellen May 5, 2011 Ref: 62203.08 Mr. Michael Simon Development Manager Boynton Beach CRA 915 S. Federal Highway Boynton Beach, FL 33435 Re: Boynton Harbor Marina Phase 1A - Helical Pier Change Order Dear Mr. Simon: Based upon several email and phone discussions on Tuesday the 12th of April, 2011 regarding the need to install helical piers in the fence column and art pad footer design due to conditions found on site during construction, along with the recommendation of the geotechnical engineer (AACE, Inc.), structural engineer (Bishop Engineering), and the approval of the CRA, VHB approved the use of helical piers as provided by Kauffman Lynn. Upon reviewing the official change order, we find the cost provided to be very reasonable in price and feel this submittal is justified. Very truly yours, VAN&:JNBRU Derick S. Taylor Project Landscape Architect \ \flordsls \projects\62203,08\ Wp\Lellers\Ltr, 10 Michsel Simon_Helical Pier Approvsl_ OS-05-)) ,doc Vanasse Hangen Brustlin, Inc. landmark Center Two 225 E. Robinson Street, Suite 300 Orlando, Florida 32801 407.839.4006 . FAX 407.839.4008 email: info@vhb.com www.vhbmillersellen.com Boynton Beach eRA PROPOSED CHANGE ORDER No. 00001 915 S Federal Highway Boyton Beach, FL 33435 Phone: (561) 7373256 Fax: (561) 737.3258 TITLE: Marina Helical Piers DATE: 5/2/20J i JOB: 907 CONTRACT NO: PROJECT: Boynton Beach CRA Improvements TO: Attn: Bruce Cavossa Kaufman Lynn Construction, Inc 606 Banyan Trial Boca Raton, FL 33431 Phone: 561-361-6700 Fax: 561-361-6979 RE: To: DESCRlPTlONOFPROPOSAL From: Number: Helical Piers at fence columns and art pads perfonned concurrently to originaUy contracted tower structure helical piers. Helical piers at these locations resulted from recommendation by soils engineer and elected by owner due to possible future settlement Item 0000] Description Helical Pic", required per soils report at fence columns and art pads. Charges based on report by Andersen Andre Consulting Engineers, lnc, CM Fee based on ] 5% Stock# Quantity . Units 1000 Unit Price S6,750,OO Tax Rate Tax Amount Net Amount 0.00% so 00 $6,7'\0.00 00002 ] .000 S],OJ3:00. 0,00% so.oo $1.01 Unit Cost: Unit Tax: Total: $7,763.00 $0.00 $7,763.00 APPROVAL~ By: ~~ Bruce Cavossa 5/'1/11 w~ S/;l~nBrooks Date: Date: Expedlbon @ ~"._~___:".. ,.. '.H' 1~_;~~:.~ ~:.;, .-:.'LORYDA.'. l-.---ou~DA.-noN - -:j L~ ~YSTEM5 ::. "! 2780 NE 16 Street Pompano Beach, FI. 33062 Licensed &: Insured Lie. # CG-C053441 TEL: 954-786-0455 1-800-861-3637 FAX: 954-782-9991 www.FlorldafoundationSjls.com CHANGE ORDER TO CONTRACT #1172 Contrad submitted to :KA UFMAN LYNN CONSTRUCTION ATTN: RICHARD E. BROWN ill RE: BOYNTON HARBOR MARINA JOB # 907M12150 JOB LOCATION: BOYNTON BEACH Tel: 561-361-6700 E-mail: RBrown@kaufman(vnn.com DoJe:4/12/2011 . InstaIl10 additional Helical Piles (RS2875.203 10"-12" HDG) @$ 675 each to 15' below grade or less . If a depth greater than 15' is required to achieve design loads of 5 Tons , it will be billed @ $150 per 7' section and/or $120 per 5' section . Any additional depth beyond 15' to achieve design loads does not Require a written change order . Estimated inSinUation time approximately: 2 Days . Includes cutting piles to elevation mttrked bv G. C . Includes 8" x 8" x 112" with 2 N.S. 518dia. x 6" welded steel pile caps . Non standard pile caps will be at an additional charge . Concrete cutting &lor replacement, if any, by others . PilingtllJ'out, By others . Permit, by others . Engineer. To be retained by others to provide sealed pile logs . Relocation &lor repair of sprinklers, utilities, unforeseen obstacles etc... if any by others. $ 6,750 $ 6,750 Note: This is an estimate. The final bill wit/reflect the actuol work done. DRAW SCHEDULE: . At completion $ 6,750 . Extras, if any due at completion Authorized signature Ut//mJ ~ If/HJiJkXr !Jr~t- 2J/~ Print name and title / P 1 of 1 ..<.:.H\)f"; 1 j ,~ " il ( ; ,) (" ;' - r, ~ '< '/ 1-=- r- d; ! 'J I \CE Rune"I:',', hie :' I. ") I:)! " '), )! I i h ltijr;c!'(i:~~; {>,'I'l~Ut!(d.)n },;~i1~":'; i,:;!;' L ;.(1': f.j,',~II-:):If'ir('I'~":;~ \f!;j~~iJI\!r;;' Boynton Beach eRA Y 1 S South ft.cJera! HighWfl\ Bo)'mol1 Be1lCh. FL 33435 Attention: ]\11:. i\lichad Simon INTERHvr HELICAL PIER INSTALLATION SUMM!\I'tY REPOHT BOYNTON HARBOR MARINA ENTHANCH FEATURE BOYN1'()N BEACH, PAUvl BI1ACH COUNTY, FLOIUDA ~~~~~~~~~~~~~1t~~~~-~~~~~~::!;r:~~=.1~7'?'i~;~r;;~'~:::~1~;f.~~~ :\S pCI yout l'Clj\lest, !\nderscIJ Andre C.onsulting El1gJl)ecr~, Ine. (':\t\CE) ha~ completed the monitoring of twenty-three (23) Helical Ple,l~ fur the :\bOH' referenced pJD)ccl. The intent oj this interim rt'.po[[ is to prclimiwlrily approve of the Belied pjer in~t;d1nt:ions conlpit'ted thus [;\1': ;t Finn I Helied Pier 1Ilsr.:~Jbliun SlIlllmarr Report (with specific CktHib 011 the pier locations and deptlH:') \I'ill be issued once tbe H:'11l11ining pier~ have been installed ellll' fi.lJ)] has prcl'l()Usly pedOlllled a subsurface exploration for tllis project and presented OUI findings and recommendatiolls J1) a report dated z\,prilS, 2009 (our file number 09,191). .\s pnllo[ onr pr:ev.jous work, the proposed entnulCC feature wlls-lecomnH:"ndec1lO be supported on Hejjul Piers due to the presence uf shalluw. compressible O1'gnnic solis In hrief, on April 1 j and April 12, 2011, a rep1'CscmatJ\'c ut ;v\CE observed the instnlll1tion of tWt'l1ly-three (23) Helical Piers (picrs) ,it rhe subject site, Tbe pier,; were instloiiled by Flc.ridn Fouodation Systems, Ine. (FFSI)0fPump:n1O Beach. Florida, Sixteen (16) of the piel:': \\'ere in~talled within the "lighdlO11se" e.ntnmce feature Ht lOG-lltioHS noted on Sheet S.1 "Plans, StnlCtl1nd Notes :lnd Sections", prepared by ONI\'!&J Structural Engineers ((hired Seprembel' 14, 20JO), After cUlwersations within the Design Team, including tb.c Strnctural Engince.r for the landscape plans (Bishop Engil1ceting Company)) it W~i'b.decided to install ten (10) additio.f1uJ piers within variolls shallow "spr('nd" fO\lndntiow, which will suppmt auxiliary parts of tll{- project (decorative fencing, artwork, etc.). Of these ten (10) addition,rl piers) seven (7) picrs ban' cnncntJv beel1 il1stnlled; Rl1 additional three (3) piers will be installed ata luter point in [ilm: The sixteen (16) piers for the lighthouse fellture consisleJof a 6,7-fout (6-fool, 8-'inches) long lead. section with j4inch, ] 2 inch) and IO-inch diRl11eteJ' belices Rud tlWI1 subsequent 6,7- Coot long CKtCJ.ll'IOT1 ~<::ctiQlls, aU with 1.5-lOCh square crosS-St'ctlOl1S These piers were llltentiolllllly ul:>taUed at "stft&E:ered" depths withiIJ each of [our comer groups (as suown on the ONI\[&J drawings), with uleir depths nll1ging from approximmdy 16 feet to more thall "13 feer bclo\v the hottom of the foundation be~ll:ing level. An lllstaUation pl'essul't" 1)1 Inure dl:ln 12UO pSI (corresponding to ;\1\ illsL1UatiolJ wrYlle or 2,400 ft. ll.rs, per the lIlfOnnatloll pr(wided b\' FFSJ) was ohserved during the;1 iustalbti'-'ll for the last S tol.1 (l feet of lLlstaUed depth. As sllch, bHsed on OUI: pl't'VIOlIS explorat.ions fol' thjs SILe, om obseITati(}n~; {lunng the pier lnstalbtH >11, ilnd our ex1'1er1."I1((- from mlHlt'rOUS slIllilal' pl'ojects, it i~ Ul1l' opiruol1 [hm each ()f the illStaUed pIers will Fidel de~ign beal'lJ1g capacilics or (; 'one; (compreSSion) ill1d 2 ILH1, (uplift), ~;TJ SVi lHPtlluI;' :~il;Y{-_}~_. Pnri ',t L~H:ll' l~ur\cl21 ~~.!f;:f\;; flrl' :'7:.'--f,(Y? :".'-, I. ;r'/?!UJ:/'S1'IS'"j \';\'lL'i ,;'\' lll;" t'('J11l li....~!J-Li~..i H1.='~,l! \.l P!L'i.~ L;.",:'LU..:.'dLI-,'" 5i.,t,L',~\r:', L.i ir,_'~f n~.:\ N n.':':'.; H ~:~B.'lj:, ~.L'.,F:_:<.\. Ei'; i!: \,<'-:1 Fl:'~ it \(i -\.~/.:LjILLl~(I,IJ I'::! The pi.trs iils'llkJ for the ,1uc:.ih:l1Y l)(,'J:L!Ol1~. or th;: ptQI>:::Ct cr...n3i:~{.ec1 of ~\ '-fUOl long Jelld :;<:,rt1pn with 12-inch andlO-inch cltameter belices :lnd Lbt.:D :;Ubsl:'qt1ent 7,tool (Oi' 5,.fooL) lc'llg e:;tcnsic'll );ec'tioi.1S, <'Ill with 2'l8-llH;h mlter dj~imen:r, round cross-seCU1:.lflS (Schedul~ 40 pipe), Thes.e piers \verc insuill,=d in the npptOJ:lmate centeJ of t';lch oJ se:\'e.n foocil1g excavatiof1!', with thell' d;::pcliS ranging from app:wxitu:ltely ],3 feet tl) mclft: th:l!l J 9 feel beiow the bc,ttorn of th(' excaVi1tions, An lllsulUat1nn pn~S$lH't' of tnore th~n 1000 psi (cm1"Csponding to an lnstalbti:.]u toirjtH:.: of 2,100 fe-IDs, per the .i:nfOOT1J\tlOn pnwir.-led by FFSI) \Fas obser,.cd during their inswlbtioD f(it the h,~t .) to S ff'et of inwd.led depth. ,:\5 such, based OfiOur preDou~ e~plOf:1tiClns for tl:ti.s site, (Jur obscl'vnuons duri.ng the pjet instilllatioll, nnd our expericil.l:c from [minErun",; ;;irnil;u pWlects, it is 0\11: opiJtioJl that each of the installtd piers \"ill ride! n design be!lullg c'ifi,,-city of ,4 tom (cc'11lpte::;sion). As noted abO\t-; a Finai Helic~Jl Fier Tnstflllauon SUllHD..llrj Report will be issued once the tenlflining helical pjers h:!\e been in,~talled, including locations and installation l't.'cmd.:; of d1.e piers, \X!e ar~ pkas-ed to be ofassIstance to rou on thi~ p"a~e nfypl.U' project.. \\'.bell we !ill1)' be pf flltLht'r selTict: to p,m or should you h.ltn: any cluestions, plelse contact us. [k,;[ reg;lrds, ,_ ' .. AN'.I.JEl\SEN .ANDRE -CONSULTING ENGI.-".JESR~) }j\iC, CertifiGHl'of A,l1thoj'iz~tion No. 267\)4 \\\\\\\1111011/ ,,'\.~_G~RS ANa II//. ~ 0'(":>'iti$~..~,~A ;';;. .:::: A. ,..,,'c _,~., '{'~ J'''. ~ /J-""'- ,I ~~,'d:::.---''-'"'' }< ..."4. ~... ...:: I;;;' /-~~"" <;~-S6'-~-\i'~"-..-' - W I NO. 5 L1.;:""~?:;;1 ::: Q.. j 7 ..{ &:~' :::: ~+Peter G~Andersellur;F." -; ~ \Pru1C:--1orI:~lleeI.' 1.(1 .:::' "r A'\ 1-:,\ {f\'f'\lll..rJgl i,,';;f "'. -;:;. 'Cli<1. Reg, N 0..... ~.9t?.. "" .~ ~ -\- "'LO~'~" ~ .;:;> ~)i~~16lf~\- ~\'~ cc6~~ 'JlttM} KnnfmanLYllil COllStrl1ction, 1.\Jt. J t'tL)' Landi \~ . t~) _,,-_.~,' f 0', A,.r' David P. Andre, PE. PxincipnJ 'Engineer f'la, Re~. No, 5396'9 ~: ( . "''I'I '{'f;11 i \1 \'_i'i-!I"1'._~5-'-:~1:""-:':. :::C<!'rl .:'-;-!C':~f~~~~".;.t .::._i'U);~~': C.nt~Sl..jLi!>f( Ej~Gi1'JEErr:~": n~t.~. -; Simon, Michael From: Richard Brown [rbrown@kaufmanlynn,com] Sent: Thursday, May 05,2011 10:55 AM To: Simon, Michael Subject: FW: Marina soils From: Simon, Michael [mailto:SimonM@bbfl.us] Sent: Tuesday, April 12, 201111:50 AM To: Richard Brown Cc: Gerard Landi Subject: FW: Marina soils Rick: The Structural Engineer's email supporting the decision is below, We're good on that end. Respectfully, Michael Simon Development Director Boynton Beach eRA 915 S. Federal Highway Boynton Beach, FL 33435 Off-(561) 737-3256 Fax-(56l) 737-3258 simonm@bbfl.us Disclaimer: This E-Mail is covered by the Electronic Communications Privacy Act, 18 U.S.C ~~ 2510- 2521 and is legally privileged. The information contained in this E-Mail is intended only for use of the individual or entity named above. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication is strictly prohibited. If you receive this E. Mail in error, please notify the sender immediately at the phone number above and delete the Information from your computer. Please do not copy or use it for any purpose nor disclose its contents to any other person From: Peter G, Andersen [mailto:pandersen@aaceinc.com] Sent: Tuesday, April 12, 2011 10:09 AM To: Simon, Michael Subject: Fw: Marina soils Peter G, Andersen, P,E. Sent from my BlackBerry@ wireless device From: "Taylor, Derick" <DTaylor@VHB,com> Page 2 of 4 Date: Tue, 12 Apr 2011 09:53:26 -0400 To: pandersen@aaceinc.com<pandersen@aaceinc.com> Subject: FW: Marina soils Derick S. Taylor 40/.839.4006 x8046 www.vhb.com From: Brad Bishop [mailto:brad22bec@yahoo.com] Sent: Tuesday, April 12, 2011 9:30 AM To: Taylor, Derick Subject: Re: Marina soils Thanks - I just spoke with Peter and I am in agreement with the Helical pile (5-ton) under the footing at each location. Bradford T. Bishop, P.E. BISHOP ENGINEERING COMPANY 219 Laurel Park Winter Park, Florida 32792 Phone 407-622-2477 Fax 407-622-2479 From: "Taylor, Derick" <DTaylor@VHB.com> To: Brad Bishop <brad22bec@yahoo.com> Sent: Tue, April 12, 2011 9:01 :34 AM Subject: FW: Marina soils For your records.., Derick S. Taylor '107,839,4006 x80'16 www.vhb.com From: Peter Q, Andersen [mailto:pandersen@aaceinc,com] Sent: Monday, Aprilll, 20116:18 PM To: 'Simon, Michael' Cc: Perry, David; 'Richard Brown'; 'Gerard Landi'; panderson@aaceinc,com; Taylor, Derick; David Andre (AACE) Subject: RE: Marina soils Good Evening Mike, As promised, this is to preliminarily/briefly reiterate (to the rest of the design team) my concerns from the site today. When we were previously involved with the project, this portion of the project included an entrance feature (the "lighthouse") and paved parking which we provided recommendations for, taking into account the presence of shallow organics on this portion of the site. As such, the lighthouse was recommended to be supported on piles, either auger-cast concrete piles or helical piers, the latter which was ultimately chosen. When I arrived on site this morning to monitor the helical pier installation for the light house 1 observed 4'x4' (+/- ) by 3' deep (+/-) footing excavations which were excavated at several locations throughout the site. I discussed with this Jerry (KL) and you, and I understand that a structural engineer separate from the one designing the lighthouse has designed those for eight (8) concrete "fence" post and two (2) "art" pads as part of the landscape 'i/'i/?011 lIa!!L plans \Vc were not. av,arc oj tllls ponlon of t)], illH!, iilliortunaklv. those Jootmgs, '\(J\lld Ix beann: directly on top severed leel oJ soli compresslhle iilld decJyabie organics. I am pm,itlve ll1a\ these iootings II: settle/shiH al some pOlllt III lime Ii placed as IlIlCIH!ccL \1CSplll' being ii!,!llih loaded (I anl1eipdle the hearing rcss below lhem would bc on the order of"()()~ psi'wlllch. I!' dnccl aH'p Il1U(,~ \ld! C;,lhl settlement tune) FYI, I confinned the presence oflhe orgames by augering mto two (lIthe jootmg excavaUom, and the orgalllt stratum is present exactly as identified in our prevIous repon (ie thIS IS not a vanance from the conditions previously encountered and presented by AACF I do not believe the sIte constraints and the groundwater conditions will allow for "demucking" or overexcavatlon of the footers, So, we recommend that a smgle helical pier be mstalled in the exacl center of each of the ten (10) subject square footings to assist withstanding the compressIve load from the footing itself and the concrete tenee post/art work, This helical pier would be structurally incorporated II1to the footing by the structural engineer. similar to the lighthouse. Unfortunately, I do not cunently have the landscape plans (J borrowed Jerry' s in 1 he field for a few hours) and so I don't have the contact info for the structural engineer dedicated to this portion 01 the project; I have hence not have a chance to discuss this direct Iy with the structural engmeer but please hen c him call me at 772.408.2964 (cell phone) at any tune The thin layer of soli above the orgal11CS footmg excavations would sllll be hand tamped and tested for compaction as it would assist somewhat 111 the support Further any backfill around the footings would need tn be compacted. I will forward a signed and sealed letter addressmg this Issue as soon as J can. but for the sake of moving the project forward as you state belm\', please accept this for direction le)r 110\\ I will be on site tomorrow again and can assist in Ironing out the detalls as they relate to our Ill\olvement Thanks, Peter Peter G, Andersen, P,E Principal Engineer pandersen@aaceinc.com ANDERSEN ANDRE COI\SlLTlNG EI\GI:\EERS, ll\c. (AACE) GEOTECH:--iICAI. ENGI"lFFRI'\(i. CO'\STRICTIO'\ \1'. iTRi.\i S TI""'\(, P,\IPO",\1' 573 SW Biltmore Street Port St. Lucie, Florida 34983 Telephone: 772,807,9191 Facsimile: 772,807.9192 www.AACEinc.com From: Simon, Michael [mailto:SimonM@bbfl,usl Sent: Monday, April II. 2011 4:38 PM To: dtaylor@vhb,com Cc: dperry@vhb,com; Richard Brown; Gerard Landi: panderson(t7;aaceinc.com Subject: Marina soils Hello Derick: Based on our numerous discussions today concerning the existing soil conditions at the Marina Entry Feature site between our geotechnical engineer, contractor and structural engineer, the eRA understands and accepts the verbal recommendation that utilizing a helical pier under the large fence columns is the best option for stabilization, Given the current construction schedule. it appears advantageous for us to move forward as quickly as Page 4 of 4 possible in order to save some mobilization costs for the foundation contractor currently onsite. Please let me how to proceed. Respectfully, Michael Simon Development Director Boynton Beach eRA 915 S. Federal Highway Boynton Beach, FL 33435 Off-(561} 737-3256 Fax-(561} 737-3258 simonm@bbfl. us Disclaimer: This E-Mail is covered by the Electronic Communications Privacy Act, 18 D.S.C. ~~ 2510-2521 and is legally privileged. The information contained in this E-Mail is intended only for use of the individual or entity named above. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication is strictly prohibited. If you receive this E-Mail in error, please notify the sender immediately at the phone number above and delete the information from your computer. Please do not copy or use it for any purpose nor disclose its contents to any other person 1 his cccnrnunication is ccnfidenUal 2nd intended cn,y for the recipient(s). Any other use, dissemination, eopy,ng, or disclosure of ihis communication is strictly prohlbitod If you have received this comrrun:cation In crror, please nctlfy uc and destroy It Irrmediately. Vanasse Ilangen Cr,Jstlln, Inc. is not Icspons'ble for any ur1dctec:able alteration transmission error conversion, media degradation, software er'Ol. or lnter!crence with thiS transmission. Van,Bsse Ilangen Crustlin. Inc 1101 Walnut St I Water',own, MA 02~/2 161/921: 1/(0 This communication is confidential and intended onlY for the recipient(s), Any other use, dissemination, cOPYing, or disclosure of this communication is strictly prohibited If you have received thiS communication in error, please notify us and destroy it Immediately, Vanasse Ilangen 8rustlin, Ine is not responsible for any undetectable alteration, transmission error, conversion, media degradation, software error, or Interference with thiS transmission, Vanasse Hangen Rrustlin, Inc, 1101 Walnut St I Watertown, MA 0;147/ I 617 9;14.1770 'i/'i/?Oll REG ARCHITECTS INC. ...,",'k"'."'...,.,....,...",...,;,.",.;.<_,.'<"_,..,,., ,....._,.,-,...~_.,..,__..,._..._~__,<"'"...~__'''''''_,_..-'''".~;.,._...,.""_''''"-'......."_-'''..,,..,,~;.~,."";_,_, ARC HIT E C T I: R E * I N T E R fOR DES I (; N * P LAN N I 1\,' C May 4, 2011 Michael Simmon Boynton Beach eRA 915 South Federal Highway Boynton Beach, FL 33435 Re: Boynton Beach Children's Amphitheater REG No. 09014.10 Change Order No.2 Dear Michael: We, REG Architects, Inc.. had the opportunity to review Change Order No, 2 in the amount or $5,880.00 in association with the fDoter detailisize fDr the canopy system above the stage. In our review, we note the following: The canopy system is designed by a specialty engineer hired as subcontractors under the construction manager, once the project has commenced. The design documents provide design criteria (specifications) in which the canopy design needs to meet. Once the canopy designer determines the wind forces and loads on their canopy system. they design the tooting size to compliment their canopy system. As part of the design package. the structural engineer shows a typical footing detail but the actual footer size is unknown without having the actual canopy design. The footer detail provided by the structural engineer is used as a "gap fill" so there is a number in the budget for the fDoting. In this case, upon receipt of the specialty engineer's design. the footer size has to be increased to work with the canopy system. The footer size provided with the bid set is approx. 2,75 cyds. of concrete and the actual fDoter needed for the designed canopy system is approx, 4.62 cyds. of concrete. Therefore, we find the cost provided to be fair and reasonable and recommend this be included in the project. Sincerely, ~:hitects, Inc. Al Phillips cc: 09014.10/213 file ,~07 E\crnia Sf, S{~. 400, Wiest Palm Bca,-~h, FL .),\401 PhoI1<-- f:;(1) b59-2383. Fa).;: (5(11) (,S9 S546 J:X---J.[n"a. .u; ~L,..J-~_ AA 01102447 \ '. ! Boynton Beach eRA PROPOSED CHANGE ORDER No. 00002 915 S Federal Highway Boyton Beach, FL 33435 TITLE: Amphitheater Foundations PROJECT: Boynton Beach eRA Improvements DATE: 5/2/2011 JOB: 907 CONTRACT NO: Phone: (561) 737-3256 Fax: (561)737-3258 Attn: Bruce Cavossa Kautinan Lynn Construction, Inc. 606 Banyan Trial Boca Raton, FL 33431 Phone: 561-361-6700 Fax: 561-361-6979 TO: From: Number: RE: To: DF..sCRlPTlON OF PROPOSAL. Foundation costs as per required engineering for awning structure. Cost represents difference from originally rendered column bases vs. actual required details. Item . Description Stock# ??oo I Schiappa Construction cost to provide engineered foundatiOllS per Hoover Awning provided drawing. 00002 Allied Boils &. NUIS, LLC cost fod-bolts required for uplift as per engineered detail. 00003 CM Fee hued on 15% Qui...tI~' Units 1.000 UDit Price Tax Rate T~x Amount Net Amount ~3.625.00 0,00",(, SO.OO $3,625.00 1.000 $1,488.00 0,00% SO.OO $J ,488.00 $767,00 0.00% SO.OO $161.00 UnirCost: $5,880.00 Unit Tax: $0.00 Total: $5,880.00 1.000 APPRQV AL./;? By: ~~ Bruce Cavossa Date: ~ J vi II , , P.J<peditloft 8 ~. ~ Hi""', pS I aa.eq __:5 · '3. II ~ Date: Vivian Brooks S-3-1/ =- - ~fhiftlJflfi ~,.-:;==- ~=~FF= ,lli! = BOCA RATON, FL. OCEAN AVENUE AMPRITHEA THER 129 E, Ocean Ave. ORDER #1 Boynton Beach, Fl. 33435 April 29, 2011 CHANGE SCOPE OFWORK Supply & install one 5' x 5' x 5' footer and two modified 5' x 5' -6" x 6' footers, one at east side and north side of waive walls with #5 rebar mats 10" ole EW and installation of eight 6' J-bolts per footer. TOTAL $3,625.00 Note: change order is in addition to original price quoted for: 3' dia x 8' sono tube footers total of three price $2,100.00 C../ ......- ;). 7t;' '-7 [4U,,^- .:..I, 61-- "reA eN'-5 f0....).r;<c~_.";, , (~. .-y t ci.,.- /_ dY 0 (' Ve../u"4' ;;;;.61<..-.) , . \L ~ " , =F'<:.-'J '<s. ,.- <:~ Co C"""'- c-- <:,.::",.I.,-c~ ~ . ./ ~, "" ,J (i..."..~,") n"G ,'...:hyv..Je;()C,~ IS"~~ ,.;,,:::>.2> L . l~b"""'&-j~..*," <l ,-- J .., "I".>:v~" "-CAJ' /;~ co 1;\,"('. '><' (6 .~4I1 (; ,:;C; ..~. '<; "ie" (,'!J e- Apr 28 11 10:05a AlliadBotts@ Nuts 954 635 5570 ALliED BOLTS & NUTS, LLC 354 S.W. 13th AVENUE POMPANO BEACH. FL. 33069 9542478166 fFx 954-635~5570 p. , Estimate Date 4/28/2011 Name I Address I . Estimate # 4 Project Description Qty Rate Total 1-1!4 X 6'7" J-BOLT GALV.lASSY 24 62,00 1,4gB.GOT 1-1f4-7 HEX NUTS HOG 48 O.OOT 1-1/4 FLAT WASHERHDG 48 O.OOT 7 1-1/4 X 67" J-ROLT PL:NI.~SY 24 47.00 ~' 1.I28.00T Sales Tn 6.00% ] 56.96 - - ,_. FOB/warchousc.Full payment b4 nit roach me wort:. I L-- Total .-!)r~ .... 0" r; I tf?>"6 ...v I CONTINUING CONTRACT TASK ORDER NO.2 FOR CONSTRUCTION MANAGEMENT AT RISK SERVICES BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY, a Florida public body corporate and politic created pursuant to Part III of Chapter 163, Section 356, Florida Statutes, hereinafter referred to as the "Owner", and KAUFMAN LYNN CONSTRUCTION. INC., 606 Banyan Trail. Boca Raton, Fla. 33431. hereafter referred to as "KAUFMAN LYNN" agree as follows. WITNESSETH A. The Owner and KAUFMAN LYNN are parties to a General Contracting/Construction Management/Consulting Agreement dated July 3,2007 (hereinafter "2007 AgreemenC). B. The Scope of Services of the 2007 Agreement provides that KAUFMAN LYNN will provide construction management services to the Owner on request. C. The Compensation provision for the 2007 Agreement provides for negotiation of a lump sum not to exceed fee for services which can be clearly outlined by the parties. D. The Owner has heretofore clearly defined construction management at risk services for the following projects: Ocean A venue Amphitheatre. Boynton Harbor Marina Entry Area, and the Jones Cottage Relocation and Renovation. The scope of each Project and the duties required of the Construction Manager at Risk are described in greater detail in the Owner Request For Proposal that was posted on September 29, 2010. E. The Owner, not satisfied with proposals submitted in response to a recent RFP seeking construction management services has rejected those proposals and now elects to use the services of KAUFMAN LYNN as authorized in the 2007 Agreement. The Owner's decision to do so was based in part on the representations made by KAUFMAN LYNN to the Owner Board that KAUMAN LYNN could perform the same services as were being offered by two companies that responded to the RFP and could do so for a guaranteed maximum fee of NINE HUNDRED FIFTY-THREE THOUSAND THREE HUNDRED EIGHTY-EIGHT DOLLARS AND 001100 ($953,388.00). F. The Owner and KAUFMAN LYNN have reached agreement whereby KAUFMAN LYNN will act as the Construction Manager at Risk ("CM@R") to provide completion of the Owner Projects as more particularly described in the attached General Conditions and Special Conditions for Construction Management Services for a maximum guaranteed fee hereinafter described, NOW THEREFORE, in consideration of the mutual covenants expressed herein, the Owner and KAUFMAN LYNN agree as follows: I. That KAUFMAN LYNN, in consideration of the payments, covenants and agreements herein agrees to serve as the Owner's CM@R and to provide construction management services to the OWNER, to perform all Work necessary to construct and complete in a good workmanlike and substantial manner, and to the satisfaction of the Owner, the following projects: a. Ocean Avenue Amphitheatre (EXHBIT A)* b. Boynton Harbor Marina Entry Area (EXHIBIT B)* c. Jones Cottage Relocation and Renovation (EXHIBIT C)* The three projects listed above shall be collectively referred to herein, and in the attached General Conditions and Special Conditions, as the "Project" or "Projects". frT':: 2. The Work shall be performed in accordance with the terms and conditions as defined in the attached Documents: General Conditions (EXHIBIT D) Special Conditions (EXHIBIT E) Construction Team Assigned Representatives (EXHIBIT F) Guaranteed Maximum Price Summary (EXHIBIT G) Items to be Submitted with Construction Manager's Request for Final Payment (EXHIBIT H) Personnel Assigned During Construction Summary (EXHIBIT I) Drawing List upon which Guaranteed Maximum Price is Based (EXHIBIT J) List of Qualifications and Assumptions upon which Guaranteed Maximum Price is Based (EXHIBIT K) as approved by the Owner and are made a part of this agreement by this reference. 3. The CM agrees that the total cost to the Owner for completion of all Projects listed above is NINE HUNDRED FIFTY-THREE THOUSAND THREE HUNDRED EIGHTY-EIGHT DOLLARS AND 00/100 ($953,388.00) and that such cost is a Guaranteed Maximum Price. A detailed breakdown of the Guaranteed Maximum Price is provided in Exhibit G (Guaranteed Maximum Price Summary) of the General Conditions and as follows: DIVISION 1 - GENERAL REQUIREMENTS DIVISION 2 - SITE CONSTRUCTION DIVISION 3 - CONCRETE DIVISION 4 - MASONRY DIVISION 5 - STEEL DIVISION 6 - CARPENTRY DIVISION 7 - THERMAL 1 MOISTURE DIVISION 8 - WINDOWS AND DOORS DIVISION 9 - FINISHES DIVISION 10 - SPECIALTIES DIVISION 11 - EQUIPMENT DIVISION 12 - FURNISHINGS (In Specialties Div 10) DIVISION 13 - SPECIAL CONSTRUCTION DIVISION 14 - ELEVATOR DIVISION 15 - MECHANICAL DIVISION 16 - ELECTRICAL $ 41,456.00 $ 192,548.00 $ 126,921.00 $ 22,040.00 $ 32,810.00 $ 10,961.00 $ 3.464.00 $ 11,430.00 $ 18,773.00 $ 117,760.00 $ 0.00 $ 0.00 $ 0.00 $ 15,000.00 $ 20,625.00 $ 130,882.00 $ 744,670.00 TOTAL (divisions 1-16) INSURANCE $ 5,614.00 MANAGEMENT FEE (%) $ 122,063.00 2 fWV AK'\ ./ GENERAL CONDITIONS & CONSTRUCTION MANAGEMENT S 81.040.00 CONSTRUCTION CONTINGENCY $ 0.00 TOTAL GUARANTEED MAXIMUM PRICE $ 953,388.00 Owner hereby promises and agrees with the CM to employ, and do hereby employ, the CM to provide the materials and do the Work according to the terms and conditions herein contained and referred to, for the price aforesaid, and hereby agree to pay the same at the time, in the manner and upon the conditions set forth herein, and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. (]) If there are savings on the Construction Cost, ] 00% of the shared savings shall be retained by the Owner, and 0 % of the shared savings shall be retained by the CM. 4. Owner will fix the starting date of the Work and issue a Notice to Proceed after the date of approval of the Task Order No.2 by Owner. The CM shall fully complete all the Work of the Task Order No. 2, in first class working order and ready for acceptance by Owner, on or before the expiration of One Hundred Eighty (] 80) calendar days from the issuance of the Notice to Proceed and the receipt of all permits necessary to begin construction. The CM will pay to the Owner the sum of One Hundred Fifty and 00 Dollars ($] 50.00) for each day completion is delayed beyond the time prescribed, in accordance with the terms of the Project Agreement. 5. All contractors and sub-contractors who perform work on the Projects are required by law to be licensed and regulated by the Contractor's State License Board. Any questions concerning a contractor may be referre( to the registrar of the Board. 6. That any notice to Owner may be served effectually upon Owner by delivering it in writing, addressed to: Boynton Beach Community Redevelopment Agency Attn: Vivian Brooks 915 S. Federal Highway Boynton Beach, FL 33435 7. That any notice to KAUFMAN LYNN may be served effectually upon delivering it m writing, addressed to 606 Banyan Trail, Boca Raton, Fla. 3343] . 8. This Task Order is a sub-obligation of the 2007 Agreement between the parties and all terms and conditions of the 2007 Agreement apply as though stated herein unless modified by this document. *EXHIBITS A, B, & C are referenced as such but not attached as part of this document. These EXHIBITS may be obtained and inspected separately. SIGNA TURE PAGE FOLLOWS 3 ~ IN WITNESS WHEREOF, the parties to these presents have hereto set their hands this~ day of March, 2011. Signed, sealed and witnessed in the presence of: Attest: Print Name: State of Florida County of Palm Beach ) ) BOYNTON BEACH COMMUNITY REDEYELOPMENT AGE i~__.-_~ <:~ - -- ~~ON'INC' On this ----1-.t:- day of M~ ,2011, personally appeared before me, duly authorized to administer oaths, "" \~ (...~\ "l-. V-vu.. f......-~~ known to be the persons described herein or who has produced as identification and who executed the foregoing instrument and has acknowledged before me that they have executed same. ~'~,,~ ~G ......."1." BRANDYN L COPE My Commission Expires: '1r..~ * MYCOMMISSION#DD713012 <l'~>- EXPIRES: September 9 2011 'fro OFFCO"'"'" Bonded Thru Budg6t Notary Services 4 ~ area free from waste materials and rubbish as described in Paragraph 3,16, the Owner may clean up and allocate the cost among those responsible as the Architect determines to be just ARTICLE 7 CHANGES IN THE WORK 7.1 Changes The Owner, without invalidating this Agreement, may order Changes in the Work within the general scope of this Agreement consisting of additions, deletions or other revisions. The GMP and the Construction Completion Date may be adjusted accordingly upon executed amendment. All changes in the Project not covered by the authorized contingency shall be authorized by Change Order, Construction Change Directive (CCD) or order for minor change in the project, subject to any limitations stated in Article 7 or elsewhere in the contract documents. 7.1.1 A Change Order shall be based upon agreement among the Owner, Contractor and Architect. A CCD requires agreement by the Owner and Architect and mayor may not be agreed to by the Construction Manager. 7.1.2 Changes in the Project shall be performed under applicable provisions of the Contract Documents, and the Construction Manager shall proceed promptly, unless otherwise provided in the Change Order, CCD or order for a minor change in work, 7.2 Change Orders 7.2.1 A Change Order is a written instrument prepared by the Architect and signed by the Owner, Construction Manager and Architect, stating their agreement upon all of the following: 1 . a change in the project 2. the amount of the adjustment in the Guaranteed Maximum Price, if any; and 3. the extent of the adjustment in the Contract Time, if any. 7.2.2 The increase or decrease in the Guaranteed Maximum Price resulting from a Change Order shall be determined in one or more of the following ways: 1. by mutual acceptance of a lump sum properly itemized and supported by sufficient substantiating data to permit evaluation by the Architect and Owner; 2. by unit prices stated in the Contract Documents or subsequently agreed upon; 3. by cost as defined in Article 9 and mutually acceptable fixed or percentage fee; or 4. by the method provided in subparagraph 7.2.3. 7.2.3 If none of the methods set forth in subparagraph 7.2.2 is agreed upon, the Construction Manager, provided he receives a written order signed by the Owner and Architect, shall promptly proceed with the Work involved. The cost of such Work shall then be determined on the basis of the reasonable expenditures and savings of those performing the Work attributed to the change. However, in the event a Change Order is issued under these conditions, the Architect will establish an estimated cost of the work and the Construction Manager shall not perform any work whose cost exceeds that estimate without prior written approval by the Owner. In such case, and also under subparagraph 7.2.1 above, the Construction Manager shall keep and present, in such form as the Owner may prescribe, an itemized accounting 33 ~/ together with appropriate supporting data of the increase in the Cost of the Project as outlined in Article 9. The amount of decrease in the GMP to be allowed by the Construction Manager to the Owner for any deletion or change which results in a net decrease in cost will be the amount of the actual net decrease. 7.2.4 If unit prices are stated in the Agreement or subsequently agreed upon, and if the quantities originally contemplated are so changed in a proposed Change Order that application of the agreed unit prices to the quantities of Work proposed will cause substantial inequity to the Owner or the Construction Manager, the applicable unit prices and GMP shall be equitably adjusted as approved by Architect and Owner. 7.2.5 Should concealed conditions encountered in the performance of the Work below the surface of the ground or should concealed or unknown conditions in an existing structure be at variance with the conditions indicated by the Drawings, Specifications, or Owner furnished information or should unknown physical conditions below the surface of the ground or should concealed or unknown conditions in an existing structure of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement, be encountered, the GMP and the Construction Completion date mall be equitably adjusted by Change Order upon a request for Change Order in accordance with this Article 7. 7.3 Construction Change Directives 7.3.1 A Construction Change Directive (CCD) is a written order prepared by the Architect and signed by the Owner and Architect, directing a change in the Project and stating a proposed basis for adjustment, and if any, in the GMP or Contract Time, or both. The Owner may by CCD, without invalidating the Contract, order changes in the Project within the general scope of the Contract consisting of additions, deletions or other revisions, the GMP and Contract Time being adjusted accordingly. A CCD shall be used in the absence of total agreement on the terms of a Change Order. 7.3.2 If the CCD provides for an adjustment to the GMP, the adjustment shall be based on one of the following methods: 1. mutual acceptance of a lump sum properly itemized and supported by sufficient substantiating data to permit evaluations; 2. unit prices stated in the Contract Documents or subsequently agreed upon; 3. cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or percentage fee; 4. or as provided in subparagraph 7.3.5 7.3.3 Upon receipt of a CCD, the Construction Manager shall promptly proceed with the change in the Project involved and advise the Architect of the Construction Manager's agreement or disagreement with the method, if any, provided in the CCD for determining the proposed adjustment in the GMP or Contract Time. 7.3.4 A CCD signed by the Construction Manager indicates the agreement of the Construction Manager's therewith, including the adjustment in the GMP and Contract Time or the method for determining them. Such agreement shall become effective immediately and shall be recorded as a Change Order. 34 ~ 7.3.5 If the Construction Manager does not respond promptly or disagrees with the method for adjustment in the GMP, the method and adjustment shall be determined by the Architect on the basis of reasonable expenditures and saving of those performing the work attributable to the change, including, in case of an increase in the GMP, a reasonable allowance for overhead and profit. In such case, the Construction Manager shall keep and present, in such form as the Architect may prescribe, an itemized accounting together with appropriate supporting data. Unless otherwise provided in the Contract Documents, costs for the purposes of this subparagraph 7,3.5 shall be limited to the following: 1 . costs of labor; 2, costs of materials, supplies and equipment, including cost of transportation; 3. rental costs of machinery and equipment, exclusive of hand tools; 4. costs of premiums for additional bonds and insurance, fees and taxes related to the work; 5. additional costs of supervision and field office personnel directly attributable to the change, if impacts to the critical path schedule can be documented. 7.3.6 Pending final determination of cost to the Owner, amounts not in dispute may be included in Applications for Payment. The amount of credit to be allowed by the Construction Manager to the Owner for a deletion or change, which results in a net decrease in the GMP shall be, the actual net cost as determined by the Architect. When both additions and credits covering related work or substitutions are involved in a change, any allowance for overhead and profit shall be established as provided in this Article 7 7.3.7 The cost allowance for overhead and profit shall not exceed a total of 15% of the net cost. If the work is performed by a subcontractor, they may add 10% of their net cost for overhead and profit and the Construction Manager may add 5% of the net cost for overhead and profit. No percentage for overhead and profit shall be allowed on items of Social Security, old age and unemployment insurance. The amount of credit to be allowed by the Construction Manager to the Owner for a deletion or change which results in a net decrease in the GMP will be the amount of actual net cost as confirmed by the Architect. When both additions and deletions covering the related Work or substitutions are involved in anyone (1) change, the allowance for overhead and profit shall be figured on the basis of net increase, if any, with respect to that change. 7.3.8 If the Owner and Construction Manager do not agree with the adjustment in Contract Time or the method for determining it, the adjustment or the method shall be referred to the Architect for final determination. 7.3.9 When the Owner and the Construction Manager agree with the determination made by the Architect concerning the adjustments in the GMP and Contract Time, or otherwise reach agreement upon the adjustments, such agreements shall be effective immediately and shall be recorded by preparation and execution of an appropriate Change Order. 7.4 Claims For Additional Cost Or Time 7.4.1 All claims for additional cost or time shall be made by request for a change order submitted as provided in this Article. If the Construction Manager is delayed at any time in the progress of the work by any act or neglect of the Owner or the Architect or of any employee of either or by any separate Construction Manager employed by the Owner or by any changes ordered in the work by labor disputes, fire, or unusual delay in transportation, unavoidable casualties or any causes beyond the Construction Manager's control or by delay authorized by 35 ~// j,. the Owner pending resolution of disputes, and such delay extends the completion date, the Substantial Completion shall be extended by Change Order for such reasonable time as the Owner may determine. Only delays which are determined to extend the critical path of the schedule for constructing the project, will result in a time extension. Neither the Owner nor the Construction Manager shall be considered to own the schedule float time. 7.5 Minor Changes In The Project 7.5.1 The Architect-Engineer will have authority to order minor changes in the Project not involving an adjustment in the GMP or an extension of the Construction Completion Date and not inconsistent with the intent of the Drawings and Specifications. Such changes shall be effected by written order. Documentation of changes shall be determined by the Project Assigned Representatives, included in the Project Manual and displayed monthly in the Project Schedule. Changes shall be approved by the Project Manager and the Architect-Engineer. 7.6 Emergencies 7.6.1 In any emergency affecting the safety of persons or property, the Construction Manager shall act at his discretion, to prevent threatened damage, injury or loss. Any increase in the GMP or extension of time claimed by the Construction Manager on account of emergency work shall be determined as provided in this Article 7. ARTICLE 8 TIME 8.1 DEFINITIONS 8.1.1 Unless otherwise provided, Contract Time is the period of time, including authorized adjustments, allotted in the Contract Documents for Substantial Completion of Work. 8.1.1.1 The Contract Time will begin on the date of award of a Notice to Proceed by the Owner which is the official action taken by the Owner, and the receipt of all permits necessary to begin construction. 8.1.1.2 Work on the Site will not commence until the Certificates of Insurance, are received and approved by the Owner; however, the Construction Manager's delay in providing such Certificates of Insurance and other such requirements shall not be reason for granting of an extension of time. The Construction Manager shall carry the Work forward expeditiously with adequate forces and achieve Substantial Completion within the Contract Time. 8.1.1.3 Final Completion of the Project is defined in Paragraph 9.10. 8.1.1.4 The Construction Manager agrees to achieve Substantial Completion within 180 calendar days from the issuance of the Notice To Proceed and the receipt of all permits necessary to begin construction, and 30 calendar days from Substantial Completion to Final Completion and Owner Occupancy. The Construction Manager acknowledges that failure to complete the project within the construction time set forth in the approved schedule will result in substantial damages to the Owner. Liquidated Damages shall be assessed as specified in Article 8.4 at a rate per day until substantial completion is achieved. The Notice To Proceed shall be issued within ten (10) days from Owner Approval of this Agreement 36 ~ { /{/;tv XII. Old Business: D. Update on Request from Palm Beach County for Repayment of Development Regions Grant Funds for Delray-Boynton Academy in the Amount of$50,000 (Tabled March 9, 2011) There is no backup material for this agenda item. XII. Old Business: E. Update on Request from Palm Beach County for Repayment of Development Regions Grant Funds for KU Holdings in the Amount of $50,000 (Tabled March 9, 2011) There is no backup material for this agenda item. ~~~qY~Te~ eRA . East Side~ West Side~Seaside Renaolssance eRA BOARD MEETING OF: May 10,2011 I I Consent Agenda I X I Old Business I I New Business I I Legal I Executive Director's Report SUBJECT: Consideration of Adding Conflict Disclosure by Board Members to CRA Board Agendas SUMMARY: At the April CRA Board meeting there was discussion regarding having a Board disclosure policy. The Agency's legal counsel has suggested the following language for the CRA agenda if the Board so elects: VI. Informational Items and Disclosures by Board Members: A. Information Announcements B. Disclosure of contacts with lobbyist/applicants/proposers C. Announcement of Voting Conflicts D. Submission of Memorandum of Voting Conflict Forms FCE Form (attached) If a disclosure policy is adopted Board members would be required to disclose contact with anyone or a lobbyist representing someone coming before the Board at the meeting when the issue or item was being heard by the Board. Secondly, if a Board member had a personal financial interest in an item coming before the Board they would be required to disclose the conflict and, complete the FCE Form 8B (attached). FISCAL IMPACT: None. CRA PLAN, PROGRAM OR PROJECT: N/A RECOMMENDA TIONS/OPTIONS: Provide staff with direction to add the disclosure language to the Board agendas. _h', ~ L~/ Vivian L. Brooks Executive Director T:\AGENDAS. CONSENT AGENDAS. MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2010 - 2011 Board Meetings\05-10-11 Meeting\Board Disclosure.doc FORM 88 MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME-FIRST NAME-MIDDLE NAME , NAME OF BOARD. COUNCIL COMMISSION. AUTHORITY. OR COMMiTTEE MAILING ADDRESS I I ! THE BOARD, COUNCIL, COMMISSION. AUTHORITY OR COMMITTEE ON ! WHICH I SERVE IS A UNIT OF CITY COUNTY OWy o COUNTY [JOTHERLOCALAGENCY : NAME OF POLITICAL SUBDIVISION DATE ON WHICH VOTE OCCURRED MY POSITION IS -,~'"- ! ! o ELECTIVE o APPOINTIVE : WHO MUST FILE FORM 88 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission. authority, or committee, It applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112,3143, Florida Statutes Your responsibilities under the law when faced with voting on a measure In which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163,356 or 163.357, F,S" and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity , For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-In-law, son-in-law, and daughter-in-law A "business associate' means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange) ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting, who should incorporate the form in the minutes APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters, However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or In writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN . You must complete and file this form (before making any attempt to Influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form In the minutes, (Continued on other side) APPOINTED OFFICERS (continued) . A copy of the form must be provided immediately to the other members of the agency, . The form must be read publicly at the next meeting after the form is filed, IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: . You must disclose orally the nature of your conflict in the measure before participating. . You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed, DISCLOSURE OF LOCAL OFFICER'S INTEREST I, , hereby disclose that on .20 (a) A measure came or will come before my agency which (check one) o inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, inured to the special gain or loss of whom I am retained; or inured to the special gain or loss of is the parent organization or subsidiary of a principal which has retained me, (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: , by , which Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES ~112,317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT. REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND. OR A CIVIL PENAL TV NOT TO EXCEED $10,000. CE FORM 8B - EFF. 112000 PAGE 2 eRA BOARD MEETING OF: May 10,2011 I I Consent Agenda IX I Old Business I I New Business I I Legal I Other SUBJECT: Consideration of Employment Agreement for Executive Director SUMMARY: The April CRA Board meeting began the process of retaining Vivian Brooks as the Executive Director of the Boynton Beach Community Redevelopment Agency. The appropriate document to memorialize the appointment and set forth the terms and conditions of employment is an Employment Agreement. Attached is a draft document that requires Board input on the details of the terms and conditions of employment. The draft Employment Agreement includes typical category addressed in such agreements. The draft is a starting point for discussion; more or less detailed terms can be considered by the Board. In its discussion, the Board should confirm or modify the base provisions of the draft Employment Agreement which are: 1. Duties. 2. Term of the Agreement. 3. Base Salary. 4. Accrual, use, and possible pay-out of vacation and sick leave. 5. Health, dental and disability insurance. 6. Automobile/car allowance. 7. Designation use and payout of holidays. 8. Restrictions on outside activity and general work hours. 9. Accommodations for continuing professional development ofthe Executive Director. 10. Provisions for termination and severance benefits. 11. Scope ofCRA indemnification of Executive Director. 12. Such other terms and conditions of employment as the Board deems appropriate. FISCAL IMPACT: To be determined based upon final wage and benefit package. CRA PLAN, PROGRAM OR PROJECT: N/A RECOMMENDA TIONS/OPTIONS: Provide Board attorney with direction to modify the Employment Agreement and authorize the transmission of the Employment Agreement as an offer of employment to the Executive Director via her designated attorney. EMPLOYMENT AGREEMENT This employment agreement ("Agreemenf'l. is made and entered into on this day of . 2011. by and between the BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY (the "CRA"). and VIVIAN BROOKS. (the "Employee") (collectively, the "Parties"). WHEREAS, the Board desires to employ the Employee, as Executive Director of the CRA; and WHEREAS, the CRA desires to provide certain benefits, to establish certam conditions of employment and to set certain working conditions of Employee: and WHEREAS, Employee desires to accept employment as Executive Director of the CRA under the terms and conditions set forth herein. NOW, THEREFORE. for and in consideration of the mutual covenants herein contained, the Parties agree as follows: 1.0. Duties 1.1. The CRA agrees to employ Employee as the full-time Executive Director of the CRA to perform the functions and duties necessary to manage its operations. 1.2. The general scope of duties is set forth in the job description attached hereto as Exhibit "A". 1.3. Employee agrees to perform her duties and other such legally permissible and proper duties and functions, consistent with the office of the Executive Director, as the Board of Commissioners of the CRA (the "Board") shall assign from time to time. 2.0. Term. 2.1. This Agreement shall become effective and the term of employment as Executive Director shall commence on the date approved by the Board for a one (I) year term. Additional one (1) year extensions of term shall require Board approval by Resolution. This Agreement may be terminated by either party pursuant to Section 10.. 2.2. Nothing in this Employment Agreement shall prevent, limit, interfere with, or otherwise restrict the rights of the CRA to terminate the services of the Employee at any time, with or without cause, when done in accordance the provisions set forth in Section 10 ofthis Agreement. 2.3. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Employee to resign at any time from her position with the CRA, subject only to the requirements and provisions set forth in Section 11 of this Employment Agreement. 3.0. Salary. 3.1. The CRA agrees to pay Employee for services rendered commencing upon the date of the execution of this Agreement at an annualized base salary of $ 115,00.00 payable for time employed in bi-weekly amounts of$4,107.14 (subject to customary withholding and deductions). Such payment will be made consistent with existing CRA pay periods. 3.2. Notwithstanding reference to ''term'' and "annualized salary", reference to those terms does not imply a fixed term of employment and Employee is not entitled to compensation other than for time actually employed by the CRA. 3.3. The Board may, at its discretion, review Employee's salary and benefits at any time during the term of this Agreement. 3.4. Notwithstanding the Board's rights as set out in 3.3 above, the Board shall conduct a 2 fonnal review of the Employee prior to granting extensions to the teml as set out in section 2.1 afthe Agreement. 4.0. Vacation and Sick Leave. 4.1. The Employee shall be entitled to be paid sick and vacation leave under the following terms and conditions: 4.2. Vacation Leave. Employee is a current employee of the CRA and has accrued 122.92 (ADJUST AS NECESSARY AT TIME AGREEMENT TAKES EFFECT) hours of annual period at the time of this Agreement. Employee will accrue an additional 4.62 hours of vacation leave per fourteen ( 14) day pay period. 4.3. The Board has determined that it is in their best interest to have the Employee use vacation time eamed and not accumulate it. Therefore, Employee may not accumulate vacation leave time from year to year. 4.4. Notwithstanding the foregoing, the Employee may not take more than ten (10) vacation days during any consecutive period of time. The Board of Commissioners may waive this cap based on mitigating circumstances. Such decision must be made in a public meeting by a majority of the Board. 4.5. Sick Leave. Employee is a current employee of the CRA and has accrued 187.4] (ADJUST AS NECESSARY AT TIME AGREEMENT TAKES EFFECT) hours of Sick Leave. Employee shall accrue 3.69 hours of sick leave per fourteen (14) day pay period. Sick leave may be used only for actual illness. Employee may bank any unused portion of sick leave into the succeeding year; however, there will be a_~___)lOur cap on accumulation. ~ , 5.0. Insurance. 5.1. CRA agrees to provide health insurance for Employee consistent with health insurance provided by the City of Boynton Beach to its employees. The CRA will pay _ % of the premium for Employee only coverage. Employee will pay _ % ofthe premium for employee only coverage and 100% of any additional coverage. 6.0. Automobile/Car Allowance. 6.1. The Employee's duties require that she have the use of an automobile during her employment by the CRA. Employee's annual salary includes value for a car allowance. 7.0. Le2al Holidavs. 7.1. The Employee is not required to work office hours on legal holidays as designated from time to time by the CRA. 8.0. Outside Activities and Hours of Work. 8.1. The Employee shall not be entitled to engage in any other employment or professional engagements. 8.2. Employee shall disclose quarterly in writing, or at the request of any Board Member, all business, charitable and corporate (for profit and not for profit) affiliations. 8.3. Employee shall comply with the provisions of the State ofPlorida and Palm Beach County Code of Ethics, as each is amended from time to time. 9.0. Professional Development. 9.1. The CRA agrees to budget and pay Employee's reasonable membership costs in the American Institute of Planners (AICP) which is determined by the CRA to be for the good of the CRA. At any time during the term of this Agreement the Board may decide to not pay for 4 Employee's reasonable membership costs in the AleJ>. if they decide that it no longer is in the best interest of the CRA. 9.2. The CRA hereby agrees to budget for and pay Employee's reasonable and necessary travel and subsistence expenses to attend one national convention (e.g. Urban Land Institute (UU). American Planning Association (AP A), International Council of Shopping Centers Historic Trust (lCSC) and one Florida convention (e.g. FL Redevelopment Association) per year. 9.3. The CRA will reimburse Employee for documented and justifiable expenses incurred for the purpose of promoting redevelopment in the CRA district within the amounts authorized in the CRA budget. 10.0. Termination. 10.1, Employee is an at will employee of the CRA who serves at the pleasure of the Board, This Employment Agreement may be tenninated by either party, without cause. The Board may. at its sole discretion, provide severance pay in lieu of notice oftennination, subject to any limitation on severance provided by state law, as amended from time to time. Such severance must be agreed to by a super majority vote of the Board. The length of notice shall be detennined by the Board at Its discretion. 11.0. Indemnification. 11.1. In accordance with the provisions and limitations of Florida Statute Section 111,07. the CRA shall provide an attorney to defend any civil action in which Employee is joined as a party in her capacity as Executive Director of the CRA.. 12.0. Other Terms and Conditions of Emplovment. 12.1. The Board may establish other terms and conditions of employment as it may ::; determine from time to time, relating to the performance of the Employee, provided such terms and conditions are not inconsistent with or in direct conflict with the provisions ofthe Agreement or any other applicable laws of the City of Boynton Beach or State of Florida. 13.0. Notices. 13.1. Notices pursuant to this Agreement shall be given by deposit in the custody of the United States Postal Service, postage prepaid, addressed as follows: CRA: Boynton Beach Community Redevelopment Agency c/o CRA Board Chairperson and Board Attorney 100 East Boynton Beach Blvd. Boynton Beach, Florida Employee: Vivian Brooks 13.2. Alternatively, notices required pursuant to this Agreement may be personally served by hand delivery or in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service. 14.0. General Provisions. 14.1. The text in the Agreement shall constitute the entire agreement between the parties and supersedes any prior stipulations, understandings or agreements. 14.2. This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of the Employee. 14.3. If any provision, or any portion thereof, contained in this Agreement is held unconstitutional, invalid or unenforceable, the remainder of this Agreement, or portion thereof, shall 6 be deemed severable, shall not be affected and shall remain In full force and effect. 14.4. This Agreement may be executed in counterparts; each of which will be deemed to he an original, but all of which together will be deemed to be one and the same instrument. TIllS Agreement may also be executed by exchange of facsimile or other electronic transmissions between the Parties. 14.5. If either party incurs legal fees or litigation expenses, whether or not an action IS instituted, to enforce the terms of this Agreement or to recover damages or injunctive relief f{)]" breach of this Agreement, it is agreed that the successful or prevailing party will be entitled to reasonable attorney's fees and costs in addition to any other relief to which it may be entitled. IN WITNESS WHEREOF, the Boynton Beach Community Redevelopment Agency. Boynton Beach, Florida, has caused this Agreement to be signed and executed on its behalf by the CRA Chairman, and approved as to form by the Board Attorney, and the Employee has signed and executed this Agreement, both in duplicate, on the day and year first above written, T Attest: BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY By: ___ _____ Print Name: Title: Secretary Approved as to form: David N. Tolces, Esq. WITNESSES: Vivian Brooks Print Name Print Name 7 H:119881880508\BBCRAIEmployment Agreement Clean input version2.doc 8 Old Business New Business Legal Executive Director's Report SUBJECT: Preliminary FY 11/12 Budget Discussion and Staff Recommendations SUMMARY: CRA staff originally estimated the assessed valuation drop within the CRA at 5%. The Property Appraiser recently released the initial figures and the drop is now estimated at 3%. While this is good news, the continued drop in assessed valuation presents a serious policy dilemma for the Board; with revenue being so scarce, how best to continue to spur redevelopment in the downtown area. Agency revenue for FY 11/12 is estimated at $6,554,655 and includes TIF, marina revenue, rollover funds and fundraising revenue. As you may recall, TIP is generated 60% by City ad valorem revenue and 40% by County ad valorem revenue. One of the assumptions in the draft budget is no change to the millage rate for either the City or County. Additionally, staff is recommending a small increase of $2 a foot to the rents at the marina slips. This is based on the fact that the CRA has invested heavily into the marina over the last four years, the rents are below the average for all other municipal marinas, the marina is full and there is a waiting list for the slips. The CRA operates under three funds, the General Fund for operating expenses, the Project Fund for programs and projects, and Debt Service Fund. The General Fund or expenses have been reduced by 3%. Staff is recommending adding back retirement benefits that were foregone this fiscal year. The CRA does not have a pension system but rather a 457(b) and a 401(a) plan. If all staff fully contributed to the 457(b) (unlikely) the total impact to the budget would be $59,033 while still maintaining a 3% reduction in operating expenses. Once the debt service, operating expenses and DIP Alincentive obligations are deducted from the revenue the remaining balance for the Project Fund is $1,112,748. One major change to the Project Budget is the elimination of CRA policing. Last year this was an expense to the Agency of $400,000. Staffs rationale for this recommendation is first financial and secondly, the reduction in noxious businesses within the CRA district (two strip clubs and one convenience store) has greatly improved the quality of life and image of the area. Until the area becomes more developed with an increase in visitors, residents and businesses as a result of CRA redevelopment efforts, staff believes the area can make do with the normal level of service provided by the Police Dept. As the area develops, the staff will recommend the creation of a "Clean and Safe" program which is a comprehensive program targeted for downtown areas involving police and maintenance staff that deals specifically with issues relating to downtowns. T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2010 - 2011 Board Meetings\05-1 0-11 Meeting\Prelim budget disc. .doc ftr ~ctY~T8~ eRA . East SideN West SideNSeaside Rena'lssance In the past when revenue was high, the Agency was able to fund many types of events. programs and projects throughout the entire 1,650 acres of the CRA. Now more careful consideration must be made prior to committing precious CRA funds. With this in mind, the project and programs that staff is recommending for FY 2011 /20l2 meet the following criteria: . based on a focused area; Downtown, Ocean Avenue and Manna . are designed to produce visible results . build on the work of this fiscal year . geared to create a vibrant and pedestrian-friendly downtown . add to the economic vitality of Boynton Beach . create a sense of place and brand The proposed Project Budget is for discussion purposes and was developed based on Board and citizen comments, staff brainstorming and adopted redevelopment plans, Attachments: 1 . Proposed Budget 2. Municipal Marina Comparative Analysls ...201 ] 3, Boynton Harbor Marina Rent Analysis 2011 4. List of HOA ' s and Churches within CRA distnct 5. Research on other CRA's support of Churches and HOA " 6, CRA Schedule of Public Events 7 Heritage Committee Request for Event funding 2012 - $35,100 and 2011 Request - $35,100 and Actual Expenses - $14.280 8, Ocean Avenue Public Art Project Narrative 9, Marina Entry Signage at Boynton Beach Blvd/Federal Highway Narrative 10. Marina Redevelopment Plan Phase 1 B Narrative 11. Banner and Small Business Marketing Programs Narrative FISCAL IMPACT: To be determined. CRA PLAN, PROGRAM OR PROJECT: N/A RECOMMENDA TIONS/OPTIONS: Provide direction to staff in preparation for preliminary valuations to be released by the Property Appraiser on June 1. (~fi2 If? - Vivian L. Brooks Executive Director T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2010 . 2011 Board Meetings\05-10-11 Meeting\Prelim budget disc ,doc 1 Revenues - FY 2011-2012 Estimated Tax Increment Revenue $ 5,266,323 Other Sources of Revenue Marina Fund Balance/Rollover Appropriation Special Event Fundraising Total Estimated Revenue Sources $ $ $ $ 943,332 300,000 45,000 6,554,655 Assumptions: 1. Assessed Valuations drop 3% 2. Promenade and Las Ventanas assessed valuations increase to $50 million (from $32 million) 3. Cornerstone assessed value = $5 million 4. City and County millage rates remain same 5. Above TIF revenue reduced by 3% true-up 6. Increase in Marina Rents by $2 ft. 7. Fundraising for Events T:\FINANCE\01 FINANCIAL OPERA TIONSWearly Operations\Budget Files\2011-2012 Budget Files\Budget Workshop - May 102011 General Fund - Operating Expenses - FY 2011-2012 ,. FY 2010-2011 I p,....$ed Incr/(Decr) vs Prior Yr I Budaet YTD IFY2011--2012r Amount % Change 1 Salaries $ 558,207 $ 303,040 $ 578,563 $ 20,356 4% Benefrts $ 70,405 $ 33,845 $ 132,691 $ 62,286 88% FICA Taxes $ 49,296 $ 23,685 $ 44,260 $ (5,036) -10% BuildinQs & Grounds $ 313,980 $ 85,269 $ 313,980 $ - 0% Professional Services $ 160,000 $ 97,815 $ 100,000 $ (60,000) -38% Insurances $ 108,650 $ 84,527 $ 108,650 $ - 0% Office Rental $ 50,185 $ 41,000 $ 76,000 $ 25,815 51% LeQal $ 75,000 $ 43,313 $ 50,000 $ (25,000) -33% ContinQency $ 75,000 $ - $ 50,000 $ (25,000 -33% IT Services $ 55,260 $ 26,393 $ 55,000 $ (260 0% Contractual Exp. (Minutes/Event Labor/Electronic Aaenda) $ 32,675 $ 5,150 $ 25,000 $ (7,675 -23% Travel & Workshops (meetinQs, conferences, mileaae) $ 24,650 $ 4,180 $ 15,000 $ (9,650 -39% City HR ILA $ 19,500 $ 14,758 $ 19,500 $ - 0% Photography, Videos, Promotional $ 15,000 $ 10,185 $ 15,000 $ - 0% Office Supplies $ 15,000 $ 3,446 $ 10,000 $ 5,000 -33% Career Development $ 11,500 $ 100 $ 8,000 $ 3,500 -30% Memberships $ 7,005 $ 2,639 $ 5,000 $ 2,005 -29% Donations & Community Support $ 7,000 $ 1,185 $ - $ 7,000 -100% Business Development Collateral $ 7,000 $ 840 $ 5,000 $ (2,000) -29% Office Printina Costs $ 6,800 $ 1,894 $ 7,000 $ 200 3% Advertising & Public Notices $ 6,700 $ 1,207 $ 5,000 $ (1,700) -25% Postage $ 6,000 $ 1,184 $ 4,000 $ (2,000) -33% Cellular Phones $ 5,280 $ 2,472 $ 5,300 $ 20 0% Workshops $ 4,820 $ 2,500 $ 3,500 $ (1,320) -27% Delivery Services $ 4,300 $ 610 $ 500 $ (3,800) -88% Bank Fees $ 2,750 $ 2,257 $ 3,500 $ 750 27% Subsciptions $ 2,300 $ 1,098 $ 1,000 $ (1,300) -57% Equipment $ 2,250 $ - $ 2,250 $ - 0% Books & Publications $ 1,600 $ 220 $ 1,000 $ (600) -38% Total $1,698,113 $ 794,813 $ 1,644,694 $ (53,419)1 -3%1 (a) (b) (c) (d) (a) New hires for existing positions one hired at salary mid- range, and second with additional responsibilities of economic development (b) Projected increase in medical and add back retirement (c) Elimination of Assistant Director position (d) New lease for 710 N. Federal Funding Avail"" for Projects . FY 2011.2612 IRevenues - Estimated $ 6,554,655 I Less: Debt Service Sub- Total $ 2,513,013 $ 1,644,694 $ 926,700 $ 245,000 $ 40,000 $ 22,500 $ 50,000 $ 5,441,907 Operating Expenses Marina DIF A - Promenade DIFA - Cornerstone Wal-Mart Brownfield Payment Palm Beach County Regions Grant Refund Project Revenue. Estimated $ 1,112,748 T:\FINANCE\01 FINANCIAL OPERATIONS\Yearly Operations\Budget Files\2011-2012 Budget Files\Budget Workshop - May 102011 Project Fund Revenue & Potential Proje~ts Estimated Available Funding $ 1,112,748 P . t Ef tdC t 1 2 rOJec sima e os Special Events $ 245,500 Legal Work - Proiect Fund $ 35,000 Planning necessary to narrow Boynton Beach Blvd. from Seacrest to Federal $ 50,000 Grants for Association/Community Signage $ - Relocation Program for New Businesses $ - Private Event Fundina CHeritaae Fest) $ - Desian & Engineerina $ 40,000 Site Work & Demolition $ 15,000 Commercial Facade Grants $ 45,000 Economic DeveloDment Grants $ 120,000 Pride in Neighborhood Grants $ - Add Art along Ocean Avenue $ 50,000 Add entry signage for Boynton Harbor Marina at SE corner of BBB $ 100,000 Development of Phase 1-B Marina $ 350,000 Banners - BBB & Ocean Ave. reinforcing Marina District $ 15,000 Creation of Collective Marketina Effort $ 20,000 Creation of Marketina Incentive Proaram for Local Merchants $ 27,248 3 4 5 6 7 8 9 10 11 12 13 14 15 19 20 21 22 23 26 27 28 29 30 Total $ 1,112,748 Over/(Under) Available Funding $ T:\FINANCE\01 FINANCIAL OPERATIONS\Yearly Operations\Budget Files\2011-2012 Budget Files\Budget Workshop - May 10 2011 UI i i I I I: 2 E o U 11I.-4 c.-4 'Z: 0 11I1"\1 :E: 'Z: ca. 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HOLIDAY BOAT PARADE Boynton Harbor Marina FRIDAY December 9, 2011 $5,000 MOVIES ON THE AVE Ocean Avenue Amphitheatre Friday, January 6, 2U12, February 3, 2012, Mar<:h 2,2612, Apr:i16, 2012, May 4,2012 $7,500 OCEAN AVENUE CONCERT SERIES Ocean Avenue Amphitheatre Friday, January 2.0,2012, Febr-uary 17, 2012, March 16, 201'2, April 20, 2012, May 18, 2012 $6,00.0 MAYOR'S CHALLENGE 5k DOWNTOWN AREA March 10~ 24, 2012 $1,000 4TH OF JULY SALUTE TO INDEPENDENCE Intracoastal Park W(tdA8sday, July 4, 2012 $75,00.0 DOWNTOWN OPEN MARKET OCEAN AVENUE AMPHITHEATRE Sunday, JanQ8ry15,,201'2.Webruary 19, 2.012 March 18, 2012, A ril15, 2011, Me 20,2012 $5,000 OCEAN AVENUE PIRATE EVENT Saturday & SURday Oatoner 2e & 30, 2012 $45,000 BuooeTED A.eUNT $244,500 7 Budget Outline Estimated Costs for Proposed Event Program: Heritage Awareness Celebration "Nigh! of J ov" tentative for: February 17, 2012 Dramatic Plays and Dance (different cultures) One Inspirational Speakers Three (3) School Chorus and Groups Awards, Ribbons, Prizes and Certificates Refreshments for 350 people Music Disc Jockey (DJ) Photographer (Photo and Video) Advertisements (Flyers and Programs) Decorations Radio, TV, Newspaper, Posters Media Relations "MC" Facility Rental (Hester Center or Sims Center) TOT AL: $ 300.00 $ 500.00 $ 300,00 $ 500.00 $1,000.00 $ 500.00 $ 500.00 $ 500.00 $ 800.00 $ 500.00 $ 500.00 $ 400.00 $6,300.00 Advertisements (Fiver and Prof!rams) will be an important way to inform the people about the Heritage Awareness Celebration event and schedule. They will also display the many different cultures we have in our city. They will show others the legacies that our children will inherit. They will be used to communicate the good things about the people and communities in Boynton Beach. The estimated cost is approximately 500. Decorations will be used to illustrate culture awareness and provide an ambiance for the event. Decorations will be used to beautify the facility hall such as tablecloths, chair covers, and center pieces (rental items). There will be approximately 350 people attending. The estimated cost is approximately $800. Radio. TV. Newspaper. Fivers and other forms of announcement will be needed. They will be to publicize the Heritage Awareness Celebration "Night of Joy" event. The estimated cost is approximately $500. Media Relations "Me" will be used to help control the programs lineup and announce important information to encourage the people. The estimated cost is approximately $500. Facility Rental will be used to host the event. The estimated cost is approximately $400. 2 ..------. Budget Outline Estimated Costs for Proposed Event Program: Heritage Awareness Celebration, tentative for February 18, 2012 Dramatic plays and dance (different cultures) Three (3) Inspirational Speakers Three (3) School Chorus and Groups Food and Water for 500 volunteers Zoo or Pet Animal Exhibit, Pony Rides Bounce House, Water Slide, and Trackless Train Family and Adult Games Music Disc Jockey (DJ) Photographer (Photo and Video) Live Band Children's Books 250-1,000 Signs and Advertisements (4 signs and flyers) Ground Decorations Art Exhibit material and Instructor A wards, Ribbons, Prizes and Certificates Double Dutch Jump Rope and Hula Hoops Magicians and Balloons Radio, TV, Newspaper, Poster Security Dumpster (4) at $65 each Media Relations "MC" City's Workers, Utilities and Parks Sound System w/Generator Ground Maintenance (cleanup vacant lots) Toilets (5 toilets and 1 handicap unit) Stage TOT AL: $ 300,00 $1,500.00 $ 300,00 $ 500.00 $1,000.00 $1,250.00 $ 300.00 $1,500.00 $ 800.00 $],500.00 $ 400.00 $1,500.00 $1,000.00 $ 350.00 $1,000.00 $ 300.00 $ 500.00 $1,000.00 $2,500.00 $1.900.00 $1,350.00 $1,500.00 $2,000.00 $3,400.00 $ 450.00 $ 700.00 $28,800.00 Herital!e Awareness Celebration 2012 Budl!et Date: Tentative for February 18, 2012 Subject: Description ot events at the '-'Heritage Awareness Celebration", These Heritage Awareness Celebration event activities will help build a strong cohesive neighborhoods and communities. The event will demonstrate a public purpose that will be visible to the general public. Dramatic Plavs and Dance illustrations will bring awareness of different cultures. They will be demonstrating the different ways different cultures celebrate holidays and traditions; highlighting contributions that made Boynton Beach a great community. The Spanish, African American, Indian, Jamaican, Haitian, and other cultural plays and dancing will demonstrate important events that made this a city great to live, work and play. The estimated cost is approximately $300. Inspirational Speakers will speak about people and meanings that they were motivated to become successful while living in the Boynton Beach area. They will speak about importance things that will help the people to succeed in life. Emphasize encouragement of being successful while building a great community. The estimated cost is approximately $1,500. School Chorus and Group will display talents that are promoted at our local schools. They will offer information about how others can join in with the local schools to enhance the community, and build relationship. The estimated cost is approximately $300. Food and Water will be provided to replenish the thirst of the volunteers. Food Vendors will also be. available. There will be approximately 2000 people attending. The estimated cost is approximately $500. Zoo or Pet Animal Exhibit will be used to teach tolerance and love for the animals. The exhibit will introduce children to care for animals whether pets, farm animals or wildlife. The estimated cost is approximately $500. Pony Rides are for the small children. Tht; _:'::ldren will experience the joy of riding a pony and educational purpose. They will also learn how to feedanu-,-:...~ for animals and how the pones are cared for on a daily base to survive. The estimated cost is approximately $500. Bounce House and Water Slide will be available fro the enjoyment of the small children under 8 years old. The estimated cost is approximately $1,250. Familv and Adult Games such as cards, dominoes, bingo, horse shoes and other games will be use for fun and educational purpose. They will also be used to improved communication among adults and young adults. These games will encourage and will learn how to interact with each other while bring the entire community, families, adults and children together. People willleam about different games from different cultures and countries. These games will also emphasize ways we can all work, play and live together while making and building better community. The estimated cost is approximately $300. Music Disc Jokev (DJ) will be needed to provide music for the event. The music wdl be played through-out the day at different times, It will draw the people and set a mood for the event activities. The music will represent different culture to draw people together and bring awareness of different cultures music. The OJ will also make important announcements during the day. The committee will provide the OJ will material to announce and will also announce events, activities and social services. We will announce and monitor the events with a microphone and a stage The estimated cost is approximately $1,500 Photoe:rapher will take pictures and videos of the events for keepsake and will be used for future generations. Pictures will be taken of everything's and all events for families to treasure. The estimated cost is approximately $800. Live Band will provide music and entertainment for each group. The bands will illustrate and play music from different cultures. They will perform music from different cultures. Music will be used to demonstrate our togetherness and awareness of other culture music. The estimated cost is approximate Iv $1,500. Children's Books will be given to each child that attends the event. They will be easy reading books and picture books for the very young. The books encourage children to read and learn about other cultures. The event will emphasize that everyone should love to read, to write and to learn together. The books enhance our children by showing how we are alike and different so we can appreciate others input. Appreciating those differences will increase the respect of other cultures and people and bridge the gap of communication and relationships. The estimated cost is approximately $400. Sie:ns and Advertisements will be an important way to inform the people about the Heritage Awareness Celebration event and schedule. They will also display the many different cultures we have in our city. They will show others the legacies that our children will inherit. They will be used to communicate the good things about the people and communities in Boynton Beach. The estimated cost is approximately $1,500. Ground Decorations will be used to cover dirt and shell rock and remove debris from the Heritage Awareness Celebration event area. Decorations will be used to beautify the environment such as red dirt, plants and other shrubbery. They will be needed to provide a clean and safe walking and congregation area for the event. The estimated cost is approximately $1,000. Art Exhibit and Instructor will be used to education the people on different cultures. Money will be used to buy paint, paper and other supplies that will be needed to paint. A stipend will be given to the Artist that agrees to work in the Art center as an instructor. We will provide spaces for students and adult to display there art work. The estimated cost is approximately $350. Awards. Ribbons and Certificates will be needed for prizes and appreciations. We will need prizes for the competitions and services. A wards will be given to all who participated in the Heritage Awareness Celebration event as appreciations. The estimated cost is approximately $1, OOG. Double Dutch Jump Rope and Hula Hoops will be used to educational purpose. There will be competitions among the different cultures and there will be prizes tor the contestants, Transportation and snacks will be provided for the contestants. The estimated cost is approximately $300 2 Mae:icians and Balloons for 1000 kids are needed. There will be two (2) magicians to entertain and perform. The artist will be at a price for $500 for 8 hours. The estimated cost is approximately $500. Radio. TV. Newspaper. Fivers and other forms of announcement will be needed. They will be to publicize the Heritage Awareness Celebration event. The estimated cost is approximately $1,000. Security a least six (6) security or police officers is needed. They will be needed for a total of six (6) hours each. The cost is approximately $2,500. Duster will be used for maintenance of the event areas. Provide the vendors and attendees a place to place un-useful material. The estimated cost is approximately $1,900. Media Relations "Me" will be used to help control the programs lineup and announce important information to encourage the people. The estimated cost is approximately $1,350. City Staffs (Utilities and Parks) will be used to assist with the event setup (e.g., water hookup, tents setup, and monitor the event). The estimated cost will be approximately $1,500. Sound Svstem w/Generator will be used to provide the sound for the DJ and Live Band. The estimated cost is approximately $2,000. Ground Maintenance will be used to remove debris from the CRA and City property. They will be needed to provide a clean and safe environment for the event. The estimated cost is approximately $3,400. Toilets will be used for disposing of body waste for attendees. The estimated cost is approximately $450. Stae:e will be used for a platform for all the performances. The estimated cost is approximately $700. 3 HOB -....--'.' Budget Outline Estimated Costs for Proposed Event Pro Dramatic Plays and Dance (different cultures) One Inspirational Speakers Tlu'ee (3) School Chorus and Groups A wards, Ribbons, Prizes and Certificates Refreshments for 350 people Music Disc Jockey (DJ) Photographer (Photo and Video) Advertisements (Flyers and Programs) Decorations Radio, TV, Newspaper, Posters Media Relations "MC" Facility Rental (Hester Center or Sims Center) TOTAL: $ 3 00.00 $ 500.00 $ 300.00 $ 500.00 $1,000.00 $ 500.00 $ 500.00 $ 500.00 $ 800.00 $ 500.00 $ .5 00.00 $ 400.00 $6.300.00 18 2011 Heritafle Awareness Celebration 2011 Budflet Date: Tentative for February 18,2011 Subject: Description of eVents at the "Heritage Awareness Celebration _ Night of Joy". These Heritage Awareness Celebration event activities will belp build a Strong cohesivc neighborhoods and commnnities. The evcnt will demonstrare a pnblic purpose that will be visible to the general public. Dramatie Plm end DAn(~ iIl_B81iS will hring awareness of difierent cultures. They wiJJ be demonstrating the different ways different cultures celebrate hOlidays and traditions; bigWighting contributions that made Boynton Beach a great communily. The Spanish, African American, Indian, Jamaican, Haitian, and other cultural plays and dancing wiJJ demonstrate important eVents that made this a city great to live, work and play. The estimated cost is approximately $300. Insnirational S,!eakers will speak about people and meanings that they were motivated to become snccessful while living in the Boynton Beach area. They will speak about importance things that wiJJ help the people to SUCceed in life. Emphasize encouragement of being successful wbile building a great community. The estimated cost is approximately $500. School Chorus and GroU!! will display talents that are promoted at our local schools. They will offer infonnation about how others can join in with the local schools to enhance the CommunIty, and build relationship. The estimated cost is approximately $300. Awards, Ribbons and Certificates will be needed for prizes and appreciations. We will need prizes fur the competitions and services. Awards will be given to all who Partieipated in the Heritage Awareness Celebration event as appreciations. The eSlimaled cosl is approximalely $500 Refreshments illustrations cultures awareness and will be provided to replenish the thirst of the people. There will be approximately 350 people attending. The est/mated Cosl is approximately $/,000. Moslc Disc Joker ID-!} will be needed to provide music for the event. The music will be Played tbrough-out the day at different times. lt will draw the people and set a mood for the event activities. The music will represent different culture to draw people together and bring awareness of different CUltures music. The DJ will also make important announcements dUring the day. The committee will provide the DJ wi11 material to announce and will also announce events, activities and social services. We wilt announce and monitor the events With . microphone and a stage. The estimated COSI i. approximately $500. Pholo2ral!her wiJJ take pictures and videos of the events for keepsake and will be used for future generations. Pictures will be taken of everything's and all eVents for families to treasure. The eSlimated cost is approximately $500. Advertisements (Flter and Proe:rams) will be an important way to infonn the people about Heritage Awareness Celebration eVent and scheduk They w;L1 also display the many different culttn., we have in our city. They will show others the leg""ies that our children will inherit. They will be used to communicate the good things about the people and communities in Boynton Beach. The estimated Cost is approximately 500 Decorations will be used to illustrate culture awareness and provide an ambiance for the event. Decorations will be used to beautify the facility hall sucb as tablecloths, chair covers, and center pieces (ren/al items). There will be approximately 350 people attending. The estimated cost is appraXimately $800. Radio. TV, NewsDaDer. Fivers and other forms of announcement will be needed. They will be to publicize the Heritage Awareness Celebration "Night of Joy" event. The estimated cost is approximately $500 Media Relations "Me" will be used to help control the programs lineup and announce important infonnation to encourage the people. The estimated Cost is approximately $500 Faeilitv Rental wiJl be used to host the eVent. The eslimated Cosl is approximateiy $400 ') ,4oB 0___ -:-t Budget Outline Estimated Costs for Proposed Event Pro~am: Heritage Awareness Celebration. tentative for February 19.2011 Dramatic plays and dance (different cultures) Three (3) Inspirational Speakers Three (3) School Chorus and Groups Food and Water for 500 volunteers Zoo or Pet Animal Exhibit, Pony Rides Bounce House, Water Slide, and Trackless Train Family and Adult Games Music Disc Jockey (DJ) Photographer (Photo and Video) Live Band Children's Books 250-1,000 Signs and Advertisements (4 signs and flyers) Ground Decorations Art Exhibit material and Instructor A wards, Ribbons, Prizes and Certificates Double Dutch Jump Rope and Hula Hoops Magicians and Balloons Radio, TV, Newspaper, Poster Security Dumpster (4) at $65 each Media Relations "MC" City's Workers, Utilities and Parks Sound System w/Generator Ground Maintenance (cleanup vacant lots) Toilets (5 toilets and I handicap unit) Stage TOTAL: $ 300.00 $1,500.00 $ 300.00 $ 500.00 $1,000.00 $1.250.00 $ 300.00 $1,500.00 $ 800.00 $1,500.00 $ 400.00 $1,500.00 $1,000.00 $ 350.00 $1,000.00 $ 300.00 $ 500.00 $1.000.00 $2,500.00 $1.900.00 $] ,350.00 $1,500.00 $2,000.00 $3,400.00 $ 450.00 $ 700.00 $28,800.00 Heritaee Awareness Celebration 2011 Bud2et Date: Tentative for February 19,2011 Subject: Description of events at the "Heritage A wareness Celebration" These Heritage Awareness Celebration event activities will help build a strong cohesive neighborhoods and communities. The event will demonstrate a public purpose that will be visible to the general public. Dramatic Pfavs and Dance illustrations will bring awareness of different cultures. They will be demonstrating the different ways different cultures celebrate holidays and traditions; highlighting contributions that made Boynton Beach a great community. The Spanish, African American, Indian, Jamaican, Haitian, and other cultural plays and dancing will demonstrate important events that made this a city great to live, work and play. The estimated cost is approximately $300. Insoirational Soeakers will speak about people and meanings that they were motivated to become successful while living in the Boynton Beach area. They will speak about importance things that will help the people to succeed in life, Emphasize encouragement of being successful while building a great community. The estimated cost is approximately $1,500 School Chorus and Group will display talents that are promoted at our local schools. They will offer information about how others can join in with the local schools to enhance the community, and build relationship. The estimated cost is approximately $300 Food and Water will be provided to replenish the thirst of the volunteers. Food Vendors will also be. available. There will be approximately 2000 people attending. The estimated cost is approximately $500. Zoo or Pet Animal Exhibit will be used to teach tolerance and love for the animals, The exhibit will introduce children to care for animals whether pets, fann animals or wildlife. The estimated cost is approximately $500. Ponv Rides are for the small children. The children will experience the joy of riding a pony and educational purpose. They will also learn how to feed and care for animals and how the pones are cared for on a daily base to survive. The estimated cost is approximately $500. Bounce House and Water Slide will be available fro the erljoyment of the small children under 8 years old. The estimated COSl is approximately $J,250 Familv and Adult Games such as cards, dominoes, bingo, horse shoes and other games will be use for fun and educational purpose. They will also be used to improved communication among adults and young adults. These games will encourage and wi1llearn how to interact with each other while bring the entire community, families, adults and children together. People will learn about different games from different cultures and countries. These games will also emphasize ways we can all work, play and live together while making and building better community. The estimated cost is approximale(v $300. Mosie Disc Jokev tD.ll will be needed to provide music for the event. The music will be played through-<Jut the day at different times. It will draw the people and set a mood fur the event activities. The music will represent different culture to draw people together and bring awareness of different culltu"es music. The DJ will also make important announcements during the day. The committee will provide the DJ will material to announce and will also announce events, activities and social services. We will announce and monitor the events with a microphone and a stage. The estimated cost is approximately $1,500. PhOfotzra\!her will take pictures and videos of the events for keepsake and will be used fur future generations. Pictures will be taken of everything's and all eVents for families to treasure. The estimated cost is approximate1v $800. Live Band will provide music and entertainment for each group. The bands will illustrate and play music from different culltu"es. They will perform music from different cultures. Music will be used to demonstrate our togetherness and awareness of other culture music. The estimated cost is approximately $1,500. Children'. Books will be given to eaell child that attends the event. They will be easy reading books and picture books for the very young. The books encourage children to read and learn about other culltu"es. The event will emphasize that everyone should love to read, to write and to learn together. The books enhance our children by showing how we are alike and different SO we can appreciate others input. Appreciating those differences will increase the respect of other cultures and people and bridge the gap of communication and relationships. The estimated cost is approximately $400. Silms ODd Advertisemenls will be an important way to inform the people about the Heritage Awareness Celebration event and .elledule. They will also display the many different cuIltu"es we have in our city. They will show others the legacies that Our children will inherit. They will be used to communicate the good things about the people and communities in Boynton Beach. The estimated cosr is approximately $1,500. Ground Deeoratioos will be used to COver dirt and shell rock and remove debris from the Heritage A wareness Celebration event area. Decorations will be used to beautiiy the enviromnent such as red dirt, plants and other shrubbery. They will be needed to provide a clean and safe walking and congregation area for the event. The estimated cost is approximately $1,000. Art Exhibit and Instrnctor will be used to education the people on different cultures. Money will be used to huy paint, paper and other supplies that will be needed to paint. A stipend will be given to the Artist that agrees to work in the Art center as an instructor. We will provide spaces for students and adult to display there art work. The estimated cost is approximately $350. Awarda. Ribhons and Certillcates will be needed for prizes and appreciations. We will need prizes for the competitions and services. Awards will be given to all who Participated in the Heritage Awareness Celebration event as appreciations. The estimated cost is approximately $1,000. Double Dutch Jumo Rone and HoJ. Hoo\!S will be used to educational purpose. There will be competitions among the different cultures and there will be prizes for the contestants. Transportation and snacks will be provided for the contestants. The estimated cost is approximately $300 2 HERITAGE 2011 - ACTUAL EXPENSES ATLAS PARTY RENTAL - LINENS CITY OF BOYNTON BEACH - UTILITIES CITY OF BOYNTON BEACH - POLICE CITY OF BOYNTON BEACH - HESTER CENTER ELLIE'S CATERING EXOTIC SIGNS EXOTIC SIGNS FRIENDLY JOHN - PORT -O-LETS GREAT WESTERN PRINTING - T-SHIRTS TONY HARVEY - NEW HORIZONS BAND THELMA LYONS - DECORATIONS MANHATTAN TROPHY MVP MUSIC, VIDEO, PRODUCTION NOW YOU SEE IT PHOTOS POINCIANA ELEMENTARY - PARKING PYRAMID BOOKS SOUTH FLORIDA BOUNCE & SLIDE KAREEM THOMPSON ROBERTYOUNG-HOTSHOT TOTAL 1.257,20 789,92 NOT PAID YET 999,00 615.00 1,230.00 323.65 731.31 370.00 1,298,00 1,10000 650 00 167.37 1,500,00 385,00 313.50 500,00 1.250,00 300.00 500 00 14,279.95 8 i~ Budget for five trees with 4-5 public art elements in each tree Solar lighting $500.00 each (two per tree) $ 5,000 with mount and self timer (on at dusk off at dawn) 5.1.2011 : OC AN AVENUE PUBLIC ART PROJECT I I Proect Description: Ilnst I brightly colored or illuminated public art in five speclmen trees to enliven the Ocean Avenue district. The targ1ted specimen trees are. Veterans Park - Banyan Tree Children's Schoolhouse Amphitheater - Kapok Tree Civic Center - Banyan Trees (2) Old High School - Kapok Tree Tree friendly hanging bands $ 50.00 each artwork with clip hooks to easily install and remove public art elements (for tree maintenance and storm events) Labor & equipment to remove Public Art $800.00 per day (for tree maintenance and storm events) $ 1 ,250 $ 800 Public Art Commission $8,590 4-5 artworks per tree ($1,718 - $2,147.50 per artwork) $ 42,950 $ 50,000 Total Budget Criteria for the Ocean Avenue Public Art Project: The public art placement is designed to enliven the Ocean Avenue district connecting the Boynton Harbor Marina to Seacrest Boulevard. It should also enliven the dead and dark spaces between the new projects that are under construction by the Community Redevelopment Agency. The projects (from east to west); the Marina Entryway Feature; Jones' Cottage (at 4th and E. Ocean); The Magnuson House (at 211 E. Ocean) and the Schoolhouse Children's Museum Amphitheater will be completed early Fall 2011. The Amphitheater project features public art that relates to the Intracoastal mangrove estuary and the Boynton Harbor Marina. The Jones' Cottage and the Magnuson House are historical buildings that will be renovated for use as a cafe and restaurant. The Schoolhouse Children's Museum and neighboring 1927 High School are historical buildings. The Schoolhouse Children's Museum is a 1913 historical schoolhouse that features educational and interactive displays about Boynton Beach's history. The 1927 High School is planned to be renovated into a future Cultural Center. The Ocean Avenue Public Art can relate to the Amphitheater Intracoastal mangrove estuary public art, the Boynton Harbor Marina, Boynton Beach's history, the Intracoastal Waterway, Boynton's close proximately to the Gulf Stream or our rich marine industry and cultural heritage. All the public art elements should be bright, colorful, glow in the dark or be self illuminated and relate to the criteria described above. They should be lightweight but sturdy to hold up in the Florida environment for a minimum of 5 years. They can be made of durable material such as tyvek, vinyl, plastic, wood, metal; not to heavy or lightweight to hang vertically in the trees through a range of winds experienced in South Florida. The public art will be installed in the specimen trees with special bands suspended from the tree limbs and attached to clip hooks. Artwork suspended from wires, chains, poles or other hanging mechanisms will do so without damaging or harming the trees in anyway. Boynton Beach Community Redevelopment Agency FY 2011-2012 Annual Budget Discussion Proposed Project Description ~ Development of Bovnton Harbor Marina Entrance Si2na2e at the SE Corner of Bovnton J Beach Boulevard and Federal Hi2hwav Construction is now underway for an Entry Feature & Signage at the Ocean Avenue (southern) entrance to the Boynton Harbor Marina. In order to attract and capture more vehicular/pedestrian traffic to the marina heading east on Boynton Beach Boulevard, this project proposes new Boynton Harbor Marina entrance signage on the CRA's property located at the SE comer of Boynton Beach Blvd. and Federal Highway. The proposed project involves the design/construction of marina signage, site grading, irrigation, landscaping and lighting enhancements. Project cost estimate by design consultant is $100,000. :) N'I' rARJ:: AND tNfRY SlGNACJ (X)ft.,lCJJ"T. PHOTO ,Dt."I'F.C1lVt BoY/nON BfACH c.R.A. BOYNTON HARBOR MARNlA .. --. -""~ ....-.....---....... ..,._".....t... .........._-.-- ~ ~ NW P.U.KAND ENl1lY $ICNAC:ECONCUT.AEJl.W. BOYNTON BEACH C.RA BOYNTON HARBOR MARNIA t-' (, 9 (' (' (' 10 (., Boynton Beach Community Redevelopment Agency FY 2011-2012 Annual Budget Discussion Proposed Project Description Development of Park Area in Bovnton Harbor Marina (dive shop location) As approved by the eRA Board, the Boynton Harbor Marina Area Master Redevelopment Plan Phase 1 B identifies the reconstruction of a public park space and drive lane improvements for the area where the two story retail/apartment building currently exists. The project's initial work involves the demolition of the building, drainage system tie-ins, site grading and relocation of the one-way drive isle used to access the marina slips. Additional construction to take place under this Phase of the Master Redevelopment Plan will be to elevate the height of the existing seawall cap, new seating benches, lush landscaping, lighting and pedestrian/vehicular signage. Project cost estimate by design consultant $350,000-400,000. - Downtown Banner Proaram - $15,000: :) Design and installation of 120 digital, vinyl banners (3D" x 84"), promoting and reinforcing the brand of the downtown area. Banner creative will be designed utilizing input from the branding committee and survey outcome. Installation will include the following routes: · Ocean Ave. east from Seacrest Blvd. to bridge and throughout Boynton Harbor Marina · Boynton Beach Blvd. eastfrom Seacrest Blvd. to Federal Hwy. Small Business Marketina Proaram - $20,000: Schedule quarterly workshops for local merchants with guest speakers to offer real-life business applications, ranging from the importance of social media tools (FaceBook, Twitter, YouTube, websites, etc.) to reaching out and establishing working relationships with local media and media training. Group members will learn from experts in their field such as local television and newspapers editors/news directorslreporters, university professors, entrepreneurs and successful small business owners. Small Business Marketina Incentive Proaram - $27,248: CRA merchants would be encouraged to participate in co-op advertising opportunities where multiple business owners would take out a % or full page ad in local newspaper(s). Members would receive a reimbursement for a portion of the ad(s) fee after approval of ad by the CRA. If the Board approves this program in concept, staff will develop an application process and program guidelines. :) :) i _--L L___ r 11 ~~~<tY~T8~ eRA . East Side-West Side-Seaside Renaissance eRA BOARD MEETING OF: May 10,2011 I Consent Agenda I I Old Business I X I New Business Legal I Executive Director's Report SUBJECT: Discussion of Possible Dates for Ribbon Cuttings for Marina Entry Feature and Amphitheatre SUMMARY: Included in the CRA's ongoing Marketing efforts to promote Boynton Beach's downtown area as desirable destination, ribbon-cutting events will be scheduled for the three capital projects completed along Ocean Avenue. Members of the local media will be invited to attend. Due to summer vacation schedules, staff would like to get a consensus from Board members on the following dates: *Marina entry feature and Amphitheater (same day) Saturday, July 9 or 23 *Ruth Jones Cottage Saturday, August 20 or 27 Saturday, September 10 FISCAL IMPACT: None. CRA PLAN, PROGRAM OR PROJECT: Marketing Department- Promotions: #547400-236 RECOMMENDA TIONS/OPTIONS: Approve or suggest new dates for ribbon-cutting events. ~>(s~ Margee Walsh Marketing Director T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTSICompleted Agenda Item Request Forms by MeetinglFY 2010 - 2011 Board MeetingsI05-10-11 MeetinglRibboncutting events Marina entry and Amphitheater.doc .... .... o N I o .... o N III Q) ;:; 0': 0.... 0': .... c..~ <( 0- 0:: .. 0: .c (.) co Q) CO c: o - c: ~ o CO .! CO C c: o ;:; Q) Q.. E o o N ..- I C co ..., :!:: a) ~O) -0 E a. Q) .~ cc80)(2E ~OrJ)E()~ III co~-gE-o 0, ... o,E.... CO 0) c 0 - 0 :J CO .... E .....E a.~ a. a. O a. c .- - :J C (.) ~ ::: ~ g e .2> - .~ 5 ~ ::. C> ~ :Jco>-u=....-O o O)~O)~~O) C> c 'e C> ~ ro LUcoa.LU,E:; 0:: :s .~ 0:: () E <<l]!0)<<lL:0 s2~~s2j:8 ...J .8:x::cF. .... 0 O):!:: . M lii~rJ)c rJ) rJ) a.._ :J 0) 0) L:uii)O) : E ~ .~;g ~ ;:; ~=0:.5 rJ) 0) 0:; 0).... 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