Minutes 10-12-81MINUTES OF FINAL BUDGET HEARING HELD MONDAY, OCTOBER 12, 1981 IN
CITY HALL, 7:30 P.M.
Pi~ESENT
Edward F. Harmening~ Mayor
Walter "Marry" Trauger, Vice Mayor
Joe deLong, Councilman
Patricia L. Woolley, Councilmember
Samuel Lamar Wright, Councilman
Peter L. Cheney, City Manager
Tereesa Padgett, City Clerk
James Wolf, Assistant City Attorney
Mayor Harmening called the Hearing to order at 7:30 P.M.
The Mayor explained that at the last public hearing held October 3rd,
the Council had instructed the City Manager to consider reducing the
proposed budget figure somewhere between $200,000 and $300,000.
Mr. Cheney clarified that in addition to the request of Council to
reduce the proposed budget by approximately $200,000, we discovered
last week that the City would also lose approximately $112,500
because of a decision reached by the County Commissioners relative to
the County Millage level. This was due to the reduction in the
Road and Bridge Fund.
Mr. Cheney reviewed the proposed reductions to cover the suggested
$200,000 reduction. He then went into detail on the $112,500 proposed
reductions to offset the reduction in the Road and Bridge Fund as
per attached memo dated October 9, 1981.
He went on to explain that there would be some changes in the Police
Department. Within a few months, they plan to adopt a Priority
Response Program. This would mean that the Police Department would
respond first to the most crucial issues such as a crime in progress,
immediate danger to life and that type of thing~'~and other calls would
have delayed~ response. Thought has also been gfven to moving into
the area of civilian non-sworn officer type of employee to answer some
of the calls. This would all tend to respond to budget problems.
Mr. Cheney referred to a detailed report submitted by Captain Hille'ry
on this subject. Copy of same is a. ttached hereto. ~
He explained further that during the past two years, in an effort to
respond to the tax payers concern re personnel, the Police Department
has gone to a ten' (10) hour shift. Instead of working 5 eight hour
days, they now work 4 ten hour days. The overlap with ten (!0) hour
shifts gives~ aomuch greater flexibility in the use of personnel. This
allows more police coverage in high priority time.
The development of the data processing system which compiled all
information ver~ rapidly determines the high priority time Both of
these changes have' added greatly to the use of personnel a~d the overall
efficiency of the department.
MINUTES - FINAL BUDGET HEARING
BOYNTON BEACH, FLORIDA
October 12, 1981
Assistant Attorney Wolf read proposed Resolution No. 81-TTT by title
only:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BOYNTON BEACH,
FLORIDA, STATING THE MILLAGE RATE TO BE LEVIED AGAINST
PROPERTY OWNERS WITHIN THE CITY FOR THE 1981 - 1982 FISCAL
YEAR~ FURTHER STATING THE PERCENT BY WHICH THE MILLAGE RATE
EXCEEDS THE ROLLED BACK RATE (AS DEFINED BY FLORIDA STATUTES
SECTION 200.065 (2)) PROVIDING THAT THE CITY MANAGER SHALL
HAVE THE AUTHORITY TO ADJUST THE MILLAGE RATE UPON RECEIPT
OF T.KE FINAL~TA~ ROLL~ PROVIDING FOR AN EFFECTIVE DATE AND
FO~OTHER~.~RPOSES.
The Mayor asked for the last proposed millage rate.
Mr. Cheney advised that the rate proposed at the Public Hearing held
Satumday, October 3rd was 6.583 Mills which was 10.2% increase over
the roll-back. If you cut the budget by the proposed $200,000 the
m/llage rate would be 6.271 or 5% over roll-back.
The Mayor then asked if anyone in the audience wished to speak in regard
to the proposed budget.
Mr. Terrence O'Donnell, 1983 Campanelli Blvd., questioned the possibility
of meeting the proposed roll-back millage of 5.971. The Mayor advised
that this rate had not been considered. Mr. O'Donnell referred to
his letter to Council and suggested that proper surveys be made prior to
issuance of building permits on our supply of water, electric power,
waste disposal, schools and parks. He compared msny existing problems
in New York with local problems. He went on to defend the 20 year
retirement option for the Policemen and Firemen.
Mr. Nathan Lupu, 313 S.W. 13th Avenue, asked for the total figure of
tax revenue. Mm. Cheney told him as of Saturday, October 3rd, the
ad valorem tax figure was $4,211,150.00. He suggested holding the
millage rate at 5.971 which allowed a sizeable increase in the overall
budget.
Mr. Cheney explained that last Saturday's budget was up 17% and 14%
covered the increase in normal cost and this left only 3% to cover
growth. With the reductions as proposed here tonight, this left the
increase at 14% which would only equal inflation.
Mr. Charles Johnson, 25 Colonial Club Drive, questioned the total
assessment of Boynton Beach because they had been given a slight
reduction in Colonial Club.
The Mayor explained that the City used the certified figure furnished by
the County Property Appraiser's Office. He went on to explain some of
the problems in assessment procedures and the Homestead Exemption
inequities.
Mr. Johnson expressed disapproval of the 20 year retirement option for
Policemen and Firemen.
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MINUTES - FINAL BUDGET HEARING
BOYNTON BEACH, FLORIDA
October 12, 1981
Mr. O'Donnell inquired as to status of Tax-exempt property on the tax
rolls. He was referred to the County for this information.
Mr. Cheney suggested this question be addressed to the Legislative
Delegation.
Willi Anders, 314 S.W. Third Avenue, referred to his property taxes
increasing drastically over the years and suggested that thought be
given to putting the criminals to work and also to find ways to use
our garbage to make gas and our inlet water to create electricity to
help alleviate our high costs.
Mr. Simon Ryder, 2379 S.W. 13th Avenue, questioned the advisability of
reducing the budget as outlined earlier to the extent of $200,000.00.
He felt it was worth $1.00 per month to keep this amount in the budget
and not reduce the services to this extent.
Vice Mayor Trauger stated that on a $40,000 taxable assessment this
extra cut would amount to $12.48 a year; on a $30,000 taxable
assessment - $9.36 per year.
Harvey Oyer, 235 S. W. 15th Avenue, spoke in favor of the original
millage. He spoke as a Homeewner with exemptions and also as an
owner of a business and vacant lots. He urged that the proper tax be
levied to keep this City moving forward and cautioned the Council to
see that the dollars be spent wisely.
Councilman deLong announced that Mr. Oyer was a former Mayor of Boynton
Beach and served the City well.
Howard Nicholson, 1131 S. E. 4th Street, spoke in regard to the
Channel 5 presentation in regard to garbage recycling. He also questioned
the cost of lighting the baseball fields and tennis courts. It was
explained that the Little League was almost self-supporting and tennis
players paid for their own lights. Mr. Cheney advised that the
recycling program was being seriously considered in this area at th/s
time and suggested that the public support this proposed program.
Councilman deLong read the attached memo into the records and commended
the City Manager for his efforts in that direction (City ManagerTs
Memo re Cassandra).
Mr. Nick Cassandra, 2554 S. W. 10th Court, reviewed the figures he had
presented earlier and disagreed with some of the interpretations of
his proposals by Mr. Cheney's memo. He urged the Council to lower the
budget to 10 million dollars.
Mayor Harmening asked if anyone else wished-to speak.
A gentleman in the audience questioned the roll-back millage rate.
-3-
MINUTES - FINAL BUDGET HEARING
BOYNTON BEACH, FLORIDA
October 12, 1981
The Mayor explained in detail the steps taken in preparing the budget.
He again referred to many inequities in the Homestead Exemptions, as
well as the assessed valuations.
It was also brought out that some people do not pay any taxes at all.
AT THIS POINT THE PUBLIC HEARING WAS CLOSED FOR THE PUBLIC AND WOULD BE
CONSIDERED BY THE COUNCIL.
Councilman Wright stated that he was no longer in favor of cutting the
library back any more, nor did he favor reducing the budget for resurfacing
and drainage. He did favor cutting back on contingencies and recommended
to delay the implementation of re-classifications and promotions for
six (6) months. He expressed his concern about any reduction in the
police force and felt that with so much unemployment that additional
officers would be needed. He did not support cutting back on the
Fire Department because the public had recently expressed their needs
for paramedic assistance. He suggested possibly cutting the reserve
for new equipment in the Fire Department.
Councilman deLong questioned if he was referring to the proposed cut
backs that the City Manager had submitted in his memo on the $200,000
proposed reductions. Councilman Wright said he was and would like to
continue with, the proposals on the $112,500. He suggested that the
positions of Clerk for Personnel and Purchasing and the Secretary
for the Fire Department be eliminated and the Parks Crew Leader be
hired to assist in the upkeep of ~acant lots, etc. He definitely '-
approved the addition of Detectives in the Police Department. He
approved the reduction of $1,000 Professional Services in the
Finance Department and the Computer Rental for Purchasing and Personnel
and the Street Light figure of $2,000.
Councilman deLong questioned what the millage rate would be after the
proposals of Councilman Wright were considered. The Finance Director
made a quick calculation of 6.452 with 8.05% over roll-back.
Mr.. Cheney meviewed Mro Wright's proposal and clarified that this put
$176,648 of the proposed reduction of $312,500 back into the budget.
This placed the millage rate of the general fund at 6.496 mills.
Vice Mayor Trauger moved to set the millage ~t 6.496 for the General
Fund. Motion seconded by Mrs. Woolley and carried 5-0.
A five minute recess was called in order to compute the figures to
complete Resolutions No. 81-TTT and No. 81-UUU.
The meeting reconvened and Mr. Cheney submitted the figures to complete
Resolution No. 81-TTT: Section 1 would be 6.578 and Section 2 would
be 8.8 percent. Mr. Wolf read Resolution No. 81-TTT in its entirety
-4-
MINUTES - FINAL BUDGET HEARING
BOYNTON BEACH, FLORIDA
October 12, 1981
Vice Mayor moved for the adoption of Resolution No. 81-TTT. Motion
seconded by Mrs. Woolley. The roll call vote was taken:
Vice Mayor Trauger - Aye
Councilman deLong - Aye
Councilman Wright - Aye
Councilme~ber Woolley - Aye
Mayor Harmening - Aye
Motion carried 5-0.
Mr. Cheney then asked the Finance Director to read the figures to
complete Resolution No. 81-HUH.
He submitted:
Section 2
Section 3
Section 4
Section 5
Section 6
Section 7
Section 8
$ 10,523,681.00
10,495.00
4,181,430.00
933,073.00
714,232.00
1,647,305.00
41~250.00
313,497.00
332,753.00
Attorney Wolf read Resolution No. 81-HUH by title only:
A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, ADOPTING
A FINAL BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1981
AND ENDING SEPTEMBER 30, 1982; PROVIDING FOR AN EFFECTIVE
DATE AND FOR OTHER PURPOSES.
Councilman deLong moved for the adoption of Resolution No. 81-UUU.
Motion seconded by Mrs. Woolley and the roll call vote was taken:
Councilman deLong - Aye
Councilman Wright - Aye
Councilmember Woolley - Aye
Mayor Harmening - Aye
Vice Mayor Trauger - Aye
Motion carried 5-0.
Attorney Wolf read Resolution No. 81-VVV by title only:
A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, ADOPTING
PAY PLAN FOR FISCAL YEAR 1981/1982 AND ESTABLISHING JOB
DESCRIPTIONS FOR CERTAIN MUNICIPAL POSTS.
Councilman deLong moved for the adoption of Resolution No. 81-VVV.
Motion seconded by Vice Mayor Trauger. Under discussion, Councilman
deLong questioned the number of new positions since there were several
existing classifications listed. Mr. Cheney explained that there were
changes in the job descrip~ons of City Treasurer and Deputy City Clerk.
MINUTES - FINAL BUDGET HEARING
BOYNTON BEACH, FLORIDA
October 12, 1981
The budget adopted by your previous action created 13 1/2 new positions
and this resolution simply adopts the 1981/82 Pay Plan, establishes
new job descriptions for some existing classifications and creates
the frame work within which the budgeted positions work.
Councilman deLong continued that it was his understanding that the
City Manager would be included in the compensation adjustment of the
pay plan for all non-union employees retroactive to October 1, 1981.
The Mayor agreed that he should have the same consideration as other
employees.
Councilman Wright questioned the reclassifications and Mr. Cheney
explained that the Pay Plan attached to Resolution No. 81-VVV
indicated that this would take effect April 1, 1982 in accordance
with the budget action. Mr. Wright said he did not support this
resolution as he did not favor all of the reclassifications listed.
Mr. deLong suggested that we proceed and then before any appointments
are made it would be discussed again. Mr. Cheney advised that this
same procedure has been followed each year at this same time.
Councilman Wright expressed his concern on the way this subject had
been handled.
Mr. Cheney said the reclassification indicates the way he feels
department heads relate to each other. Even though a pay grade
increases several grades, the increase is only 5%. He urged
Councilman Wright to give specifics and clear the air as he did not
understand what he was alluding to.
Following a lengthly discussion, the Mayor called for a roll call vote
on the Motion.
Councilman Wright - Nay
Councilmember Woolley - Aye
Mayor Harmening - Aye
Vice Mayor Trauger - Aye
Councilman deLong - Aye
Motion carried 4-1.
Mr. Cheney requested a motion to adopt Revenue Sharing Budget as
amended (copy attached). He advised that he had received reports
that Federal Revenue Sharing income would go from $275,000 this year
to $296,000 and also that it might be reduced by Presidential and
Congressional action by 12.5%. He kept the budget within these
guidelines. He advised that changes could be made throughout the year.
Councilman deLong moved to approve the amended Revenue Sharing Budget
as presented by the City Manager. Motion seconded by Mrs. Woolley .
and carried 5-0.
Meeting adjourned at 10:40 P.M.
-6-
MINUTES - ~FINAL BUDGET HEARING
BOYNTON BEACH, FLORIDA
October 127 1981
CITY OF BOYNTON BEACH~ FLORIDA
ATTEST:
City Clerk
(three tapes )
-7-
AppENDAGE to 10/12/81 MINUTES
FINAL ~ HEARING
ME M 0 R.A N D UM
October 9, 1981
TO:
FROM:
Councilman Joe deLong
Peter L. Cheney, City Manager
SUBJECT: Comments on Nick Cassandra's Remarks at
the October 3, 1981 Public' ttearing
In responding to ~ick Cassandra ' s Saturday morning comments~ Z
am using the attached notes of his. comments that he left with
me, as well as the notes that I took during the budget session.
Compensation Adjustment - The proposed budgets for 1979/80,
1980/81 and 1981/82 had included a lump sum amount early in
the budget process entitled "compensation adjustment ~' This
item is included early in the budget process for budgeting
purposes prior to the time that final decision on increases
in employee wages and other resulting fringe~.~benefits are
made° The funds are also placed here in a lump sum for
budgeting purposes prior to arriving at final agreements in
union contracts.
At the time the budget is adopted, the allocation of these
funds is identified after the Council 'has made decisions on
union contracts and general wage adjustments.
In 1979/80, the amount of money involved in the proposed budget
was $285,530. When the budget was finalized and contract and
general sm!ary adjustments were made and allocated, this item
w~s about $5,000 under budgeted and was made up in other
personnel accounts.
In 1980/81, the proposed amount was $500,000= Ail of these
funds, except for $108,000, were allocated at the time of the
budget adoption. The $108,000 was held in that account for
pending ultimate resolution of the Fire Union Contract, which
did not come about until the end of the fiscal year~ and the
remainder of the money was allocated throughout the budget
to the proper departments. More precise identification of the
o
$108,000 could not be made throughout the year since the
Fire Union Contract was not settled. Now that the Contract
has been settled, $70~000 has been encumbered at the end
Q'f the 1980/81 budget year for payment to the Fire Department
in their special one-time, non-recurring three 3% payments.
The remainder of the $108,000 has become a part of the 1980/81
surplus and is a part of the surplus that has been reappropriated
in the 1981/82 proposed budget~
The amount proposed for compensation adjustment in 1981/82 is
$70.0,000 and is'. to be used for a proposed 10~/o pay adjustment
for'the employees, related and automatic increases in the costs
of fringe benefits, additional compensation for Dro Vollrath
depending on final agreements that are being developed~ and
related personnel matters, Currently~ $691,000 of these funds -
are earmarked° With other adjustments that have been made in
the budget I will recommend any funds left over in this
$700,000 account be transferred into the City's small contingency
account for 1981/82.
DOwntown Development - The suggestions concerning Downtown
Development~ which is an item in General Revenue Sharing~ and
the Golf Course, which is not an item in th~ budget at all,
do not have any direct effect on the General Fund .and the
tax millage. I continue to recommend that we place funds in
revenue sharing for downtown redevelopment programs, hopefully
to be matched by private funds~ since the Council has indicated
its support in this direction and since this activity could
have major, positive community and tax benefits to the City in
the future ~
Police Vehicle Purchase ~ I believe Mr o Cassandra suggests a
reduction in the purchase of police vehicles. Such a move
would be inconsistent with the direction that we have been
trying to go for the last couple of years of establishing a
level routine vehicle replacement program for police vehicles.
We are attemPting to replace 9 each year, which means that
each vehicle has a two year life. ~or unmarked cars we are
attempting to hold to a four to six year program depending on
the particular vehicle with an equal number replaced each year
in order to level out the impact on the budget. The budget
this year originally proposed to replace six 1976 vehictes~
however~ to meet City Council objectives these vehicles were
recommended for a one year delay prior to the Saturday Public
!{earing. Since then I anticipate including funds in ~evenue
-3-
Sharing to'replace at least two of these vehicles~ which have
particularly high mileage.
4. Library' Book Reduction - Mr. Cassandra proposed a reduction of
$30~000 in Library book purchases. I personally feel that this
is absolutely the wrong direction to go. The libraries are
an essential part of the cultural, educational and leisure time
activities of the City and a good library like the one in
Boynton Beach provides a special measure of pride for the life
of the community. However, with the problems of the new
personnel, I am recommending as a part of tax millage reduction
efforts and resulting budget reductions, a $10,000 reduction
in the amount of proposed book purchases.
5. ' Surplus - Mr o Cassandra indicated in his budget summary a
reduction of $4050000 in surplus. I do not understand exactly
the implidation of this proposal, but I can report to the
City Council that $4050000 is being used already to be
i~~ appropriated in the 1981/82 budget, which already has the
effect of reducing the millage rate as well as preventing the
establishment of a large~ unappropriated City surplus.
6. Summary- Basical!y~ Mr. Cassandra indicates in the sunm~ary
at the bottom of his work sheet that $700,000 of compensation
adjustments and $405,000 of surplus can be reduced fror~ the
proposed budget~ This in fact can not be done as explained
' above (the $700,000 is needed for wage a~jUst~nents and the
' $405,000 is already been used to hold the tax millage dowul)~
PLC:sr
cc: Mayor & COuncil
L. Cheney
City Manager
MEMORANDUM
October 9, 1981
TO:
FROM:
Honorable Mayor & City Council
Peter LQ Cheney, City Manager.
SUBJECT:
Budget Hearing and Adoption
The attached material addresses several matters:
1. Reduction of an additional $200,000 in property tax as
instructed by the City Council, a reduction which results
..... in a millage of 6.271~ which is 5%-above roll back.
2o ReductiOn of an additiona, i $tI2~500 in expenses to make
up for a reduction of an equal amou/~t of money in Road
and Bridge revenue.
It appears that the Board of County Commissioners in
~adjusting their county budget reduced the taxes for the
-_ .... ~ Road and Bridge Fund, which results in an allocation
~ ~- to the-cities equal to 1~% of ~nat had been budgeted° It
.~ appears that the Road and Bridge Fund countywide will
- - drop from $5,000~000 to $600,.000, with the amount being
· .....~ -. distributed to the cities going from $2~000,000 to
$200,000.
This reduction results in the City receiving only 10% of
what had been anticipated, or $12,500~ This amount is
92.7% reduction in this revenue source from 1979/80 and
1980/8-1. This reduction is $158,200 below previous years.
This reduction represents .2473 mills in the City tax
rate.
Also attached is material from the Personnel Department
concerning the 1981/82 pay plan along with a resolution
to be passed to implement that pay piano
I am recommending that the 10.5% compensation adjustments
included in this pay plan for all non-union employees be
made retroactive to October t, 19811 I also recommend, as
I have indicated before, that the financial terms of the
-2-
Police Union Contract be made effective October 1, 1981.
The Fire Union Contract already has included in it an
October 1, 1981 date for wage adjustments.
Also attached is a resolution for budget and tax rate
adoption that will be further confirmed by a second
reading of Ordinance 81-34 and 81-35 on October 20, 1981.
An. attachment which indicates the allocation of $700,000
o~f the-line item for compensation adjustment.
Summary: At the beginning of the Saturday morning Public Hearing the
Tax Millage was at ........................... 6..583
or 10.24% over Roll Back
~:.- -.;:for a "Propert7 Tax Revenue of .......... $4,211,150
With the $200,000 reduction requested by the City Council at the end
of tho Saturday P~lic Hearing the
- Tax Millage stands at ....................... 6.271
or 5~ ovor Roi1 Back
'for ~ Prope~y Tax Revenue of .......... $4~011,150
The reduction in the Road and Bridge Fund causes another $112,500
reduction in expenditures (leaving the millage at 6.271) in
to meet the millage level suggested by the City Council at the end
of. the Sat~day budget session~ ~terial attached to this memo~.
therefore, shows a total of $312,500 reduction in expenditures since
Saturday, or a net total reduction in expenditures since the budget
was first subm.~tted of $76!,000 in the Gener~! Fund.
MEMORANDUM
William R. Hamilton
Deputy Chief of Pol ice
October 1981
Captain Edward G. Hillery, Jr.
Police Response Options and
Directed Patrol Techniques
Sir:
As per your request, I submit the following outline of research into the subjects of
Response Options and Directed Patrol Techniques. The research has been conducted
in-house, at Quantico, Virginia,' (FBI Academy), and is from the results of National
Institute of Justice studies in Kansas City, biissouri.~and a Police Executive Research
Forum Study in Birmingham, Alabama, San Jose Calif., Hartford, Connecticut, Peoria
Ill. . '
The Patrol Division - the nucleus of the Police 'Organization - is always the largest:
component of any police department, as it is here in our city. Since it is the
largest, it commands the greatest amount of resources, number of personnel' and
support from-other divisions in the department.
As the main function of the patrol division is to respond to calls for service, and
about 40% of an officer's time is spent in so doing, it is clear that how this response
is made effects the entire organization in all facets of it9' operation~d fundings;..
There are other indicators of this belief. Historically, human and other resources
are allocated according to workload generated by calls for service. The response
times to calls for service are used as~ a measure of efficiency of a police depart-
ment. Budget increases are usually based upon the department's ability to respond
quickly. Sophisticated communication centers and 911 systems have been built to'
simplify and expedite public access to the police.
All of this history has not only effected the use of people and funds, but also
the characteristic spirit of the officer on the street. As the calls for service
have increased due to rising c. rime rates, the dispatchers have come to replace the
Sergeants as the real supervisors of patrol activity. ~Officers have become unhappy
with their role of report-taking and do not feel as though they are involved in
combating crime or have an impact on the functions for which they are responsible.
It appears that we as Administrators .of the police function ~are victims of our "
heritage and have concerned ourselves-with response to called for services and
have' put.aside~ or made secondary, other functions we. could provide.
Should we be more concerned with a rapid response to a burgl.ary if it is discovered
several hours or even days after it happened, then with patrol strategies direc'ted
at specific crime problems, increasing investigative capability, or increasing the
services provided directly to citizens through crime prevention or co~unity relation
pro g rams ?
Memo to Deputy Chief Hamilton
October 6, 1981
Page 2
In these times of fiscal conservatism muni. cipal allocations to police departments
have d~minished while the calls for service have risen.
Even with the advent'of computer planning and attempts to get the most out of our
people by'updated scheduling .methods, we as administrators, see that we eventually
will not be able to send a car to eaCh and every call for service.
if we continue to respond as we do now to each call for service we will be left
with but two alternatives,-(l) reduce drastically, overtime~ alt other functions
we are now engaged in, perhaps even to the point that we wi_ll be unable to
answer all citizen calls d6spite attempts to increase, productiv, ity. (2) A com-
pletely new approach - a system for classifying calls and intelligently matching
t~olice res~)onse al tern. a_ti_ve___s to the particular need generated by those calls.
Although many police, departments.attempt to prioritize calls by urgency, the maj-
ority of schemes being used are designed only to determine if an immediate mobile
response or a delayed mobile response will be mad~
I believe we should explore other alternative response strategies as ~,~elt, some
to be included are: (briefly)
1~. Telephone .Service : -
The call is handled over the phone as in oth~ government offices°
Wa I k- i n Se rvi ce
The complainant is instructed to come to Headquarters at his con-
venience ~ .~..
Mail-in
A fo~m is mailed to the complainant or a form can be picked up at
headquarters~ - '
4. Referrals
To proper agency of Government.'
5o St_~a~ckin~_~ervice calls (Appointments)
An appointment is made to meet complainant and take a report at a
1 ater ti me.
Naturally any of the alternatives will be used only when it is assured that the
crime is not in progress and that there is no pending danger to'life or property.
Memo to Deputy Chief Hamilton
October 6~ t981
Page 3
DIRECTED PATROL:
If these alternatives are adopted for use by an agency, it would allow an admin-
istrator to block .out periods of time for an officer to accomplish specific
functions that are re~ated directly to crime prevention and that would impact on
the crime rate. In theory, it would return the street officer to meaningful patrol,
A figure that points out the possible benefit to be derived by the adoption of
such a scheme is that only 15% of police called for services, nation wide, are of
a nature that require an immediate response.
Any attempt to implement such a scheme would necessitate that (1) All members of the
department understand and be able to give a basic verbalization of the system. (2)
A period of intensive education of the public be accomplished~ (3) The suppor~c of
the City Fathers be obtained~ In house~ (1) a prioritization of types of calls and
their assigned method of response should be agreed upon.. (2) The use of civilian
(non sworn) police employees should be explored for use in traffic, and non violent
calls for service. (3) Agreements with other cities who utilize the C.D.C. musi:
be made.
From beginning of research to having a useable plan ready for implementation should
take a minimum of thirteen months. 'This includes a six month period of public
educati'on effort~
~r-y, J'ro
Captain
Commander Road Patrol
PART II.
Reduction of $112,500 to equal reduction in the Road and Bridge
Funds:
t. Fire Department Vehicle Reserve
Transferred to General Revenue Sharing
$60,000
o
Personnel Reduct ions
Personnel/Purchasing Clerk
Fire Department Secretary I'
Parks Crew Leader
Police Department Detective
Lot Mowing Fee Increase
Finance
Professional Services
Purch a s ing/Pers onne i
Computer Renta 1
Roads &: Streets
Street Lights
7,760
7,401
8,249
12,002
5,800
1,, 000
750
2,000
Excess of-over $200~000 reduction
(Part r of this package)
3,020
Balance of'adjustment dated 10/3/81
Total:
_~4646
~0 ~ 1
~ 0 ~co
o
0
C)
o
0
0
0
o
0 ~
0
0
192.
0
0
0
o O0
0 c~ 0 tt~
000
000
000
ooo
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O00
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