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Minutes 07-12-11 MINUTES OF THE SAFETY COMMITTEE MEETING HELD TUESDAY, JULY 12, 2011 AT 9:00 A.M. IN CONFERENCE ROOM "B", CITY HALL, 100 E. BOYNTON BEACH BLVD, BOYNTON BEACH, FL Present Mark Bobich, Chair Ray Altman, Vice Chair Catherine Cherry, Secretary Tom Balfe Mike Dauta Chuck Magazine Michael Rumpf Barbara Scott Sharon Vicki Safety Administrator Fire Department City Clerk Recreation and Parks Finance/Warehouse Risk Management Development Code/Police Public Works Absent Karen Abramson Bevis Pigott Library Utilities I. Call to Order Chair Bobich called the meeting to order at 9:02 a.m. II. Roll Call Roll call was taken. A quorum was present. Chair Bobich commented the Library staff could not attend the meeting. III. Acceptance of Minutes of June 14, 2011 regular meeting Motion Vice Chair Altman moved to approve the minutes. Ms. Scott seconded the motion that unanimously passed. IV. Safety Committee Education and Training - tbd Chair Bobich advised in lieu of a training video, Vice Chair Altman would give a demonstration of how to conduct a fire extinguisher inspection. A checklist and PowerPoint slides were distributed. The slides were also contained on the Shared Drive. 1 Meeting Minutes Safety Committee Boynton Beach, FL July 12, 2011 Fire extinguishers should be inspected monthly to ensure the extinguisher was not discharged. Vice Chair Altman explained when inspecting the units, one should ensure the chemicals from powder extinguishers have not caked or clogged the nozzle. The pressure on the extinguishers should be checked to ensure the contents can be discharged. Fire extinguishers should also be placed in the proper locations. Extinguishers less than 40 pounds must be mounted less than five feet and more than four inches from the floor. The extinguishers should be located in uncluttered and unobstructed areas. (Mr. Balfe arrived at 9:09 a.m.) Vice Chair Altman commented the plastic tag should be locked. He also noted the carbon dioxide extinguishers do not have a gauge and other than if the pin is removed, the only way to determine if the extinguisher is full is for a technician to weigh it. The inspection forms would be made available. Discussion turned to extinguishers located in vehicles. The Recreation and Parks Department crews check the extinguishers as part of their pre-inspection procedures, but it was unknown if the Police check the extinguishers located in the trunk of the vehicles. At the request of the Committee, Ms. Scott agreed to research whether personnel inspect extinguishers located in Police vehicles on a monthly basis. V. Old Business A. Fire Drills There were no reports received. B. Proud to be a Safe Worker Awards None. C. Departmental Inspections and Safety Meetings Chair Bobich will be making the rounds for inspections and meetings. D. Incident Review Board Referrals None. E. Electrical Flame Resistant Uniforms & PPE Update This item was emailed to the members in advance of the meeting for their review. Chair Bobich thanked Tom Balfe, Warren Bazemore, and Bevis Pigott for their assistance in updating the policy. He noted the Administrative Policy Manual portion pertained to 2 Meeting Minutes Safety Committee Boynton Beach, FL July 12, 2011 wearing hard hats and reflective vests near the right-of-ways. Some of the policies should be updated annually. Vice Chair Altman had changes to the policy that are delineated via strikethrough and underlined as follows: ~ Page 1, fourth line from the bottom, "Altering equipment may reduces its effectiveness . . ." ~ Page 2, first line, Equipment Specifications and Requirements, "Construction and testinq of PPE will meet the requirements. . . ." ~ Page 2, Equipment Specifications and Requirements, add Item e. "NPPA" ~ Page 2, City Furnished Equipment: 1, the first line had a typo "Protective equipment not normally owned by employees is furnished without cost to ef the employee. ~ Page 3, Foot Protection, 1, fourth line should read "Office personnel are specifically not authorized issued safety shoes. . . ." Mike Rumpf commented Building Inspection staff is treated with equal hierarchy as their peers as far as the importance of wearing equipment, but it did not appear the Building Inspection role and function was given much wording in the document. Under Foot Protection, Building functions was only used as an example in paragraph 2 and not one of the functions used in paragraph 1 where it reads "Utilities, Public Works, Warehouse, Fleet Maintenance, Sanitation etc.". It was noted Building Inspection personnel were included on the Personal Protection Equipment Specification Table and there was agreement the words inspecting or working would be added. It would also be added to page 4, Eye and Face Protection, Item D, " . . .communication, installation, building inspection and/or maintenance. . ." (Mr. Balfe left the meeting at 9:33 a.m.) The Personal Protective Equipment Table was reviewed. Vice Chair Altman noted the Fire Department is not the only department that is involved with "Immediately Dangerous to Life and Health" (IDLH) environments. He commented OSHA covers this topic for any department who would enter an IDLH atmosphere. He thought it would be beneficial to define it as a separate area for respiratory protection. Normal environments do not require respiratory protection, but some environments have particulates which may require one level necessitating a HEPA mask and another level with an IDLH environment that requires full protection. He noted some of the recommendations would cross over to eye protection. (Mr. Balfe returned at 9:35 a.m.) 3 Meeting Minutes Safety Committee Boynton Beach, FL July 12, 2011 Vice Chair Altman referenced eye protection and an EMS call. If someone had the flu, there would be some discretion. Goggles and respiratory protection should be used, but the equipment used could increase the patient's anxiety; therefore, it was not always used. He suggested separating the provisions into levels. The first level would be no eye protection needed for standard calls without risks. The second level would require eye protection, such as safety goggles, for calls when there is particulate matter and flying debris. A third level, such as Ey3, was splash protection through the use of a face shield. He noted certain activities such as intubation or violent patients, could involve a splash. He provided scenarios and indicated the information specified the minimum standards. Mr. Magazine agreed to add additional lines. One would be for basic protection as Ey1, impact resistance as Ey2, and splash protection with gloves as Ey3. He noted other departments are also involved in IDLH situations. Further discussions followed about adding a separate line and then determine if it applied to Fire, Police Building or other departments. The index was created specific to task, not positions. If it was going to be specific to departments, the index should be general and task specific. Chair Bobich suggested having a discussion after the meeting. Vice Chair Altman also commented that at times the minimum standards might be excessive. He suggested defining the Ey3 and Ey2 levels and emphasized the need to add a definition of why the apparatus should be worn. Mr. Magazine suggested incorporating the information in the APM. After further discussion, there was agreement this item would remain on the table while Vice Chair Altman and Chair Bobich worked on the changes. Vice Chair Altman stated for the record the document was great and there was nothing negative, but felt better definitions would be helpful. F. Drug Free Policy Statement This item remained on the table. G. Other None. VI. New Business A. Departmental Safety Issues B. Other Mr. Magazine commented he had been hearing there were issues with safety shoes. If the shoes were not being fitted or not lasting a year, they could work something out. If more than one pair of shoes were needed or shoes were falling apart, the Department would fill out the voucher and obtain another pair. In the past, employees provided their shoe size to the vendor and were given that size. He noted shoes are cut differently, 4 Meeting Minutes Safety Committee Boynton Beach, FL July 12, 2011 and it was imperative the employee actually be fitted for the shoe. It was emphasized Risk Management made arrangements to obtain a high-quality shoe. Any problems should be directed to Risk Management and they would work on resolving the matter. VII. Announcements A. Other Vice Chair Altman commented the EMS Emergency Evacuation and Training Powerpoint was ready for the voice over. Mr. Magazine would take care of the narration and the Powerpoint would be on the Shared drive. VII. Next Meeting Date The next meeting was scheduled for Tuesday, August 9, 2011 at 9:00 a.m. VIII. Adjournment There being no further business to discuss, Mr. Magazine moved to adjourn. Vice Chair Altman seconded the motion that unanimously passed. The meeting was adjourned at 9:57 a.m. iliiliV/\LlG.k~ Catherine Cherry Recording Secretary 071311 5