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Minutes 10-26-10 MINUTES OF THE PLANNING AND DEVELOPMENT BOARD MEETING HELD ON TUESDAY, OCTOBER 26, 2010 AT 6:30 P.M IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA. PRESENT: Roger Saberson, Chair Mike Rumpf, Planning Director Matthew Barnes, Vice Chair Jamila Alexander, Assistant City Attorney Sharon Grcevic Shirley Jaskiewicz Warren Timm Leah Foerstch, Alternate ABSENT: Candace Killian 1. Pledge of Allegiance Chair Saberson declared the meeting open at 6:36 p.m. The Pledge of Allegiance was led by Vice Chair Barnes 2. Introduction of the Board Chair Saberson introduced the Board members and acknowledged Commissioner Woodrow Hay in attendance. 3. Agenda Approval Motion Vice Chair Barnes moved to approve. Warren Timm seconded the motion. The motion passed unanimously. 4. Approval of Minutes from September 28, 2010 meeting Ms. Jaskiewicz requested a change be made on Page 5 to reflect she did not develop but rather inquired on the timeline when the school would possibly be opening. 1 Meeting Minutes Planning and Development Board Boynton Beach, FL October 26, 2010 Motion Vice Mayor Barnes moved to approved with the changes. Ms. Jaskiewicz seconded the motion. The motion passed unanimously. 5. Communications and Announcements: Report from Planning and Zoning Director Mike Rumpf, Planning and Zoning Director gave an update on the Commission actions. Three ordinances were approved on second reading relating to the annexation, land use and rezoning for the Congress Middle School. The Slomin Family Center site plan had been tabled and directed to staff to attempt to resolve the traffic issues. Clear Wireless conditional use request for the Montverde development in Renassiance Commons had been approved. The LDR Rewrite draft changes were presented to the Commission were well received by the Commission. The two pain clinic ordinances were approved on first reading and moved forward. The resignation of Steve Myott had been received effective this date. The holiday schedule was discussed. At this time were no items for consideration for the November 23 meeting date. There were three items for the December 28 meeting. It was determined there would be a quorum present for the December 28 meeting. Mr. Saberson mentioned re- appointments would be made in December and a letter would be forthcoming from the City Clerk's office including an application. 6. Old Business: None 7. New Business: Attorney Alexander administered an oath to all those intending to testify. A.1. South Florida Radiation Oncology (fka Boynton Beach Cancer Center) (SPTE 10 -008) — Approve South Florida Radiation Oncology (fka Boynton Beach Cancer Center) (SPTE 10 -008) first site plan time extension for a second -story addition of approximately 1,000 square feet to an existing medical office in the Office Professional zoning district. Applicant: Richard K. Brooks, Jr., Architect. Ed Breese, Principal Planner, reviewed the request for a site plan time extension for a major site plan modification, development order and zoning code variance had been approved by the Commission on February 17, 2009. The plans were for a 1,000 2 Meeting Minutes Planning and Development Board Boynton Beach, FL October 26, 2010 square foot second -story medical office addition to accommodate anther cancer treatment room. The zoning code variance request related to the parking space reduction of six spaces. A parking study determined the parking would be adequate because it was specialized treatment facility with a large portion of the space housing equipment and machinery. The justification for the extension was based on the applicant completing a facility in Wellington and now focusing on the addition to the building in Boynton Beach. The traffic concurrency requirement was well within the Palm Beach County traffic performance standards. The site plan time extension would include the conditions of approval contained within the original major site plan modification and zoning code variance. There were no new development regulations to warrant further review of modification of the project. Staff recommended approval subject to the conditions of approval for an expiration date of August 17, 2011. Ms. Jaskiewicz inquired if the project was tentative based on demand or if it would be moving forward within the extended period of time. Mr. Breese understood it was a viable project. The applicant was waiting for the Wellington to become operational. Richard Brooks, Architect, 4800 N. Federal Highway, Boca Raton, indicated it would be a small addition to an existing facility that had been pending the completion of the other facility. In response to Ms. Jaskiewicz's concern Mr. Brooks was confident the project would move forward. Chair Saberson opened the issue for public comment. No one came forward. Motion Vice Chair Barnes moved to approve the South Florida Radiation Oncology site plan time extension subject to all conditions of approval. Ms. Grcevic seconded the motion. The carried unanimously. B.1. Historic Jones Cottage Relocation (MSPM 10 -002) — Approve Historic Jones Cottage Relocation (MSPM 10 -002) major site plan modification relocating the 790 square foot Historic Jones Cottage to a 0.336 -acre parcel at the southwest corner of Ocean Avenue and SE 4th Street in the CBD (Central Business District) zoning district. Applicant: Al Phillips, REG Architects, Inc. Mr. Breese indicated the Community Redevelopment Agency (CRA) wanted to relocate a cottage to the SW corner of Ocean Avenue and SE 4 Street. The existing parking lot would be reconfigured to retain 16 spaces. The ingress and egress would be located on SE 4 Street near the south property line. There would be no curb cut off of Ocean Avenue in compliance with the Ocean Avenue District Redevelopment Plan. A second access would be along the southern property line abutting the adjacent medical office building. The proposed use would be for a restaurant, coffee shop or retail tenant, none of which would require more than eight total parking spaces. The green area would be 33% of the total site with a landscape plan devoid of any sod following the WaterWise manual of 3 Meeting Minutes Planning and Development Board Boynton Beach, FL October 26, 2010 the South Florida Water Management District. In coordination with the Public Arts Administrator, there would be some low landscaping around the base of the concrete slab stabled on the corner for the display of public art. There would be an open floor plan for ease of use by any tenant with double doors one either side of the chimney, opening onto the covered deck. It would retain the gray metal roof, entry door and an existing window on the west side. All new windows would mimic the look of the existing windows. It would be clad with white fiber - cement siding including period -look shutters and trim, forest green in color. The railing around the deck and along the handicap rail and stairs would be black in color. Staff recommended the signage be of appropriate scale and for the remainder of Ocean Avenue and all existing historic structures. Staff recommended approval of the request subject to the conditions of approval. Mike Simon, CRA Development Director, advised the CRA agreed with all the conditions of approval. Ms. Jaskiewicz inquired if consideration had been given to moving the adjacent medical building to another site and that building preserved as historic. She suggested the medical building could be moved to the proposed site and the cottage in the area also. Mr. Simon responded the CRA owned the Ruth Jones Cottage for some time and he had no knowledge the medical office was available for relocation. The Agency would be happy to work with the doctor on possible relocation. It had not been considered for proposed location. Mr. Timm asked if the remaining parking lot would be available for the surrounding businesses and patrons to use. Al Phillips, from REG Architects, Inc., advised the parking lot had a joint use agreement with the doctor's office. The proposed project would only need eight spaces and there should not be an issue with sharing the remaining area. Mr. Timm also inquired if the sign proposal submitted would satisfy the requirements. Mr. Breese advised the sign was not quite appropriate and staff would continue to work with the applicant to refine the signage. Another question was if the chimney would bemoved or relocated on the spot. Mr. Phillips advised the chimney would not be moved and a new chimney would be rebuilt at the new location. Mr. Breese clarified the parking lot would remain a public parking lot. There are currently 21 spaces and with the new design 16 spaces would remain. Ms. Grcevic inquired if a tenant had been approved. Mr. Simon advised the Board had agreed working with a tenant, but the terms and conditions of the lease including cost have not been finalized or approved. There were four respondents and all ideas were exciting and he hoped an agreement could be reached with one to occupy the space. Ms. Grcevic noted it was exciting to see the Hot Dogopolis moving to the area and the proposed improvements to Mr. Oyer's property across the street. 4 Meeting Minutes Planning and Development Board Boynton Beach, FL October 26, 2010 Chair Saberson opened the issue for public comment. Attorney Alexander administered an oath. Harvey Oyer, 512 N. Seacrest Boulevard, owned several properties along Ocean Avenue and felt the project would be detrimental to Ocean Avenue. He wanted to preserve the Ruth Jones cottage, but felt it should be moved across from the Children's Schoolhouse Museum. It would be a good illustration of how people lived in the past. He recalled a previous Visioning Plan was to make Ocean Avenue pedestrian friendly and do away with any traffic or stopping on the north side of Ocean Avenue in the 400 block. The businesses in the area should have access from the rear at least and have parking. He complained that alley ways were not be utilized and given to the adjacent property owners. He noted 4 th Street was revamped and parking was eliminated. Mr. Oyer contended it was a negative approach to obtain a short-range objective. No one else came forward and Chair Saberson closed public comment. Mr. Barnes inquired if the CRA had investigated building on the proposed site. Mr. Simons replied the CRA was leasing the land from the City. The idea was to activate a parking lot and continue the pedestrian walk from Federal Highway west to the Children Schoolhouse Museum and future site of the Town Square. Preservation of the historic resources in the downtown area that the CRA purchased was of greater interest then building new on the site. He reported the Agency was attempting to utilize the resources available in the locations for the highest and best use and piecing together the properties currently owned by the CRA to fit into a long -range plan. The proposed project was consistent with those plans. Ms. Jaskiewicz was hopeful the railroad would relinquish the property across the street rather than have a vacant lot. Mr. Timm inquired about the cost to relocate the cottage. Mr. Simons advised there was not an approved estimate or budget by the Board and he did not want to violate the code of silence on the RFP. The figures could be provided later. Mr. Barnes summarized the CRA and City had gone over the plans comprehensively and decided this was the best use. Mr. Simons agreed. Mr. Breese concurred and stressed it was in compliance with the Downtown Master Plan. Ms. Jaskiewicz hope the redevelopment of the adjacent medical offices would eventually go forward. Ms. Grcevic was pleased to see the cottage being included in the downtown area and could bring people to the area. Motion Ms. Jaskiewicz moved to approve the Historic Jones Cottage Relocation major site plan 5 Meeting Minutes Planning and Development Board Boynton Beach, FL October 26, 2010 modification relocating the 790 square foot Historic Jones Cottage to a 0.336 -acre parcel at the southwest corner of Ocean Avenue and SE 4 th Street in the CBD (Central Business District) zoning district including all conditions of approval. Mr. Timm seconded the motion. The motion passed unanimously. 8. Other None 9. Comments by members Ms. Jaskiewicz informed the Board Lee Wische passed away almost a month ago. He had served the City in many capacities. She regretted that some acknowledgement of his passing had not taken place. 10. Adjournment Motion Ms. Jaskiewicz moved to adjourned. The motion passed unanimously. Chair Saberson declared the meeting adjourned at 7:17 p.m. Judith A. Pyle, CIVIC Deputy City Clerk 6