City Commission Excerpts 11-03-09Meeting Minutes
Regular City Commission
Boynton Beach, FL
November 12009
descriptions of the areas to be designated should be included with the resolution, for the
protection of the property owners.
Commissioner Rodriguez agreed with Ms. DeCamara's recollection that only
commercial and industrial zoned properties were to be included. Vice Mayor Hay
concurred, yet it appears all of the Heart of Boynton was designated.
Vivian Brooks, Assistant Director of the CRA, advised the map was a collaborative effort
of City staff and the CRA staff. It was based on the land use of industrial, commercial,
mixed-use and the Heart of Boynton. There was discussion about the difficulty of
developing in the Heart of Baynton even for the individual. The 6% sales tax credit
available to a brownfield property is money that reduces the price for the buyer. It
would make any deals within the Heart of Boynton more economically feasible for the
buyers. By State statute, the resolution includes language that property owners can
easily opt out if they chose not to have the brownfield designation.
Attorney Cherof offered to notify all property owners of the designation and that they
have an option to opt out. Commissioner Weiland suggested a description of a
brownfield designation should be included so the property owner is fully informed. Vice
Mayor Hay felt an explanation of the incentive should also be included in any
notification.
Motion
Commissioner Rodriguez offered a motion to table Item 8.A. Vice Mayor Hay seconded
the motion. The motion passed 3-2. (Mayor Taylor and Commissioner Ross dissenting)
9. CITY MANAGER'S REPORT
A. Consider City staff review of proposals submitted in response to the City's
RFP to address space needs of the Police Department and/or City Hall
and based on staff review by the Selection Committee to -
(1) Request oral presentations by one or more of the respondents before
proceeding further, or
(2) Direct staff to further negotiate one proposal, or
(3) Consider researching other options to provide necessary space, or
(4) Decide not to move forward with addressing space needs at this time.
Mr. Bressner provided an overview of the status of the responses to the RFP. Four
proposals were reviewed and scored by Quintus Greene, Lt. Jeff Katz, Barry Atwood,
Jeff Livergood and Mr. Bressner. The standards indicated three could be selected for
presentations. Urban Building — CH2MHill was the top ranked. Second, was Sembler
and Partners, and third, was Renaissance Commons. The last was the Patrinely Group
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Meeting Minutes
Regular City Commission
Boynton Beach, FL
November 3. 2009
which did not include any specific costs. The team recommended the top three be
permitted to make presentations to the Commission.
An inquiry was received from the Patrinely Group indicating they were concerned as
being listed as non-responsive on the agenda item. The final staff report was sent to all
the responders.
Vice Mayor Hay noted there was a statement in the RFP that required the respondents
to consider all aspects, to allow creativity. Mr. Bressner replied the team felt absent
pricing information, the proposal was a substantial deviation from the RFP language
requiring pricing data. As part of the budget reviews, funding was removed for the first
year debt service for the program awaiting the results of the March referendum.
Owen Duke, Executive Managing Director of the Patrinely Group, understood from the
April meeting that the Commission wanted ideas rather than pricing. He had verified his
understanding by reviewing the minutes. Mr. Duke was aware the budget was in the
range of $30 million and the proposal stated it was within the budget range. He
reiterated the minutes indicated the Commission was not interested in pricing at this
point. Mr. Duke did want to be able to present his plan.
Mr. Bressner advised the intent was to determine and schedule the presentation by the
firms chosen. There was discussion if the presentations should be at a regular meeting
or a scheduled workshop. There was consensus to have 20 minute presentations by all
four developers at the November 17, 2009 regular City Commission meeting.
Jeff Livergood, Director of Public Works and Engineering, inquired if the Patrinely Group
should be allowed to present pricing. There was consensus that pricing should be
included in all four presentations.
Rick Bell, Vice President of Urban Building Systems, thought it would be unfair to allow
Patrinely to submit pricing at this time, since the other developers have published their
prices. The RFP did require a price. If Patrinely did not want to submit a price, they
should have withdrawn or sent an RFi (Request for Information) to clarify any
ambiguities in the request.
Commissioner Rodriguez pointed out the Patrinely proposal was very different than the
other three proposals and the pricing would have minimal impact on the decision. Mr.
Bell countered pricing was part of the grading and the other three developers have
already been graded based on the pricing. Commissioner Rodriguez stressed pricing
would be a factor, but there were many other factors to consider.
10. FUTURE AGENDA ITEMS
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