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Minutes 04-26-11 MINUTES OF THE BOYNTON BEACH ARTS COMMISSION MEETING HELD ON MONDAY, APRIL 26, 2011, AT 6:30 P.M., AT FIRE STATION NO. 2 2516 WEST WOOLBRIGHT ROAD, BOYNTON BEACH, FLORIDA PRESENT: Barbara Ready, Chair Debby Coles-Dobay, Public Art Anderson Slocombe, Vice Chair Administrator (arrived at 7:03 p.m.) Halena Wolf (arrived at 7:17 p.m.) Donn Davenport (left at 8:18 p.m.) Nubia Richman (arrived 7:00 p.m.) Christine Moeller, Alternate (arrived at 7:05) ABSENT: Barbara Lentz ( resigned 4-27-11) Tiffany North, PhD I. Call to Order Chair Ready called the meeting to order at 7:04 p.m. II. Roll Call of Members Self-introductions were made. III. Agenda Approval Ms. Coles-Dobay explained she had an additional item, FAPAP conference backup, added as “G” on the agenda. Motion Mr. Slocombe moved to approve the agenda as amended. Ms. Richman seconded the motion that unanimously passed. IV. APPROVE MEETING MINUTES The members did not have time to review the minutes from last meeting. Motion Mr. Slocombe moved to postpone approval of the minutes. Ms. Nubia seconded the motion that unanimously passed. Meeting Minutes Arts Commission Meeting Boynton Beach, FL April 26, 2011 V. ANNOUNCEMENTS/REPORTS A. March 26, 2011 High School Report Chair Ready reported the City hosted a charette with the consultants hired to conduct the financial feasibility study on the Old High School and to receive public input. Approximately 60 people attended. The consensus of the public was that they wanted a Community Cultural Center. Ms. Coles-Dobay added she felt the public worked hard and interacted well and advised that Kevin Bryner of IBI stated the charette was one of the better ones he hosted. A general presentation would be given at the City Commission meeting seeking direction and at a later date would provide more detailed information about some ideas of how to make this happen with financial partners. They expected the report will come back from the financial feasibility study soon. B. April 11, 2011 Presentation of Downtown Plans to AOPBC Chair Ready advised that Ms. Coles-Dobay and Vivian Brooks, Executive Director of the CRA gave a presentation to the Artists of Palm Beach. This was the same presentation given to the City Commission and CRA Board which was about the downtown plan and how to activate the space on E. Ocean Ave. from Seacrest to the marina. With the current budget cuts and reorganizations, the questions are how will the program be impacted and how can private organizations like Artists of Palm Beaches and other organizations be utilized to do programming, instruction, workshops and activate the downtown area? These groups are looking for places to showcase their work in areas such as painting, poetry readings, and dance sessions, and also teaching poetry, painting and pottery. The City has the facilities to do all these things. In addition to what was presented, it was to give an understanding of what is being accomplished and what input is needed. The next steps would be to tour the City, walk the Ocean Avenue area, look at opportunities here and present ideas for what they would like to do to activate City facilities and the downtown area. Chair Ready inquired if the Artists of the Palm Beach was the group the Board wanted to partner with for the one grant that was sent a letter of interest or the NEA Our Towns grant. Ms. Coles-Dobay advised that there was not an invitation to do a proposal for that grant; however, the other grant, the Knight Art Challenge, is the grant that has not yet responded. There may be an opportunity to utilize it, but the grant was more specific for the International Kinetic Symposium which was another item presented to them. They were asked if they wanted to participate. C. April 14, 2011 Sister Cities Young Artists Showcase Chair Ready advised she was a judge for the artwork from local students, as well as Chinese students. There were not as many entries as last year, but still was very well attended. She advised many of the teachers representing their classes were in attendance. The first place winners won $100 for their art classes. There are many teachers paying for their own art supplies out of their pockets, so the $100 was very 2 Meeting Minutes Arts Commission Meeting Boynton Beach, FL April 26, 2011 welcome and they were very excited to have been awarded the funds. Mr. Davenport mentioned the theme was Greening of your Community, to make a change in the community. He also mentioned there was a nice variety of artwork from multiple age groups. D. April 16, 2011 Boat Club Park Celebration Chair Ready advised this was another well attended event. Three out of five Commissioners were in attendance. Chair Ready advised the bait shack was painted by a 15 year old boy. The Guy Harvey Foundation helped to fund some of it. The building is the Florida Fishing Academy which the City gave for use and through volunteers it had been renovated. E. 7pm Boat Club Park Meet the Artist The artist requested postponement of the event. It will be announced at a later date. F. Cancel of Move June 28, 2011 Meeting th Chair Ready advised she would be out of town for the scheduled June 28 meeting. After discussion, it was decided to reschedule the meeting to June 20, 2011. G. FAPAP Ms. Coles-Dobay announced she sent everyone an email for Florida Association of Public Art Professionals which is being hosted in Palm Beach County on May 18-20. There will be a $100 fee for the conference for the entire three days. There will be many public art projects to tour. There will be sessions discussing integrating public art into a project. Architects, engineers, landscape planners and all the different disciplines that work on public art projects, along with artists and administrators were invited. The hours of the conference were 8:30am to 9:00pm. There will be art projects from all over the State. VI. Project Updates A. Lettering for marlin entryway feature for Wal-Mart Project Frank Varga was present to discuss the lettering for the Marlin project. He presented the letters in two sizes. Matthews is one of the biggest companies that produces letters and they advised if casting is desired with the thickness, the Committee would have to pay for making the pattern, which would put this over budget. Mr. Varga inquired of Matthews as to whether there were other types of letters that could come out the size needed and was told there were not. In order to have 2” letters, they could be laser cut out of solid stock and be within budget and then would be powder coated. The backs of the letters would be pre-drilled and could be set away from the wall to give a shadow 3 Meeting Minutes Arts Commission Meeting Boynton Beach, FL April 26, 2011 effect. The letters would be attached with stainless steel studs and fastened to the wall. The letters will be 12” high. Chair Ready advised the Board already agreed on the thickness of the letters as originally presented. Approval is now needed for the transition of letters now presented. Motion Mr. Davenport moved to accept the transition of consecutive weight letters in the format Mr. Varga presented. The motion was seconded by Ms. Wolf and was unanimously passed. B. Commercial vs. Fine Art Foundry Information Mr. Varga began by commenting that commercial foundries give off pollutants. It was mentioned that the rooftops look rusty when viewed from the skyway going in to Chicago from Indiana. This is from the pollutants or ash that comes from the actual melting of the steel. The foundries are supposed to have special smoke stacks that would filter out the pollutants. With a commercial foundry, there is a lot of melting due to the forging and other things. A fine art foundry is a specialized field strictly involving statues. They are environmentally friendly. There is basically nothing that would pollute the air, and it carries little noise factors. Mr. Varga continued to explain the pouring of the metal. Bronze is basically copper with nickel added to it to give it strength for hardness. Bronze melts at a low temperature as opposed to other metals melting at a higher temperature. In order to melt the bronze, natural gas or electric furnaces are used. Most foundries use natural gas to keep the cost lower. When the metal melts, it does not emit pollutants into the air. There is nothing in the process that would be environmentally unfriendly. He continued to explain the foundry processes. The New York Modern Art Foundry is very large. There are different rooms for different things. For example, when a sculpture is brought in, it goes to different rooms and different phases. Mr. Varga explained each process in each phase. The sculpture was estimated to be completed by the end of May or middle of June. It should be put up by September. C. Seacrest Streetscape project update Ms. Coles-Dobay advised the project would be installed on May 11th and 12th. Jermaine Johnson, an emerging artist, under the direction of Debbie and Len Marucci, is the artist of the project. 4 Meeting Minutes Arts Commission Meeting Boynton Beach, FL April 26, 2011 Motion Mr. Slocombe moved to accept the Seacrest Seascape project and was seconded by Ms. Richman. The motion passed unanimously. VII. Exhibits A. Avenue of the Arts i. Removal of three sculptures Ms. Coles-Dobay updated the Board and reminded them at the last meeting it was decided to remove a piece that was not holding up and installed another piece for the remainder of the six month exhibit. “The Hummingbird”, down by the Marina, was removed because of construction being done and not wanting to damage it. Gus and Lina Ocamposilva removed the sculpture. The piece, “Follow the Leader”, on the corner th of 4 and Ocean Avenue, which is the Marucci’s piece, was being removed because the Jones Cottage construction ongoing in that location. The pad will remain. The pad at the marina site will be lost by the entryway. However, there will be two additional pads that will be created with lighting in that entryway. Currently, there are nine sites along the Avenue and upon completion, there will be 11. Chair Ready commented that it was nice to have the CRA cooperating and have everyone working together. ii. Theme for 2010/2011 Ms. Coles-Dobay advised the theme of 2010/2011 applies to our decision making for targeting the symposium for 2012 or 2013. At the time of the original discussion, when the symposium was targeted for 2012, the kinetic sculpture was going to be used. This was the month it was going to be decided and the question was whether the Board was prepared for a 2012 symposium or should it be moved to 2013. Chair Ready advised if the symposium was moved back to the following year, then the kinetic theme should be moved also, in which case a new theme would be needed for the upcoming year. Ms. Coles-Dobay advised the sculptures that are on the Avenue of the Arts now, come out the end of September/early October of 2011. The question was what we want to have in there. There are eleven sites to work with. Chair Ready indicated the discussion should be on whether the Board will be ready for the symposium or whether it should be pushed back a year. Ms. Richman expressed concern that it was such a big undertaking, she did not feel the Board could be ready. Ms. Wolf spoke from the education point of view; she did not feel a year would be enough. People still have to 5 Meeting Minutes Arts Commission Meeting Boynton Beach, FL April 26, 2011 be brought on board, funding had to be secured, and people seem hesitant to jump in because the funding was uncertain for next year. Vice Chair Slocombe advised it was a hard time for everyone, but at the same time, milestones have to be set. The funding might not be in place right now, but dates could always be changed. Certain things must be accomplished within a set time frame. Before a date change could be decided, which was the ultimate goal, there must be pieces put in place first and then work on those smaller pieces. Mr. Davenport advised that with something this large, a suggestion would be to possibly bring in an outside person, like an event planner. The Board does not meet often enough to get a lot of work accomplished. The date was already pushed back a year. It was a realistic target date and it needs to be acted upon. He indicated he will acquiesce to whatever the Board decides. Mr. Davenport left the meeting at 8:18 p.m. Chair Ready agreed it would be a good decision to create milestones and push the symposium back a year. She recognized Mr. Davenport for the time, energy and diligent work he had put in to the symposium so far. Ms. Coles-Dobay indicated the need to get volunteers and committees together. At the last meeting, the committee list was set and tasks were set up for that list. She advised she had spoken to some people who were interested. The key was working with the right people and getting them focused and committed. The Palm Beach County School District is still very excited about this project. There was someone looking to include us in a National EPA grant to fund the school part of the project, and the teaching of the kinetic solar art project in the school system. There is a lot happening and when it is talked about, people tend to jump on board. The job of the Board is to get people excited and to get people part of the Committee. Ms. Coles-Dobay agreed pushing it back a year is realistic. Huge headway is being made and hopefully at the next meeting, there will be Committee updates and an increase in momentum. If a decision is made to move the date, she advised she will begin working on the milestones for a time table. Ms. Coles-Dobay suggested targeting Saturday, February 11, 2012 in hopes that a two or three hour “stakeholder’s” workshop, where committees would already be working and activating many tasks to be accomplished, would be beneficial. The goal was to have all the partners together in one room and have a presentation on what was being done and how to get people ready to make it happen. She advised she spoke to the Commissioners about it and while they know about it, they do not quite understand what it is the Board is trying to do. This workshop would accomplish a number of things. There could be sponsors attending, the Committees, the partnerships, and the Commission and it could be used to get attendees excited about the symposium. In the meantime, the project in the school system could still be done, and there could be examples of kinetic art projects with the students working on the displays. Chair Ready inquired of Ms. Wolf what the process would be to get a movie in a classroom. Ms. Wolf advised the movie was probably at the high school level. She further advised the way 6 Meeting Minutes Arts Commission Meeting Boynton Beach, FL April 26, 2011 the School District works was they have something called Learning Tree Village. The goal was to eventually get to the point where all teachers are teaching the same thing at the same time and to have the entire country learning the same curriculum. The goal also was to have a standards based curriculum so the same standards are being met by all states and all kids are being equally educated. Palm Beach County has begun the Learning Tree Village program. The goal is for all the teachers in Palm Beach County, at the same grade level, teaching the same thing at the same time. Education is headed to national standards. Motion Ms. Wolf made a motion to move the symposium back to 2013. It was seconded by Ms. Richman and unanimously passed. The Board discussed possible themes for this coming year. Ms. Coles-Dobay suggested since she was working with the CRA on the Ocean Avenue to Seacrest project and there already was the amphitheater project that connects the mangroves down to the marina, maybe it would be possible to go with a mangrove theme. She reminded the Board of the art that was going to be on the Children’s Schoolhouse Museum. The CRA was going to look at banners and public art that speak to the marina district and Ocean Avenue to Seacrest. She suggested utilizing the same theme of marine life, but possibly more detailed. Ms. Wolf suggested possibly something like coastal living which would encompass a lot of different things. Ms. Coles-Dobay suggested the Board make a list of suggested ideas that could be qualified and discussed for the next meeting. Chair Ready made the announcement that Barbara Lentz had resigned. There were suggestions about replacements. VIII. International Kinetic Art Symposium and Exhibit Planning A. Target for 2012 or 2013 This item was previously discussed earlier in the meeting. B. Committees Ms. Wolf suggested possibly putting volunteers on the committees and possibly inviting them to the next meeting. Vice Chair Slocombe suggested taking each committee and splitting the responsibilities amongst themselves. For example, focus on one committee each time. Chair Ready suggested devoting approximately 45 minutes of the next meeting to discuss one Committee and then begin normal business. 7 Meeting Minutes Arts Commission Meeting Boynton Beach, FL April 26, 2011 C. Education This item was discussed earlier in the meeting. IX. New Business A. Presentations - Dr. Tiffany North Dr. North was not present so no presentation was made although everything was included in the back-up material. Ms. Coles-Dobay advised that she thought it would be better to have back-up information to the presentation in order for members to be able to comment. This was what the essence of Dr. North's presentation was going to be about. If everyone was comfortable with it, it would be policy for presentations. B. Successful Citizen Advisory Board Committees - Anderson Slocombe Vice Chair Slocombe reported he had received a document from a colleague who put on a workshop and all the committee people were invited. One of the reasons he took a copy was because it was very detailed explaining what it involved to have a successful advisory board committee and provided a checklist on what it took to be a good committee member. It provided suggestions how to make meetings more meaningful, and what were the time wasters. He thought it was a good idea and felt everyone should read it to remind themselves of the role and responsibilities of a committee member. X. Unfinished Business None. XI. Future Business None. XII. Adjournment There being no further business to discuss, the meeting was properly adjourned at 8:53 p.m. [~(l~t &/1,.i.~-- Ellie Caruso Recording Secretary 052311 (8 hours) 8