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Minutes 05-24-11 MINUTES OF THE BOYNTON BEACH ARTS COMMISSION MEETING HELD ON MONDAY, MAY 24, 2011, AT 6:30 P.M., AT FIRE STATION NO. 2 2516 WEST WOOLBRIGHT ROAD, BOYNTON BEACH, FLORIDA PRESENT: Barbara Ready, Chair DebbyColes-Dobay,Public Art alena Wolf Administrator H (arrived 7:32) Nubia Richman (arrived 6:45) Christine Moeller, Alternate Tiffany North, PhD (arrived 6:40) ABSENT: Anderson Slocombe, Vice Chair Donn Davenport I. Call to Order Chair Ready called the meeting to order at 6:42 p.m. II. Roll Call of Members Self-introductions were made. Two One potential members were was present, Bill Combes and Rick Beau Lieu was present as a volunteer. III. Agenda Approval Motion Ms. Richman moved to approve the agenda. Ms. Moeller seconded the motion that unanimously passed. IV. APPROVE MEETING MINUTES A. January 31, 2011 Workshop Minutes Motion Ms. Moeller moved to approve the minutes. Dr. North seconded the motion that unanimously passed. B. February 22, 2011 Minutes The minutes of February 22, 2011 were tabled to the next meeting. Meeting Minutes Arts Commission Meeting Boynton Beach, FL May 24, 2011 C. March 22, 2011 Minutes Ms. Coles-Dobay had two corrections to the minutes. Page 8, the official name for the Palm Beach County Public School Council, should read “District”. Page 9, second paragraph, A. “the letter of interest for the ninth arts council”, should read “challenge”. Motion Ms. Richman made a motion to approve the minutes as amended. Dr. North seconded the motion that was unanimously approved. V. ANNOUNCEMENTS/REPORTS A. June 16, 2011 Meeting Date Chair Ready announced the next meeting will be on June 16, 2011. B. FAPAP Conference Ms. Coles-Dobay advised the Florida Association for Public Art Professionals (FAPAP) conference took place in Palm Beach County. It was a success with prominent speakers and presenters in attendance. Projects were covered from West Palm Beach to Boynton, and included informative sessions and panel discussions. The conference included the “Year in Review” which was comprised of all the other public art programs in the State of Florida. That information will be available and posted on the FAPAP website for review. Next year’s conference will be held in Ft. Myers. C. Green Building Ordinance and Eco Art Ms. Coles-Dobay advised on April 27, 2011, the City Commission adopted a green building program and is now an Ordinance. This program is the second of its kind in the nation. It incorporates much of the green construction codes in the International Green Construction Codes (IGCC) and was accomplished with input from the Green Alliance Committee. The program’s main objective is to add incentives for people to construct green buildings in the City of Boynton Beach. More information can be obtained from the City’s website under the section “Go Green Boynton” where the news release and the Ordinance are explained. In the language of the green building program, Eco Art was mentioned and how, within the Public Art Ordinance, Eco Art is an elective for projects that come in and green credits are obtained. With Eco Art, extra credits are received for the Public Art component of the project. The Palm Beach Literary Coalition is interested in doing some Eco Art and going through the City’s Green Building Program. The project currently is only for commercial and is not a residential 2 Meeting Minutes Arts Commission Meeting Boynton Beach, FL May 24, 2011 Ordinance yet. Boynton Beach was included in an Eco Arts presentation that was done on the America for the Arts Webinar. VI. INT’L KINETIC ART SYMPOSIUM AND EXHIBIT PLANNING A. Brief Overview Ms. Coles-Dobay indicated the document that was put together gave the essence of what the project was about and should be used as information when discussing with potential sponsors, partners, committees or volunteers to help with the project. Ms. Coles-Dobay explained that Ralfonso and Tom Brewitz, two kinetic artists, have shown interest in participating in the Symposium. Ralfonso is on the International Sculpture Committee, which is the national publication for Sculpture Magazine and while at a meeting in New York a few weeks ago, spoke about what the City is doing and they seemed receptive to the idea of participating. Rein Triefeldt is another artist working on the education portion for the K-12 school district. Ms. Coles-Dobay asked the Board members to review the draft package and make suggestions. The package contains website links that demonstrate the idea of kinetic art and hopefully we will have a DVD to include in the package as part of the promotional tools. Also included in the draft package was the committee list that contained the items to be completed, committees that will be formed and what had been accomplished to date. The components for discussion are the academia programming, the symposium and the exhibit. There was lengthy discussion on the bullets of the draft document. Some of the items discussed were the Committees and its members, location of the exhibits, different types of kinetic art exhibited and which ones would be showcased for outdoor and indoor exhibits. There is a list of kinetic artists through the ASCI, an Arts and Sciences association that helped promote this program and through that there have been artists interested in this project that wished to be part of the panel, speakers or exhibits. There was also discussion on the budget and the additional cost for doing the additional exhibit, outside the Avenue of the Arts which is at a fixed cost, and to add additional dollars to be able to get more iconic pieces that could highlight the upcoming event. The Avenue of the Arts is a yearlong program, if some of the bigger and more impressive kinetic pieces could be brought in and displayed, it could help promote the event. When looking at the sponsorship levels, the entire budgeted cost is $155,000. If someone were to sponsor at that level, it would cover all the components of the program. If it were broken down, $75,000 would cover the Academic Programming costs, $50,000 for the Symposium, and $30,000 for the exhibit. 3 Meeting Minutes Arts Commission Meeting Boynton Beach, FL May 24, 2011 Ms. Coles-Dobay advised she had spoken with the Palm Beach County School District, Arts Integration Department, and Dr. Pierson and Jeffrey Pressler were both very receptive to this idea. She advised she is now working with Karen Nobel to execute the idea and discussed the possibility of obtaining a $5,000 grant. Mr. Triefeldt put together a proposal and once Ms. Nobel receives it, she will put it in as allocation of dollars to submit to that program. The goal is to get it all funded this year so that some of the artwork could be displayed for the Workshop in February 2012 that will kick off the project for February 2013. Ms. Coles-Dobay stressed the importance of developing and using known contacts for securing sponsorships. There was discussion among the members and all shared ideas on possible sponsorship ideas and the marketing of the event itself and possibly promoting it as a green project. B. Committees with updates After reviewing the different committees and bulleted items, along with the suggested committee members, Ms. Coles-Dobay advised the idea was to have most of the items formulated and accomplished this year and integrating all the different committees into the projects so it could be advertised, marketed and promoted to logistically pull it all together. C. General Discussion Chair Ready suggested that when approaching potential sponsors, it would be a good idea to suggest to them to put funding aside not only for this year, but for the following year, as well. Ms. Coles-Dobay reviewed the symposium details to date in addition to the items on the draft agenda. The idea for that weekend was to not only have speakers who are kinetic artists, but that have their artwork on display. Mr. Davenport was in the process of putting together a book that could be used as a souvenir book that incorporates education, kinetic art, pictures of the artists and artwork on display. The artists, whose artwork was displayed in the book, could also sign it. The types of vendors targeted to be a part of the symposium would be galleries, technology for kinetic art, and fabrication among others. The committee members were asked to begin thinking of vendors that could potentially be invited to this event. There will be vendors and kinetic art exhibits both indoors and outdoors. The majority of the exhibit would be at the Library and the Civic Center. The panels and discussions would be held in the City Chambers. A possibility for the VIP reception would be to use the Children’s Schoolhouse Museum, and workshops could be done at the Art Center. There would be different activities at different times according to a published program, as well as activities geared toward different age groups. There was discussion among 4 Meeting Minutes Arts Commission Meeting Boynton Beach, FL May 24, 2011 the members and guests on ideas of possible expansion ideas for the future. The focus this year was to be at a more serious, small-scale level. Possibly in the future this could be expanded to the Avenue with additional activities for children like face painting and additional types of vendors. Ms. Richman Wolf mentioned to the group that she worked in the past with a kinetic artist helping children create kinetic art and that may be an idea to use with this symposium. There was discussion among the group on different activities that could be done which would be geared toward the children. Ms. Coles- Dobay advised the program was also being promoted to the Palm Beach County school system so there would be more youth and youth related activities. The Art Center could be recruited to assist as they already have these types of programs available and their resources could be utilized. She advised she spoke to the Director and was told if enough notice was given, they could provide accommodations for the day. th It was decided that another brainstorming session would take place at the June 16 meeting. VII. PROJECT UPDATES A. Seacrest Streetscape project update Ms. Cole-Dobay shared the picture of the finished product. The artwork was delivered but the pads had not been started yet. An outside group will install it as the artist who originally was going to do it will be out of the area by then. VIII. EXHIBITS A. Avenue of the Arts - Document for 2010/11 Ms. Richman noted a typographical error in the document and it was brought to the attention of Ms. Coles-Dobay for editing and distribution. Motion Dr. North made a motion to approve the solicitation letter as amended. Ms. Richman seconded the motion which unanimously passed. B. Civic Center – Coastal Life Theme The same information used in the Avenue of the Arts document would be used for this. The idea was there is outdoor artwork that speaks to the Coastal Life theme and opportunity should be given to those that cannot submit artwork for the outdoor exhibit to have an indoor exhibit. It was done the same way last year. Ms. Coles-Dobay asked for consensus to continue doing it this way. 5 Meeting Minutes Arts Commission Meeting Boynton Beach, FL May 24, 2011 Motion Ms. Moeller made a motion to continue using the same theme for indoor and outdoor exhibits. Ms. Richman seconded the motion that unanimously passed. C. Sims Center - New Theme Ms. Coles-Dobay reminded the members that the Sims Center represents a "family center" and the artwork should depict that setting. There was discussion on the new theme of "Azure Seas, Colorful Foliage" and the member's opinions were expressed on the title. After a lengthy discussion on possible title changes, the consensus was to use "Azure Seas, Tropical Breezes". IX. NEW BUSINESS None. X. UNFINISHED BUSINESS None. XI. FUTURE BUSINESS None. XII. ADJOURNMENT There being no further business to discuss, the meeting was properly adjourned at 8:53 p.m. r, ~ t/ CLu (a/c~~4-<J~ Ellie Caruso Recording Secretary 060911 6