City Commission Excerpts 11-17-09Meeting Minutes
Regular City Commission
Boynton Beach, FL
November 17, 2009
obtaining access would have to be explored. Mr. Bressner suggested a list of options
be made available to both the parties and meet as a group and individually.
Vice Mayor Hay moved to start the private canal maintenance while access would be
explored. Motion passed unanimously.
Motion
Commissioner Rodriguez moved to allocate resources and start the dredging program
for the City of Boynton Beach including the $.50 additional per month fee in addition to
the maintenance program. Commissioner Weiland seconded the motion. The motion
passed unanimously.
C. Review presentations of four firms that submitted responses to City RFP
for space needs of Police and/or City Hall facility(ies) as authorized by the
City Commission on April 21, 2009.
There was consensus to have presentations heard in the order of ranking by staff.
Attorney Cherof recalled staff recommended only three companies. He concurred with
staffs analysis that only three companies had properly responded to the Request For
Proposal (RFP). The fourth company did not provide the cost information in the RFP,
but has subsequently provided the information after the deadline for submission. He
stressed the Commission can hear any of the proposals, but should remember staffs
recommendation when a decision is made.
Under public disclosure, Mayor Taylor revealed all four companies had contributed to
his political campaign in 2006. Commissioner Ross revealed one of the companies had
contributed to her campaign in 2007, Compson Associates and CH2MHill.
Commissioner Weiland added Renaissance Commons and CH2MHill had contributed to
his campaign. Vice Mayor Hay concurred one had contributed to his 2007 campaign,
Renaissance Commons.
Urban Building, CH2MHill
Jan Hoover with Urban Building Systems introduced the team consisting of Rick Bell,
Principal with Urban; Stuart Frisbee, Project Manager; Ron Redner, Superintendent and
CH2MHill for architectural and engineering services. Anderson Slocombe would be the
architect in charge with Tom Oriatski and Mike Flatery. The team also delivered Fire
Station #5 and the Emergency Operation Center on time and under budget. The firm
worked on the Jensen Beach Fire Station, completed the City "of Stuart Public Fire
Station and EOC complex and St. Lucie County Fire District.
CH2MHill is a national firm and completed more than 50 public safety facilities nationally
and locally for Boynton Beach, Tequesta, City of Hollywood and North Palm Beach.
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Meeting Minutes
Regular City Commission
Boynton Beach, FL
November 17, 2009
A map of the City was displayed showing the locations of the four proposed sites. Mr.
Slocombe noted the proposed site of Urban Building was centrally located with easy
access to 1-95 for north and south navigation and east and west access. It would be at
the same location as Fire Station #5 and the EOC. There would be no land acquisition
requirements or costs and no loss to the City tax rolls. The zoning and land use
approvals had been obtained. The master plan accommodated the project and the site
is vacant and ready for construction including the utility infrastructure.
Mr. Slocombe discussed two options. One option was a stand-alone, two-story, police
facility and two-story parking garage. The second option was a police station and City
Hall in a three-story building and three-story parking garage to complete a public safety
complex.
The police facility would have a north/south orientation and the parking garage would be
next to the 1-95 ramp and not very visible from the street. The garage would have 155
parking slots along with 102 surface parking areas for police. It would not include
parking for the impound or the sally port. There would be a separate entrance for police
vehicles only and a public entrance. The first floor would have a 15 foot ceiling height
for emergency vehicles.
The facility would be 81,000 square feet and it would mimic the architecture of the
existing Fire Station. There would be a skywalk connection from the parking gauge to
the actual building.
Option two was similar, but had a slightly bigger footprint for police and City Hall as a
three-story building. City Hall would be on the south side and the police on the north
side. It would be a 133,000 square foot building with additional parking for City Hall.
The construction schedule estimated 24 months to completion. It could be fast tracked
with help from the Building Department. The City Hall portion would add two months to
the construction schedule.
The City, would receive an outstanding design with the some quality and level of finishes
as the EOC. There would be a guarantee of timely construction with a competitive price
for the police station of $23,610,650 and the estimate for option two was $38,378,375.
Financing was suggested using Build America bonds with a discount and the industry
would recommend that method. Another option would be private hybrid loans. A third
method would be financing with Urban using a hybrid system. The lease back would be
the most expensive financing option. It was suggested the City create purchase orders
for the materials and supplies to 'take advantage of the government tax exempt status.
The savings could be as much as 1 % of the total cost.
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Meeting Minutes
Regular City Commission
Boynton Beach, FL
November 17, 2009
The team has proven its expertise with Fire Station #5 and have LEED accredited
professionals. 'The design work can begin immediately and the City would deal directly
with the general contractor and design team throughout the process. Construction costs
are at the lowest levels in years.
Commissioner Rodriguez remarked the proposed site is in the northern most section of
the City and not c centrally located. Vice Mayor Hay stressed the City owned the land at
the proposed site.
Sembler and Partners
Jeff Fickway, President, pointed out Sembler and Partners had developed the Boynton
Town Center and 100 acre master plan on Congress Avenue. Mike Hagen, Vice
President of Development was also present. The company is based in St. Petersburg
and is one of the largest retail developers in the southeast having completed over 150
projects in the last 45 years. The proposed site would be integrated into the existing
shopping center and the main street would lead to a new City complex at the terminus.
The team would include Sembler and Partner and Piper, Orien and Herr Architects and
Moss and Associates contractors. The architects have completed many police and fire
complexes in the : southeast and the contractor is one of the top 100 in the Country
specializing in municipal buildings.
The first option is a combined City Hall and police facility including a new five -story
combined building with 126,000 square feet, 81,000 square feet for the police facility
and 45,000 square feet for City Hall. An additional 16,000 square feet would be for
adaptive reuse space and existing retail space. There would be expanded parking
facilities with a parking deck with secured parking for.police parking and an extended
clear height on the lower level for emergency vehicles.
Two options were provided for the economic structure of the proposals. One would be
a lease hold option and the other a purchase option. The City could lease the, space
based on gross square footage for a period of 20 years with three 10 -year options. The
rental rate would escalate at 3.5% every year for five gears. The maintenance; taxes
and insurance would be the responsible of the City.
The purchase option would involve the City purchasing the land and the buildinglor an
agreed upon price to be paid within 30 days of Sembler's substantial completion of the
facilities. The combined facility would be based on $100 per square foot interior'set up
allowance at $32 per gross square foot in terms of a lease rate.
The second option would be the same basic framework with a smaller building to
accommodate the police facility only. It would be located west of the main street. It
would be a three-story building of 65,000 square feet including a parking deck and a
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Meeting Minutes
Regular City Commission
Boynton Beach, FL
November 17, 2009
lower level for emergency vehicles or impound area. The base numbers are $110 a
square foot for interior improvement allowance equated to a $36 per gross square foot
rental rate and $32.4 million purchase price. it was proposed that additional efficiencies
and negotiations could reduce the cost to $27 million or $30 per gross square foot rental
rate. There would be some flexibility that could be negotiated to further reduce the cost.
The team would work closely with the City during all phases of the design and
construction to meet the operational requirements and budget constraints. The close
proximity to retail shopping, restaurants and other amenities would complement the
project and improvements to the transportation network would allow for easy access. for
employees and citizens. It is a mixed-use environment embracing a livetwork
opportunity. It is central to the commercial corridor.
Renaissance Commons
,Jim Comparato, Compson Associates, commented a plan had been submitted by
Compson for the current City Hall site for a workforce housing development and
suggested City Hall be relocated to Renaissance Commons. The proceeds fr6m the
sale of the current site would be used to acquire a new City Hall at Renaissance
Commons. Purchase of the current City Hall site is' not possible at this time. The
response to the RFP concentrated only on the police facility.
The new proposal submitted allows the flexibility to relocate the police facility with either
a long-term lease or outright purchase into an existing building at Renaissance
Commons. It would be located in a four-story building surrounding an interior parking
lot. There is a fifth floor utilized for storage. There would be an option to lease the
facility on the short term and purchase it anytime in the next .ten' years at the current
proposed price adjusted only by the consumer price index increase.
The relocation of the police facility is proposed ata fraction of the cost of the other
proposals. Even with the green building regulations, the facility eould be delivdred at
half the price previously budgeted saving $15 million.
The proposal was for 66,890 square feet in a building with sufficient interior parking for
tenants and surface parking for customers. Either leasing or purchase of the square
footage was proposed encompassing the entire third floor of the building of ,45,000
square feet, and 5,300 square feet in the central area and processing area. The City
would be responsible for the set-up costs for the space. A specific area would be set
aside in the parking garage for -overnight parking and a police impound lot. There would
be an additional 100 parking spaces reserved in the interior parking for the police
facility.
Compson and Associates would provide the option for the City to purchase 55,300
additional square feet for future expansion of the police department in the same building
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Meeting Minutes
Regular City Commission
Boynton Beach, FL .
November 17, 2009
on an as needed basis. It could also be a future City Hall option. They would retain the
option to sell the expansion space to a third party with the first right of refusal. to the
City. The expansion price would be the same as the current rate of $180 a square foot
with the consumer price index increase only.
The building was built with the highest standards of 2004. The electrical and HVA
systems are extremely energy efficient. Many green features were incorporated in the
design even though the building is not green. Any interior work to be completed would
be green. The City would have the option to design the building with the specifications
needed with a cost range of $55 to $75 a square foot. The City would select the
standard they prefer. Bids can then be sought from contractors to determine ttie final
cost of the improvements allowing a great deal of flexibility.
Renaissance Commons would sell the 66,000 square feet of shell office space for $180
a square foot or $12,477,000. The City would be responsible for all interior costs to
achieve occupancy for approximately $3.5 to $4 million additional. No additional fees
would be paid for the parking spaces in the garage or the impound lot. A tenant
coordinator would be provided at no additional cost.
A municipal lease would also be an option for the office space and the set up. It would
allow the City to amortize the cost of the acquisition and set up over a 20-year`period
rather than a cash purchase.The electrical service for the common areas has been
installed, as well as the sprinkler system for the entire space and life safety.
As an alternative, the shell finished office space could be leased on the basis of a 20 -
year lease. They would donate $468,000 for the first year lease In free rent. The first
year of leasing would cost approximately $7 a square foot and long term would be $14 a
square foot plus the $3.65 for estimated common area maintenance expense. The cost
of improvements would be additional. There was an option for the City to lease the
space and have an option to acquire the building at any time over the next ten years
with the bWadjustment the consumer price index.
There would be no risk of cost overruns since the building is already designed and built.
Six months after permits are obtained, the building would be built out for occupancy.
There is easy access, expansion possibilities, 100 cameras on site, restaurants, transit
system, parking, and close proximity to the mall.
In summary and conclusion, the City could purchase the space at $180 a square foot
and have a substantial savings over the other proposals at $12 million for 67,000
square feet. The City would control the tenant build out with competitive bids and the
costs could range from $3.6 to $5 million depending on the level of green to be utilized.
The total cost would be $15,720,000. There would also be the possible revenue of
selling the property on High Ridge Road for $3 million.
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Meeting Minutes
Regular City Commission
Boynton Beach, FL
!November 17, 2009
The facility could be leased for $712,000 per year and pay $11 million in rent with .the
rate of $7 the first- year and $14 the subsequent years. There would be the ten-year
option to purchase the leased space. There would be option to purchase 55,000 square
feet for expansion.
Commissioner Rodriguez pointed out the proposal was for 67,000 square feet and the
other proposals were for 81,000 square feet. Mr. Comparato replied the 81,000 square
foot would include common areas. He also assured the Commission there was. no
Chinese drywall used in the building. Commissioner Ross thanked the presenters for
their detailed information.
Patrinely Group
Mike Ross, Washington Real Estate Partners, explained his company has had ties with
the _City of Boynton Beach over the last 20 years, and he was a resident of Boynton
Beach. Three representatives of JMW Architects were also present as well as two
representatives of Miller Construction Partners, partners with Patrinely. Owen Duke of
the Patrinely Group advised office buildings are the core products of the Group.
Mr. Duke explained the team reviewed the Master Plan and its proximity to the transit
development corridor with the rail tracks and the harbor. The cultural civic center is in
the area and the Martin Luther King project. The Master Plan has the City Hall situated
on Federal Highway and Boynton Beach Boulevard.
The plans submitted were for City Hall to be in the center of the block which belongs to
Washington Real Estate Partners, except for a small section owned by the City. which
would be a land swap to complete the area and eliminate the land cost for the project.
The new facility would spur further development for the remainder of the block add spur
development to replenish the tax revenue loss from the use of the land by the City.
There is expansion space in the back for a garage that could be filled in for future use
also.
One option provided for a state -of -art police facility to be built at the current location of
City Hall. It would be a familiar location and busy area for a police department. Another
option called for a five -story police facility to be located behind the proposed City Hall
with its own private entrances and connected with a bridge to the garage areas, The
current site of City Hall and the police station could be sold to offset the cost of the new
buildings.
Another option was to move the Public Works compound to the High Ridge Road site
and move the police facility to the present site of the Public Works compound near the
Martin Luther King Corridor.
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Meeting Minutes
Regular City Commission
Boynton Beach, FL
November 17; 2009
The preferred options were to maintain City Hall at the location on Federal HighvKay and
build a new police facility at the current location or immediately behind the proposed
City Hall location. The new City Hall would be a gem in the area and be a life -blood for
Boynton Beach. The proximity to the Library would .be advantageous for the citizens
and visitors. Brick lined streets would add to the area and replacing the Civic Center
with an amphitheater to create a downtown area would be another feature. The Old
High School could be used as an artist center and would help to keep the downtown
area alive.
Commissioner Ross clarified one option proposed the current site of City Hall for the
police facility. The second option would have the City Hall and police facility off of
Federal Highway. The third option would involve the Martin Luther King Corridor for the
Police Department, moving Public Works and moving City Hall.
Mayor Taylor discussed the proposed land swap and Mr. Duke pointed out there would
be a land exchange with the CRA and no costs. Mayor Taylor inquired about cost
estimates and Mr. buke would not discuss the issue because only ideas were sought at
the time of the RFP and discussed at previous Commission meetings. The costs would
be within the budgeted amounts.
Commissioner Rodriguez contended a memo dated November 10th outlined all the
costs. He did question the anticipated tax revenue estimates. Mr: Duke responded 'the
current taxes received are $39.500 and once developed, the 'site could generate
$644,000 in tax revenue based on the current land values. Developing the curront site
would generate the higher tax base.
Vice Mayor Hay remarked his reading of the bid documents fouAd the requirement to
provide preliminary cost estimates in the proposal and it was quite clear. Dollar
amounts were not being revealed. Mr. Duke explained the pricing was based on a
hypothetical building since accutate designs were not available .and information was
limited. He apologized for his interpretation of the RFP document :and not providing the
pricing information with his proposal.
Mayor Taylor,stressed the RFP was a legal documentiond the.other developers did not
have the some problem. Commissioner Rodriguez asserted it should be viewed as in
the best'interest of the City.
There was discussion on the procedure to be followed and any decision that should or
should not be made based on the four presentations.
Jeff Livergood, Director of Public Works and Engineering, recalled initially the space
needs for the Police Department were determined. Then, the space needs of CAy Hall
were evaluated if the Police Department was moved and the renovation costs in
comparison to replacement costs. Due to the current economic situation, the
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Meeting Minutes
Regular City Commission
Boynton Beach, FL
November 17,, 2009
opportunity to take advantage of lower construction costs became an issue for
consideration. The RFP was_ structured to allow the Commission the opportunity to
investigate any possibilities.
Commissioner Weiland was in favor of keeping City Hall in the -downtown area, not
building a new City Hall, moving the police facility to Renaissance Commons and
moving the Public Work facility to the site on High Ridge Road to vacate the property in
the Heart of Boynton. He understood Fire Station #1 would remain a substation end the
existing police facility could be used to expand some of the departments for City Hall.
Commissioner Ross agreed with Commissioner Weiland that the Public Works. facility
should be moved out of the residential area.
Vice Mayor Hay favored the City Hail and police facility being located next to Fire
Station #5 on property currently owned by the City. The current building is not
gerie�ating any tax revenue and it could be sold and revitalize the tax base.
Commissioner Ross wanted the Commission to consider keeping City Hall at its current
location and moving Public Works to the High Ridge Road location. Commissioner
Weiland pointed out moving out of the area would send a negative message to the
business owners in the downtown.
Commissioner Rodriguez alleged many areas have now been redeveloped with new
businesses and yet the east side of town had seen no growth. He predicted, if City Hall
was moved from the downtown area, the entire area would collapse.
Vice Mayor Hay proposed in the long term, developers may be +hesitant to deal with
Boynton Beach based on past development trends. He was not opposed 'to the
downtown area and he could support that decision; however, realistically the property at
Fire Station #5 is already owned by the City and the sale of the current location would
be used on the Old High School.
Commissioner Weiland maintained the police facility could be moved west of 1-95 and
the downtown area would.not suffer. City Hall should remain downtown. Commissloner
Ross interjected the decision had already been made that the Commission would
consider all and any locations for both the police facility and City Hall. The proposals
received were three west of 1-95 and one east of 1-95. It would be Improper to now only
considet the one proposal east of 1-95.
Mayor Taylor favored two of the four proposals. The Renaissance Commons prtce was
unbeatable, if money was the only concern. The location by Fire Station #5 would
create a fire/safety complex and had the disaster control center. There would be easy
access for the police and the public at that location. The Sembler location was *in the
middle of a retail area and could create traffic concerns. The Patrinely proposal was too
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Meeting Minutes
Regular City Commission
Boynton Beach, FL
November 17, 2009
wide spread and more expansive than was ever discussed, with no cost estimates
provided for any of the ideas.
Commissioner Weiland agreed with Mayor Taylor's logic and reasoning, but he
reiterated his desire to move the Public Works facility out of the Heart of Boynton and a
residential neighborhood to promote redevelopment of the area.
Quintus Greene, Director of Development, advised Public Works would required 8 to 10
acres and only 4.5 acres was available at the Gateway and High.Ridge site. F.rorri an
economic standpoint, City Hall is an aging building requiring increasingly' costly
maintenance. It does meet current hurricane codes for public buildings. The current
site is 3 acres and sits at one of the busiest intersections in the City. It generates no tax
revenue and is an underperforming public asset. The best use of the site would be a
mixed -use redevelopment site. The proceeds from the sale of the site could be used
to refurbish the Old High School.
Commissioner Rodriguez noted most of the current mixed-use sites are empty. He did
not foresee viable mixed-use in the future. Commissioner Weiland agreed. Mr. Greene
replied the economy was at the bottom of a cycle and it would return to the -top
eventually. Commissioner Rodriguez reiterated there was an extensive inventory of
empty mixed-use .'space. Commissioner Ross suggested estimates be sodght to
refurbish the building and perhaps do something creative with the facility. Mr. Greene
noted the site is worth more as vacant land than it is with the building on it.
Commissioner Rodriguez contended City Hall was an anchor for the downtown area.
Mayor Taylor and Commissioner Ross countered City Hall as an anchor did not help the
downtown area currently.
Herb Suss, 1711 Woodfern Drive, offered his opinion that the Renaissance Commons
location for the police facility was the most sensible solution. There would tie the
opportunity 10 moire City Hall to the site in the future. - The current building has to be
demolished as Inefficient and too costly.
Jeff Shellnot, noted Delray Beach re -development effort were remarkable and Boynton
Beach should have the same vision. The Congress Avenue area was exploding with
retail and the focus should now be on the eastern side to increase the tax base.
Dr. Piotr Blass, 113 West Tara Lakes Drive, revealed his dream to create a University
of Boynton. If City Hall and the police facility were moved west, then classroom Ispace
could be developed. He envisioned Quantum Park Would be excellent site for'21`t or
22nd century industries. More creative uses needed to be pursued.
Steve Antone, 234 SW 2nd Avenue, alleged three of the four respondents to the RFP
had not followed the City's direction. Mr. Bressner advised the four comers of the RFP
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Meeting Minutes
Regular City Commission
Boynton Beach, FL
November 17,-2009
asked for pricing information. Mr. Antone countered that funding for or refurbishr6ent of
the Old High School property was required.
Attorney Cherof read from the Request For Proposal, "Some proposals may not
address all elements of the RFP while others may contemplate either the sale of reuse
of the remaining City property and buildings, existing City Hall complex, Quantum
Property or Old High School." It was permissive.
Mr. Antone contended two of the four respondents indicated no financials were
required. Mr. Bressner advisdd it was the financials of the companies not the
proposals.
Mr. Antone noted only one group addressed the City's master plan. Mr. Bressner
indicated the approved master plan called for City Hall to be behind the Civic Center.
Commissioner Rodriguez added the master plan was conceptual. Commissioner Ross
emphasized the RFP did not require the master plan be followed. Mr. Bressner
stressed the Patrinely Group indicated their site was in the Master Plan and that was
not correct. Commissioner Rodriguez stressed the downtown Master Plate was
conceptual within the district.
Mr. Antone stressed a great deal of money was spent on the Master Plan. He noted
only one group had talked to a police department. None of the other presenters
addressed what the police facility required. The approach was disorganized, haphazard
and unprofessional.
Victor Norfus, 261 N. Palm Drive, understood the priority was the Police Department
and City Hall could be envisioned in the plans. Moving City Hall out of the area would
remove one of the main employers and main attractions to downtown. He agreed the
Police Department needed to move. The Renaissance complex was the leaif costly,
but access could be an issue. The current City Hall property would go up in value and
the building is too costly to maintain. It should stay in the downtown area. Mr. Norfus
agreed the Public Works facility should be moved from the Martin Luther King corridor.
He concluded the Master Plan should be followed.
Joyce Baker, 430 SW 6"' Avenue, recalled Boynton Beach was the gateway to the
gulfstream with the best fishing fleets. The City is now mixed-use and has not followed
the Master Plan developed 28 years ago and was trying to emulate Atlantic Avenue in
Delray. She did not feel the Fire Department and Police Department should be at the
north end of the City and the Commission should help all its residents, Commissioner
Ross clarified that COWBRA was not within the City of Boynton Beach.
Victoria Castello,, accountant and licensed real estate broker, related that a vibrant
downtown would hbip every district within the City.
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Meeting Minutes
Regular City Commission
Boynton Beach, FL
November 17. 2009
Harvey Oyer, 512 N. Seacrest Boulevard, suggested all the proposals be rejected and
a price for the property across the street from the current City Hall be ascertain to erect
a class A public service building to house police, fire, communication and civil defense
areas. It could be financed through a bond issue and paid for over a twenty yearperiod.
Barbara Ready, 329 SW 13th Avenue, opined the proposals were excellent ideas and
they could be combined to come up with one concept. She reminded the Commission
that only one proposal addressed the Master Plan. A vibrant downtown would add to
the quality of life for all citizens.
Karen Luttrell, 346 SW 7th Avenue, expressed concern of moving City Hall or the
police facility out of the downtown area. Both are a landmark for the area and any
movement would allow the surrounding areas to deteriorate and crime increase.
Jim Williams, 4776 N. Classical, Delray, pointed out the downtown Master Plan
includes two sites for City Hall, beside the Library or the Ocean One site.
James Brake, 710 SW 27th Terrace, appreciated the work that had been done, but felt
the City facilities should be kept downtown and would improve Boynton Beach overall.
Patricia Fitzpatrick, 101 SW 4th Avenue, saw the plans as an opportunity to revitalize
downtown. The safety factor is a huge issue and City Hall would be an anchor to the
area. She admonished the Commission should be responsive to the citizens.
Brian Edwards, 629 NE 9th Avenue, suggested the entire RFP should be reviewed and
did not think the Master Plan should be ignored. The police facility in a retail area did
not make sense to him and he felt it would create more problems, especially in tfie long
term. The location beside Fire Station #5 was a possibility because the police deserved
some independence. Making the downtown more vibrant was the responsibility of the
Commission and the citizens. A new City Hall and police facility was needed and the
voters should decide the issue.
LuLu Dacamara, 836 East Drive. asked the Commission to adhere to the Downtown
Master Plan.approved in January -oaf 2009 at considerable expense, time and effort. The
plan was to keep the City Hall downtown and use the Oki High School as an anchor.
Warren Timm, 130 NE 26th Avenue, proposed the police facility should be centrally
located to have fast access to all citizens.
Nancy Hogan, 37 Hibiscus Way, Ocean Ridge, a taxpayer in Boynton Beach,. a real
estate broker, CPA and a Masters in Public Administration, was disappointed with the
process. She stressed the Commission should not be afraid to offend a developer and
listen to the citizens. Government has to be prudent spending taxpayer dollars but has
to take risks in areas with high crime and low incomes.
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Meeting Minutes
Regular City Commission
Boynton Beach, FL
November 17, 2009
Buck Buchanan, 807 Ocean Inlet Drive, debated the location of the Police Department
since the police patrol and enforce the law on the streets. The location was important to
economic development and the greatest opportunity for growth would be the downtown
area. Mr. Buchanan felt moving City Hall from downtown would be devastating to the
area.
Commissioner Weiland confirmed with Attorney Cherof ,that the goal was to find
flexibility to select those elements of the proposals the Commission wapted to
accomplish. Special conditions of the RFP empower the Commission to pick and
choose portions of the proposals. Vice Mayor Hay envisioned City Hall downtown on
US 1 and the location of the Police Department could be anywhere within the City.
Commissioner Ross surmised the Emergency Operation Center (EOC) was moved to
the High Ridge location and the Police Department should be there also. Mr. Bressner
remarked the property was bought in 2003 for that purpose before the downtown plan
was'approved. Commissioner Ross concluded it was a very reasonable approach for a
municipality to consider a public safety complex. She did not favor- moving City Hall out
of the downtown area.
Commissioner Weiland asked for Chief Immler's input. The Chief.. agreed that very few
officers are in the station because they are out on patrol. Even detectives are o�' doing
investigations. The Police Department had outgrown the current facility many years
ago.' The hallways are now storage closets.
Mayor Taylor favored the public safety complex concept. As far as City Hall, he did not
have a problem with keeping it in the downtown area; however, he,would not agree with
the proposal submitted without more cost information.
Commissioner Rodriguez agreed with moving the police facility, but there 'vias an
opportunity for economic impact on the east side and the citizens have a need to go to
the Police Department so it should be centrally located. He favored keeping the Police
Department in the Downtown Master Plan district.
Attorney Cherof suggested the first motion should be to reject the proposal from the
Patrinely Group as being non-responsive.
Motion
Commissioner Weiland moved to reject the proposal of the Patrinely Group for the
reason being they were non-responsive. Vice Mayor Hay seconded the motior±. The
motion passed 4-1. (Commissioner Rodriguez dissenting)
Motion
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Meeting Minutes
Regular City Commission
Boynton Beach, FL
November 17, 2009
Commissioner Ross moved to identify two proposals for final consideration for the
Police Department and the two would be Urban and Renaissance Commons, for staff to
do final analysis and feedback so the Commission could make an informed decision.
Motion failed for a lack of second.
Motion
Commissioner Rodriguez moved to table the matter for a younger day. Vice Mayor Hay
seconded the motion. The motion failed 2-3. (Mayor Taylor, Commissioners Weiland
and Ross dissenting)
Motion
Commissioner Weiland moved to ask staff to enter into, I guess it would be contract
talks with Renaissance Commons to move the Police Department to Renaissance
Commons. Commissioner Ross seconded the motion. The motion passed 3-2: (Vice
Mayor Hay and Commissioner Rodriguez dissenting)
4. PUBLIC AUDIENCE
INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS
(at the discretion of the Chair, this 3 minute allowance may need to be
adjusted depending on the level of business coming before the City
Commission)
Herb Suss, 1711 Woodfern Drive, emotionally described the recent Veterans Day
ceremony and the monuments in Bicentennial Park. He thanked the City for their
recognition of the Veterans.
Don Scantian, 13 Cedar Circle, joined in Mr. Suss's comments and thanked Chuck
Magazine as the liaison for the Veterans Commission. He commended Tom Kaiser for
the work he has done for the Veterans and the City for their support. Mayor Taylor
announced there would be another ceremony on December 7 at 12:30 dedicating a
monument for Pearl Harbor.
No one else coming forward, Mayor Taylor closed the public audience.
5. ADMINISTRATIVE
A. Appoint eligible members of the community to serve in vacant positions on
City advisory boards.
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