Loading...
R94-101RESOLUTION NO. R94-/~/ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND THE OPTIMIST CLUB OF BOYNTON BEACH; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Boynton Beach, Florida, upon recommendation of staff, has deemed it to be in the best interests of the citizens and residents of the City of Boynton Beach, Florida to enter into an Agreement between the City of Boynton Beach and the Optimist Club, to engage in a major fund raising effort for the development of Quantum District Park. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The Mayor and City Clerk are hereby authorized to execute an Agreement between the City of Boynton Beach, Florida and the Optimist Club of Boynton Beach to engage in a major fund raising effort for the development of Quantum District Park, according to the terms and conditions of the Agreement attached hereto as Exhibit "A". Section 2. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this ,/ day of June, 1994. CITY OF BOYNTON BEACH, FLORIDA ATTEST: Cit~ Clerk (Corporate Seal) Authsig.doc Opt.Club/Park 6/1/94 Mayor Co~ Mayor ' Agreement Between the Optimist Club of Boynton Beach and the City of Boynton Beach This Agreement entered into between the City of Boynton Beach (THE CITY) and the Optimist Club of Boynton Beach (THE CLUB) this /1 ~t day of ~,~.~,/ , 1994. / WHEREAS, as the Optimist Club of Boynton Beach (hereinafter referred to as THE CLUB), has expressed a desire to raise funds for the development of what is sometimes known as Quantum District Park (hereinafter referred to as THE PARK). WHEREAS, the City of Boynton Beach (hereinat~.er referred to as THE CITY), supports and authorizes THE CLUB'S fund-raising efforts; Therefore, the following agreement shall establish and clarify the responsibilities and authority of the parties involved: THE CLUB will endeavor to raise 100% of the development costs of THE PARK. Development cost is defined to include revised plans and construction and engineering costs through a combination of dollars and/or in kind services. It is understood that THE CITY shall have no obligation to budget funds for THE PARK development. Any funds expended by THE CITY in support of the project shall be reimbursed fi.om funds raised by THE CLUB. All city expenditures must be approved by the City Commission. THE CITY'S authorization to spend monies on the project shall not exceed the balance on hand in THE CLUB'S Park escrow account plus funds committed in writing for THE PARK's development. Any expenditures authorized by THE CITY which exceed these amounts shall be the responsibility of THE CITY. THE CITY agrees to the addition of a multi,purpose building to the current park master plan. The building shall include a meeting room, kitchen, restrooms and storage area. Exact square footage will be determined by the parties upon revision of the Park's Master Plan. The building shall be owned by THE CITY and leased to THE CLUB upon completion for One Dollar ($1.00) per year for a period of thirtY (30) years with an option to renew for an additional thirty (30) years upon mutual consent of THE CLUB and THE CITY. Funds for the construction of the building will be derived from THE CLUB'S fund-raising efforts and will be included in the development costs of the park. Commencement of building construction shall not occur until at least Phase I ,of the Park Master Plan is completed. THE 'CLUB will manage and operate the building and will make it available to THE CITY for its ~use at no charge at times to be scheduled to avoid conflicts. If THE CITY wishes to include public use facilities, such as restrooms, picnic paviliOns, etc., to the building plan, such public use facilities shall be under the control, management, and responsibility of THE CITY. THE CITY and THE CLUB will jointly fund the annual maintenance, operation and repair costs on a pro-rated basis, based on time used. The first year costs shall be split 50/50 with succeeding years prorata costs based on the previous year's use records. Per the landswap agreement bi~tween Quantum Associates and THE CITY dated April 17, 1987, Section II, Item D, it is understood that any buildings constructed, installed or substantially altered on TIlE CITY's park property shall receive Quantum Associates prior written approval of the architectural plans and drawings for such buildings. The parties agree that TIlE PARK shall be named "OPTIMIST PARK" in perpetuity. Monuments or plaques, identifying the Optimist Club of Boynton Beach as the primary sponsor of TilE PARK, shall be placed at the entrance and/or at other appropriate sites. To assist TIlE CLUB in its fund-raising efforts, all publicity, press releases and other references to TltE PARK, whether public or private, shall refer to TIlE PARK as "Optimist Park". TIlE CITY agrees to a contributor's recognition program with the methods and display system to be jointly agreed upon by the parties. To ensure a coordinated fund-raising effort and that all applicable codes and ordinances are followed, THE CLUB shall, prior to implementation, advise THE CITY of all projects related to the raising of funds for development of THE PARK. THE C1TY shall assist TIlE CLUB, as possible, with the development of a marketing and promotion plan to enhance the fund-raising program. TIlE CLUB shall establish an escrow account with a financial institution for deposit of all funds raised with said funds to be utilized only for development of TIlE PARK. TIlE CLUB shall transfer to TIlE CITY any and all funds necessary for the project prior to THE CITY committing to any expenditure of funds for design, engineering or development. Individual ledger entries shall be recorded for each contribution of Twenty-Five Dollars ($25.00) or more by individuals, foundations, businesses, group organizations or other identifiable parties. A written Disposition of Funds Document shall accompany each such contribution in the event the fund-raising effort is not successful. 10. As TIlE CLUB desires the project to begin upon receipt of initial, major donations or services, a development phasing plan is necessary. The phasing plan shall be developedby TIlE CITY and the architect/engineer of record to establish a minimum dollar amount necessary to construct and insure necessary infrastructure, code compliance and a usable first phase project. 11. Except as set out in paragraph 3 above, THE CITY shall be responsible for park operations and maintenance upon completion of THE PARK or any phase of TIlE PARK. 12. ;This agreement may be terminated by either party on ninety (90) days prior written notice to the other party. In the event of termination, funds on hand shall first be used to pay any obligation as outlined in paragraph 2 above and then be used to repay TIlE CITY for any advances made for the project. Funds shall then be disbursed as stipulated in the contributors' Disposition of Funds Documents~ Any remaining funds shall be returned to THE CLUB. 13. THE CLUB shall be solely responsible for all fund raising activities. TIlE CITY shall assist THE CLUB as set forth in paragraphs 4, 6 and 7 hereof. TIlE CLUB shall indemnify THE CITY from all claims, actions or demands arising out of the fund-raising activities, including but not limited to claims, actions or demands of any regulatory authority. 14. This Agreement shall be construed in accordance with the laws of the State of Florida. Venue shall be in Palm Beach County, Florida. 15. In the event any portion of this Agreement is rendered unenforceable, by operation of law, court order, or otherwise, the remaining portions of this Agreement shall remain in full force and effect unless terminated by the parties in accordance with paragraph 12 hereof. 16. This agreement shall not take effect until THE CLUB provides THE CITY with written proof that it is a 501 C entity registered with all regulatory authorities. This agreement represents the entire agreement between parties hereto and is binding upon the parties hereto, their heirs, executors, successors and assigns. Any alterations, variations, changes, modifications or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing and executed by the parties hereto and attached to the original of this Agreement. In witness whereof~ the parties have caused these presents to be duly executed on the day and year first above written. dent Attest: ~~ CITY OF BOYNTON BEACH City(/Clerk 90 -70/ AGENDA MEMORANDUM NO. 94-189 June 7,1994 X. LEGAL / 1-1AjA;"ij /664 C.7 Proposed Resolution No. R94‘ 94 RE: Authorize execution of agreement between the City of Boynton Beach and the Optimist Club of Boynton Beach regarding Quantum District Recreation Park. The Optimist Club of Boynton Beach has expressed an interest in raising funds to develop the park parcel in Quantum. Attached is an agreement which has been negotiated between City staff and the Optimist Club. The major points of the agreement are as follows: 1. The Club will endeavor to raise 100% of the park development costs, including construction and engineering. 2. The City is under no obligation to fund any short fall in the fund raising effort. 3. The City will add a multi - purpose building to the current Park Master Plan. 4. The other areas of the park shall be developed prior to the building being constructed. 5. The City shall lease the Building to the Club for $1.00 per year for 30 years with an option to renew for 30 years upon mutual consent. 6. The Club will manage the building and make it available to the City for City events at no charge based on an agreed schedule. 7. The first year of building operation, the City and the Club shall fund any maintenance and repair on a 50/50 basis. Subsequent years shall be funded based on actual usage of the prior year. 8. The City shall name the park "Optimist Park" in perpetuity and recognize contributors on a plaque. Those are the major points of the agreement. In addition to the terms and conditions of the agreement being discussed, it needs to be determined if Gee and Jensen who did the Park Master Plan or Lawson, Noble Associates should be retained to provide the necessary engineering work to complete the project. eelat Carrie Parker City Manager CP:jc Attachment cc: Recreation optimist ag RECREATION & PARKS MEMORANDUM NO. 94 -208 TO Carrie Parker, City Manager FROM Charles C Frederick, Director of Recreation & Parks '-- — DATE June 1, 1994 SUBJECT Optimist Club of Boynton Beach and the City of Boynton Beach Agreement Regarding Quantum District Recreation Park HISTORY As you are aware, the City Commission endorsed the concept of the Optimist Club raising funds for development of the subject park property and authorized staff to develop an agreement to establish the responsibilities and authority of the parties involved STATUS 1 Attached is an agreement which has been jointly prepared and reviewed by the City and the Optimist Club and provides specific guidelines as to each party's responsibilities. 2 Jim Cherof, City Attorney, has participated in the preparation and review of the agreement for form and content 3 Previous correspondence regarding this project attached. 4 Upon approval of this agreement, revision of the Park Master Plan to accommodate the building addition will be necessary. Gee & Jenson prepared the Park Master Plan and their contract allows for future work including final design and construction supervision ACTION 1 Forward the agreement to the City Commission for review, discussion and approval. 2. Determme if Gee & Jenson or our current consulting engineers, Lawson and Noble, should be retained to provide necessary design and engineering work to complete the project 3. Authorize staff to solicit proposals from the selected firm to revise the Master Plan and provide other necessary services to develop the park CCF.cm p Attachments RE xc: Jim Cherof, City Attorney 1 f IX. NEW_RU.$INESS RECREATION & PARKS MEMORANDUM NO. 94119 cc: Recreat! Planning TO J Scott Miller, City Manager FROM Charles C Frederick, Director of Recreation & Parks © DATE March 29, 1994 SUBJECT Optimist Club of Boynton Beach Proposal: Development of the Quantu istrict Park Site HISTORY On February 1, 1994, through my Memorandum No. 94-036, I presented the Optimist Club's proposal and desire to initiate a fund- raising effort to solicit funds in excess of One Million Dollars for the complete development of Quantum District Park. I have attached the original letter from Lee Lemell, President of the Optimist Club, which outlined their request and my memorandum that clarified some of the club's requests and desires. It is my understanding that the City Attorney is of the opinion that if the Commission endorses the proposal, some form of written agreement should be established due to the scope, time and dollar amount of the proposal. ANALYSIS 1. The current Master Plan, completed in July 1992 projects the development cost at $1,008,237. The Master Plan was completed by Gee & Jenson. If the Optimist Club's proposal is endorsed, it will be necessary to revise the plan as a small, multi - purpose building is not included. The club's desire to initiate development upon receipt of major contributions, but before the total amount is raised, will necessitate a phasing plan establishing the minimum dollars needed to complete a first phase, which provides necessary infrastructure, code compliance and usable facilities. These efforts will require the services of an architect/engineering firm and may necessitate the City fronting funds to cover these initial costs, which can be reimbursed upon receipt of cordons. 2. It is anticipated that the written agreement between parties would include, but not be limited to the following issues: A. A commitment of the club to raise 100% of the development costs with no obligation on the City to provide development funds. MAR 3 0 1994 1CREATION & PARKS MEMORAI.DUM NO. 94-036 TO J Scott Miller, City Manager FROM Charles C Frederick, Director of Recreation & Parks DATE February 1, 1994 SUBJECT Optimist Club Proposal Quantum Park Site Over the past couple of months, staff has been meeting with and discussing potential park development projects with the Optimist Club. The Optimist Club has expressed interest in assisting the city in developing a park that will benefit the youth of our community After reviewing several of our master plans for future parks, the members of the organization have agreed to make a major fund - raising commitment for development of the Quantum Park site As you are aware, this site is designated as a future district park and the approved master plan has major emphasis on youth activity including soccer, football as well as volleyball, basketball and playground facilities. Attached is a letter from Lee Lemell, current president of the Optimist Club of Boynton Beach. The correspondence details the club's desired commitments and requests to raise funds and/or construction services in excess of One Million Dollars over a two (2) year period. I contacted Mr. Lemell to clarify some of the issues raised in the letter. The following is a summary of those discussions: 1 The club's goal is to raise 100% of the development costs including revised plans and construction and engineering costs through a combination of dollars and in -kind services. 2. The public "multifunction facility" requested in the letter would be a building with storage, restrooms, small kitchen and a meeting room. Actual square footage would be determined upon revision of the park master plan. It is understood that the building would be owned and operated by the city, and a written agreement between the city and the club would provide for the club's use of the facility for meetings and activities. The facility would be accessible for other public and city uses. 3. The orpnieetion understands that while they have requested the right to name the park, the City Commission has final authority and must confirm the suggested name. 4. In regard to constructing a monument to recognize contributors, I would deem this appropriate and the actual style and method of providing a display can be worked out jointly between the city and the Optimist club. RECEIVED FEB 1 CITY MANAGER'S OFFICE BEACH c� 1993 1994 ' q") M T ` W G OF YOUTf1 CLUB SOARISG OPTIMISI 18110014arlhConmeekerzak Elev on Bea" R. 331 Navfe013 CLUB OFFICERS Lee M. L arne * Charles Frederick »o Lake h, Mame FL La Cl Y Cif 13"11111°111 Beach Lake Worth, 33410 4074824621 Part & Recreational Dept emttlot 100 East Bayous Beach Boolevad 407rushy Kennedy Swum Bea* FL 33423-0310 limb: 11 JaissarY 1994 Oriole Cavanaugh 266 Tradewkrds M. So. Dar awes: 33306 306 409.7440 M you Meow, the Boyden Beach Optimist Chub ties been waif dreary to isosoollmmor the youth dour caimmuohy. We mike that we most condos to the life of the Anne 911/Mer help ee03 Dockside era. Grommet 33434 cam■unky from which we sod our furies devdop and grow. RI. 407441. _._,_ M nqueseotathies oldie Boyalom Beech Optimist taut, we are pleased to inform 3700 e�h►wv we you that the mambas at m apointioe have filmed to aeit the day in the development DwrilY 7340 RI. 33446 as new pal a Boy Bead. Our ____ seat to this project lei be to raise the amount or egad vain of approximately roe milks doias so dist we can estabb h a park James E locoed at Quails Weans' Pak banes Qualm Boaievasd aid Miner Road. We 2640 Wayne Read all solicit for capital contributions as wail as value at SIIIMo6a 10 meet the paeviassly W. Perm leach, RI. 36406 4074062416 dssglsd engieeedos &this pert. The pre*ct cam begin upon receipt of initLl major doeadoss ad/et services and we a act to coo** accomdets st Beading over a two Ames k,d u 4 7431aees usi haunt from a ie dd onset as well as the appsopaiate cat imams doe to Nancy Deland 407-49610ee 110111151159y as well as piss atteradoas. Sanford Jacob. 407411111111111 MN Turner 4//410t vWrpo Carnets 4074704111511 We are very excited about its project and, epos your caalirmatioo, we would hike Dr. Melt 0I ma to meat wi& yon to coordinate a piss We do, swami, mom the following if you Dorothea Moms goose to accept oar caalrbotiom: Dr. David Mob 1. A pubic sari hection Wily to bare our dab on a permanent basis a that we cams faced. the sporty miertidomed and public programs wilds this part. Home Club of U. Governor Amos E. DeLand RECREATION & PARKS MEMORANDUM NO. 94-089 TO 1 Scott Miller, City Manager FROM Charles C Fredenck, Director of Recreation & Parks --` - DATE March 8, 1994 SUBJECT Recreation & Park Board Meeting 2/28/94 Optimist Club Proposal At the regular Recreation & Park Board meeting of February 28, 1994, I presented the Optimist Club Proposal regarding Quantum Park Development. The Board, by unanimous motion, recommended that the City Commission support the club's efforts to raise funds for the park development Please include this information in the Commission's back -up regarding the proposal CCF cm xc Recreation & Park Board Members RECEIVED MAH - 3 1494 CITYMANA68R'SOFFICE / ES6o Contract No. 92 -102 1992 -93 GOVERNMENTAL UNIT AGREEMENT Page 1 AGREEMENT THIS AGREEMENT, entered into as of this 1st day of October, 1992 by and between the Children's Services Council of Palm Beach County, a political subdivision of the State of Florida (hereinafter referred to as "Council ") and City of Boynton Beach Recreation & Park Department, Latchkey After School Program , (hereinafter referred to as "Provider "), for the period from October 1, 1992 ( "Effective Date "), to September 30, 1993. W I T N E S S E T H: In consideration of the mutual agreements hereafter contained, the parties, intending to be legally bound, hereby agree as follows: THIS AGREEMENT has been entered into pursuant to the Council's 1992 -93 Application /RFP process and Provider's response thereto #011 and any addendums accepted by the Council. Those portions of Exhibits A, B, C and D contained herein that differ from the original proposal or application shall be deemed to be addendums thereto and shall control over any inconsistent provision of the original proposal. 1. The Council agrees to reimburse to the Provider sums up to $98,717 for provision of services described in the attached composite Exhibit "A" (consisting of the Program Evaluation Model and the Program Organizational Chart) attached hereto and made a part hereof; composite Exhibit "B" (consisting of the CSC Budget Forms A and B submitted by the Provider) attached hereto and made a part hereof; and Exhibit C (consisting of the Program Data Form) attached hereto and made a part hereof. It is expressly understood and agreed, by and between the parties, that the services to be rendered hereunder by the Provider shall be provided in compliance with all terms and conditions set forth in Exhibit "A ", "B ", and "C" and in the Conditions of Award attached hereto and made a part hereof as Exhibit "D ", as well as the terms and conditions of this document. 2. The Provider agrees to comply with all applicable federal, state and local laws. 3. The Provider agrees to comply with the following requirements: a. To maintain books, records and documents in accordance with normally accepted accounting procedures and practices, which sufficiently and properly reflect all expenditures of funds provided by the Council under the Agreement. b. To assure that these records shall be available, upon reasonable notice, to inspection, 000GOV2.DOC Sep 9, 1992 4:29 pm Contract No. 92 -102 1992 -93 GOVERNMENTAL UNIT AGREEMENT Page 2 review or audit by the Council and personnel duly authorized by the Council to make such inspection, review or audit. c. To submit, upon completion of this Agreement, a GAO Standard Financial and Compliance Audit ( "the Audit ") within 120 days of the provider's fiscal year end. In the event that Provider's fiscal year end occurs prior to the completion of the term of this Agreement, Provider will supply the audit and accompanying management letter for each of the Provider's fiscal years occurring during the term of this Agreement, each such audit and management letter to be provided within 120 days of the Provider's fiscal year end. d. To maintain and file with the Council such progress, fiscal, inventory, and other reports as the Council may require during the terms of the Agreement. e. To include these aforementioned audit and record - keeping requirements in all approved subcontracts and assignments. f. To acknowledge, to the extent feasible and appropriate, Council funding of the program identified in Exhibit "A" in publications, bulletins, public relations activity, and stationery of Provider. 4. The Provider agrees: a. To retain all financial records, supporting documents, statistical records and any other documents pertinent to this Agreement for a period of five (5) years following termination of this Agreement or, if an audit has been initiated and audit findings have not been resolved at the end of the five year period, the records shall be retained until resolution of all audit findings. b. Persons duly authorized by the Council shall have full access to and the right to examine any of said materials during said period. c. To permit access by persons duly authorized by the Council, upon reasonable notice, to the Program(s) funded by the Council hereunder for purposes of monitoring said program(s). d. To report to the Council during the term of this Agreement any threatened or pending litigation brought against the Provider, including a description of the nature of the 000GOV2.DOC Sep 9, 1992 4:29 pm Contract No. 92 -102 1992 -93 GOVERNMENTAL UNIT AGREEMENT Page 3 claims involved, and, upon request, to furnish information regarding the status of such litigation and copies of pleading filed therein. e. To report to the Council, in a format deemed acceptable by the Council, information regarding Medicaid or insurance reimbursement for individuals enrolled in or provided services under the program(s) funded by the Council under this Agreement if such reimbursement is or may be available for such program(s). f. That those capital items which are to be acquired by the Provider and reimbursed by the Council, shall be subject to the requirements (i) that said items may not be mortgaged, pledged, or hypothecated without the prior written approval of the Council; (ii) that upon termination or earlier cancellation of this Agreement, the said item(s) shall be transferred to the Council, at the Council's request unless there is specific notification that this requirement is waived by the Council; (iii) that said item(s) shall be maintained in operable condition; and (iv) that said item(s) will be insured in case of damage, loss or theft. 5. To the extent permitted by law, the Provider agrees to indemnify and hold harmless the Council from liability on account of any injuries, damages, omissions, commissions, actions, causes of actions, claims, suits, judgments and damages accruing, including court costs and attorneys' fees, as a result of services performed or not performed, or any negligent act by the Provider or arising from funding granted or not granted by the Council or any action arising out of the operation of this Agreement. 6. This contract may not be assigned or subcontracted to any other party by the Provider without the prior written approval of the Council. 7. The Children's Services Council acknowledges that the Provider is self - insured and accepts the levels of self insurance provided by the Provider. 8. The Provider shall not use or disclose any information concerning a client under the Agreement for any purpose not in conformity with federal and state laws and regulations except on written consent of the client, or his responsible parent or guardian when authorized by law. a. The Provider agrees to establish and maintain procedures and controls acceptable to the Council 000GOV2.DOC Sep 9, 1992 4:29 pm Contract No. 92 -102 1992 -93 GOVERNMENTAL UNIT AGREEMENT Page 4 for safeguarding records, so that no information contained in the Provider's records, or obtained from others carrying out the terms of the Agreement, shall be used by or disclosed by the Provider, its agents, officers or employees except as provided by law. b. It shall be the responsibility of the Provider to take all reasonable steps necessary to implement promptly such procedures and controls in order to protect the privacy of a client receiving services hereunder and in order to assure the maintenance of confidentiality of any medical or other information pertaining to any such client. 9. The Provider shall submit to the Council management and program data, including client identifiable data as deemed essential by the Council. 10. The Provider shall furnish the Council with reports of the effectiveness of the program and include statistics and data on the number of persons served and such other reports and information as the Council may require. Said reports shall be made as requested from the Effective Date of this Agreement and in a format provided by the Council. 11. The Provider is performing the services and duties required hereunder as an independent contractor and not as an employee, agent, partner of, or joint venturer with the Council. The Provider shall assume sole and exclusive responsibility for the payment of wages to all employees for services performed by them under this Agreement. The Provider shall, with respect to said employees, be responsible for withholding federal income taxes, paying federal social security taxes, maintaining unemployment insurance and maintaining worker's compensation coverage in amounts required by applicable federal and state law. 12. The services provided by the Provider hereunder are provided on a non - exclusive basis, and the Council specifically reserves the right to contract with others for similar services. 13. Payments for services rendered pursuant to this Agreement shall be made to the Provider monthly on a reimbursement basis. Provider shall submit an invoice to the Council by the 10th day of each month following the month in which the services were provided. The invoice will include documentation reflecting all expenditures made by the Provider under this Agreement, in whatever form reasonably required by Council. Subject to the availability of 000GOV2.DOC Sep 9, 1992 4:29 pm Contract No. 92 -102 1992 -93 GOVERNMENTAL UNIT AGREEMENT Page 5 funds, the Council will provide reimbursement to the Provider within 45 days after receipt of the invoice. Provider shall submit a final invoice to the Council no later than October 31, 1993 (with appropriate documentation). The Council will not reimburse Provider for any expenditures made by Provider under this Agreement that are submitted after October 31, 1993. 14. The Provider agrees to return to the Council any overpayments made through inadvertence or miscalculation or because payment is disallowed as not having been properly earned under this Agreement. Such funds shall be refunded in full by Provider to the Council as follows: a. Within twenty (20) days from the date of written notification by the Council to the Provider of overpayment or disallowance; or b. Within thirty (30) days following the end of this Agreement. c. The Council shall have the right to deduct from any subsequent payment request submitted by the Provider, the amount of any overpayments or disallowed funds. 15. The Council may, for reasonable cause, suspend the payment of funds pending corrective action by the Provider or pending a decision by the Council to terminate this Agreement. The Council may, for reasonable cause, prohibit the Provider from incurring additional obligation of any funds received from the Council, pending corrective action by the Provider or a decision to terminate this Agreement. Said suspension of payment of funds or obligation thereof may apply to all or part of the Provider's operations. Before suspending payment of funds to a Provider or preventing a Provider from incurring additional obligation of funds received, the Council shall notify the Provider, in writing, of the action to be taken, the reasons for it, and the conditions, if any, under which the suspension will be lifted. Within five (5 ) days of receipt of the notice of suspension, the Provider may request a hearing before the Council. Suspension shall be effective five (5) days after receipt by the Provider, unless the Council has determined that immediate suspension is necessary and so informs the Provider. If a hearing is timely requested by the Provider, the suspension will not be effective until a date determined by the Council following the hearing. The 000GOV2.DOC Sep 9, 1992 4:29 pm Contract No. 92 -102 1992 -93 GOVERNMENTAL UNIT AGREEMENT Page 6 hearing will be held within a reasonable time after request therefore to consider any matters relevant to the suspension and will determine, in light of matters presented, if the suspension and any conditions imposed on reinstatement are warranted. The decision of the Council shall be final. 16. In the event funds to finance this Agreement become unavailable to the Council, the Council may terminate this Agreement upon no less than five (5) days written notice to the Provider. The Council shall be the final authority as to the availability of funds. 17. The Council may terminate this Agreement for any breach by the Provider. If the Council intends to terminate this Agreement, notice shall be provided in writing to the Provider no less than twenty -four (24) hours prior to the effective date of the termination. The Council's failure to terminate or suspend a Provider for past breaches of this Agreement shall not be construed as a waiver of its right to demand strict compliance with the terms of the Agreement or to terminate for said breaches or similar breaches, and shall not be construed to be a modification of the terms of the Agreement. The Provider may terminate this contract with or without cause provided that Provider shall give sixty (60) days notice in writing to Council. The Council shall reimburse the Provider for all monies expended up to and including the effective date of the termination. 18. Notices: all notices required hereunder shall be in writing and shall be addressed to the following representative of the part parties: For the Council: Barbara A. Kauffman, Executive Director Children's Services Council of Palm Beach County 3111 So. Dixie Highway, Suite 243 West Palm Beach, Florida 33405 For the Provider: Charles Frederick Director of Recreation & Parks Dept. City of Boynton Beach Recreation & Park Department Latchkey After School Program 100 E. Boynton Beach Boulevard Boynton Beach, FL 33425 19. Notwithstanding anything herein to the contrary, the parties agree that the dollar amount set forth in paragraph 1 above may be reduced in the event that the Council determines that the Provider will not spend the entire amount allocated by September 000GOV2.DOC Sep 9, 1992 4:29 pm Contract No. 92 -102 1992 -93 GOVERNMENTAL UNIT AGREEMENT Page 7 30th fiscal year end. The determination may be made (a) during the course of reviewing a budget revision submitted by the Provider pursuant to the Council's procedures or (b) based upon the Council's monitoring of Provider's program and its expenditure history. Before any such reduction becomes final, the Provider will be notified in writing of the proposed action and shall have the opportunity to address the Council's Board regarding the proposed reduction. The decision of the Council's Board on this issue shall be final. 20. This Agreement, which includes the attached Exhibits A, B C & D, contains all the terms and conditions agreed upon by the parties. No other agreements, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. With the possible exception of an adjustment pursuant to paragraph 19 above, this Agreement shall not be modified unless in writing and signed by both parties hereto. 000GOV2.DOC Sep 10, 1992 9:45 am Contract No. 92 -102 1992 -93 GOVERNMENTAL UNIT AGREEMENT Page 8 IN WITNESS THEREOF, the parties have caused this Agreement to be executed by their undersigned duly authorized officers. City of Boynton Beach Recreation & Park Department Latchkey After School Program By. r,, ",4.�•.i.,t, Date: 9.j /9a //PL /A/&" GU4" /n/ &.P Print Name APPR E A TOFORM: ����// 1 /yD,Q ITY A RNEY Print Title Children's Services Council of Palm Beach County BY: t.1- 6C -14--- j Date: `7 .r usan Pell Chairman APPROVED AS TO FORM & = =+'tiara 5 (7 an Date LEGAL SUFFICIENCY Exocutive Ein;•nor By: - Thomas A. Sheehan, III Attorney for Children's Services Council of Palm Beach County 000GOV2.DOC Sep 10, 1992 9:49 am EXHIBIT A 1. Program Evaluation Model 2. Program Organizational Chart CHILDREN s SERVICES COUNCIL OF PALM BEACH COUNTY Goal: To provide supervised after school Agency Name: CITY OF BOYNTON BEACH recreation activity for potentially Program Name: AFTER SCHOOL LATCHKEY PROGRAM latch key children. Contract #: 102 1992 -1993 EVALUATION MODEL I. Program Program Process Program Outcome Program Impact Provide up to 4 hours daily of Fewer latchkey children will be supervised, after school recre- going home from school to an ational activity to include: unsupervised situation. - arts & crafts, 2 hours /week Participants will complete - organized sports homework assignments on a - free play regular basis. - musical activity - games Participants' physical fitness - story telling skills will improve due to - physical fitness physical training activities. - homework completion, 2.5 hours /week for 34 participants at Poin- ciana and 84 participants at Rolling Green. 92 -93Mod 102 Aug 17. 1992 Page 1 CHILDREN S SERVICES COUNCIL OF PALM BEACH COUNTY Agency Name: CITY OF BOYNTON BEACH Program Name: AFTER SCHOOL LATCHKEY PROGRAM Contract #: 102 II. Measurement Program Process Program Outcome Program Impact The provider will track the The provider will track: number of clients enrolled and -the number of latchkey attending the program. children. - test scores on physical fit- ness will be on a pre /post basis. - homework completed. Data Source(s) Data Source(s) Data Source(s) - Individual Data Forms - Individual Data Forms - CSC Tracking Form - Physical Best - American Alliance of Physical Fitness Educational and Assessment Program -CSC Tracking Form Comparison Strategy (not all measures will have comparison standards) Physical fitness test scores will be compared to national scores. Provider Signature: CSC Signature: Date: Date: 92 -93Mod 102 Aug 17. 1992 Page 2 CITY OF BOYN'I'ON BEACH RECREATION & PARK DEPARTMENT I.A'I'CIIKEY ANTERSCUOOI. PROGRAM 199 l -92 ORGAN I ZAT IONAI. CHART CHARLES FREDERICK RI {GREAT ION AND PARK D1 RECTOR MELODY GREEN SUPERVLSOR OF RECREATION I)E13111 E S I NTOW 1 A'I'CHN.!•:v i\VTERSCI1001. PROGRAM COORDINATOR NANCY WIIITNEY CONWAY CLERK 1L R1CK t101.'I' I3 E'1 "TY CW INN ROLLING CREEN POINCIANA SIIPERV1Soit I11 SUPERVISOR 111 _______ AN 1 CE l'1111.1.1('S ROBIN TRAMMEI. RANDY GREGORY MARY OWENS JOAN CLARKE SIIPERV I SOR I 1 SUPERVISOR I I SIJPE1'V I SOIL 1 I, SUPERVISOR II SUPERVISOR I L CATIIY 'TAYLOR CAR0I:n SIMS SUBSTITUTE SUBSTITUTE SUPERVISOR IL SUPERVISOR LI EXHIBIT B 1. CSC Budget Form A 2. CSC Budget Form B Agency - TTY OF BOYNTON BEACH RECREATION & PARK DEPARTMENT Date Submitted: AUGUST 10, 1992 Program LATCHKEY AFTERSCHOOL PROGRAM Page 1 of 8 ('SC BUDGET IY)RM A: PROGRAM nui)ci '1' NARRATIVE. Funding Period: 10/1/92 to 9/30/93 ( ( ( ( ( ( ( ( ( , '•:rr, :-: . , � ': i • <z: _ ant : = „4*04; . .. 0- rk ry {. :. . , .•.. +••,,• - 4 : ?.,,• ,., ,.. ,.,,:.. {v {. qq.. K.. .•:-, r •v .. � c {Y : {{ "' M - 4 1 4 .J� •• .•1I,�;K..i4.:. r , - .. '+ . Y .Y .Yfr• '{, 4JC r.A r ':••• T -R� ^ y�{ i T^'Yl�;•: : , ;.:� + v :.. :• v.: , n.•ryv }:..v .{. v .i Y:',.•..' .. .. r... r.�..: :.?• n,�.�- ,'�+r.,:. \ �': t.' �• }:•:_-;,� :, _ .. v �i iti • if•:.. ?r:, r: r. , 4 : .. •. leS. . �l,.r`r: �• }vv: }, f : .,,. } - kv .: - .? •:. _ .;. '�::•::' +x;}44: < v r 8 { i�r } v •: . - ${•. r v: }? .{r i ii } - r ': {�}�'.'A•' \'� •: . .: -. .. , f:•. yr - s'•: I1 :1 <' %r 3x #' y r { }•. y.x. ? - �r : 1 _ • Y� iM17f �r Q.. : %'i.' ► e eroxiV .+...... �T777[LJl#r ` ` �Fi1 r : • `• "i'V .. ....... ... .......................... .......... .. ...... ... .. .... ... ....... ......... 1 Personnel A Salaries Position /Name SUPERVISOR III / 12,187.81 10/01/92 9/30/93 37 329.40 100 12,187.80 12,187.80 SUPERVISOR III /BETTY GWINN 12,187.81 10/01/921 9/30/93 37 329.40 100 12,187.80 12,187.80 • SUPERVISOR II /JOAN CLARKE 8,251.01 10/01/92 9/30/93 37 223.00 100 8,251.00 8,251.00 SUPERVISOR II /JANICE PHILLIPS 8,251.01 10/01/92 9/30/93 37 223.00 100 8,251.00 8,251.00 SUPERVISOR II /RANDY GREGORY 8,251.01 10/01/92 9/30/93 37 223.00 100 8,251.00 8,251.00 SUPERVISOR II /CHERYL JERKINS 8,251.01 10/01/92 9/30/93 37 223.00 100 8,251.00 8,251.00 SUPERVISOR II /ROBIN TRAMMEL 8,251.01 10/01/92 9/30/93 37 223.00 100 8,251.00 8,251.00 CLERK III /NANCY CONWAY 11,529.01 10/01/92 9/30/93 42 274.50 100 11,529.00 11,529.00 1992r-93 Sub Total Salaries $77,159.6C$77,159,60, FomiAlab (ng) Ao°ncY CITY OF BOYNTON BEACH RECREATION & PARK DEPAR""ENT Date Submitted. AUGUST 10 1 992 Program • LATCHKEY AFTERSCHOOL PROGRAM Page 2 of 8 CSC BUDGET FORM A: PROGRAM BUDGET NARRATIVE Funding Period: 10/1/92 to 9/30/93 (1) (2) (8) (9) • . , , - , - •-•-• • . . „ -; *:trOSO • 4: „ „ ; • Mfr v 'MV • fer v., • • .s lievit r I Personnel B Fringe Benefits (show computations for each benefit) 1 FICA = 7 65% x taxable salaries CSC portion of annual salaries $ 77,159.60 X 7.65Z = $ 5,902.71 5,902.71 5,902.71 2 Florida Unemployment Compensation = agency rate x taxable salaries 0 0 3 Workmen's Compensation = agency rates x taxable salaries OS 62, 7° $ - 643713640 - X .052 = $ 3,412.80 $ 11,529.90 X .0045 = $ 51.89 3,464.69 3,464.69 -- 77/59,4 0 4 Health/Life/AD&D = agency rates x number of employees x CSC % of expense for each position 0 0 FormA2a 1 (ng) Aricy ' CITY OF BOYNTON BEACH RECREATION & Date SuF fled AUGUST 10, 1992 Program PARK DEPARTMENT Page 3 of 8 LATCHKEY AFTERSCHOOL PROGRAM CSC BUDGET FORM A: PROOGRAM BUDGET NARRATIVE Funding Pcriod: 10/1/92 to 9/30/93 (1) (2) ( ( • . • - . , - ' ' • .. • ). "'. - - • • I Personnel B Fringe Benefits (continued) 5 Retirement = agency rate x eligible salaries O 0 6 Other = agency benefit other than those listed above O 0 Sub Total Fringe Benefits $ 9,368.40 $ 9,368.40 Sub Total Personnel = Sub Total Salaries + Sub Total Fringe Benefits $ 86,528.00 $ 86,528.00 II Travel A In—Area Travel (show position, miles per month & rate per mile) 300 X .20 = $ 60 60.00 60.00 B In—State Travel (list per diem, hotel, transportation and/or fees for each conference/trip) O 0 1 mA3a b (tig) AP(' ^ Y CITY OF BOYNTON BEACH RECREATION Datc. Submitted AUGUST 10, 1992 & PARK DEPARTMENT Program Page 4 of 8 LATCHKEY AFTERSCHOOL PROGRAM CSC BUDGET FORM A: PROGRAM BUDGET NARRATIVE Funding Period: 10/1/92 to 9/30/93 ( (2) ( ( • - 7•7•77' . • : ••-• . • ••••'. • *•-• \K afen::: • • • • •-•• 4 • ::., • • • e • II Travel (continued) C Out —of --State (list per diem, hotel, transportation and/or fees for each trip/conference) 0 0 Sub Total Travel 60.00 $ 60.00 III Building Space (show location, square footage, rate/sq ft ) Do you own or are you purchasing the space? Yes No 0 0 Sub Total Building Space 0 0 IV Communications & Utilities A Telephone (show monthly charges) $ 40 X 12 = $ 480 480.00 480.00 B Postage (show monthly charges and types of mailings) 3 MAILINGS X 142 X $.29 = $ 123.54 123.54 123.54 ForniA4a b (ng) , A CITY OF BOYNTON BEACH RECREATION Dafr Submitt AUGUST 10, 1992 & PARK DEPARTMENT Program Page 5 of 8 LATCHKEY AFTFJtSCHOOL PROGRAM CSC BUDGET FORM A: PROGRAM BUDGET NARRATIVE Funding Period: 10/1/92 to 9/30/93 (1) (2) ( (9) • • • . . . • . : • • • • • .• ::•••• • sir ' - • • - • ................................................ • ; /;* • • • . a • :" • \":** "*. 1" gfk e Am t " :4, • 11 IV Communications & Utilities (continued) C Electricity (show monthly charges) O 0 D Water/Sewer/Sanitation (show monthly charges) O 0 Sub Total Communications & Utilities 603.54 $ - .603,.54 V Printing & Supplies (include description & purpose for each) A Printing 0 0 B Office Supplies PAPER, PENS, FILING SUPPLIES, TYPING RIBBONS, COMPUTER SUPPLIES, PENCILS, STAPLES, PAPER CLIPS 800.00 800.00 C Program Supplies GAMES. SPORTS EQUIPMENT, ARTS & CRAFTS MATERIALS, SCISSORS, CRAYONS, PAINT BATTERIES, PAPER, SPECIAL TREATS, BOOKS 1,915.00 1,915.00 Sub Total Printing & Supplies $ 2,715.00 $ 2,715.00 FormAsab (ng) Agency CITY OF BOYNTON BEACH RECREATION Date Submitted AUGUST 10, 1992 & PARK DEPARTMENT Program LATCHKEY AFTERSCHOOL PROGRAM Page 6 of 8 CSC BUDGET FORM A: PROGRAM BUDGET NARRATIVE Funding Period: 10/1/92 to 9/30/93 (1) ( ( ( .. - r::. Yr ...r::-- ;.:- ••r;+.;,:::: :_;•.:: s<r•:Nuy �: + °s s + :°F:�- •�:::w ?� •.';- -+ r •:;�C: _ ':::;.,. fi.r >:;x;: :?:ir•:•:;::; .. ... ;;:;...,.... , + {,.. • :n :: : { .. ?{ ., .o ,: ; , K : - ::: :: .. • :.::,• : ?• .,; . 41: , ., ?.;. ..� ,:,s::f:... :Y. {;• .... ... :...:.. • .:. ✓ ::m:•.., dYv+n :: .:: ,. r „o+ .. .'', •.3 , , .�. s� .: r•.f •r ;, ..:..j; 'C { :} ; .�,.;•, � , ��s. {:.•�� •s v ;. - :. ?:; ,. s. 5 : { }Q.:xv.: h ::. r : ? ?•vi • s. {y, :;• :? v , ; .,s:;r: .: % 'x•:r:�•:i:": .; \ ? sx,,..::2y'- . :'' '�s' iY: ..r.,•,co.x ? :. ; r.. tCor: +:x:aK s:.{ '�s3i�.aBc 'Y• •� \ � ..a �',• y •Yl. •'• ? . : YAr ::•, +; a ss.. + {: _�,- �s•:. +c = i VI Food (show number of clients served, meals /day, number of serving days and cost /meal) 118 (CLIENTS) X 180 (DAYS) X $.60 = $ 12,744 12,744.00 12,744.00 Sub Total Food $ 12,744.00 $ 12,744.00 VII Indirect Costs (the maximum allowable rate for CSC purposes is 18 %, show calculation) X / 2 s-'cir; = ���'• °° (0-5 t 0 ✓ / L '� ' ,r� O �"'� b 5,576.00 5,576.00 Sub Total Indirect Costs $ 5,576.00 $ 5,576.00 VIII Other Expenses (for the following items, show total program costs and CSC proportion or other calculation) A Audit O 0 B Legal Fees O 0 C Consulting Fees O 0 D Insurance (list coverages and cost of each) O 0 FormAGab (ng) - -- — — — — — — - - - - -- -- Agee "y CITY OF BOYNTON BEACH RECREATION Date Submitted AUGUST 10, 1992 & PARK DEPARTMENT Pro ram. g LATCHKEY AFTERSCHOOL PROGRAM Pa g e 7 of 8 CSC BUDGET FORM A: PROGRAM BUDGET NARRATIVE Funding Period: 10/1/92 to 9/30/93 (1) (2) 8 ( + p r \. {: } +•. r /x{n .�:?{ } „�;:..• - r::.} . ; v " y:'�'i { 4 r {... . }:•:{ ,'}kK•:{4 F 'try.}iir $ ;., + ?'' •.,- {.+'+:au: }'- :'. :r• +•'} a r :v :. . #,. lf;••'. • ' } sr 0.,:F .:: {:`•:::• na.+. ^, +••,••: a': a \•: + +:+•`.'c:,: :�:{•ra;•f,x ":;;•: :{ {. r:: {: {•,., .., ,,, .-::- . ,., r., �.c y., . t.. { . .a ,.,�. v ., .f^. .:•c'.....;.: { { :;•,: ;@. } ". , : \o :r} ,at ;:..;':. ::a'" 2w.... v v: :.in{; •: ,.:}:,, ,; r 4. .. , . ... {:. '{,xvv : { -:. ,x ,k .. { 7f. nv }. ..:: v• +'$"v �'•v• r: }�v. :� , �S. • .. ..: {•rv. ,..,.; . u:. , :• .+ .a -• }::• :, v r: yy i :: }:.. r. ,, • 7; {•• + t • +�''�.N. -Y.} � ':' : � -.;'' .,G•}.,;,. ; .}. . `....:,:W� ++.e`.F}.e.... + ;. + p +.,. K. yS .rrr�k +yxf .., f. + s��.,t. "'�.{,� '}�^ • { �<, A }r. .{{ +v:' ::.{S \vir: ; +.tl r k\ :i:•r :: •-. \v .v - • } / {�i .}�i�:`.• -:'=: 'r... j h `•+•}`+t •, � { : :}v:•Ci,K.}, {{.:�. \ �i {ti "ir: iii i•4rv'i'•l� .•hL r v .... .. , .. t a�'i •�fiv 1 , r..•. �.•::'{' •�C :i v h.. %K; v: VIII Other Expenses (continued) D Insurance (continued) O 0 E Copying --- - -- - -- - - -- 5,000 X $.10 = $ 500 500.00 500.00 F Maintenance O 0 G Transportation O 0 H Staff Development 10 (SEMINARS) X $ 12 = $ 120 120.00 120.00 I Miscellaneous - - - - - - -- - - - HRS LICENSING FEE — $142, 6 HRS REQUIRED COURSES, 20 HOURS — $ 120, 6 HRS REQUIRED COURSES, 10 HOURS — $ 60, HRS REQUIRED BACKGROUND CHECKS — $204, 6 HRS REQUIRED TB TESTS — $ 132. = $ 658.00 658.00 658.00 Sub Total Other Expenses __ $ 1,278.00 $ 1,228.00 FormA7ab (ng) Ages CITY OF BOYNTON BEACH RECREATION Date Subm•" ^d AUGUST 10, 1992 & PARK DEPARTMENT Program LATCHKEY AFTERSCHOOL PROGRAM Page 8 of 8 CSC BUDGET FORM A: PROGRAM BUDGET NARRATIVE Funding Period: 10/1/92 to 9/30/93 (1) ( ( ( ....:.::.... �.... m m.... • t. •.. .. - v:.. .•.x ,'4f. ^! ?X•: r,.. +.r•-:: • : t ;:-! }•yX .t :.:. n• ..A. t ..: .. .... +/• .. :.... t•: r•J J. }v ''.1 .,. •t3 .xy:• } :v ; .. : a: !:• '3: %.: •::yrk•: r_.f ::: f. �: >k.,• }A;..'., �.. :.v h!• .vr• . • 4 tW:•h• }X!•:.. '-?'4:• k w' :Y!: } t +t?ryv' .• ?� t'.t \�C•v :•:F+: �. x. }.nv: :•} } ti�:•:?i.,!hh! t, • x M K . ^ ?�R +.• A ': .. v`: +!•i ?r X•: }r +} :} v . v t . t!C : � x} v C.4 x . ; k::';{. y t' x,. q x., . t✓ } ,:.K:� y t,3� : {: •r • : -' `t x +tJ { iA .. '.5,•ii ,`•.••}:. .. .:kvv. ' - .:::}...: tx }. ':S ' "+:.<:t� -:.. a. •':c •: .!. •.k�:'!a,,,, A r }. x Kx ?:'�!,}Jx • f : ` k: • : 5; 'S'�•r:kx:i >.SE•.t. • '' "' k: v .r .... r {v '•'!!, �i tY n'�C :.i µ x vt `+C +.ry vi!: ?• • }r x f - n • rrr , :.; • •y + • ! R tx• t }" 4 ri � , ' ., C:% i :! '� S.� 0 o . f • r • ' 'tk. -.. f• tr'. ffb •.:4.vJ +;::' . J • r/ S.: r ; � } J' f. .hx t .. ,4 " ;t; `' ` :hy;,•.• k •J:'yZ:" t''L !H$ , v: .:-•r � 'ti•;:,t }:r E wt:�:.!".•. :�r • ::•.� .or. • :. _ . r}•:x . ; •: ? •k :x = f::•�4`tt ' • • t r 7X�rtTi•f' .., k t• t k`•# , ?:. x. . t_",x..o"•<C 5 ,,,,,. :..kw, r• ..j„ v '.: . • v : • x • +v !. ..t, \y :. '�X �•i i. ••- ain'•X: } '-gf •:v • r ..} v .. kx :}} . : :.-.. ti tv x k•. tt. x_4 v{•. •• {% ! t ' v 2 t ) . v v • ... xt.vt '•w'... ,. IX Equipment (list items and estimated costs; items costing less than $100 per item should be listed as supplies) • 0 0 Sub Total Equipment $ 0 $ 0 TOTAL CSC EXPENSES $ 109,505 $ 109,505 X Revenues A Children's Services Council 96, 717.00 96, 717.00 B CSC Share of Contributions 1 Cash 0 0 2 1n —Kind 0 0 C CSC Share of Program Fees 12, 788.00 12, 788.00 TOTAL CSC SHARE OF REVENUES (A + B + C) $ 109,505.00 $ 109,505.00 formA8ab (ng) Agency: CITY OF BOYNTON b...ACH Date Submitted: AUGUST 10, 1992 RECREATION & PARK DEPT. P LATCHKEY AFTERSCHOOL PROGRAM Page 1 of 2 CSC BUDGET FORM B: TOTAL PROGRAM BUDGET SUMMARY Funding Period 10/01/92 to 09/30/93 PART I. (1) ( ( ( ( (6) cast Ftagtat` __ _c ty ... W .... MR 1 , Sio£ft` s 'Pt xg€r`at -- I Personnel !$ 77,160 $ 0 $ 0 $ 0 $ 0 $ 77,160 Salaries Fringe Benefits 9,368 0 0 0 0 9,368 II Travel { 60 0 0 0 0 60 III Budding Space 0 0 0 0 0 0 ■ IV Communications/ Utilities 604 0 1 .0 0 0 604 � V Printing /Supplies 2,715 0 0 0 0 2,715 ; ; VI Food 12,744 0 0 0 1 0 12,744 VII Indirect Costs 5,576 0 0 0 0 5,576 VIII Other Costs 1,278 0 1 0 0 0 1,278 IX Equipment 0 0 0 0 0 0 TOTAL PROGRAM EXPENSES $ 109,505 $ 0 $ 0 $ 0 $ 0 i s 109,505 PERCENT OF PROGRAM 100 % 0 % 0 % 0 % I 0 % 100 %I X REVENUES A CSC 96,717 0 0 0 0 96,717 B Contributions 1 Cash 0 0 0 0 0 0 2 In —Kind O 1 0 0 0 0 0 C Program Fees 12,788 0 0 0 0 12,788 D Palm Beach County O I 0 0 0 0 0 E United Way (specify) O i 0 0 0 0 0 F HRS 0 0 0 0 0 0 G Other O 0 0 0 0 0 TOTAL PROGRAM REVENUES 109,505 0 0 0 0 109,505 I EXCESS (DEFICIT) ' 1 0 0 0 0 0 0 FormB1 (ng) Agency: CITY OF BOYNTON BEACH Date Submitted: AUGUST 10, 1992 RECREATION & PARK DEPARTMENT Program: LATCHKEY AFTERSCHOOL PROGRAM Page 2 of 2 CSC BUDGET FORM B: TOTAL PROGRAM BUDGET SUMMARY Funding Period 10/01/92 to 09/30/93 PART II. A. COST PER CLIENT 1 Total Number of Primary Clients f 150 2 Total Program Expenses as shown in Part 1, Column 6 $ 109,505 3. Cost per Primary Client (line 2 divided by line 1) $ 730.03 OR 1 Total Number of Outreach Clients 2 Total Program Expenses as shown in Part 1, Column 6 $ 3. Cost per Outreach Client (line 2 divided by line 1) $ PART III. MATCHING FUNDS - Indicate below the amount used from each local source as matching funds, the grant amount and grant title. rw �.. s wcaiwa..b ..n.o� c. ?? \22 N .........o �.ws ..,k?R +• •L I • 1. Children's Services Council $ $ 42 United Way $ $ 3. Jewish Federation $ $ 4 Other (e.g , Community Foundation, Education Foundation, Archdiocese, etc $ $ 5 1$ 1$ 6 IS I$ 17 $ 1$ FormB2 tog ) EXHIBIT C 1. Program Data Form 15— Iu1 -92 — 1992 BASE PROGRAM APPLICATION DATA FORM PROGRAM FORM D PROGRAM: LATCHKEY AFTERSCHOOL PROGRAM AGENCY: CjTY 9 BOYNTON BEACH RECREATION & PARK DEPARTMENT PROGRAM I1VFORMAT ION I Primary Outreach HOW MANY CHILDREN WILL BE SERVED 10/1/92 TO 9/30/93/ 150 0 HOW MANY ADULTS WILL BE SERVED 10/1/92 TO 9/30/93? 0 0 HOW MANY CLIENTS WILL BE SERVED 10/1/92 TO 9/30/93? 150 0 (ADD NUMBER OF ADULTS + NUMBER OF CHILDREN) WHAT ARE THE AGES OF THE WHAT GEOGRAPHIC AREA(S) IN PALM CLIENTS YOU WILL SERVE? BEACH COUNTY WILL YOU SERVE? Birth — 2 North 3 — 5 _ g Central 6 — 9 % South X 10 — 13 X West 14 — 18 All of the Above 19+ All of the Above For CSC Use Only HOW MANY EMPLOYEES WILL YOUR PROGRAM HAVE? Full time 0 Part time 11 (INCLUDES 3 SUBSTITUTES) HOW MANY EMPLOYEES WILL BE FUNDED BY CSC? Full time 0 Part time 11 (INCLUDES SUBSTUTUTISS) v ?Yi-3+nl Jl r/> Y : 3 ♦ {. 2.. V.9.{A•nv Y,} ! . . ^., . �F.�,.i 7.7. i� ; iJWi r.�" �.77 ii +"'��'•'' o . . a. i VAT- E F.>tJ�C . f a * :: � 'Tr . l a •? R$ y ., .. , ; i tb k !•- r :• ` / � �IDa `SwFa' ry'; PROGRAM CSC FUNDS $ 107,288.00 $ 96,717 ($ 10,571) (9.9 % ) TOTAL PROGRAM BUDGET $ 113,238.00 $ 109,505 ($ 3,733) (3.3 CSC % OF PROGRAM BUDGET 94.7 % 88.3% AGENCY TOTAL AGENCY BUDGET $ 2,034,361 $ NOT AVAILABLE $ % PROGRAM % OF AGENCY BUDGET 5 ' 6 0 ter, COST PER CLIENT COST PER CLIENT PER YEAR (Based on total primary or total $ 871.00 $ 730.03 (140.97) (16.2) outreach only) � For CSC Use Only: Prevention Lona— term,lntensive Intervention Early Intervention• Support Short— term,lntenstve Intervention EXHIBIT D 1. Conditions of Award CONTRACT 92 -102 PROGRAM: After School Latchkey Recreation AGENCY: City of Boynton Beach Recreation & Parks CONDITIONS OF AWARD I. PROGRAMMATIC A. Issues or information to be furnished or resolved within sixty (60) days of execution of contract: 1. Completion of program evaluation forms /test instruments. B. Conditions to be observed throughout contract: 1. Provider agrees to obtain CSC approval for any proposed changes in the program prior to implementation. 2. Provider agrees to submit copies of all subcontracts, contracts and /or agreements related to the implementation of this program. 3. Provider agrees to maintain a current copy of the following on file with CSC: . Service site(s) Fire Inspection Certificate(s) . Service site(s) Health Inspection Certificate (s) . Job descriptions /resumes of all CSC funded staff positions . Certificates of insurance and bonding . License(s) to operate program . Sales tax exemption certificate II. FISCAL A. Conditions to be observed throughout contract: 1. Providers agree to obtain written approval from CSC for any proposed changes in the CSC program budget prior to implementation. Page 1 9293COA.102 Sep 3, 1992 2 08 pm CONTRACT 92 -102 PROGRAM: After School Latchkey Recreation AGENCY: City of Boynton Beach Recreation & Parks CONDITIONS OF AWARD 2. In executing this agreement, Provider represents and warrants that the Council funds to be expended hereunder to support the budgeted job positions do not replace or supplant funds previously supplied by Provider for such positions. 3. The Fiscal administration of the agreement between CSC and the provider will be pursuant to the CSC Fiscal Guidelines. Page 2 9293COA 102 Sep 3, 1992 2:08 pm