Agenda 07-21-11
'~ITY OF BCf: T: r:)F~8ETH CENTRAL REGIONAL WASTEWATER
r~;TY ~:I U',,~'n;.p:'~~ TREATMENT AND DISPOSAL BOARD
11 JUl 12 F'f'~ 12: 38 1801 North Congress Avenue · Delray Beach, Florida 33445
BOARD Telephone
City Council Members of (561) 272-7061 (561) 734-2577
Boynton Beach & Delray Beach Fax: (5611 265-2357
www.scrwwtp.org
NOTICE OF THE DA TE: THURSDA Y: JUL Y 21, 2011
QUARTER ANNUAL MEETING OF THE PLACE: SCRWT&DB
SOUTH CENTRAL REGIONAL 1801 NORTH CONGRESS AVE.
WASTEWA TER TREA TMENT DELRA Y BEACH, FL 33445
AND DISPOSAL BOARD TIME: 5:00 P.M.
TO: ALL BOARD MEMBERS
MS. LORI LaVERRIERE, INTERIM CITY MANAGER, CITY OF BOYNTON BEACH
MR. DA VID HARDEN, CITY MANAGER, CITY OF DELRA Y BEACH
MR. RICHARD HASKO, DIRECTOR OF ENlARONMENTAL SERVICES, DELRA Y BEACH
MR. KOFI BOA TENG, DIRECTOR OF UTILITIES, BOYNTa.I BEACH
MR. ROGER SABERSON, BOARD ATTORNEY
MR. JOHN KOROSHEC, HAZEN & SAWYER
FROM:
DENNIS L. COA TES, EXECUTIVE DIRECTOR
MARLENE ROSS, CHAIRPERSON OF THE BOARD
PURPOSE:
PLEASE BE ADVISED THA T PURSUANT TO SECTION 3.1, ARTICLE III, BY-LAWS OF
THE SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL
BOARD, AS AMENDED BY RESOLUTION NO. 87-1, THERE WILL BE A
QUARTER/ANNUAL MEETING OF THE BOARD HELD THURSDA Y: JUL Y 21, 2011, AT
THE SCRWT&DB FACILITY IN DELRA Y BEACH.
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE BOARD WITH RESPECT TO
ANY MA TTER CONSIDERED A T THIS MEETING, HE OR SHE WILL NEED A RECORD OF THE
PROCEEDINGS, AND THA T, FOR SUCH PURPOSE, HE OR SHE MA Y NEED TO ENSURE THA T
A VERBA TIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE
TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105)
**** PLEASE CONTACT THE BOARD OFFICE ***
IF YOU ARE UNABLE TO ATTEND
272-7061 OR 734-2577
F'\cIocsIBOARD MEETINGSNOTICES\2011Vuly 2011 Notice.doc
SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
BOARD Telephone
City Council Members of (561) 272-7061 (561) 734-2577
Boynton Beach & Delray Beach Fax: (561) 265-2357
www.scrwwtp.org
QUARTER ANNUAL MEETING DATE: THURSDAY, JUL Y 21,2011
OF THE AT: S.C.R. W. T. & D.B.
SOUTH CENTRAL REGIONAL 1801 N. CONGRESS AVE.
WASTEWA TER TREA TMENT DELRA Y BEACH, FL 33445
AND DISPOSAL BOARD TIME: 5:00 P. M.
AGENDA
A. CALL TO ORDER
B. ROLL CALL
C. PROOF OF NOTICE OF MEETING (ITEM C)
Proof of Meeting was posted at both City Halls on July 12, 2011 and is included in agenda
packet.
D. ADDITIONS AND/OR DELETIONS TO AGENDA
E. ACCEPTANCE AND/OR CORRECTION TO MINUTES OF REGULAR MEETING HELD
MAY 5,2011.
MOTION TO ACCEPT MINUTES OF MEETING HELD MA Y 5, 2011
F. REPORT OF OFFICERS, COMMITTEES AND EXECUTIVE DIRECTOR
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AGENDA - SCRWT&DB
July 21,2011
Page 20f6
1. CURRENT FINANCIAL STA TEMENTS (through June 30, 2011)
a. Balance Sheet (ITEM F1 a)
Current Financial Position
Cash on Hand $ 769,222
Accounts Receivable from Cities $ 412,509
Repair and Replacement Cash $ 3,093,384
Repair and Replacement Committed $ 1,385,012
Repair and Replacement Available $ 1,708,372
b. Budget Variance & Cash Projection
(ITEM F1b)
PLANT O&M
Revenues Expenditures
Item Budgeted Projected Item Budgeted Projected
User Charges $6,052,731 $5,390,9887 Personnel $ 1,561,188 $ 1,519,888
Services $ 1,680,000 $ 1,483,495
O&M $ 2,002,543 $ 1,788,178
Chemicals $ 714,000 $ 672,891
and
Supplies
*projected revenues versus projected expenses shortfall of ($81,040.).
RECLAIM O&M
Revenues Expenditures
Item Budgeted Projected Item Budgeted Projected
User Charges $1,082,882 $1,074,162 Personnel $ 155,000 $155,281
Services $ 67,285 $ 47,274
O&M $ 549,000 $452,607
Chemicals and $ 272,010 $248,574
Supplies
*Projected revenues versus projected expenses credit of $170,176
QUESTIONS
MOTION TO ACCEPT CURRENT FINANCIAL STA TEMENTS
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AGENDA - SCRWT&DB
July 21, 2011
Page 30f6
2. EXECUTIVE DIRECTOR'S REPORT
a. Compliance and Operational Status Report (ITEM F2a)
Third Quarter Report
The Plant average flow for FY 2010/2011 is 15.33 MGD. Of this flow,
Delray's flow was 6.43 MGD accounting for 42% and Boynton Beach's flow
was 8.90 MGD accounting for58%.
Two of our main operating parameters used to determine how effectively the
Plant is operating are total Suspended Solids (TSS) and Carbonaceous
Biological Oxygen Demand (CBOD)
Our average TSS and CBOD were 0.64 and 1.92 mg/L well under the limits
required by FDEP Operating Permit.
b. SWA (ITEM F2b)
South Central Regional along with the original participants commissioned the
Solid Waste Authority to perform a landfill gas and cost analysis to determine
the impact of adding another municipality. Aside from the return of a portion
our initial capital investment, the analysis indicated a significant decrease in
our future O&M costs could be achieved through the installation of a dual-
fuel blender. The blender is estimated to cost approximately $500, 000 with
$100,000 or 20% of the actual cost being the responsibility of the Board.
The estimated savings over a 20-year period, to the group collectively, is
approximately $6.3M with the Board achieving 20% of the total savings.
c. The Board received a safety dividend check from the Zenith Insurance
Company in the amount of $3,033.00 due to a good Workers
Compensation loss experience for fiscal year 2009/2010.
(ITEM F2c)
The Board experienced one minor claim for the fiscal year. Our continued
good safety record resulted in 8.5% premium return.
d. Pretreatment Program (ITEM F2d)
On June 22, 2011, I had a meeting with representatives of Boynton Beach
and Delray Beach regarding the proposed changes to the Industrial
Pretreatment Agreement. Copies of the Agreement along with suggested
revisions to their respective Sewer Use Ordinances were distributed to them
at that time. I have asked for comments from both cities to be retumed to the
Board by July 15, 2011. A draft of these documents is due by
August 6, 2011 to the Florida Department of Environmental Protection for
their review.
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AGENDA - SCRWT&DB
July 21,2011
Page 40f6
e. Odor Control Update (May 5,2011 through July 8,2011)
(ITEM F2e)
Overall we had a good second quarter. We had eight odor complaints over
67 days. Laboratory analyses of airstream samples and liquid sludge
samples have resulted in us hopefully having identified the intermittent odor
that is being created by the sludge dewatering process. All changes that
could be made to help minimize the odor have been made and we have seen
positive results. Pilot testing will begin shortly in an effort to help identify a
permanent solution.
QUESTIONS
CITIZEN'S COMMENTS
MOTION TO ACCEPT EXECUTIVE DIRECTOR'S REPORT
3. BOARD ATTORNEY'S REPORT
a. ROGER SABERSON (ITEM F3a)
1. Headworks and Stormwater System Improvements Project
2. Sludge Hauling
3. Secondary Clarifier and Stormwater System Improvements
Project.
QUESTIONS
MOTION TO ACCEPT BOARD A TTORNEY'S REPORT
4. ENGINEER'S REPORT
a. HAZEN AND SAWYER (ITEM F4a)
1. Headworks and Stormwater System Improvements
2. Secondary Clarifier Rehabilitation and Stormwater System
Improvements
3. Solids Handling Odor Control
QUESTIONS
MOTION TO ACCEPT ENGINEER'S REPORT
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AGENDA - SCRWT&DB
July 21,2011
Page 50f6
G. CONSENT AGENDA: Executive Director recommends approval (Board Members may
request that any item be removed for discussion.)
1. Notification of Board expenditures in the amount of $41.303.48 from May 6, 2011
through July 5, 2011. (Required for expenditures between $10,000 and $25,000)
a. Rebuild Distribution Pump #3 ($21,997.41) Line Item Number
S-535807. 74, Equipment Number 043-11103.
b. Replace 2008 Chevy Impala with 2011 Ford Explorer ($19,306.07) Line
Item Number 5-535807.77, Equipment Numbers 067-024 and 067-025.
2. Authorization to expend $ 000.00 on an emergency basis from repair and
replacement funds (Required for expenditures above $25,000).
No emergency purchases occurred this quarter.
MOTION TO APPROVE CONSENT AGENDA
H. ITEMS REMOVED FROM CONSENT AGENDA FOR DISCUSSION
I. UNFINISHED BUSINESS
J. NEW BUSINESS
1. ACCEPTANCE OF 2011/2012 WASTEWATER O&M AND RECLAIM
O&M BUDGETS. (ITEMS J1a THROUGH J1c)
a. Executive Summary
b. Salient Budget Features
c. o & M/Reclaim Budgets
MOTION TO ACCEPT NEW BUSINESS ITEMS J1a THROUGH J1c
2. AUTHORIZATION TO ESTABLISH WASTEWATER USER RATE (O&M AT
$0.9871/1,000 GAL AND RESERVES AT $0.1940/1,000 GAL) TO DELRAY
BEACH AND BOYNTON BEACH FOR FISCAL YEAR 2011/2012: (ITEM J2)
2011/2012
Operations & Maintenance
16.0 MGD will produce $5,764,575 in revenue. $ 0.9871/1,000 GAL
Reserves for Repair and Replacement
16.0 MGD will produce $1,132,960 in revenue. $ O. 1940/1.000 GAL
TOTAL $ 1.1811/1,000 GAL
MOTION TO APPROVE NEW BUSINESS ITEM J2
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AGENDA - SCRWT&DB
July 21,2011
Page 60f6
3. AUTHORIZA TION TO ESTABLISH RECLAIM USER RATE AT
$0.18643/1,000 GAL TO CONSUMERS DELRA Y BEACH, BOYNTON BEACH
AND SOUTH CENTRAL REGIONAL FOR FISCAL YEAR 2011/2012:
(ITEM J3)
MOTION TO ACCEPT NEW BUSINESS ITEM J3
4. ACCEPTANCE OF 2011/2012 ORGANIZA TlONAL CHART AND SALARY RANGE
REVISION (ITEMS J4a, J4b)
a. Organizational Chart
b. Salary Ranges
Laboratory Coordinator position changed from Pay Grade IV to Pay Grade V.
No changes to salary ranges proposed; same as 2010/2011 budget year.
MOTION TO ACCEPT NEW BUSINESS ITEMS J4a, J4b
5. AUTHORIZE, BUT NOT REQUIRE THE EXECUTIVE DIRECTOR TO ENTER INTO
CONTRACT WITH H&H LIQUID SLUDGE IN THE AMOUNT OF $10.00 PER WET
TON SUBJECT TO ALL PROVISIONS OF THE CONTRACT DOCUMENTS, FOR
SLUDGE HAULING (ITEM J5)
Contract is for a period of one year with the option to renew for three one-year
renewal periods.
Bid Opening was held on July 8, 2011. Bid results are enclosed in Item J5
MOTION TO ACCEPT NEW BUSINESS ITEM J5
K. PUBLIC AUDIENCE
L. ADJOURNMENT
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