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City Commission Excerpts 11-17-09Meeting Minutes Regular City Commission Boynton Beach, FL November 17, 2009 obtaining access would have to be explored. Mr. Bressner suggested a list of options be made available to both the parties and meet as a group and individually. Vice Mayor Hay moved to start the private canal maintenance while access would be explored. Motion passed unanimously. Motion Commissioner Rodriguez moved to allocate resources and start the dredging program for the City of Boynton Beach including the $.50 additional per month fee in addition to the maintenance program. Commissioner Weiland seconded the motion. The motion passed unanimously. C. Review presentations of four firms that submitted responses to City RFP for space needs of Police and/or City Hall facility(ies) as authorized by the City Commission on April 21, 2009. There was consensus to have presentations heard in the order of ranking by staff. Attorney Cherof recalled staff recommended only three companies. He concurred with staffs analysis that only three companies had properly responded to the Request For Proposal (RFP). The fourth company did not provide the cost information in the RFP, but has subsequently provided the information after the deadline for submission. He stressed the Commission can hear any of the proposals, but should remember staffs recommendation when a decision is made. Under public disclosure, Mayor Taylor revealed all four companies had contributed to his political campaign in 2006. Commissioner Ross revealed one of the companies had contributed to her campaign in 2007, Compson Associates and CH2MHill. Commissioner Weiland added Renaissance Commons and CH2MHill had contributed to his campaign. Vice Mayor Hay concurred one had contributed to his 2007 campaign, Renaissance Commons. Urban Building, CH2MHill Jan Hoover with Urban Building Systems introduced the team consisting of Rick Bell, Principal with Urban; Stuart Frisbee, Project Manager; Ron Redner, Superintendent and CH2MHill for architectural and engineering services. Anderson Slocombe would be the architect in charge with Tom Oriatski and Mike Flatery. The team also delivered Fire Station #5 and the Emergency Operation Center on time and under budget. The firm worked on the Jensen Beach Fire Station, completed the City "of Stuart Public Fire Station and EOC complex and St. Lucie County Fire District. CH2MHill is a national firm and completed more than 50 public safety facilities nationally and locally for Boynton Beach, Tequesta, City of Hollywood and North Palm Beach. 0 Meeting Minutes Regular City Commission Boynton Beach, FL November 17, 2009 A map of the City was displayed showing the locations of the four proposed sites. Mr. Slocombe noted the proposed site of Urban Building was centrally located with easy access to 1-95 for north and south navigation and east and west access. It would be at the same location as Fire Station #5 and the EOC. There would be no land acquisition requirements or costs and no loss to the City tax rolls. The zoning and land use approvals had been obtained. The master plan accommodated the project and the site is vacant and ready for construction including the utility infrastructure. Mr. Slocombe discussed two options. One option was a stand-alone, two-story, police facility and two-story parking garage. The second option was a police station and City Hall in a three-story building and three-story parking garage to complete a public safety complex. The police facility would have a north/south orientation and the parking garage would be next to the 1-95 ramp and not very visible from the street. The garage would have 155 parking slots along with 102 surface parking areas for police. It would not include parking for the impound or the sally port. There would be a separate entrance for police vehicles only and a public entrance. The first floor would have a 15 foot ceiling height for emergency vehicles. The facility would be 81,000 square feet and it would mimic the architecture of the existing Fire Station. There would be a skywalk connection from the parking gauge to the actual building. Option two was similar, but had a slightly bigger footprint for police and City Hall as a three-story building. City Hall would be on the south side and the police on the north side. It would be a 133,000 square foot building with additional parking for City Hall. The construction schedule estimated 24 months to completion. It could be fast tracked with help from the Building Department. The City Hall portion would add two months to the construction schedule. The City, would receive an outstanding design with the some quality and level of finishes as the EOC. There would be a guarantee of timely construction with a competitive price for the police station of $23,610,650 and the estimate for option two was $38,378,375. Financing was suggested using Build America bonds with a discount and the industry would recommend that method. Another option would be private hybrid loans. A third method would be financing with Urban using a hybrid system. The lease back would be the most expensive financing option. It was suggested the City create purchase orders for the materials and supplies to 'take advantage of the government tax exempt status. The savings could be as much as 1 % of the total cost. D Meeting Minutes Regular City Commission Boynton Beach, FL November 17, 2009 The team has proven its expertise with Fire Station #5 and have LEED accredited professionals. 'The design work can begin immediately and the City would deal directly with the general contractor and design team throughout the process. Construction costs are at the lowest levels in years. Commissioner Rodriguez remarked the proposed site is in the northern most section of the City and not c centrally located. Vice Mayor Hay stressed the City owned the land at the proposed site. Sembler and Partners Jeff Fickway, President, pointed out Sembler and Partners had developed the Boynton Town Center and 100 acre master plan on Congress Avenue. Mike Hagen, Vice President of Development was also present. The company is based in St. Petersburg and is one of the largest retail developers in the southeast having completed over 150 projects in the last 45 years. The proposed site would be integrated into the existing shopping center and the main street would lead to a new City complex at the terminus. The team would include Sembler and Partner and Piper, Orien and Herr Architects and Moss and Associates contractors. The architects have completed many police and fire complexes in the : southeast and the contractor is one of the top 100 in the Country specializing in municipal buildings. The first option is a combined City Hall and police facility including a new five -story combined building with 126,000 square feet, 81,000 square feet for the police facility and 45,000 square feet for City Hall. An additional 16,000 square feet would be for adaptive reuse space and existing retail space. There would be expanded parking facilities with a parking deck with secured parking for.police parking and an extended clear height on the lower level for emergency vehicles. Two options were provided for the economic structure of the proposals. One would be a lease hold option and the other a purchase option. The City could lease the, space based on gross square footage for a period of 20 years with three 10 -year options. The rental rate would escalate at 3.5% every year for five gears. The maintenance; taxes and insurance would be the responsible of the City. The purchase option would involve the City purchasing the land and the buildinglor an agreed upon price to be paid within 30 days of Sembler's substantial completion of the facilities. The combined facility would be based on $100 per square foot interior'set up allowance at $32 per gross square foot in terms of a lease rate. The second option would be the same basic framework with a smaller building to accommodate the police facility only. It would be located west of the main street. It would be a three-story building of 65,000 square feet including a parking deck and a W] Meeting Minutes Regular City Commission Boynton Beach, FL November 17, 2009 lower level for emergency vehicles or impound area. The base numbers are $110 a square foot for interior improvement allowance equated to a $36 per gross square foot rental rate and $32.4 million purchase price. it was proposed that additional efficiencies and negotiations could reduce the cost to $27 million or $30 per gross square foot rental rate. There would be some flexibility that could be negotiated to further reduce the cost. The team would work closely with the City during all phases of the design and construction to meet the operational requirements and budget constraints. The close proximity to retail shopping, restaurants and other amenities would complement the project and improvements to the transportation network would allow for easy access. for employees and citizens. It is a mixed-use environment embracing a livetwork opportunity. It is central to the commercial corridor. Renaissance Commons ,Jim Comparato, Compson Associates, commented a plan had been submitted by Compson for the current City Hall site for a workforce housing development and suggested City Hall be relocated to Renaissance Commons. The proceeds fr6m the sale of the current site would be used to acquire a new City Hall at Renaissance Commons. Purchase of the current City Hall site is' not possible at this time. The response to the RFP concentrated only on the police facility. The new proposal submitted allows the flexibility to relocate the police facility with either a long-term lease or outright purchase into an existing building at Renaissance Commons. It would be located in a four-story building surrounding an interior parking lot. There is a fifth floor utilized for storage. There would be an option to lease the facility on the short term and purchase it anytime in the next .ten' years at the current proposed price adjusted only by the consumer price index increase. The relocation of the police facility is proposed ata fraction of the cost of the other proposals. Even with the green building regulations, the facility eould be delivdred at half the price previously budgeted saving $15 million. The proposal was for 66,890 square feet in a building with sufficient interior parking for tenants and surface parking for customers. Either leasing or purchase of the square footage was proposed encompassing the entire third floor of the building of ,45,000 square feet, and 5,300 square feet in the central area and processing area. The City would be responsible for the set-up costs for the space. A specific area would be set aside in the parking garage for -overnight parking and a police impound lot. There would be an additional 100 parking spaces reserved in the interior parking for the police facility. Compson and Associates would provide the option for the City to purchase 55,300 additional square feet for future expansion of the police department in the same building 11 Meeting Minutes Regular City Commission Boynton Beach, FL . November 17, 2009 on an as needed basis. It could also be a future City Hall option. They would retain the option to sell the expansion space to a third party with the first right of refusal. to the City. The expansion price would be the same as the current rate of $180 a square foot with the consumer price index increase only. The building was built with the highest standards of 2004. The electrical and HVA systems are extremely energy efficient. Many green features were incorporated in the design even though the building is not green. Any interior work to be completed would be green. The City would have the option to design the building with the specifications needed with a cost range of $55 to $75 a square foot. The City would select the standard they prefer. Bids can then be sought from contractors to determine ttie final cost of the improvements allowing a great deal of flexibility. Renaissance Commons would sell the 66,000 square feet of shell office space for $180 a square foot or $12,477,000. The City would be responsible for all interior costs to achieve occupancy for approximately $3.5 to $4 million additional. No additional fees would be paid for the parking spaces in the garage or the impound lot. A tenant coordinator would be provided at no additional cost. A municipal lease would also be an option for the office space and the set up. It would allow the City to amortize the cost of the acquisition and set up over a 20-year`period rather than a cash purchase.The electrical service for the common areas has been installed, as well as the sprinkler system for the entire space and life safety. As an alternative, the shell finished office space could be leased on the basis of a 20 - year lease. They would donate $468,000 for the first year lease In free rent. The first year of leasing would cost approximately $7 a square foot and long term would be $14 a square foot plus the $3.65 for estimated common area maintenance expense. The cost of improvements would be additional. There was an option for the City to lease the space and have an option to acquire the building at any time over the next ten years with the bWadjustment the consumer price index. There would be no risk of cost overruns since the building is already designed and built. Six months after permits are obtained, the building would be built out for occupancy. There is easy access, expansion possibilities, 100 cameras on site, restaurants, transit system, parking, and close proximity to the mall. In summary and conclusion, the City could purchase the space at $180 a square foot and have a substantial savings over the other proposals at $12 million for 67,000 square feet. The City would control the tenant build out with competitive bids and the costs could range from $3.6 to $5 million depending on the level of green to be utilized. The total cost would be $15,720,000. There would also be the possible revenue of selling the property on High Ridge Road for $3 million. 12 Meeting Minutes Regular City Commission Boynton Beach, FL !November 17, 2009 The facility could be leased for $712,000 per year and pay $11 million in rent with .the rate of $7 the first- year and $14 the subsequent years. There would be the ten-year option to purchase the leased space. There would be option to purchase 55,000 square feet for expansion. Commissioner Rodriguez pointed out the proposal was for 67,000 square feet and the other proposals were for 81,000 square feet. Mr. Comparato replied the 81,000 square foot would include common areas. He also assured the Commission there was. no Chinese drywall used in the building. Commissioner Ross thanked the presenters for their detailed information. Patrinely Group Mike Ross, Washington Real Estate Partners, explained his company has had ties with the _City of Boynton Beach over the last 20 years, and he was a resident of Boynton Beach. Three representatives of JMW Architects were also present as well as two representatives of Miller Construction Partners, partners with Patrinely. Owen Duke of the Patrinely Group advised office buildings are the core products of the Group. Mr. Duke explained the team reviewed the Master Plan and its proximity to the transit development corridor with the rail tracks and the harbor. The cultural civic center is in the area and the Martin Luther King project. The Master Plan has the City Hall situated on Federal Highway and Boynton Beach Boulevard. The plans submitted were for City Hall to be in the center of the block which belongs to Washington Real Estate Partners, except for a small section owned by the City. which would be a land swap to complete the area and eliminate the land cost for the project. The new facility would spur further development for the remainder of the block add spur development to replenish the tax revenue loss from the use of the land by the City. There is expansion space in the back for a garage that could be filled in for future use also. One option provided for a state -of -art police facility to be built at the current location of City Hall. It would be a familiar location and busy area for a police department. Another option called for a five -story police facility to be located behind the proposed City Hall with its own private entrances and connected with a bridge to the garage areas, The current site of City Hall and the police station could be sold to offset the cost of the new buildings. Another option was to move the Public Works compound to the High Ridge Road site and move the police facility to the present site of the Public Works compound near the Martin Luther King Corridor. 13 Meeting Minutes Regular City Commission Boynton Beach, FL November 17; 2009 The preferred options were to maintain City Hall at the location on Federal HighvKay and build a new police facility at the current location or immediately behind the proposed City Hall location. The new City Hall would be a gem in the area and be a life -blood for Boynton Beach. The proximity to the Library would .be advantageous for the citizens and visitors. Brick lined streets would add to the area and replacing the Civic Center with an amphitheater to create a downtown area would be another feature. The Old High School could be used as an artist center and would help to keep the downtown area alive. Commissioner Ross clarified one option proposed the current site of City Hall for the police facility. The second option would have the City Hall and police facility off of Federal Highway. The third option would involve the Martin Luther King Corridor for the Police Department, moving Public Works and moving City Hall. Mayor Taylor discussed the proposed land swap and Mr. Duke pointed out there would be a land exchange with the CRA and no costs. Mayor Taylor inquired about cost estimates and Mr. buke would not discuss the issue because only ideas were sought at the time of the RFP and discussed at previous Commission meetings. The costs would be within the budgeted amounts. Commissioner Rodriguez contended a memo dated November 10th outlined all the costs. He did question the anticipated tax revenue estimates. Mr: Duke responded 'the current taxes received are $39.500 and once developed, the 'site could generate $644,000 in tax revenue based on the current land values. Developing the curront site would generate the higher tax base. Vice Mayor Hay remarked his reading of the bid documents fouAd the requirement to provide preliminary cost estimates in the proposal and it was quite clear. Dollar amounts were not being revealed. Mr. Duke explained the pricing was based on a hypothetical building since accutate designs were not available .and information was limited. He apologized for his interpretation of the RFP document :and not providing the pricing information with his proposal. Mayor Taylor,stressed the RFP was a legal documentiond the.other developers did not have the some problem. Commissioner Rodriguez asserted it should be viewed as in the best'interest of the City. There was discussion on the procedure to be followed and any decision that should or should not be made based on the four presentations. Jeff Livergood, Director of Public Works and Engineering, recalled initially the space needs for the Police Department were determined. Then, the space needs of CAy Hall were evaluated if the Police Department was moved and the renovation costs in comparison to replacement costs. Due to the current economic situation, the 14 Meeting Minutes Regular City Commission Boynton Beach, FL November 17,, 2009 opportunity to take advantage of lower construction costs became an issue for consideration. The RFP was_ structured to allow the Commission the opportunity to investigate any possibilities. Commissioner Weiland was in favor of keeping City Hall in the -downtown area, not building a new City Hall, moving the police facility to Renaissance Commons and moving the Public Work facility to the site on High Ridge Road to vacate the property in the Heart of Boynton. He understood Fire Station #1 would remain a substation end the existing police facility could be used to expand some of the departments for City Hall. Commissioner Ross agreed with Commissioner Weiland that the Public Works. facility should be moved out of the residential area. Vice Mayor Hay favored the City Hail and police facility being located next to Fire Station #5 on property currently owned by the City. The current building is not gerie�ating any tax revenue and it could be sold and revitalize the tax base. Commissioner Ross wanted the Commission to consider keeping City Hall at its current location and moving Public Works to the High Ridge Road location. Commissioner Weiland pointed out moving out of the area would send a negative message to the business owners in the downtown. Commissioner Rodriguez alleged many areas have now been redeveloped with new businesses and yet the east side of town had seen no growth. He predicted, if City Hall was moved from the downtown area, the entire area would collapse. Vice Mayor Hay proposed in the long term, developers may be +hesitant to deal with Boynton Beach based on past development trends. He was not opposed 'to the downtown area and he could support that decision; however, realistically the property at Fire Station #5 is already owned by the City and the sale of the current location would be used on the Old High School. Commissioner Weiland maintained the police facility could be moved west of 1-95 and the downtown area would.not suffer. City Hall should remain downtown. Commissloner Ross interjected the decision had already been made that the Commission would consider all and any locations for both the police facility and City Hall. The proposals received were three west of 1-95 and one east of 1-95. It would be Improper to now only considet the one proposal east of 1-95. Mayor Taylor favored two of the four proposals. The Renaissance Commons prtce was unbeatable, if money was the only concern. The location by Fire Station #5 would create a fire/safety complex and had the disaster control center. There would be easy access for the police and the public at that location. The Sembler location was *in the middle of a retail area and could create traffic concerns. The Patrinely proposal was too 15 Meeting Minutes Regular City Commission Boynton Beach, FL November 17, 2009 wide spread and more expansive than was ever discussed, with no cost estimates provided for any of the ideas. Commissioner Weiland agreed with Mayor Taylor's logic and reasoning, but he reiterated his desire to move the Public Works facility out of the Heart of Boynton and a residential neighborhood to promote redevelopment of the area. Quintus Greene, Director of Development, advised Public Works would required 8 to 10 acres and only 4.5 acres was available at the Gateway and High.Ridge site. F.rorri an economic standpoint, City Hall is an aging building requiring increasingly' costly maintenance. It does meet current hurricane codes for public buildings. The current site is 3 acres and sits at one of the busiest intersections in the City. It generates no tax revenue and is an underperforming public asset. The best use of the site would be a mixed -use redevelopment site. The proceeds from the sale of the site could be used to refurbish the Old High School. Commissioner Rodriguez noted most of the current mixed-use sites are empty. He did not foresee viable mixed-use in the future. Commissioner Weiland agreed. Mr. Greene replied the economy was at the bottom of a cycle and it would return to the -top eventually. Commissioner Rodriguez reiterated there was an extensive inventory of empty mixed-use .'space. Commissioner Ross suggested estimates be sodght to refurbish the building and perhaps do something creative with the facility. Mr. Greene noted the site is worth more as vacant land than it is with the building on it. Commissioner Rodriguez contended City Hall was an anchor for the downtown area. Mayor Taylor and Commissioner Ross countered City Hall as an anchor did not help the downtown area currently. Herb Suss, 1711 Woodfern Drive, offered his opinion that the Renaissance Commons location for the police facility was the most sensible solution. There would tie the opportunity ­10 moire City Hall to the site in the future. - The current building has to be demolished as Inefficient and too costly. Jeff Shellnot, noted Delray Beach re -development effort were remarkable and Boynton Beach should have the same vision. The Congress Avenue area was exploding with retail and the focus should now be on the eastern side to increase the tax base. Dr. Piotr Blass, 113 West Tara Lakes Drive, revealed his dream to create a University of Boynton. If City Hall and the police facility were moved west, then classroom Ispace could be developed. He envisioned Quantum Park Would be excellent site for'21`t or 22nd century industries. More creative uses needed to be pursued. Steve Antone, 234 SW 2nd Avenue, alleged three of the four respondents to the RFP had not followed the City's direction. Mr. Bressner advised the four comers of the RFP it Meeting Minutes Regular City Commission Boynton Beach, FL November 17,-2009 asked for pricing information. Mr. Antone countered that funding for or refurbishr6ent of the Old High School property was required. Attorney Cherof read from the Request For Proposal, "Some proposals may not address all elements of the RFP while others may contemplate either the sale of reuse of the remaining City property and buildings, existing City Hall complex, Quantum Property or Old High School." It was permissive. Mr. Antone contended two of the four respondents indicated no financials were required. Mr. Bressner advisdd it was the financials of the companies not the proposals. Mr. Antone noted only one group addressed the City's master plan. Mr. Bressner indicated the approved master plan called for City Hall to be behind the Civic Center. Commissioner Rodriguez added the master plan was conceptual. Commissioner Ross emphasized the RFP did not require the master plan be followed. Mr. Bressner stressed the Patrinely Group indicated their site was in the Master Plan and that was not correct. Commissioner Rodriguez stressed the downtown Master Plate was conceptual within the district. Mr. Antone stressed a great deal of money was spent on the Master Plan. He noted only one group had talked to a police department. None of the other presenters addressed what the police facility required. The approach was disorganized, haphazard and unprofessional. Victor Norfus, 261 N. Palm Drive, understood the priority was the Police Department and City Hall could be envisioned in the plans. Moving City Hall out of the area would remove one of the main employers and main attractions to downtown. He agreed the Police Department needed to move. The Renaissance complex was the leaif costly, but access could be an issue. The current City Hall property would go up in value and the building is too costly to maintain. It should stay in the downtown area. Mr. Norfus agreed the Public Works facility should be moved from the Martin Luther King corridor. He concluded the Master Plan should be followed. Joyce Baker, 430 SW 6"' Avenue, recalled Boynton Beach was the gateway to the gulfstream with the best fishing fleets. The City is now mixed-use and has not followed the Master Plan developed 28 years ago and was trying to emulate Atlantic Avenue in Delray. She did not feel the Fire Department and Police Department should be at the north end of the City and the Commission should help all its residents, Commissioner Ross clarified that COWBRA was not within the City of Boynton Beach. Victoria Castello,, accountant and licensed real estate broker, related that a vibrant downtown would hbip every district within the City. 17 Meeting Minutes Regular City Commission Boynton Beach, FL November 17. 2009 Harvey Oyer, 512 N. Seacrest Boulevard, suggested all the proposals be rejected and a price for the property across the street from the current City Hall be ascertain to erect a class A public service building to house police, fire, communication and civil defense areas. It could be financed through a bond issue and paid for over a twenty yearperiod. Barbara Ready, 329 SW 13th Avenue, opined the proposals were excellent ideas and they could be combined to come up with one concept. She reminded the Commission that only one proposal addressed the Master Plan. A vibrant downtown would add to the quality of life for all citizens. Karen Luttrell, 346 SW 7th Avenue, expressed concern of moving City Hall or the police facility out of the downtown area. Both are a landmark for the area and any movement would allow the surrounding areas to deteriorate and crime increase. Jim Williams, 4776 N. Classical, Delray, pointed out the downtown Master Plan includes two sites for City Hall, beside the Library or the Ocean One site. James Brake, 710 SW 27th Terrace, appreciated the work that had been done, but felt the City facilities should be kept downtown and would improve Boynton Beach overall. Patricia Fitzpatrick, 101 SW 4th Avenue, saw the plans as an opportunity to revitalize downtown. The safety factor is a huge issue and City Hall would be an anchor to the area. She admonished the Commission should be responsive to the citizens. Brian Edwards, 629 NE 9th Avenue, suggested the entire RFP should be reviewed and did not think the Master Plan should be ignored. The police facility in a retail area did not make sense to him and he felt it would create more problems, especially in tfie long term. The location beside Fire Station #5 was a possibility because the police deserved some independence. Making the downtown more vibrant was the responsibility of the Commission and the citizens. A new City Hall and police facility was needed and the voters should decide the issue. LuLu Dacamara, 836 East Drive. asked the Commission to adhere to the Downtown Master Plan.approved in January -oaf 2009 at considerable expense, time and effort. The plan was to keep the City Hall downtown and use the Oki High School as an anchor. Warren Timm, 130 NE 26th Avenue, proposed the police facility should be centrally located to have fast access to all citizens. Nancy Hogan, 37 Hibiscus Way, Ocean Ridge, a taxpayer in Boynton Beach,. a real estate broker, CPA and a Masters in Public Administration, was disappointed with the process. She stressed the Commission should not be afraid to offend a developer and listen to the citizens. Government has to be prudent spending taxpayer dollars but has to take risks in areas with high crime and low incomes. 18 Meeting Minutes Regular City Commission Boynton Beach, FL November 17, 2009 Buck Buchanan, 807 Ocean Inlet Drive, debated the location of the Police Department since the police patrol and enforce the law on the streets. The location was important to economic development and the greatest opportunity for growth would be the downtown area. Mr. Buchanan felt moving City Hall from downtown would be devastating to the area. Commissioner Weiland confirmed with Attorney Cherof ,that the goal was to find flexibility to select those elements of the proposals the Commission wapted to accomplish. Special conditions of the RFP empower the Commission to pick and choose portions of the proposals. Vice Mayor Hay envisioned City Hall downtown on US 1 and the location of the Police Department could be anywhere within the City. Commissioner Ross surmised the Emergency Operation Center (EOC) was moved to the High Ridge location and the Police Department should be there also. Mr. Bressner remarked the property was bought in 2003 for that purpose before the downtown plan was'approved. Commissioner Ross concluded it was a very reasonable approach for a municipality to consider a public safety complex. She did not favor- moving City Hall out of the downtown area. Commissioner Weiland asked for Chief Immler's input. The Chief.. agreed that very few officers are in the station because they are out on patrol. Even detectives are o�' doing investigations. The Police Department had outgrown the current facility many years ago.' The hallways are now storage closets. Mayor Taylor favored the public safety complex concept. As far as City Hall, he did not have a problem with keeping it in the downtown area; however, he,would not agree with the proposal submitted without more cost information. Commissioner Rodriguez agreed with moving the police facility, but there 'vias an opportunity for economic impact on the east side and the citizens have a need to go to the Police Department so it should be centrally located. He favored keeping the Police Department in the Downtown Master Plan district. Attorney Cherof suggested the first motion should be to reject the proposal from the Patrinely Group as being non-responsive. Motion Commissioner Weiland moved to reject the proposal of the Patrinely Group for the reason being they were non-responsive. Vice Mayor Hay seconded the motior±. The motion passed 4-1. (Commissioner Rodriguez dissenting) Motion 19 Meeting Minutes Regular City Commission Boynton Beach, FL November 17, 2009 Commissioner Ross moved to identify two proposals for final consideration for the Police Department and the two would be Urban and Renaissance Commons, for staff to do final analysis and feedback so the Commission could make an informed decision. Motion failed for a lack of second. Motion Commissioner Rodriguez moved to table the matter for a younger day. Vice Mayor Hay seconded the motion. The motion failed 2-3. (Mayor Taylor, Commissioners Weiland and Ross dissenting) Motion Commissioner Weiland moved to ask staff to enter into, I guess it would be contract talks with Renaissance Commons to move the Police Department to Renaissance Commons. Commissioner Ross seconded the motion. The motion passed 3-2: (Vice Mayor Hay and Commissioner Rodriguez dissenting) 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) Herb Suss, 1711 Woodfern Drive, emotionally described the recent Veterans Day ceremony and the monuments in Bicentennial Park. He thanked the City for their recognition of the Veterans. Don Scantian, 13 Cedar Circle, joined in Mr. Suss's comments and thanked Chuck Magazine as the liaison for the Veterans Commission. He commended Tom Kaiser for the work he has done for the Veterans and the City for their support. Mayor Taylor announced there would be another ceremony on December 7 at 12:30 dedicating a monument for Pearl Harbor. No one else coming forward, Mayor Taylor closed the public audience. 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. 20