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Minutes 08-25-11 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD ON AUGUST 25, 2011, AT 7:00 P.M. IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA PRESENT: Steve Waldman, Chair Sherri Claude, Board Liaison Mary Morera, Vice Chair Myra Jones Carol Lundquist Libby Stroud Lori Wilkinson April Nobles, Alternate Dr. Tiffany North, Alternate Khadijah Davis, Student regular voting member Mikerline Louis, Student non-voting member ABSENT: Hattie Miller Calin Roiban, Student regular voting member I. Call to Order Chair Waldman called the meeting to order at 7:02 p.m. II. Pledge of Allegiance/Moment of Silent Reflection Chair Waldman led the Pledge of Allegiance followed by a moment of silent reflection. III. Approval of Minutes of July 28, 2011 Vice Chair Morera moved to approve the minutes and was seconded by Ms. Lundquist. The motion passed unanimously. IV. Approval of Agenda Chair Waldman advised the individual presenting the YODEL Program would not be at the meeting as he had an emergency. He would be invited to the next meeting. Dr. North moved to approve the agenda as amended and was seconded by Ms. Wilkinson. The motion passed unanimously. Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL August 25, 2011 V. Announcements/Presentations/Correspondence Chair Waldman gave a brief overview of the YODEL program. The program is a youth delegate program started by the Palm Beach League of Cities. In November, there will be a national conference and Palm Beach would send representatives to the conference which would be held in Phoenix, AZ. The individual that was supposed to speak is the President of the Youth Delegates Program. VI. Public Audience None VII. New Business A. Shred-a-Thon (October) th Ms. Wilkinson advised the event was scheduled for October 15. It will take place at the entrance of the high school on Gateway Boulevard. Gator Shredding will be the shredding company donating time and services. Ms. Wilkinson advised the next step would be to create flyers, emails and get the word out through the schools. The event will be from 10:00 a.m. to 2:00 p.m. The Board will keep the proceeds from the event and would be put in the Harvey Oyer Jr. fund. A ream size box to shred would cost $5.00. There was discussion regarding how to get the word out to businesses and schools. Chair Waldman reminded the Board that the City still needed to sign off on the vendor paperwork. Ms. Claude indicated the paperwork was with the legal department and they would get the City signatures. It would then be sent to the vendor. She advised Ms. Wilkinson that the vendor still had to provide insurance information. Ms. Wilkinson inquired whether the event information could be included in this month’s water bill. Ms. Claude advised she will check to see if the deadline had passed. B. Meeting Dates for November and December The November and December meeting dates that were currently scheduled fall on holidays. Ms. Claude advised that in the past, the November meeting was cancelled and the December meeting was moved up to the beginning of the month. The meeting st was tentatively scheduled for December 1, pending availability on the Clerk’s calendar. VIII. Old Business A. Program Planning for Upcoming Year 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL August 25, 2011 Chair Waldman advised some of the things done in the past included the tennis carnival at Hunters Run. Also, in the past, there was a doubles bowling tournament for younger children and up to age 15 or 16, in addition to adults. Vice Chair Morera indicated she still had to contact Phyllis at Hunters Run on the tennis carnival. If a few different dates could be decided, she will contact her and let her know what dates are of interest. Possibly a date could be the week before or after Easter. Chair Waldman indicated the bowling tournament had been cancelled last time due to lack of interest. He would leave it up to the Board if another tournament should be planned. There was consensus among the members to plan the event again and discussion ensued as to when it should be held. A tentative time frame would be in February. Ms. Jones indicated the CRA was planning some Sunday Family Days in February. It might be a possibility to team up with the CRA for a Sunday Fun Day. Chair Waldman will contact the Mayor to discuss it. Vice Chair Morera will contact th AMF Bowling Center and secure a couple of dates in February, possibly the 5 or the th 12. B. Youth Volunteer Bank Chair Waldman thanked Ms. Jones who went to Poinciana and set up a table and secured some people to sign up for the volunteer bank. He advised that should be done in the high schools, as well. He advised it counts as volunteer credit that needed to be fulfilled for graduation. Chair Waldman suggested that the middle schools be approached also. Ms. Jones indicated she would take that responsibility. Chair Waldman indicated the veterans were interested in securing volunteers, such as the Cub Scouts, for some of their events, but the cost involved for a bus driver were prohibitive. For information purposes, he advised Tom Kaiser won the French Legion of Honor for his work with veterans. C. Fundraising Chair Waldman indicated he approached Glenn Jergensen at the Chamber of Commerce about donating funds. He was still waiting for a response. Ms. Davis suggested a fundraiser with GoYo Frozen Yogurt. They had a system that gives back 13% of the profit. All people had to do was mention the group or bring a flyer. She will check into the details and bring it to the next meeting. Ms. Wilkinson indicated there are other places that do the same thing. For example, Applebees will do a pancake breakfast for $3.00. If tickets are sold for $5.00 each, there would be a $2.00 profit to the group. Dr. North also advised that each Wells Fargo branch gives $500 to an organization. Ms. Wilkinson would check into the details. 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL August 25, 2011 IX. Future Meeting Dates September 22,2011 and October 27,2011 X. Adjournment Ms. Wilkinson moved to adjourn the meeting and was seconded by Vice Chair Morera. The motion passed unanimously. The meeting properly adjourned at 7:48 p.m. ~/L1u (!C/JL{jj~;- Ellie Caruso Recording Secretary 4