Minutes 05-25-11
CITY OF BOYNTON BEACH
Boynton Beach City Library
Library Advisory Board Minutes
May 25, 2011
The Library Advisory Board meeting was called to order at 4:00 p.m. by Chair Jeannie Taylor. All board
members were present except for Laurie Sulzer. The minutes of the April 27, 2011 meeting were approved
as distributed.
Correspondence: Laurie contacted Library Director, Craig Clark to let him know she is ill.
Chair's Report: Jeannie reported that Commissioner Bill Orlove mentioned the Adopt-a Magazine at a
City Commission meeting. She also asked for a report on the status of the new Nook
program. Craig reported that the Nooks would be out within a week.
Unfinished Business: Craig reported on a new partnering effort with Boynton Beach High School which is
intended to encourage students to read at least four books over the summer in order to minimize the typical
loss of schooling. A grant from the Mary and Robert Pew Public Education Fund has funded both new
books and prizes including laptop computers for top performers. Book discussions at the library will be held
by library staff. The regular Summer Reading Club starts Monday Jun 6 with similar rules as last year.
Prizes include Jump Drives for older kids and Backpacks and snack holders for younger kids. The Friends of
the Library are funding the programming costs for the children's summer programs.
New Business: Jeannie led a discussion regarding meeting dates for the remainder of the year. The board
agreed to take the month of August off and to combine the November and December meetings to be held
December ih, 2011.
Craig reported on a proposed Archive Service Reimbursement process. Currently, Janet provides services
including reproductions and scans of archived materials for patrons, but she often has to travel with the
material to professional printers. Janet's time, mileage and the costs involved should be reimbursed by the
patron or business requesting the special services. Having a process in place which standardize rates and
collect reimbursement of costs up-front should minimize wasted time and money from no-shows. The board
was in favor of implementing the process and Craig stated that detailed program documents would be
brought to a future meeting.
Craig also distributed a packet regarding Unique Management Services, a collection agency for overdue fines
and materials. The intent is to utilize the agency to collect the increasing backlog of materials and overdue
fines, since the materials budget is too tight to provide replacements. The Palm Beach County Library
system uses the agency also. The Board was unanimously in favor of the using the agency. Craig will take
the suggestion to the City Commission for approval.
Library Director's Report: Craig reported that the State Aid budget was approved at $55,000 and our
library should receive its full share. He also accepted a sample of shoelaces for the Friends. A
recommendation was made to have the shoelaces imprinted with the Library's Logo and sold to help support
the library's programs. Craig announced that a former staff member will be returning from Military Leave in
October. Craig distributed the monthly report for April 2011. He also reported that staff had attended a Job
Searching seminar, in order to better assist patrons. An NEH grant for preservation of archived materials has
been applied for. An AmeriCorps staff position has also been applied and budgeted for.
The next Library Board meeting is June 22, 20 11 at 4:00 p.m. The meeting '8'~ ~jffJD11~tl#fl<> Ptm.
Valerie Pleasanton, Secretary
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