Agenda 09-13-11
CRA Board Meeting
Tuesday, September 13, 2011 at 6:30 PM
City Commission Chambers
100 E. Boynton Beach Blvd
Boynton Beach, FL 33435
I. Call to Order -
Chairman Jose Rodriguez
II. Pledge to the Flag and Invocation
III. Roll Call
IV. Agenda Approval
A.
Additions, Deletions, Corrections to the Agenda
B.
Adoption of Agenda
V. Informational Items and Disclosures by Board Members and CRA Staff:
A.
Disclosure of Conflicts for Items Presented to the CRA Board on Agenda Items
B.
Informational Announcements
VI. Announcements & Awards:
A.
Sunday Funday – October 9, 2011
VII. Consent Agenda:
A.
Approval of Minutes – CRA Board Meeting August 9, 2011
B.
Approval of Minutes – Budget Meeting August 23, 2011
C.
Approval of Period Ended August 31, 2011 Financial Report
D.
Monthly Purchases Orders
VIII.Pulled Consent Agenda Items
:
IX. Information Only:
A.
CRA Policing Activity Reports
B.
Public Comment Log
C.
Termination of Lease Negotiations – Ruth Jones Cottage
D.
Youth Empowerment Center – Clean-Up Program Outcome
E.
Quarterly Update – Press Releases and Media Coverage
X.Public Comments
: (Note: comments are limited to 3 minutes in duration)
XI. Old Business:
A.
Consideration of Employment Agreement – Executive Director
B.
Discussion on Direction of the Development of the Oscar Magnuson House
C.
Consideration of Approving Budget Resolution for FY 2011/2012
D.
Florida Redevelopment Association – Annual Conference
XII. New Business:
A.
Consideration of Approval of Changes to FY 2011-2012 Commercial Interior Build-
Out Program Application and Guidelines
B.
Consideration of Approval of Changes to FY 2011-2012 Commercial Façade
Improvement Program Application and Guidelines
C.
Consideration of Approval of Changes to FY 2011-2012 Commercial Rent Subsidy
Program Application and Guidelines
D.
Consideration of Approval of Changes to FY 2011-2012 Business Signage
Improvement Program Application and Guidelines
XIII. Executive Director’s Report
A.
Project Status Update
XIV.Future Agenda Items:
A.
Renegotiate the Terms/Fees with the Palm Beach County Commission on Ethics
B.
Consideration of Options for VIP Area at Public Events (Tabled 4/12/11)
XV. Adjournment
NOTICE
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CRA BOARD WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
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MEETING HESHE WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE HESHE MAY NEED TO ENSURE THAT A
,
VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL
.(..286.0105)
IS TO BE BASED FS
THE CRA SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A
,,
DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE PROGRAM OR ACTIVITY CONDUCTED
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BY THE CITY PLEASE CONTACT THE CRA AT AT LEAST TWENTYFOUR HOURS PRIOR TO THE MEETING PROGRAM OR
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ACTIVITY IN ORDER FOR THE CRA TO REASONABLY ACCOMMODATE YOUR REQUEST
~1~qY~T8~ eRA
iiIi East Side-West Side-Seaside Renaissance
eRA BOARD MEETING OF: September 13, 2011
I I Consent Agenda I
Old Business
New Business
Public Hearing I X Other
SUBJECT: SUNDAY FUNDA Y - Sunday, October 9,2011.
SUMMARY:
. On Sunday, October 9, 2011, the Boynton Beach eRA will present the first in the series of
Sunday Funday's at the Boynton Harbor Marina
. The theme of the October event is "Fall Festival".
. This FREE event will take place from 1 :00 PM to 4:00 PM
. Activities will include a petting zoo and other fall themed family activities as well as
"Octoberfest" for the adults..
. Food and Drinks provided by Two Georges Waterfront Grille..
. Parking onsite and at the NE corner of N. Federal Hwy. and Ocean Avenue.
. No pets please.
FISCAL IMPACT: Budgeted in line item 02-58500-480.
RECOMMENDA TIONS:
MINUTES OF THE COMMUNITY REDEVELOPMENT AGENCY BOARD MEETING
HELD ON TUESDA V, AUGUST 9, 2011 AT 6:00 PM IN
CITY COMMISSION CHAMBERS, CITY HALL,
100 E. BOYNTON BEACH BLVD., BOYNTON BEACH, FLORIDA
PRESENT:
Jose Rodriguez, Chair
Bill Orlove, Vice Chair
James "Buck" Buchanan
Woodrow Hay
Steve Holzman
Mark Karageorge
Marlene Ross
Vivian Brooks, Executive Director
James Cherot, Board Attorney
I. Call to Order
Vice Chair Orlove called the meeting to order at 6 p.m.
II. Pledge to the Flag and Invocation
Mr. Hay gave the invocation and Mr. Holzman led the Pledge ot Allegiance to the Flag.
II. Roll Call
The Recording Secretary called the roll. Chair Rodriguez and Ms. Ross were not
present tor the roll but arrived at 6:00 p.m. and 6:02 p.m. respectively.
IV. Legal:
A. RECESS FOR CLOSED DOOR A TTORNEY/CLlENT SESSION
Pursuant to Section 286.011(8), Florida Statutes in the Case ot Boynton
Beach Community Redevelopment Agency adv. Splashdown Divers, Inc. -
Case No. 502010CA012453XXXXMB
This closed-door session was requested by the CRA Attorney at the CRA
Board Meeting held on July 12,2011.
Length ot time - approx. 30 minutes
Attorney Cherat recited the above information tor the benefit of the public.
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Community Redevelopment Agency Board
Boynton Beach, FL
August 9, 2011
Motion
Mr., Holzman moved to recess for the closed-door session. Ms. Ross seconded the
motion that unanimously passed. The meeting recessed at 6:04 p.m.
Motion
Vice Chair Orlove moved to reconvene the meeting. Mr. Karageorge seconded he
motion that unanimously passed. The meeting reconvened at 6:33 p.m.
v. Agenda Approval
A. Additions, Deletions, Corrections to the Agenda
Vivian Brooks, Executive Director, pulled item 14A to become Item 12A and then Item
12A would be renumbered to 128.
Mr. Holzman pulled Consent Agenda Items D and E.
Mr. Hay also wanted to discuss Consent Agenda Item D
B. Adoption of Agenda
Motion
Ms. Ross moved to approve the agenda as amended. Mr. Kar8george seconded the
motion that unanimously passed.
VI. Informational Items and Disclosures by Board Members and CRA Staff:
A. Disclosure of Conflicts for Items Presented to the CRA Board on Agenda
Items
None.
B. Intormational Announcements
None.
VII. Announcements & Awards
None
VIII. Consent Agenda:
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Community Redevelopment Agency Board
Boynton Beach, FL
August 9, 2011
A. Approval of Minutes - CRA Board Meeting July 12, 2011
B. Approval of Period Ended July 31, 2011 Financial Report
C. Monthly Purchases Orders
D. Consideration of Approval of Extension of Commercial Fa<;ade Grant to 710
Boynton Partners, LLC
This item was pulled by Messrs Hay and Holzman.
E. Consideration ot Approval of Extension of Commercial Fa<;ade Grant to 416
Boynton, LLC
This item was pulled by Mr. Holzman.
IX. Pulled Consent Agenda Items:
D. Consideration of Approval of Extension ot Commercial Fa<;ade Grant to 710
Boynton Partners, LLC
Mr. Hay inquired why the delay. Ms. Brooks responded the property owner had to
redesign the structure with the architect which caused a 45-day delay.
Motion
Mr. Hay moved to approve. Mr. Buchanan seconded the motion that unanimously
passed.
E. Consideration of Approval of Extension of Commercial Fa<;ade Grant to 416
Boynton, LLC
Mr. Holzman questioned the 180-day extension and commented he had never seen
such a long extension. He stated the request would tie up the funds for another
potential user and suggested when the applicant was ready, they should return and
make application.
Ms. Brooks explained the applicant came in and had preliminary discussions with
Planning and Zoning staff. The tenant was a Subway Store and there were already two
located in the market area. She noted 180 days would be in the next fiscal year and the
tenant could reapply. Chair Rodriguez thought reapplying could hold up the process for
the business; however, Ms. Brooks clarified all they would have to do is re-date the
papers.
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Community Redevelopment Agency Board
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August 9, 2011
Mike Simon, Development Director, clarified if the tenant applied, they needed to
provide a copy of the lease. In this case, the owner applied for the grant too early, as
he was not ready to start the improvements. If the plans were ready and in permitting
the request would be justified as the grants are applicant driven
Motion
Mr. Holzman moved to deny the request. Ms. Ross seconded the motion that
unanimously passed.
x. Information Only:
A. CRA Policing Activity Reports
B. Public Comment Log - None
C. Update on Economic Development Business Database
Chair Rodriguez noted the database had much information. Ms. Brooks pointed out the
entire database was on the flash drive provided to the members which was not included
in the meeting materials. They included as much data as the businesses will share.
Staff classifies the business by the trade classification so they can assist new
businesses and alert them of what businesses are already established in the area. The
commercial vacancy rate was 16.5%, up from last year's rate of about 12%. Staff would
try to post the information on the website for realtors and businesses owners to use.
Staff will refine the database, but it was complete. The information was added manually
and was coordinated with the City using the Business Tax Receipt as the starting point.
It was anticipated the coordination between the City and CRA would keep the
information current. It was also noted Code Compliance pursues businesses that do not
renew their Business Tax Receipt and continue to operate. A good working relationship
has been established and thanks were extended to both Ms. Byrne and Ms. Springer for
their assistance.
D. Budget Meeting - August 23,2011
E. Boynton Beach CRA-Delray Beach Summer Promotion
Ms. Ross inquired if data resulting from the partnership would be provided.
Margee Walsh, Marketing Director, planned to meet with the owners at the end of
September to see how they did. The promotion was an example of regionalism and
promoting the Marina. It was noted Delray does not have a marina, but has hotels
whereas Boynton has a marina but no hotels. It was a symbiotic relationship
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August 9, 2011
Vice Chair Orlove asked if the promotion would conflict with anything in Delray Beach.
Ms. Walsh responded it would not.
XI. Public Comments: (Note: comments are limited to 3 minutes in duration)
Sharon Brauer, 421 SW 7th Avenue, thanked the Board for voting for the new lights
beginning on Seacrest, south of Boynton Beach Boulevard, and for the trees and
shrubs.
Libby Stroud, 132 NE 13th Avenue, thanked the Community Redevelopment Agency
tor their work in the City and advocated support for the Heritage Celebration. She
acknowledged the poor economy, but requested some tunding be set aside. The
community planned to hold a Civic Day in November and raise about $6,000 from the
event. They were also soliciting support from local businesses and received a donation
from Chick-Fil-A. She thought more money could be raised than last year. She
requested the Board consider funding the Heritage Celebration and Night of Joy in the
future.
No one else coming forward, Chair Rodriguez closed Public Comment.
Mr. Hay congratulated the Community Redevelopment Agency staff on their webpage.
He was glad to see local businesses featured who may not be able to afford
advertisements and other marketing efforts. It was a nice touch to reach out to the
small business community.
XII. Public Hearing:
A. Consideration of Approval of the Sidewalk Cafe Code Amendments
Ed Breese, Principal Planner, requested this item be moved up and heard in
conjunction with the Hurricane Alley item. Staff revisited the Sidewalk Cafe Ordinance
during review of the application. Engineering, Planning and Zoning, and Community
Redevelopment Agency staff were involved in the review. The current Ordinance was
about 10 years old and warranted review. Four areas were identified to be amended as
tollows:
1. Location. The Code limits the extent of the outdoor seating to the perimeter of
the restaurant location. With the approval of the abutting property owners, this
change would expand the perimeter to allow for more street life and nightlite.
2. Perimeter. Currently the Code requires one cannot enclose the sidewalk cafe.
He suggested, if enclosed, it would better to define the pedestrian walkway.
Hurricane Alley moved the tables in trom the curb and provided the walkway
closer to the street portion of the sidewalk. By doing so, it creates a clearer
delineation to walk as opposed to walking through tables.
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August 9, 2011
3. Menu Board. Staff will be reviewing sign code amendments in the future and
thought it would be beneficial if they changed language to be in conjunction with
the sign code, as opposed to this ordinance.
4. Liquor License. The Ordinance currently reads outdoor seats shall not be
counted towards the number of seats required for a liquor license. Staff thought
it was outdated and seats should be allowed to be counted toward obtaining a
liquor license.
Mr. Hay inquired about the distance between the road and first table. Mr. Breese
responded the Code requires a minimum of four feet. Between tables, the Code
requires a five-foot width, and if at the perimeter or edge of the seating, a four-foot wide
pedestrian aisle. The proposal by Hurricane Aisle was to put a fence at the four-foot
line so no tables or chairs could slide out into the area. Mr. Hay applauded assisting
businesses to be successful. Mr. Sreese explained both the application from Hurricane
Alley and the Code Amendment would be heard by the City Commission the fjrst
meeting in September.
Vice Chair Orlove noted an article in the newspaper about a disagreement with a
restaurant and the City where tables should be. He inquired if the amendment would
avoid that type of situation. Mr. Sreese clarified the seating arrangement depicted in the
Sidewalk Cafe Application must remain as shown. If it changed, it needed to be
approved by the Soard.
The property owners on each side of the establishment would need to sign a document,
which would be submitted with the application granting their approval of the seating
arrangement as reflected on the drawing. Chair Rodriguez inquired what would occur jf
there were a dispute between the property owners. Mr. Breese responded if the other
business indicated the tables could no longer be in front of their property, staff would
take it literally, and the table would be removed immediately.
Attorney Cherof clarified nothing precluded the two property owners from entering into
that type of agreement, but nothing compelled the adjacent property owner to any fixed
period of time.
Mr. Holzman inquired further about outdoor cafes and seating as it pertained to the
liquor license. He inquired what the reasoning for it was, and if there was a concern on
staff's end counting the seats towards the liquor license.
Mr. Breese did not know what logic was used. The individuals he spoke with had no
recollection about why the provision was included. It was not following State law
regarding liquor licenses, it was just a provision placed there.
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August 9, 2011
Motion
Mr. Karageorge moved to approve. Mr. Hay seconded the motion.
Chair Rodriguez opened the floor for public comment. No one came torward.
The motion unanimously passed.
A. Consideration ot Approval of Sidewalk Cafe Permit for Hurricane Alley
Restaurant - 529 E. Ocean Avenue
This item was discussed with the previous agenda item.
Motion
Mr. Holzman moved to approve. Mr. Buchanan seconded the motion that unanimously
passed.
XIII. Old Business:
A. Consideration of Approval of Development Agreement between the eRA and
Habitat tor Humanity of South Palm Beach Land Trust for Ocean Breeze
West Site
Mike Campbell, Habitat for Humanity, 181 SE 5th Avenue. Delray Beach, distributed a
revised Development Agreement. The Agreement contained minor amendments, not
reviewed by the CRA which Mr. Campbell reviewed as follows:
The first change was to use the acronym for Habitat tor Humanity of South Palm Beach
County Community Housing and Land Trust Inc. (HFHSPBCCHL T) in the document.
Section 7. If the property is returned in as is condition, any homes built would have to
be deconstructed, and off the property. The additional language clarified accepting any
lots which have been previously leased to homebuyers in accordance with the terms
hereof would allow the homes constructed to remain.
Section 9. Language was added to conform Sections 9 and 6 to the intent ot
transterring the property to the organization lot-by-Iot. If the intent was to convey the
entire project at one time, then Section 6 needed to conform to Section 9. Discussion
followed the intent was to convey the property lot by lot. The current language in
Section 9 did not specify that and was changed to reflect the intent.
Section 14. Language was added to make the document Quid Pro Quo with Habitat for
Humanity.
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Community Redevelopment Agency Board
Boynton Beach, FL
August 9, 2011
Section 15. Language deleted the word "Purchaser" and inserted the word "Habitat"
Section 18. Language was added, "the property is to be held by Habitat its
accessors and or assiqns."
Section 19. Added the language "its accessors and or assigns. . . . all lots shall remain
the property at tAe-A-community land trust in perpetuity." and capitalize the words
"ground lease."
Section 21 .13. A Force Majeure clause was added.
Motion
Mr. Buchanan moved to approve, subject to legal review. Mr. Holzman seconded the
motion.
Mr. Karageorge requested Attorney Cherof review Section 14 and what constitutes
"unreasonable. "
Discussion followed on the 21 lots, 11 Ihomes would be constructed by Habitat for
Humanity and 10 by the Community Development Corporation.
Chair Rodriquez opened the tloor for public comment. No one came forward.
The motion unanimously passed.
B. Consideration of Tenant Options for 211 E. Ocean Avenue
Ms. Brooks explained this item was before the Board at their request tor more specific
financial information and what funds the tenant had for working capital. She noted the
most difficult time for a business, especially a restaurant, was the first three years. The
Agency has indicated a willingness to abate rent, but there was still gas, water and
other provisions that would have to be paid.
Most of the information was received; however, there was still information outstanding,
which prompted staff to realize there did not appear to be enough working capital to
support a 150-seat restaurant. The tenant's response was distributed to the Board and
indicated they have out-of-pocket owner investment funds, but that information was not
provided to staff. The funds they did provide were from a different business. The
working capital of $125,000 -$150,000 thousand was reflected, but working capital
cannot come from cash flow, and should not be counted on. The Agency was willing to
be a partner and make a major investment; however, the Board should feel, because of
the significant public investment and the desire to make the street successful, that they
are making the best choice. Restaurants have a very high failure rate, and the first
business must be successful. Based on what was presented to-date, Ms. Brooks felt
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Community Redevelopment Agency Board
Boynton Beach, FL
August 9, 2011
they did not have enough funds to carry them through in a tough economy on a street
that was an unproven market.
Ms. Brooks recommended unless the potential operator had anything to add, the Board
terminate negotiations.
Mr. Holzman inquired about the way the RFP was issued and if the Board could go
torward with the Executive Director's plan and seek other potential suitors. He also
inquired if the second RFP was not identical to the first, what the ramifications would be.
Attorney Cherof explained the Board needs to first make a determination of whether or
not staff engaged in good faith negotiations with the prospective tenant. Once the
determination is made and factually based, the Community Redevelopment Agency's
position was strong. Absent the determination by the Board, the Board was in a weak
position.
Jordan Chussler, 5040 Ryan Boulevard, commented when they received the request
for funds, it specified start-up and/or operating costs. They provided several documents
for start-up funds, out-of-pocket information, including personal savings accounts and
the business checking, which was a supplement to other documents. They were
intending to secure a Small Business Administration (SBA) endorsed loan for the
operating funds, but could not provide any documentation to staff because they did not
have any agreement in place. In October, when he first spoke with the Board, he stated
they would invest $50,000, which was one-sixth of the initial budget. He specified the
business funds were not tied to the project at all. Mr. Chussler planned to submit the
SBA application to Citibank as a limited liability corporation by the end of the week.
Discussion followed the working capital would be secured through a combination of
avenues. The loan would be $125,000. The $50,000 was already secured. Vice Chair
Orlove inquired of the other options tor cash, how much would it be. Mr. Chussler
responded it would be an additional $25,000.
The Agency gave one year of rent abatement of $2,800 a month for the first year.
Given the location was not quite a visible spot, staff should allow time for the tenant to
market. Ms. Brooks emphasized the best entity should be selected, who could carry it
and has good restaurant management. She commented the Group has the knowledge
and experience, but needed more money and she did not feel comfortable with the SBA
loan. Ms. Brooks would feel comtortable if they had funds that were verifiable. They
were working in good faith. She suggested giving them a few more weeks and obtaining
the documents they sent to Citibank. It was important the Agency have a strong
partner. She also agreed to meet with the banker and review the application.
Discussion followed about the equipment costs. Mr. Chussler explained they were
using refurbished equipment from Miami, which accounted for the much lower
equipment budget. Additionally, it the Agency did not move torward with the Chussler
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Community Redevelopment Agency Board
Boynton Beach, FL
August 9, 2011
Group due to financing, they would cease negotiations and legally notice the availability
of the building for lease and the terms.
Motion
Vice Chair Orlove moved the Executive Director work with the Chussler Group in regard
to their financial situation and come back to the Board at the next meeting with a status
report. Mr. Holzman seconded the motion that unanimously passed.
C. Consideration ot Tenant Options for Ruth Jones Cottage
Ms. Brooks explained the prospective tenant was requested to provide tinanciai
information and did not provide it. As a result, Ms. Brooks had no way to ascertain
whether the business could support itselt during the first year and conduct a successful
marketing campaign. Ms. Gagne was emailed and invited to attend the meeting;
however, she was not present. Ms. Brooks explained, because the project was
converting an old home to a restaurant, to create a commercial space that does not
exist between Federal and Seacrest, the Agency must evaluate the situation.
Ms. Brooks spoke with the prior respondents and new entities interested in the Cottage
and pointed out the press and the existing restaurant near the location have provided
positive press for the area. Ms. Brooks sought to cease negotiations based on the
Agency not receiving the requested documentation to determine her financial ability to
go forward with the project, and the Agency legally notice the availability of the property
to take proposals, and bring them back to the Board. Ms. Brooks would structure the
notice to be specitic. She recommended a greater investment in the business on the
part of the tenant be required and make it not so easy to walk away. Her
recommendation was a five-year lease with the option to renew for another 10 years,
have the first year rent abated, five dollars per foot for year two plus taxes and
insurance, and others as outlined on the agenda item. The Agency would match up to
50% of the interior build out. If the tenant wanted to amortize their share, it could be
done over time to make it more tinancially feasible.
Motion
Mr. Buchanan moved to accept staff's recommendation. Mr. Karageorge seconded the
motion.
Ms. Brooks recommended a turnaround time of 45 days in time for selection of a tenant
in October. How soon the business could operate was contingent on how soon the
change orders were approved and whether the Agency received good responses to the
notice. Ms. Brooks mailed the Site Plan and layout to all known interested parties and
has not received any negative comments. Much thought had been given to the layout.
The best-case scenario for operation was by the beginning of the year.
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Community Redevelopment Agency Board
Boynton Beach, FL
August 9, 2011
Discussion followed that because the Agency was requesting the tenant provide a
greater investment in the project and staff wanted additional information, they could not
go back to the original RFP respondents. The terms that were being requested were
not in the original RFP because the Agency did not have the cost information.
Discussion followed whether the Agency acted reasonably with the first RFP.
Ms. Brook responded there was no RFP issued with legal notice. She was directed to
obtain proposals. She was now recommending the Agency legally notice the projects.
Chair Rodriguez expressed concern that in October, more information would be
received. He suggested issuing an RFP complete with all the information or not issuing
one at all. Ms. Brooks explained the Agency had no interior design plans when they
started the project and they let the proposer drive the project based on the concept.
Ms. Brooks was confident when staff issued the RFP detailing what documents would
be needed, that the respondents would be financially viable respondents. Chair
Rodriguez questioned the need to issue an RFP and instead seek out the former
respondents.
Attorney Cherof recommended the way this project has progressed and in this one
instance, the Agency was in a better position to start over and issue the request on the
street for proposals. Staff would make sure the prior respondents were included in the
process. Chair Rodriguez again thought a letter of interest would be better than an
RFP. The dilemma was the prior respondents were not aware of what they had to
achieve and produce. This attempt would detail what the respondents had to produce
so they would be qualified to operate the project. Attorney Cherof commented this
action would put the Agency in a legally detensive position. He commented discussions
would cease with Ms. Gagne based on her lack of a response.
Vice Chair Orlove amended the motion to ask for staff to issue proposals from those
who previously responded and to those who approached staff and for staff to bring back
proposals, financial statements and a marketing plan for the Ruth Jones Cottage for the
October meeting.
Ms. Brooks clarified she would request a business plan to show the concept, personal
finances, a marketing plan and proot of start up and working capital sufficient for that
operation.
Motion
Mr. Holzman made a substitute motion to go out to RFP for the Ruth Jones Cottage with
parameters set by staff and make a presentation to staff in October. Mr. Buchanan
seconded the motion.
Kim Kelly, 529 East Ocean Avenue, reviewed the design and commented the CRA
could make more money if they moved the structure back and add a wrap around deck.
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Community Redevelopment Agency Board
Boynton Beach, FL
August 9, 2011
Additionally, a walk-in cooler was not necessary for a structure that small, and if the
restrooms were placed by the railroad track, it would provide more interior space
Ms. Brooks responded there was an FEC easement and there was the possibility of
having a patio area as pavers were planned.
There was a vote on the motion which unanimously passed.
C. Consideration of Future Construction for Ruth Jones Restaurant Conversion
Project
AI Phillips, REG Architects, 307 Evernia Street, Suite 400, West Palm Beach,
commented there were change orders associated with the project. He reviewed when
the firm works on historic, or old buildings, they try to utilize as much of the existing
material as possible.
Change Order No. 6 dealt with the window and doorframe. The original proposal
contemplated using wood shutters as part of the design. Once the asbestos was
removed, the framing was reviewed. Due to severe deterioration around the windows
and doors, they could not keep what was there and meet the current wind-load codes.
Accordingly, they developed a new design for the windows and doors.
Change Order No 7 dealt with roof beams. The initial design contemplated a lower
ceiling; however, due to the small space, high vaulted ceilings were preterred to create
a roomier atmosphere. The original roof rafters are in good condition and will be used.
The original design would be changed to remove the beams designed to support the
lower ceiling. This structural change was for aesthetics only.
Change Order NO.8 pertained to a rotten floor joist. During the initial inspection they
were not able to examine the underside of the building. When the structure was
relocated, they examined the floor and determined it needed additional support and a
floor joist. It was anticipated there was about 20% of rotten wood that needed to be
replaced.
Change Order NO.9 related to structural sheathing. When the asbestos was removed,
it was learned the existing siding had severe water damage and was not sound enough
to support the new siding. Instead of patching the existing siding, they recommended
removing that layer of siding and installing new plywood and new siding to it.
Change Order No. 11 related to windows and was discussed with Change Order 6. It
was determined it would be prudent to use hurricane windows and doors.
Mr. Phillips explained the change orders were due to unforeseen circumstances and
discussion tollowed about the definition of unforeseen circumstances. Chair Rodriguez
acknowledged the building was old, but questioned if Kaufman Lynn made any
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Community Redevelopment Agency Board
Boynton Beach, FL
August 9, 2011
assumptions about wood rot and termites. Mr. Phillips explained the standard practice
is to provide for a contingency. They could not make a bunch of assumptions about the
structure and they bid on the documents. Chair Rodriguez commented Kaufman Lynn
gave a guaranteed maximum price and it was up to them to have a contingency.
Ms. Brooks clarified REG was called to correct design defects that were discovered by
Kaufman Lynn. REG represents the Agency and has the designs. Kaufman Lynn then
bids the design and determines if the bid is tair or not.
Discussion followed REG had a similar situation in Lake Worth in reference to the
casino project. Typically, historic projects are bid a.s Construction Manager-at-Risk
projects. Once the change orders are compiled, they issue a main change order. Mr.
Phillips explained they have a contingency, and when the change orders are approved,
they are paid trom contingency. He recalled other instances when a municipality paid
for a change order using the Construction Manager-at-Risk methodology and discussion
to II owed whether the change orders should be absorbed by Kaufman Lynn.
Attorney Cheraf clarified, as to the change orders and whether Kaufman Lynn should
pay for them, the original draft Construction Manager at Risk Contract was not the final
document. There was negotiation and part of that negotiation whittled down the pure
concept of the Construction Manager being tully at risk. He expressed he was troubled
by the conduct ot Kautman Lynn and REG Architects as it pertained to the change
orders. He thought it the Board wanted to consider approving the change orders, they
should do so on a contingent basis, without the Board waiving its right at the end of the
project to do a "true up" and examine everything that was submitted and approved to
date.
Attorney Cherot turther clarified he made the recommendation because currently,
Kaufman Lynn perceived they were in a contract delay; however, Attorney Cherof
disagreed with their perception. He also anticipated the Board would receive a change
order for their construction delay, which was not the fault of the Board or the CRA. In
anticipation of that change order, he recommended the Board preserve its right to
challenge and conduct a true-up to determine if the guaranteed maximum price was
exceeded or not. He pointed out it was possible the project could still come in under
budget, but if it came in over budget, it was important to reserve the right to challenge
each change order to determine whether REG, in their performance, properly examined
the project, made the determinations and provided the base documents from which the
Construction Manager based their project and proposals.
Chair Rodriguez inquired if some of the change orders should be covered under the
guaranteed maximum price. Attorney Cherof responded some should not, but he
recommended approving them contingent on the right to challenge them on a later date
when the contract is trued-up. This would avoid any claim by the Construction Manager
that the Board engaged in conduct, which delayed the project, resulting in additional
damages at the end ot the true-up period.
13
Meeting Minutes
Community Redevelopment Agency Board
Boynton Beach, FL
August 9, 2011
This was done the first time the Board approved a change order. Mike Simon clarified
the motion was to deny the change orders and reserve the right to bring them back.
Discussion followed the Board has the right to deny the change orders being requested
but the contractor's position will be they cannot continue without the Agency's approval
of changes in the work. The Board's review cannot be completed at the meeting to
determine it each change order was appropriate under the contract terms or appropriate
under the facts. The Board should reserve their determination, but allow the project to
go forward. He explained when the project reaches the guaranteed maximum price,
less the change orders, the Board should stop approving change orders.
Motion
Mr. Holzman moved to conditionally approve the change orders subject to the
reservation of rights by the Community Redevelopment Agency to challenge those at
the close-out of the project. Mr. Karageorge seconded the motion.
Chair Rodriguez opened the floor for public comment. No one came forward
Chair Rodriguez commented, one or two meetings ago, he expressed concern about
the expense the Agency was incurring on the Cottage and that they could build two or
three buildings for the price of the Cottage. He commented he could no longer support
the project when they negotiated a guaranteed maximum price contract and the
contractor explained he was absorbing all risk, and then came back with change orders.
He did not think the Board was being fiscally responsible with tax dollars.
There was a vote on the motion, which passed 6-1 (Chair Rodriguez dissenting).
XIV. New Business:
A. Consideration of Approval of the Sidewalk Cafe Code Amendments
This item was heard earlier in the meeting.
XV. Executive Director's Report
A. Project Status Update
None.
XVI. Future Agenda Items:
14
Meeting Minutes
Community Redevelopment Agency Board
Boynton Beach, FL
August 9, 2011
A. Renegotiate the Terms/Fees with the Palm Beach County Commission on
Ethics
B. Consideration of Options for VIP Area at Public Events (Tabled 4/12/11)
C. Consideration ot Recommending to City Commission the Time Certain
Creation of an Independent CRA Board (Per Board direction to be done in
Oct. )
D. Consideration ot Recommending to City Commission the Naming of
Independent CRA Board Members at the Time of Creation of Independent
CRA Board (Tabled 4/12/11)
XVII. Adjournment
There being no further business to discuss, the meeting was properly adjourned at 8:35
p.m.
Ii, /{ . .
lllil;}:.-u,0J.... 0.Jj)N~~t-.
Catherine Cherry ~
Recording Secretary
081011
15
MINUTES OF THE COMMUNITY REDEVELOPMENT AGENCY BOARD WORKSHOP
HELD ON TUESDAY, AUGUST 23,2011 AT 6:00 PM IN
CITY COMMISSION CHAMBERS, CITY HALL,
100 E. BOYNTON BEACH BLVD., BOYNTON BEACH, FLORIDA
PRESENT:
Jose Rodriguez, Chair
Bill Orlove, Vice Chair
James "Buck" Buchanan
Woodrow Hay
Steve Holzman
Mark Karageorge
Marlene Ross
Vivian Brooks, Executive Director
James Cherat, Board Attorney
1. Welcome by Board Chair Rodriguez
Chair Rodriguez called the meeting to order at 6:00 p.m.
2. Invocation
None given.
3. Budget Overview
Vivian Brooks, Executive Director, explained if the budget were approved, there would
be a resolution forthcoming.
Ms. Brooks reminded the Board the meeting was a workshop and staff was looking tor
two policy issues. One was, it the Board wanted to proceed with the budget as
proposed by staff and discussed in June. The second issue was the proposed budget
was set at the current millage rate because experience has shown that typically the
millage may change. Accordingly, staff will need direction from the Board, if the millage
stayed at what was set by the City Commission, what the additional funds would be
used for.
Chair Rodriguez commented public comments would be heard after the budget review.
Susan Harris, Finance Director, reviewed the budget as follows:
Revenues
The 2011-2012 estimated revenues of $5,510,000 remained the same.
1
Meeting Minutes
Community Redevelopment Agency Board
Boynton Beach, FL
August 23, 2011
Marina revenues remained the same, but were budgeted for a $2 per square foot
increase. This would amount to $16,000. Any new marina leases would be brought to
the Board, and there had been discussion the leases were the lowest of municipal
marinas in Palm Beach County. Chair Rodriguez recommended this item be added to
the September agenda.
Ms. Harris sought clarification about the budget process. The City Commission would
be holding its first budget meeting on September 6th. Ms. Harris was comfortable with
using whatever millage would be set then. There was agreement Ms. Harris could
adjust the millage rate in the budget based on the first meeting. The County's final
budget meeting was September 27th. The CRA budget resolution could be adopted at
the CRA's September 13th meeting, in conjunction with the City Commission meeting
on the 6th, or at a special meeting.
The Fund Balance Rollover Appropriations remained the same and had two
components. One was the rollover from fiscal year 2008/2009 of $200,000, which the
Board had not yet allocated, and $100,000 trom this year's current budget that staff did
not anticipate using in the General Fund.
There was an additional $380,000 General Fund Balance Allocation, which arose as the
result of discussions held by Ms. Harris and Ms. Brooks, who anticipated the assessed
valuations in T1F for the next few years to be stable. Thus, the working capital needed
for the Community Redevelopment Agency to operate with from October through
January would be stable and there would be $2 million in the fund balance. Staff had to
budget $2,381,000. The funds would be put in next year's budget and the Board could
discuss how to allocate them. Ms. Brooks had created some pre-allocations increasing
budgets for some of the projects the Board had already given direction on.
The Total Estimated Revenue Sources amounted to $7.3 million.
General Fund Operatino Expenses
The amended budget and estimated expenditures in the proposed budget were
provided. Ms. Harris included the amended budget because during the year, the Board
decided to take monies from the General Fund and use it for various purposes. A
proposed column was included to reflect those decisions. The proposed budget versus
the original budget was reduced by 9%. The amended budget versus the proposed
budget was flat.
(Mr. Holzman left the meeting at 6:06 p.m.)
Fundino Available for Proiects
The total revenues of $7.3 million less the projects and expenses reflected there would
be $1,468,693 available for new projects. Included in the expenses was a $100,000
Meeting Minutes
Community Redevelopment Agency Board
Boynton Beach, FL
August 23,2011
refund to Palm Beach County for the Regions Grant Program for failed Boynton Beach
businesses, Village Ice Cream and Delray Boynton Academy, for $50K each. Ms.
Harris noted the County had sent a demand letter.
Proiect Fund Revenue & Potential Proiects
Ms. Harris reviewed the following:
~ Special projects remained the same.
~ Legal expenses increased slightly for the project fund based on the current year's
experience.
~ Design and engineering expenses increased slightly.
~ Site work and demolition increased due to the marina and other projects Ms.
Brooks had discussed with the Board.
~ Commercial Fa(fade Grants were increased from $45K to $90K.
~ Economic Development Grants remained the same.
~ Sea Life Illumination was $50,000.
~ The entryway signage at the Marina at Boynton Beach Boulevard and Federal
increased.
~ Development of Phase I Marina also increased.
~ Banners increased from $15,000 to $20,000.
~ The marketing incentive remained the same.
~ Expenses for Ruth Jones Cottage increased $27,169 for the interior design.
~ A project fund contingency of $100,000 was based on construction experiences
for the projects this year.
Proposed Special Events
The total budget was $257,990. There were no comments received.
Tax Increment FundinQ (TIF) 2011 - 2012
The TIF calculations provided were based on three scenarios. One was at the current
County and City millage rate; one was at the mid range; and one would yield extra
money if the County and City approved the July millage rates. Ms. Harris commented if
the millage rates increased, the payments to the developers increased.
(Mr. Holzman returned at 6:09 p.m.)
Ms. Harris clarified this was the extra money being discussed which was not in the
budget and was for the Board to decide. The July approved calculations were very close
to the roll back millage rate.
3
Meeting Minutes
Community Redevelopment Agency Board
Boynton Beach, Fl
August 23, 2011
General Fund Balance Analvsis
This analysis reflected that, after working capital and obligations were paid through the
end of September, $1,000 would be available. The Agency wanted to use all the money
and by State Statute, it had to be spent on redevelopment projects.
The General Fund - BudQet Summary
Ms. Harris reviewed this budget contained the projects, rollover funds, and department
summaries. Personnel costs accounted for 10% of the General Fund and the City's
personnel costs were at 80% or 81 %. Debt service and transfers were included. The
budget document reflected the amended budget, the estimate, and proposed budget.
The Board's budget decreased 51 %. Additionally, $5,000 for community support items
for the Board was included, and it was up to the members if they wanted more funds
allocated. The $2,500 donated to the cleanup came from HOB funds and normally
would have come from this fund. Expenses for conferences and workshops were
included. Office supplies decreased and the City paid for everyone's cell phones except
for Messrs. Karageorge and Buchanan.
General Fund - Executive Department
This year, Ms. Brooks' expenses were kept in the Planning Department budget because
that was where she was originally budgeted. Next year, her salary would be in the
Executive Department budget. Last year, retirement funding was removed, and this year
it was reinstated. It amounted to $59,000 spread over the departments. Even with
adding in that benefit, the budget was flat.
Conferences and travel were for local conferences. Ms. Brooks' new contract included
the State and National Conference and mileage for both her and the Administrative
Services Manager. Ms. Brooks did not receive an automobile allowance but was
entitled to mileage. Membership dues increased slightly.
Chair Rodriguez requested confirmation that the Board had approved all items in the
budget, with the exception of the increase in the price of the Marina slips. Ms. Harris
confirmed that everything discussed at the June meeting was incorporated in the
budget, with the exception of departmental details. Ms. Brooks explained they made
the recommendation as part of the budget to increase the rent, but there were no other
items that were not contingent on a Board decision. The Marina slips and potential for a
$2 increase had been discussed in June, but there was no vote.
Discussion followed about the Marina. Vice Chair OrJove had thought there was
consensus to increase the rental rates. Mike Simon, Development Director, recalled
there was no specific discussion, but it was part of the backup materials for the May
meeting. The members were going to email Ms. Brooks and a decision was to be made
at the workshop. The $16,000 was not a significant impact on the budget.
Meeting Minutes
Community Redevelopment Agency Board
Boynton Beach, FL
August 23, 2011
Chair Rodriguez inquired if the Board was in agreement with the increases. Chair
Rodriguez, Ms. Ross, and Messrs. Holzman and Buchanan did not favor the increase at
this time and preferred to consider them next year, while Vice Chair Orlove and Messrs.
Hay and Karageorge favored an increase this year. The rationale for not allowing the
rate increase was the Agency was still working at the Marina. A building would be
demolished, and there were obstacles to development. Commercial fishermen would
be affected, and there may be some displacement. Additionally, restroom facilities were
still not available and arrangements had been made to use Two George's restroom
facilities. Chair Rodriguez thought the Marina was a draw to the downtown and he
preferred to wait another year before increasing rates. The Community Redevelopment
Agency invested about $8.3 million in the Marina, including acquisitions, slip
reconstruction, docks, pylons, fuel dock, website, insurance and payment for restroom
facilities. With the entrance feature, a total of $10 million would be spent upgrading it.
The last time the rates were increased was in 2006 when the Community
Redevelopment Agency purchased the property. The current leases were made uniform
which resulted in some patrons receiving a decrease while others received an increase.
After brief discussion, consensus was reached to forgo the increased rent on the boat
slips. Ms. Brooks would remove the funding from Project Fund Revenue and Potential
Projects Project Fund Contingency line item reducing the $100,000 by $16,000.
Chair Rodriguez also noted the Ruth Jones Cottage Interior had a contingency of
$27,169. Ms. Brooks explained staff does not have an interior design or a bid. Chair
Rodriguez expressed concern every time the project was discussed, it cost more.
Mr. Simon clarified there was discussion of the three options for the interior at the June
or July meeting. REG priced Option 2 and the design came in, without bid, at up to
$255K. Since then, staff met with City planning staff, and they had concerns about
enclosing the cooler, the roof and site issues. The items the City wanted would
increase the cost and staff wanted to ensure they could cover the items. If the Board
wanted the tenant to pay 100% of the interior build out, they could. At this point, the
Board directed staff to find the $254K for the interior build out, and the contingency
funds of $27,169 would be in addition to it. Ms. Brooks would remove the money from
projectfund contingency.
Further discussion followed the changes were aesthetic and not health and safety
related. The original amount allocated met the Code and development guidelines. Mr.
Simon responded the original $254K was allocated for the inside of the building
becoming a restaurant. There were items that protruded through the building that were
not contemplated in the current design and scope. The building had to have a grease
trap; FP&L wants a transformer; and a gas line was needed. There was agreement to
add the $27K for the Ruth Jones Cottage.
The Executive Department membership dues increased due to the Urban Land Institute
fee being moved from the Planning Department budget to the Executive Department.
5
Meeting Minutes
Community Redevelopment Agency Board
Boynton Beach, FL
August 23, 2011
Career development expenses increased due to moving certifications to the Executive
Department
Delivery services and office supplies were reduced. Postage remained the same, and
all of the postage costs were consolidated into two components. One was marketing
and the other was under the Executive Director. Machine rentals for the postage was
included. Cell phones were for Ms. Brooks only. Subscriptions, book and publications
were the same, and equipment costs were $1,000 in case Ms. Brook's computer
needed to be replaced.
The Finance Budget had an overall increase of 23% because retirement costs were
added back in. It included the Finance Director and assistant's salary. Bank fees
increased slightly and were slightly offset by interest income. Conferences and travel
remained the same. The Budget Workshop was higher because Ms. Harris thought the
Agency would be charged for the facility for the meeting, but they were not. She could
deduct $250 from the budget item. Membership dues, delivery services, office supplies
and career development, which had the certifications, had no changes. Ms.. Harris had
a need for a cellular phone and there was no objections to her receiving a phone.
The Planning Budget reflected a reduction because Ms. Brooks' items were moved to
the Executive Department budget. Accordingly, all the line items in the budget were
reduced, except for office printing costs, which were planning related. Mr. Simon is
FRA certified and will maintain the certification.
The Marketing and Business Development Budget increased slightly due to the
retirement benefits being restored. This budget included salaries for the Marketing
Director, and half of the Events Marketing Director and Economic Development
Assistant. Those salaries were split, as were benefits. Marketing collateral,
membership dues, office supplies and postage was reduced; however, cell phones,
subscriptions, conferences, meetings and seminars increased because the FRA
conference was added for Ms. Walsh and Ms. Biscuiti.
The Indian Market was separate from this Budget. Ms. Biscuiti explained the event was
paid from the Economic Development Budget. Going forward, if successful, they would
be included in the Marketing Budget effective January 2012. It would be covered under
project funds.
There were no comments regarding the Special Events Budget and no changes in the
Insurance Budget. The Professional Services Budget reflected a reduction of 8%. The
Buildings and Grounds Budget had a 3% reduction. The contracts and agreements for
maintenance come up for renewal. These were for maintenance costs of vacant lots.
In addition, the new marina site was situated on City property and the City asked the
Agency to pay for the maintenance of the tower feature site. Glenda Hall was working
on figures. Ms. Brooks explained staff created a contract database when the contracts
were coming due.
Meeting Minutes
Community Redevelopment Agency Board
Boynton Beach, FL
August 23, 2011
The Marina budget increased 20% based on this year's experience regarding fuel sales.
The ITS budget increased 3% each year. The Contingency Account had a 67%
reduction. There were no questions on the Salary Schedule.
The Project Fund Operating Expenses was reduced by $16,000 in the contingency line
item. Professional services decreased and legal expenses increased. The design
assistance funds were used for the continuing contract with REG. Other firms would
also have the opportunity to work. It was noted REG was not specific to architecture.
They could provide engineering and survey services.
Capital Outlay had been discussed earlier. The HUD grant was for the Schoolhouse
Children's Museum windows and the City recently requested the Agency provide the
first draw down. The next request would be made the beginning of the next fiscal year.
The Economic Development Programs were reviewed and there were no questions on
the budget.
The Project and Programs Project Fund Summary reflected no funds were budgeted for
Community Redevelopment Agency Police in the next fiscal year. Police support was
included in the budget for special events. Vice Chair Orlove noted there was a concern
some events, such as the Heritage Fest, were not funded. It was his understanding Ms.
Brooks and Ms. Biscuiti would be working with some of the groups who were funded in
the past to incorporate those activities into programs slated for the next fiscal year.
Ms. Biscuiti explained the Ocean Avenue Concert Series would commence in January,
and the February concert would be in honor of the Heritage Fest. Libby Stroud, an
advocate for the event, was amenable to the idea and agreed to work with Ms. Biscuiti
on the project. There would be a rhythm and blues group, and vendors would be
present.
Mr. Hay commented normally the City Commission does not go back on the millage
rate, but if they did, there would be almost $300,000 left over. He would like to see the
Heritage activity always occur. It has been a historical event for a number of years. Ms.
Biscuiti and Ms. Stroud had the opportunity to continue the event. Plan B, depending
on if the Commission decided to use the 7.4 millage rate, would also provide the
opportunity to continue the event at the amphitheater. He thought the Heritage Fest
had a stigma of being a private event. By calling the concert the Heritage Fest, it could
help change that perception. He attended the event in the past and wanted it to be a
community event. Ms. Biscuiti commented the Community Redevelopment Agency
events are multi-cultural, and hoped it would continue.
Chair Rodriguez commented bringing the event to the amphitheater would create
excitement on Ocean Avenue. He noted the City Commission, last year, lowered the
millage rate at its second hearing. Mr. Hay thought even a 7.2 millage rate could free
up monies. Ms. Brooks had two projects they would discuss and the Board could
7
Meeting Minutes
Community Redevelopment Agency Board
Boynton Beach, FL August 23, 2011
allocate funds for events on Ocean Avenue. The event appeared to be a good
compromise.
Ms. Harris reviewed the Debt Service Fund. The debt service for the year was $2.5
million. Although some loans would drop off, the financial advisor structured the debt at
a flat rate through to the end of the bond. Ms. Harris also revisited the General Fund
Other Insurances item. There were some leave payouts this year. If two individuals left,
they would have to payout about $20,000. The unemployment that would have to be
paid expired at the end of the fiscal year and it was contained in insurance because it
was unknown which individuals would be leaving.
Ms. Brooks explained some direction had been given to staff in June about projects the
Board wanted. She explained the activities needed to be focused on the downtown.
The eRA does not have a lot of money and events have to be in the downtown as
capital projects to obtain the best result.
Discussion followed about the Ocean Avenue Pirate Event funding of $45,000. Ms.
Brooks explained it was a two-day event on Ocean Avenue from Seacrest Boulevard to
the Marina. Ms. Biscuiti explained the event was held in 2006, but they were unable to
continue it. The event was well attended. Attendees paid admission and individuals
stayed the entire day. The Board had wanted a signature event and staff was proposing
this be the signature event. The event was proposed to start at the Amphitheater and in
time, expand to the Marina, The event was formerly held at Intracoastal Park. The
Boynton Beach High School shop teacher had his students build and install the sets.
They took much pride in the sets and watching individuals use them. Staff would
encourage the businesses along Ocean Avenue to have specials and have some type
of pirate theme and they would also seek sponsors. If the event went beyond the $45K,
it would be brought to the Board's attention. The High School would also be involved
with the event, which was proposed for October 2012. Most of the monies would be
paid before October. The same would occur with the Downtown Open Market.
The Sunday Family Fun Day was an event at the Marina. It would involve the
merchants and boats. Two George's Restaurant committed to the event and other
restaurants will be incorporated. It would be a great energy builder for the downtown.
The Mayor's Walk had $1,000 allocated but normally was completely sponsored. It was
possible the funds would roll over if they were not used. Ms. Biscuiti explained they
were continuing to build on the event and Ginny Shea, from the City was also working
on the event. The $1,000 may be needed as staff had to pay for police services at all
special events.
Chair Rodriguez opened the public comment.
Captain Karen Stroshein-Pratt, 128 Neptune Drive, Hypoluxo, explained she was a
lifelong resident and had a 51-foot charter boat. She wanted the Marina to be beautiful
and thanked the Board for not raising the dock rates because they are struggling.
Meeting Minutes
Community Redevelopment Agency Board
Boynton Beach, FL
August 23, 2011
Business was down and many businesses were going out of business. She loved the
entrance and pointed out there was nowhere to place recyclable materials. Chair
Rodriguez explained staff would address the recyclable issues.
Libby Stroud, 132 NE 13th Avenue, advocated for having the Heritage Fest on a
Saturday. She agreed with holding the event on Friday and collaborating with the
Community Redevelopment Agency, but hoped to have something additional on
Saturday. It was a free event for everyone to celebrate their heritage. She explained if
the Mayor's Walk did not use their allocation of $1,000, they could use the monies. She
has been attempting to obtain sponsors and requested putting the Heritage Event back
in the budget. Heart of Boynton Matriarch, Gertrude Sullivan also supported the event.
Chair Rodriguez closed public comment. Ms. Brooks would present two projects for
consideration to the Board at the September meeting.
Mr. Hay commended Ms. Stroud for advocating for the Heritage Event and soliciting
donations. He had heard good things about Ms. Stroud and suggested she be the
liaison to work with the Community Redevelopment Agency and City on the project.
Chair Rodriguez agreed.
There being no further business to discuss, the meeting was properly adjourned at 7:20
p.m.
Catherine Cherry
Recording Secretary
082411
9
1I!~~qY~Te~ C
Ii East Side-West Side-Seaside Rena"lssance
eRA BOARD MEETING OF: September 13, 2011
I X I Consent Agenda I
Old Business
New Business
Public Hearing
Other J
SUBJECT: Monthly Financial Report
SUMMARY: Monthly budget report to the eRA Board representing the revenues and expenses for
the month ending August 3 I, 20 I 1.
FISCAL IMPACT: None
CRA PLAN, PROGRAM OR PROJECT: N/A
RECOMMENDA TIONS: Approve August financials.
~#~
Susan Harris
Finance Director
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2010 - 2011 Board
Meetings\9-13-11 Meeting\Financial Report.doc
8-29-2011 03:42 PM
01 -GENERAL FUND
FINANCIAL SUMMARY
REVENUE SUMMARY
T . 1. F . INCOME
MARINA RENT & GRANT INC
MARKETING INCOME
INVESTMENT INCOME
MISCELLANEOUS
TOTAL REVENUES
EXPENDITURE SUMMARY
LEGISLATIVE
ADMINISTRATIVE
FINANCE
INSURANCES
PROFESSIONAL SERVICES
PLANNING
BUILDINGS & PROPERTY
MARINA
COMMUNICATIONS & TECHNOLO
CONTINGENCY
MARKETING
SPECIAL EVENTS
EMPLOYEE BEBEFITS
DEBT SERVICE
TRANSFER OUT
TOTAL EXPENDITURES
REVENUES OVER/ (UNDER) EXPENDITURES
ORIGINAL
BUDGET
BOYNTON BEACH CRA
REVENUE & EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
AMENDED
BUDGET
MONTHLY
ACTIVITY
YEAR-TO-DATE
BALANCE
TOTAL
ENCUMBERED
% OF
UNENCUMBERED BUDGET
BALANCE REMAINING
5,505,545 5,505,545 0.00 5,671,905.00 ( 40,275 00) ( 126.085.00) 2.29-
926,700 926,700 79.134.03 1,167,400.95 0.00 ( 240,700.95) 25.97-
0 0 0.00 3,442.50 0.00 ( 3,442.50) 0.00
0 0 0.00 7,358 . 98 0.00 ( 7,358.98) 0.00
0 0 1,678.14 12,233.91 0.00 ( 12,233.91) 0.00
6,432,245 6,432,245 80,812.17 6,862,341.34 ( 40,275.00) ( 389,821.34) 6.06-
------------ ------------ ------------- ------------- -------------- ------------- -------
---_._------- ------------- ------------- ------------- -.------------ ------------- -------
45,250
197,520
143,455
75,150
254,500
202,905
393,080
926,700
55,260
75,000
133,702
103,802
154.701
2.650,907
1,020,313
6,432,245
45,250
69,395
147,363
75,150
254,500
214,683
341.165
926,700
55,260
75,000
136,324
106,322
154.701
2.650,907
1,179,525
6.432,245
o
234.19
4 235.18
12,711. 43
1,584.00
13.816.76
15,727.37
20,391.54
101,135.10
326.17
0.00
8,715.85
8,085.24
7.980.28
000
0.00
194,943 11
114 130 94)
8,104.36
52.046.03
126,405.05
68,071.85
149,057.69
181,588.16
174.733.68
087,608.02
29,048.14
000
101,121 13
78,383.70
100,768 08
.650,908.00
1,179,525.00
~" 987,368 89
874.972 45
0.00
2.702.25
376.00
0.00
61,562.01
750.00
'28.791.85
0.00 (
400.19
0.00
3.060.00
919 99
12.831 01
0.00 (
0.00
116,393 30
156.668 30) (
37.145.64
14,646.72
20.581. 95
7.078.15
43,880.30
32.344.84
137.639.47
160,908.02)
20 811.67
75,000.00
32142.87
27 018.31
41 101. 91
1 00)
0.00
328,482.81
718 304.15)
82.09
21.11
13.97
9.42
17 24
15.07
40.34
17.36.
37.66
LOO . 00
23.58
25.41
26.57
0.00
0.00
5.11
0.00
8-29-2011 03:42 PM
BOYNTON BEACH CRA
REVENUE & EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
01 -GENERAL FUND
REVENUES
ORIGINAL
BUDGET
AMENDED
BUDGET
MONTHLY
ACTIVITY
YEAR-TO-DATE
BALANCE
% OF
TOTAL UNENCUMBERED BUDGET
ENCUMBERED BALANCE REMAINING
T . 1. F . INCOME
01-41000 T.1.F. COLLECTIONS 5,505,545 5,505,545.0 0.00 5,671,905.00 40,275.00) ( 126,085.00) 2.29-
TOTAL T.I.F.INCOME 5,505,545 5,505,545 0.00 5,671,905.00 40,275.00) ( 126,085.00) 2.29-
MARINA RENT & GRANT INC
01-42115 MARINA RENTS 86,400 86,400.0 12,034.00 131,450.00 0.00 45,050.00) 52 . 14-
01-42116 MISCELLANEOUS RENTS FRO PROPE 0 0.0 0.00 10.00 0.00 10.00) 0.00
01-42117 MARINA FUEL SALES 840,000 840,000.0 66,860.92 1,035,485.26 0.00 195,485.26) 23.27-
01-42118 MARINA MISC INCOME 300 300.0 239.11 455.69 0.00 155.69) 51. 90-
TOTAL MARINA RENT & GRANT INC 926,700 926,700 79,134.03 1,167,400.95 0.00 240,700.95) 25.97-
MARKETING INCOME
01-43100 TROLLY MARKETING INCOME 0 0.0 0.00 3,442.50 0.00 3,442.50) 0.00
TOTAL MARKETING INCOME 0 0 0.00 3,442.50 0.00 3,442.50) 0.00
FESTIVALS & EVENT INCOME
INVESTMENT INCOME
01-46100 INTEREST INCOME 0 0.0 0.00 7,358.98 0.00 7,358.98) 0.00
TOTAL INVESTMENT INCOME 0 0 0.00 7,358.98 0.00 7,358.98) 0.00
CONTRIBUTIONS & DONATION
MISCELLANEOUS
01-48100 MISCELLANEOUS INCOME 0 0.0 1,678.14 8,517.12 0.00 8,517.12) 0.00
01-48200 REFUND FROM PRIOR YEAR EXP 0 0.0 0.00 3,716.79 0.00 3,716.79) 0.00
TOTAL MISCELLANEOUS 0 0 1,678.14 12,233.91 0.00 12,233.91) 0.00
OTHER FINANCING SOURCES
TOTAL REVENUES 6,432,245 6,432,245 80,812.17 6,862,341.34 40,275.00) ( 389,821.34) 6.06-
==--====== ====~=== =========== ========--=== ============ =:::--========== =~
-?-
8-29-2011 03:42 PM
01 -GENERAL FUND
LEGISLATIVE
DEPARTMENTAL EXPENDITURES
PURCHASED/CONTRACT SERV
01-51010-200 CONTRACTUAL EXPENSE
01-51010-203 MISCELLANEOUS
01-51010-216 ADVERTISING & PUBLIC NOTI
01-51010-225 ASSOC. MEETINGS & SEMINAR
01-51010-227 DELIVERY SERVICES
TOTAL PURCHASED/CONTRACT SERV
SUPPLIES
01-51010-310 OFFICE SUPPLIES
TOTAL SUPPLIES
TOTAL LEGISLATIVE
ORIGINAL
BUDGET
22,500
7,000
2,700
10,550
1,500
44,250
1,000
1,000
45,250
BOYNTON BEACH CRA
REVENUE & EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
AMENDED
BUDGET
22.500
7,000
2,700
10,550
1,500
44,250
1,000
1,000
45.250
MONTHLY
ACTIVITY
0.00
11.56
72.24
0.00
86.59
170.39
63.80
63.80
234.19
YEAR-TO-DATE
BALANCE
5,517.87
826.99
1,234.66
0.00
156.97
7,736.49
367.87
367.87
8.104 36
TOTAL
ENCUMBERED
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
o 00
% OF
UNENCUMBERED BUDGET
BALANCE REMAINING
16,982.13
6,173.01
1,465.34
10,550.00
1,343.03
36,513.51
632 . 13
632.13
37 145 64
75.48
88.19
54.27
100.00
89.54
82.52
63.21
63.21
82 09
8-29-2011 03:42 PM BOYNTON BEACH CRA
REVENUE & EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
01 -GENERAL FUND
ADMINISTRATIVE
% OF
ORIGINAL AMENDED MONTHLY YEAR-TO-DATE TOTAL UNENCUMBERED BUDGET
DEPARTMENTAL EXPENDITURES BUDGET BUDGET ACTIVITY BALANCE ENCUMBERED BALANCE REMAINING
PERSONNEL SERVICES
01-51230-100 PERSONNEL SERVICES 178,125 50,000 3,961.58 45,162.15 0.00 4,837.85 9.68
TOTAL PERSONNEL SERVICES 178,125 50,000 3,961. 58 45,162.15 0.00 4,837.85 9.68
PURCHASED/CONTRACT SERV
01-51230-225 ASSOC. MEETINGS & SEMINAR 4,000 4,000 0.00 3,083.22 1,202.25 285.47) 7.14-
01-51230-226 MEMBERSHIP DUES 3,275 3,275 0.00 658.00 0.00 2,617.00 79.91
01-51230-227 DELIVERY SERVICES 2,000 2,000 0.00 450.22 0.00 1,549.78 77.49
01-51230-229 CAREER DEVELOPMENT 1,500 1,500 213.20 213.20 0.00 1,286.80 85.79
TOTAL PURCHASED/CONTRACT SERV 10,775 10,775 213.20 4,404.64 1,202.25 5,168.11 47.96
SUPPLIES
01-51230-310 OFFICE SUPPLIES 3,000 3,000 52.18 908.34 1,500.00 591.66 19.72
01-51230-315 POSTAGE 3,000 3,000 8.22 1,261.75 0.00 1,738.25 57.94
01-51230-340 CELLULAR PHONES 720 720 0.00 116.78 0.00 603.22 83.78
01-51230-355 SUBSCRIPTIONS 400 400 0.00 192.37 0.00 207.63 51.91
01-51230-360 BOOKS & PUBLICATIONS 500 500 0.00 0.00 0.00 500.00 100.00
TOTAL SUPPLIES 7,620 7,620 60.40 2,479.24 1,500.00 3,640.76 47.78
CAPITAL EXPENDITURES
01-51230-400 EQUIPMENT COSTS 1,000 1,000 0.00 0.00 0.00 1,000.00 100.00
TOTAL CAPITAL EXPENDITURES 1,000 1,000 0.00 0.00 0.00 1,000.00 100.00
DEPRECIATION & AMORT
TOTAL ADMINISTRATIVE 197,520 69,395 4,235.18 52,046.03 2,702.25 14,646.72 21.11
-4-
8-29-2011 03:42 PM
01 -GENERAL FUND
FINANCE
DEPARTMENTAL EXPENDITURES
PERSONNEL SERVICES
01-51325-100 PERSONNEL SERVICES
TOTAL PERSONNEL SERVICES
PURCHASED/CONTRACT SERV
01-51325-200 CONTRACTUAL EXPENSE
01-51325-201 BANK FEES
01-51325-225 ASSOC. MEETINGS & SEMINAR
01-51325-226 MEMBERSHIP DUES
01-51325-227 DELIVERY COSTS
01-51325-229 CAREER DEVELOPMENT
TOTAL PURCHASED/CONTRACT SERV
SUPPLIES
01-51325-310 OFFICE SUPPLIES
01-51325-340 CELLULAR PHONES
01-51325-355 SUBSCRIPTIONS
01-51325-360 BOOKS & PUBLICATIONS
01-51325-365 OFFICE PRINTING COSTS
TOTAL SUPPLIES
CAPITAL EXPENDITURES
DEPRECIATION & AMORT
TOTAL FINANCE
BOYNTON BEACH CRA
REVENUE & EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
% OF
ORIGINAL AMENDED MONTHLY YEAR-TO-DATE TOTAL UNENCUMBERED BUDGET
BUDGET BUDGET ACTIVITY BALANCE ENCUMBERED BALANCE REMAINING
130,260 134,168 11,536.00 11 7,725.44 0.00 16,442.56 12 .26
130,260 134,168 11,536.00 117.725.44 0.00 16.442.56 12 .26
175 175 0.00 332.02 0.00 157.02) 89.73-
2,750 2,750 300.33 3,859.79 0.00 1,109.79) 40.36-
2,250 2,250 610.35 783.64 0.00 1,466.36 65.17
620 620 0.00 465.00 0.00 155.00 25.00
500 500 46.60 254.16 0.00 245.84 49.17
3,000 3,000 0.00 381.00 0.00 2,619.00 87.30
9,295 9,295 957.28 6,075.61 0.00 3,219.39 34.64
2,000 2 000 218.15 504.43 0.00 495.57 24 78
0 0 0.00 308.25 0.00 308.25) 0 00
1,100 1,100 0.00 449.00 0.00 651.00 59 .18
500 500 0.00 124.00 376.00 0.00 0.00
300 300 0.00 218.32 0.00 81. 68 27 .23
3,900 '-- 3,900 218.15 2 604.00 376.00 920.00 ---rr:sg
143.455
147.363
1.26 405 05
376.00
12 711 43
20 581.95
13 9'7
8-29-2011 03:42 PM
BOYNTON BEACH CRA
REVENUE & EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
01 -GENERAL FUND
INSURANCES
DEPARTMENTAL EXPENDITURES
ORIGINAL
BUDGET
AMENDED
BUDGET
MONTHLY
ACTIVITY
YEAR-TO-DATE
BALANCE
% OF
TOTAL UNENCUMBERED BUDGET
ENCUMBERED BALANCE REMAINING
PURCHASED/CONTRACT SERV
01-51410-200 CONTRACTUAL EXPENSE 23,650 23,650 1,584.00 17,953.70 0.00 5,696.30 24.09
01-51410-213 GENERAL PROPERTY COVERAGE 44,000 44,000 0.00 49,119.00 0.00 5,119.00) 11.63-
01-51410-214 EMPLOYEE FIDELITY COVERAG 1,000 1,000 0.00 999.15 0.00 0.85 0.09
01-51410-215 DIRECTORS & OFFICERS COVE 6,500 6,500 0.00 0.00 0.00 6,500.00 100.00
TOTAL PURCHASED/CONTRACT SERV 75,150 75,150 1,584.00 68,071.85 0.00 7,078.15 9.42
TOTAL INSURANCES 75,150 75,150 1,584.00 68,071.85 0.00 7,078.15 9.42
-6-
8-29-2011 03:42 PM
BOYNTON BEACH CRA
REVENUE & EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
01 -GENERAL FUND
PROFESSIONAL SERVICES
DEPARTMENTAL EXPENDITURES
ORIGINAL
BUDGET
AMENDED
BUDGET
MONTHLY
ACTIVITY
YEAR-TO-DATE
BALANCE
TOTAL
ENCUMBERED
% OF
UNENCUMBERED BUDGET
BALANCE REMAINING
PURCHASED/ CONTRACT SERV
01-51420-200 CONTRACTUAL EXPENSE 160,000 160,000 8,632 . 71 77,043.34 51,850.00 31,106.66 19.44
01-51420-201 CONTRACT LEGAL 75,000 75,000 5,184.05 64,808.45 2,159.61 8,031.94 10.71
01-51420-204 CITY STAFF COSTS 19,500 19,500 0.00 7,205.90 7,552.40 4,741.70 24.32
TOTAL PURCHASED/CONTRACT SERV 254,500 254,500 13,816.76 149,057.69 61,562.01 43,880.30 17.24
. -~..~._-,-,----_.__.,_._''"
TOTAL PROFESSIONAL SERVICES 254,500 254,500 13.816.76 149,057.69 61. 562 .01 43,880.30 17 24
8-29-2011 03:42 PM BOYNTON BEACH CRA
REVENUE & EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
01 -GENERAL FUND
PLANNING
% OF
ORIGINAL AMENDED MONTHLY YEAR-TO-DATE TOTAL UNENCUMBERED BUDGET
DEPARTMENTAL EXPENDITURES BUDGET BUDGET ACTIVITY BALANCE ENCUMBERED BALANCE REMAINING
PERSONNEL SERVICES
01-51440-100 PERSONNEL SERVICES 184,205 195,983 15,075.20 171,857.29 0.00 24,125.71 12.31
TOTAL PERSONNEL SERVICES 184,205 195,983 15,075.20 171,857.29 0.00 24,125.71 12.31
PURCHASED/CONTRACT SERV
01-51440-225 ASSOC. MEETINGS & SEMINAR 9,170 9,170 600.00 5,003.04 0.00 4,166.96 45.44
01-51440-226 MEMBERSHIP DUES 1,810 1,810 0.00 1,560.00 0.00 250.00 13.81
01-51440-227 DELIVERY SERVICES 300 300 0.00 0.00 0.00 300.00 100.00
01-51440-229 CAREER DEVELOPMENT 2,000 2,000 0.00 364.00 0.00 1,636.00 81.80
TOTAL PURCHASED/CONTRACT SERV 13,280 13,280 600.00 6,927.04 0.00 6,352.96 47.84
SUPPLIES
01-51440-310 OFFICE SUPPLIES 2,000 2,000 52.17 829.28 750.00 420.72 21. 04
01-51440-340 CELLULAR PHONES 1,620 1,620 0.00 872 .35 0.00 747.65 46.15
01-51440-360 BOOKS & PUBLICATIONS 300 300 0.00 287.85 0.00 12.15 4.05
01-51440-365 OFFICE PRINTING COSTS 1,500 1,500 0.00 814.35 0.00 685.65 45.71
TOTAL SUPPLIES 5,420 5,420 52.17 2,803.83 750.00 1,866.17 34.43
CAPITAL EXPENDITURES
DEPRECIATION & AMORT
TOTAL PLANNING 202,905 214,683 15,727.37 181,588.16 750.00 32,344.84 15.07
-~-
8-29-2011 03:42 PM
01 -GENERAL FUND
BUILDINGS & PROPERTY
DEPARTMENTAL EXPENDITURES
PURCHASED/CONTRACT SERV
01-51620-200 CONTRACTUAL EXPENSE
01-51620-201 PROPERTY TAXES & ASSOC D
01-51620-205 RENTAL OF OFFICES
01-51620-206 MAINTENENCE & CLEANING
01-51620-208 EQUIPMENT LEASES
01-51620-209 PROPERTY MAINTENENCE COST
01-51620-224 SIGNAGE
TOTAL PURCHASED/CONTRACT SERV
SUPPLIES
01-51620-325 ELECTRICITY COSTS
01-51620-326 WATER CHARGES
TOTAL SUPPLIES
CAPITAL EXPENDITURES
DEPRECIATION & AMORT
TOTAL BUILDINGS & PROPERTY
ORIGINAL
BUDGET
BOYNTON BEACH CRA
REVENUE & EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
AMENDED
BUDGET
2,500
100,000
86,200
o
22,000
159,880
7,500
378,080
9,000
6,000
15,000
393,080
2,500
100,000
57,285
o
22,000
136,880
7,500
326,165
9,000
6,000
15,000
341.165
MONTHLY
ACTIVITY
YEAR-TO-DATE
BALANCE
TOTAL
ENCUMBERED
UNENCUMBERED
BALANCE
% OF
BUDGET
REMAINING
38.00
1,941.50
4,625.00
0.00
249.53
12,649.95
0.00
19,503.98
586.89
300.67
887.56
20 391 54
1,532.73
17,672.96
49,210.00
430.00)
10,367.56
79,679.29
7,312.31
165,344.85
4,596.21
4,792.62
9,388.83
174.733 68
0.00
0.00
0.00
0.00
7,029.49
21, 762.36
0.00
28,791.85
0.00
0.00
0.00
28 791.85
967 27
82 327.04
8,075.00
430.00
4,602.95
35,438.35
187.69
132,028.30
4,403.79
1,207.38
5. 611 . 17
137,639.47
38 69
82.33
14.10
0.00
20.92
25.89
2.50
40.48
48.93
20.12
37 41
40.34
8-29-2011 03:42 PM BOYNTON BEACH CRA
REVENUE , EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
01 -GENERAL FUND
MARINA
% OF
ORIGINAL AMENDED MONTHLY YEAR-TO-DATE TOTAL UNENCUMBERED BUDGET
DEPARTMENTAL EXPENDITURES BUDGET BUDGET ACTIVITY BALANCE ENCUMBERED BALANCE REMAINING
PURCHASED/CONTRACT SERV
01-51630-200 CONTRACTUAL 500 500 0.00 450.00 0.00 50.00 10.00
01-51630-209 PROPERTY MAINTENENCE 31,980 31,980 1,578.55 15,114.77 0.00 16,865.23 52.74
01-51630-241 MARINA FUEL MANAGEMENT 148,000 148,000 12,333.00 135,663.00 0.00 12,337.00 8.34
01-51630-242 MARINE FUEL STATION OVERH 37,200 37,200 4,917.57 40,550.36 0.00 3,350.36) 9.01-
TOTAL PURCHASED/CONTRACT SERV 217,680 217,680 18,829.12 191,778.13 0.00 25,901.87 11. 90
SUPPLIES
01-51630-325 ELECTRIC COSTS 13,200 13,200 1,683.15 11,781.39 0.00 1,418.61 10.75
01-51630-326 WATER COSTS 2,400 2,400 152.34 1,571.75 0.00 828.25 34.51
01-51630-327 GASOLINE , DEISEL FUEL PU 680,420 680,420 78,937.24 869,522.89 0.00 189,102.89) 27.79-
01-51630-328 MARINA DIESEL SALES TAX 12,000 12,000 1,533.25 12,953.86 0.00 953.86) 7.95-
TOTAL SUPPLIES 708,020 708,020 82,305.98 895,829.89 0.00 187,809.89) 26.53-
CAPITAL EXPENDITURES
01-51630-400 EQUIPMENT COSTS 1,000 1,000 0.00 0.00 0.00 1,000.00 100.00
TOTAL CAPITAL EXPENDITURES 1,000 1,000 0.00 0.00 0.00 1,000.00 100.00
TOTAL MARINA 926,700 926,700 101,135.10 1,087,608.02 0.00 ( 160,908.02) 17.36-
-10-
8-29-2011 03:42 PM
BOYNTON BEACH CRA
REVENUE' EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
01 -GENERAL FUND
COMMUNICATIONS , TECHNOLO
DEPARTMENTAL EXPENDITURES
ORIGINAL
BUDGET
AMENDED
BUDGET
MONTHLY
ACTIVITY
YEAR-TO-DATE
BALANCE
TOTAL
ENCUMBERED
% OF
UNENCUMBERED BUDGET
BALANCE REMAINING
PURCHASED/CONTRACT SERV
01-51650-200 CONTRACTUAL EXPENSE 3,760 3,760 0.00 1,700.00 0.00 2.060.00 54 .79
01-51650-210 CITY IT SUPPORT 21,000 21,000 0.00 15,447.60 5.268.15 284.25 1. 35
01-51650-211 COMPUTER SOFTWARE & LICEN 3,000 3,000 0.00 188.45 0.00 2,811.55 93,72
01-51650-212 FINANCIAL SOFTWARE MAINTE 6,500 6,500 0.00 6,792.85 0.00 292.85) 4.51-
TOTAL PURCHASED/CONTRACT SERV 34,260 34,260 0.00 24,128.90 5,268.15 4,862.95 14.19
SUPPLIES
01-51650-330 TELEPHONE LINES 13,000 13,000 326.17 4,714.19 132.04 8,153.77 62.72
TOTAL SUPPLIES 13,000 13,000 326.17 4,714.19 132.04 8,153.77 62 72
CAPITAL EXPENDITURES
01-51650-400 EQUIPMENT COSTS 8,000 8,000 0.00 205.05 0.00 7,794.95 97.44
TOTAL CAPITAL EXPENDITURES 8,000 8,000 0.00 205.05 --'----0:00 7,794.95 97.44
.._~._-,_. m.~_...___."U.__. - ~.~..,,-~,-~----- ~,_,,'_,_'_'_.~______M"___"_'____ -------- -,.-------
TOTAL COMMUNICATIONS & TECHNOLO 55,260 55,260 326 17 29,048.14 5.400.19 20,811 67 37 66
8-29-2011 03:42 PM
01 -GENERAL FUND
CONTINGENCY
DEPARTMENTAL EXPENDITURES
BOYNTON BEACH CRA
REVENUE , EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
% OF
ORIGINAL AMENDED MONTHLY YEAR-TO-DATE TOTAL UNENCUMBERED BUDGET
BUDGET BUDGET ACTIVITY BALANCE ENCUMBERED BALANCE REMAINING
75,000 75,000 0.00 0.00 0.00 75,000.00 100.00
75,000 75,000 0.00 0.00 0.00 75,000.00 100.00
75,000 75,000 0.00 0.00 0.00 75,000.00 100.00
PURCHASED/CONTRACT SERV
01-51990-200 CONTRACTUAL EXPENSE
TOTAL PURCHASED/CONTRACT SERV
TOTAL CONTINGENCY
-12-
8-29-2011 03:42 PM
BOYNTON BEACH CRA
REVENUE , EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
01 -GENERAL FUND
MARKETING
DEPARTMENTAL EXPENDITURES
ORIGINAL
BUDGET
AMENDED
BUDGET
MONTHLY
ACTIVITY
YEAR-TO-DATE
BALANCE
TOTAL
ENCUMBERED
% OF
UNENCUMBERED BUDGET
BALANCE REMAINING
PERSONNEL SERVICES
01-57400-100 PERSONNEL SERVICES 87,392 90,014 7,072.44 74,687.13 0.00 15,326.87 17.03
TOTAL PERSONNEL SERVICES 87,392 90,014 7,072.44 74,687.13 0.00 15,326.87 .~-
17 03
PURCHASED/CONTRACT SERV
01-57400-216 ADVERTISING & PUBLIC NOTI 4,000 4,000 0.00 2,286.10 0.00 1,713.90 42.85
01-57400-218 ANNUAL REPORT , BROCHURES 7,000 7,000 675.00 5,519.39 0.00 1,480.61 21.15
01-57400-225 ASSOC. MEETINGS & SEMINAR 1,500 1,500 114.00 1,211.45 0.00 288.55 19.24
01-57400-226 MEMBERSHIP DUES 900 900 227.24 492.24 0.00 407.76 45.31
01-57400-227 DELIVERY SERVICES 3,000 3,000 0.00 37.86 0.00 2.962.14 98.74
01-57400-229 CAREER DEVELOPMENT 3,000 3,000 345.00 345.00 0.00 2,655.00 88.50
01-57400-236 PHOTOGRAPHY / VIDEOS 15,000 15,000 200.00 10,385.00 0.00 4,615.00 30.77
TOTAL PURCHASED/CONTRACT SERV 34,400 34,400 1,561.24 20,277.04 .--------0:00 14,122.96 .~
SUPPLIES
01-57400-310 OFFICE SUPPLIES 5.000 5,000 52.17 741.06 000.00 ! 258 94 25 18
01-57400-340 CELLULAR PHONES 1,260 1,260 30.00 891.79 60.00 308 .21 24.46
01-57400-355 SUBSCRIPTIONS 550 550 0.00 734.79 0.00 184 .79) 33.60-
01-57400-360 BOOKS & PUBLICATIONS 100 100 0.00 0.00 0.00 100,00 100.00
01-57400-365 OFFICE PRINTING COSTS 5,000 5,000 0.00 3,789.32 0.00 1,210.68 24 21
TOTAL SUPPLIES .......- 11,910 11,910 82.17 6,156.96 060,00 693,04 0-
3 2 22 61
DEPRECIATION & AMORT
TOTAL MARKETING
133 702
136 324
8 715 85
101 121 13
", 060 00
32 142 87
2'( 58
8-29-2011 03:42 PM BOYNTON BEACH CRA
REVENUE , EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
o 1 -GENERAL FUND
SPECIAL EVENTS
% OF
ORIGINAL AMENDED MONTHLY YEAR-TO-DATE TOTAL UNENCUMBERED BUDGET
DEPARTMENTAL EXPENDITURES BUDGET BUDGET ACTIVITY BALANCE ENCUMBERED BALANCE REMAINING
PERSONNEL SERVICES
01-57500-100 PERSONNEL SERVICES 84,022 86,542 6,805.24 71,641.04 0.00 14,900.96 17.22
TOTAL PERSONNEL SERVICES 84,022 86,542 6,805.24 71,641. 04 0.00 14,900.96 17.22
PURCHASED/CONTRACT SERV
01-57500-200 CONTRACTUAL EXP-EVENT SUP 10,000 10,000 911. 00 2,581.00 0.00 7,419.00 74.19
01-57500-225 ASSOC. MEETINGS , SEMINAR 2,000 2,000 0.00 1,707.23 0.00 292.77 14.64
01-57500-226 MEMBERSHIP DUES 400 400 0.00 300.00 0.00 100.00 25.00
01-57500-229 CAREER DEVELOPMENT 2,000 2,000 176.85 176.85 0.00 1,823.15 91.16
TOTAL PURCHASED/CONTRACT SERV 14,400 14,400 1,087.85 4,765.08 0.00 9,634.92 66.91
SUPPLIES
01-57500-310 OFFICE SUPPLIES 2,000 2,000 52.16 677 . 69 750.00 572.31 28.62
01-57500-340 CELLULAR PHONES 1,680 1,680 139.99 1,299.89 169.99 210.12 12.51
01-57500-355 SUBSCRIPTIONS 250 250 0.00 0.00 0.00 250.00 100.00
01-57500-360 BOOKS , PUBLICATIONS 200 200 0.00 0.00 0.00 200.00 100.00
TOTAL SUPPLIES 4,130 4,130 192.15 1,977.58 919.99 1,232.43 29.84
CAPITAL EXPENDITURES
01-57500-400 EQUIPMENT COSTS 1,250 1,250 0.00 0.00 0.00 1,250.00 100.00
TOTAL CAPITAL EXPENDITURES 1,250 1,250 0.00 0.00 0.00 1,250.00 100.00
DEPRECIATION , AMORT
TOTAL SPECIAL EVENTS 103,802 106,322 8,085.24 78,383.70 919.99 27,018.31 25.41
-14_
8-29-2011 03:42 PM
BOYNTON BEACH CRA
REVENUE' EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
o 1 -GENERAL FUND
EMPLOYEE BEBEFITS
DEPARTMENTAL EXPENDITURES
ORIGINAL
BUDGET
AMENDED
BUDGET
MONTHLY
ACTIVITY
YEAR-TO-DATE
BALANCE
TOTAL
ENCUMBERED
% OF
UNENCUMBERED BUDGET
BALANCE REMAINING
PERSONNEL SERVICES
01-59000-151 F.I.C.A. 41,168 41,168 2,602.32 29,918.57 0.00 11.249.43 27 33
01-59000-152 MEDICARE 9,628 9,628 634.32 7,029.77 0.00 2,598.23 26 99
01-59000-153 RETIREMENT PLAN 401(a) 0 0 0.00 1,000.00 0.00 1,000.00) 0.00
01-59000-154 WORKERS COMP INSURANCE 3,500 3,500 0.00 2,286.38 0.00 1,213.62 34.67
01-59000-155 HEALTH INSURANCE 62,208 62,208 4,026.04 38,074.82 0.00 24,133.18 38.79
01-59000-156 DENTAL INSURANCE 3,240 3,240 415.94 2,257.96 0.00 982.04 30.31
01-59000-157 LIFE INSURANCE 1,054 1,054 51. 20 536.41 0.00 517.59 49.11
01-59000-158 SHORT / LONG TERM DISABIL 3,471 3,471 210.00 2,207.76 0.00 1,263.24 36.39
01-59000-159 UNEMPLOYMENT CHARGES 5,000 30,000 0.00 17,168.99 12,831. 01 0.00 0 00
01-59000-160 VISION INSURANCE 432 432 40.46 287.42 0.00 144.58 33.47
01-59000-161 COMPENSATED ABSENSES 25,000 0 0.00 0.00 0.00 0.00 0.00
154,701 154,701 7,980.28 100,768.08 12,831. 01 41,101. 91 --
TOTAL PERSONNEL SERVICES 26.57
.._.~~--, ""~,,,"'----"" '"""-""'-"-""-~-'-_.'~~--'-
TOTAL EMPLOYEE BEBEFITS 154.701 154,701 , 980.28 100 768.08 12,831 ,01 41 101 91 26 5'1
8-29-2011 03:42 PM
BOYNTON BEACH CRA
REVENUE , EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
01 -GENERAL FUND
DEBT SERVICE
DEPARTMENTAL EXPENDITURES
ORIGINAL
BUDGET
AMENDED
BUDGET
MONTHLY
ACTIVITY
YEAR-TO-DATE
BALANCE
% OF
TOTAL UNENCUMBERED BUDGET
ENCUMBERED BALANCE REMAINING
DEBT SERVICE
OTHER FINANCING USES
01-59800-990 TRANS OUT TO DEBT SERVICE 2,650,907 2,650,907 0.00 2,650,908.00 0.00 1.00) 0.00
TOTAL OTHER FINANCING USES 2,650,907 2,650,907 0.00 2,650,908.00 0.00 1.00) 0.00
TOTAL DEBT SERVICE 2,650,907 2,650,907 0.00 2,650,908.00 0.00 ( 1.00) 0.00
-16-
8-29-2011 03:42 PM
01 -GENERAL FUND
TRANSFER OUT
DEPARTMENTAL EXPENDITURES
ORIGINAL
BUDGET
OTHER FINANCING USES
01-59999-990 INTERFUND TRANSFERS OUT
TOTAL OTHER FINANCING USES
1,020,313
1,020,313
BOYNTON BEACH CRA
REVENUE' EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
AMENDED
BUDGET
MONTHLY YEAR-TO-DATE
ACTIVITY BALANCE
% OF
TOTAL UNENCUMBERED BUDGET
ENCUMBERED BALANCE REMAINING
1,179,525
1,179,525
0.00 1,179,525.00
0.00 1,179,525.00
0.00 0.00 0 00
0.00 0 .00 '---0:00
TOTAL TRANSFER OUT
0.00 0.00 0.00
TOTAL EXPENDITURES
REVENUES OVER/ (UNDER) EXPENDITURES
1,020,313
6,432,245
1,179,525
6,432,245
o
0.00 1,179,525.00
194,943.11
5,987,368.89
5,11
o
114. 130 . 94)
874,972 45 i
116,393.30
328,482.81
156,668.30) (
718,304 15)
OD
8-29-2011 03:43 PM
02 -PROJECTS FUND
FINANCIAL SUMMARY
BOYNTON BEACH CRA
REVENUE , EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
ORIGINAL
BUDGET
% OF
TOTAL UNENCUMBERED BUDGET
ENCUMBERED BALANCE REMAINING
AMENDED
BUDGET
MONTHLY
ACTIVITY
YEAR-TO-DATE
BALANCE
REVENUE SUMMARY
FESTIVALS , EVENT INCa.fE
INVESTMENT INCOME
MISCELLANEOUS
OTHER FINANCING SOURCES
TOTAL REVENUES
EXPENDITURE SUMMARY
OPERATING EXPENSES
CAPITAL OUTLAY
AFFORDABLE HOUSING
ECONOMIC DEVELOPMENT
PROJECTS AND PROGRAMS
TOTAL EXPENDITURES
REVENUES OVER/ (UNDER) EXPENDITURES
0 0 0.00 2,282.45 0.00 2,282.45) 0.00
0 0 0.00 4,492.93 0.00 4,492.93) 0.00
0 0 0.00 1,493.16 0.00 1,493.16) 0.00
3,952,893 4,180,034 176,360.30 1,355,885.30 0.00 2,824,148.70 67.56
3,952,893 4,180,034 176,360.30 1,364,153.84 0.00 2,815,880.16 67.37
------------ ============ ------------- ============' ------------ =========== -------
----------- ------------ -------- ------
131,534 ~31,534 7,096.75 ~17,061.34 3,280.00 11,~92.66 8.51
2,505,900 2,983,299 349,886.06 1,172,822.78 488,255.87 1,322,220.35 44.32
100,000 0 0.00 0.00 0.00 0.00 0.00
567,459 417,201 15,600.00 218,509.60 107,600.00 91,091. 40 21. 83
648,000 648,000 59,943.80 341,683.34 8,552.50 297,764.16 45.95
3,952,893 4,180,034 432,526.61 1,850,077.06 607,688.37 1,722,268.57 41. 20
======= ====--====== ============ ----------- ====--=== ============ -----
------------ ----
a 0 256,166.31) ( 485,923.22) ( 607,688.37) 1,093,611.59 0.00
-I R-
8-29-2011 03:43 PM
BOYNTON BEACH CRA
REVENUE' EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
02 -PROJECTS FUND
REVENUES
ORIGINAL
BUDGET
AMENDED
BUDGET
MONTHLY
ACTIVITY
YEAR-TO-DATE
BALANCE
TOTAL
ENCUMBERED
UNENCUMBERED
BALANCE
% OF
BUDGET
REMAINING
FESTIVALS , EVENT INCOME
02-44100 FESTIVAL & EVENT INCOME 0 0 .0 0.00 2,282.45 0.00 2,282.45) 0.00
-~,._-- --~,-- -~
TOTAL FESTIVALS & EVENT INCOME 0 0 0.00 2,282.45 0.00 ( 2,282.45)
INVESTMENT INCOME
02-46100 INTEREST INCOME 0 0.0 0.00 4,492.93 0.00 4,492.93) 0.00
TOTAL INVESTMENT INCOME 0 0 0.00 4,492.93 0.00 4,492.93) 0.00
MISCELLANEOUS
02-48100 MISCELLANEOUS INCOME 0 0.0 0 .00 1,493.16 0.00 1,493.16) 0.00
TOTAL MISCELLANEOUS 0 0 0 .00 1,493.16 0,00 1,493.16) 0.00
OTHER FINANCING SOURCES
02-49100 OTHER FINANCING SOURCES
02-49900 TRANSFERS IN
TOTAL OTHER FINANCING SOURCES
2.932,580
1,020,313
3,952,893
3,000,509.0
1,179,525.0
4,180,034
176 360,30
0,00
176,360.30
176,360.30
1,179,525.00
1, 355,885.30
0.00
0.00
....-..-...000
2,824,148.70
0.00
2,824,148.70
94 12
0.00
... 67 .56
TOTAL REVENUES
3.952,893
4,180,034
176,360.30
1.364,153.84
0.00
2,815,880 16
67.37
8-29-2011 03:43 PM
02 -PROJECTS FUND
OPERATING EXPENSES
DEPARTMENTAL EXPENDITURES
ORIGINAL
BUDGET
BOYNTON BEACH CRA
REVENUE' EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
AMENDED
BUDGET
MONTHLY
ACTIVITY
YEAR-TO-DATE
BALANCE
% OF
TOTAL UNENCUMBERED BUDGET
ENCUMBERED BALANCE REMAINING
PURCHASED/CONTRACT SERV
02-58100-203 CONTRACTUAL EXPENSE
02-58100-213 LEGAL FEES
TOTAL PURCHASED/CONTRACT SERV
81,534
50,000
131,534
91,534
40,000
131,534
5,295.00
1,801.75
7,096.75
89,134.00
27,927.34
117,061. 34
3,280.00
0.00
3,280.00
880.00)
12,072.66
11,192.66
0.96-
30.18
8.51
TOTAL OPERATING EXPENSES
8.51
131,534
131,534
7,096.75
117,061.34
3,280.00
11,192.66
-20-
8-29-2011 03:43 PM
BOYNTON BEACH CRA
REVENUE & EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
02 -PROJECTS FUND
CAPITAL OUTLAY
DEPARTMENTAL EXPENDITURES
ORIGINAL
BUDGET
AMENDED
BUDGET
MONTHLY
ACTIVITY
YEAR-TO-DATE
BALANCE
TOTAL
ENCUMBERED
% OF
UNENCUMBERED BUDGET
BALANCE REMAINING
CAPITAL EXPENDITURES
02-58200-404 CONSTRUCTION IN PROGRESS 1,514,240 2,009,959 162,510 30 777,176.26 345,067.19 887.715 55 44 '"
l ,
02-58200-405 SITE WORK AND DEMOLITION 25,000 25,000 0.00 1,550.00 23,450.00 0.00 0,00
02-58200-406 INFRASTRUCTURE AND STREET 966,660 948,340 187,375.76 394,096.52 119,738.68 434,504.80 45.82
TOTAL CAPITAL EXPENDITURES 2,505,900 2,983,299 349,886.06 1,172,822.78 488,255.87 1,322,220.35 44.32
.__._-,--~~-_. . -~~----_._.,-,--,-.
TOTAL CAPITAL OUTLAY 2,505,900 2,983,299 349,886.06 1,172,822.78 488,255.87 1 322,220.35 44 32
8-29-2011 03:43 PM
02 -PROJECTS FUND
AFFORDABLE HOUSING
ORIGINAL
DEPARTMENTAL EXPENDITURES BUDGET
BOYNTON BEACH CRA
REVENUE' EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
AMENDED
BUDGET
MONTHLY YEAR-TO-DATE
ACTIVITY BALANCE
% OF
TOTAL UNENCUMBERED BUDGET
ENCUMBERED BALANCE REMAINING
CAPITAL EXPENDITURES
02-58300-421 HOME BUYERS ASSISTANCE PR 100,000
TOTAL CAPITAL EXPENDITURES 100,000
o
o
0.00 0.00
0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
TOTAL AFFORDABLE HOUSING 100,000
0.00 0.00 0.00
o
0.00 0.00
-22-
8-29-2011 03:43 PM
BOYNTON BEACH CRA
REVENUE & EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
02 -PROJECTS FUND
ECONOMIC DEVELOPMENT
DEPARTMENTAL EXPENDITURES
ORIGINAL
BUDGET
AMENDED
BUDGET
MONTHLY
ACTIVITY
YEAR-TO-DATE
BALANCE
TOTAL
ENCUMBERED
% OF
UNENCUMBERED BUDGET
BALANCE REMAINING
CAPITAL EXPENDITURES
02-58400-440 FACADE GRANTS-COMMERCIAL 90,000 64,083 0.00 19,082.67 45,000.00 0.33 0.00
02-58400-442 TRANSPORTATION PROGRAM 151,680 52,824 0.00 52,824.00 0.00 0.00 0 00
02-58400-443 DIFA-ECONOMIC DEVELOPMENT 215,779 215,779 0.00 128,359.00 0.00 87,420,00 40.51
02-58400-444 ECONOMIC DEVELOPMENT GRAN 110,000 84,515 15,600.00 18,243.93 62,600.00 3,671.07 4.34
TOTAL CAPITAL EXPENDITURES 567,459 417,201 15,600.00 218,509.60 107,600.00 91,091.40 21.83
TOTAL ECONOMIC DEVELOPMENT 567 .459 417,201 15.600.00 218,509.60 107,600.00 91 091 40 21 83
8-29-2011 03:43 PM
BOYNTON BEACH CRA
REVENUE , EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
02 -PROJECTS FUND
PROJECTS AND PROGRAMS
DEPARTMENTAL EXPENDITURES
ORIGINAL
BUDGET
AMENDED
BUDGET
MONTHLY
ACTIVITY
YEAR-TO-DATE
BALANCE
% OF
TOTAL UNENCUMBERED BUDGET
ENCUMBERED BALANCE REMAINING
CAPITAL EXPENDITURES
02-58500-460 COMMUNITY POLICING INNOVA 430,000 430,000 0.00 147,151. 27 0.00 282,848.73 65.78
02-58500-480 COMMUNITY SPECIAL EVENTS 218,000 218,000 59,943.80 194,532.07 8,552.50 14,915.43 6.84
TOTAL CAPITAL EXPENDITURES 648,000 648,000 59,943.80 341,683.34 8,552.50 297,764.16 45.95
TOTAL PROJECTS AND PROGRAMS 648,000 648,000 59,943.80 341,683.34 8,552.50 297,764.16 45.95
-24-
8-29-2011 03:43 PM
02 -PROJECTS FUND
TRANSFER OUT - ASSET TRA
DEPARTMENTAL EXPENDITURES
ORIGINAL
BUDGET
BOYNTON BEACH CRA
REVENUE & EXPENDITURES REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2011
AMENDED
BUDGET
OTHER FINANCING USES
TOTAL EXPENDITURES
REVENUES OVER/ (UNDER) EXPENDITURES
3,952,893
4,180,034
o
MONTHLY
ACTIVITY
YEAR-TO-DATE
BALANCE
TOTAL
ENCUMBERED
% OF
UNENCUMBERED BUDGET
BALANCE REMAINING
432,526.61
o
256,166.31) (
1,850,077.06
41. 20
485,923.22) (
607,688.37
1,722,268.57
607,688.37) 1,093,611.59
0.00
1IJ~~(tr~Te~ C
Ii East Side-West Side-Seaside Renaolssance
eRA BOARD MEETING OF: September 13, 2011
I x I Consent Agenda I
Old Business
New Business
Public Hearing
Other
SUBJECT: Purchase Orders
SUMMARY:
Attached is the purchase order report for August 2011.
FISCAL IMPACT:
See attached
CRA PLAN, PROGRAM OR PROJECT: None
RECOMMENDA TIONS: Approve the purchase order report.
~tI~
Susan Harris, Finance Director
T:\AGENDAS, CONSENT AGENDAS. MONTHLY REPORTSICompleled Agenda ~em Request Forms by MeetinglFY 2010 - 2011 Board MeetingsI9-13-11 Meelin91Purchases Less Than
$25.000.doc
Boynton Beach eRA
Purchase Order Report
Month: August 2011
----------....-------1
-.- .-- --. .---._-._+
Vendor Amount Funding Source Description I
Touch of Colors $ 14,000 Project Fund 02-58400-444 Commercial Interior Build-Out I
New Office Leasehold Improvements and I
move expenses (copier move, dishwasher. I
Sun Trust $ 11,000 General Fund 01-51620-209 foyer furniture, window coverings) ,
--.------1
City of Boynton Beach $ 25,275 General Fund 01-41000 Estimated TIF True Up for 2010 i
Palm Beach County $ 15,000 General Fund 01-41000 Estimated TIF True Up for 2010 ~
Estimated unemployment charges through
Florida Dept. of Revenue $ 12,831 General Fund 01-59000-159 September 30,2011_______ ..____nj
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2010 -
2011 Board Meetings\9-13-11 Meeting\Monthly Purchase Order Report - August 2011
~~~Y~T8~ICRA
iiIi East Side -West Side- Seaside Renaissance
eRA BOARD MEETING OF: September 13,2011
I I Consent Agenda I
Old Business I I New Business I I Public Hearing I X I Other
SUBJECT: CRA Policing Activity Report for the Month of August, 2011 and District Stats for
Months of July and August, 2011. (Info.Only)
SUMMARY: Attached you will also find the CRA Police Unit three year Statistic and Progress
Report.
Julv 2011:
Crimes - 54
Arrests - 8
Calls for Service - 1254
AU2ust 2011:
Crimes - 70
Arrests - 4
Calls for Service - 1128
FISCAL IMPACT: Cost budgeted in FY 2010-2011 from Project Fund 02-58500-460
CRA PLAN, PROGRAM OR PROJECT: CRA Policing Innovations- Downtown Vision and
Master Plan
RECOMMENDATIONS: Info. Only
Boynton Beach Police Department
Year-lo-Date Crime Comparison Report
2010 12011
CRA District
AUGUST 2011
CRIMES
Aug-11 Aug-10 + I - Jul-11 + I - V-T-D V-T-D + I -
2011 2010
Criminal Homicide 0 0 0 0 0 1 0 1
Sexual Offense 0 0 0 0 0 0 0 0
Robbery 4 1 3 4 0 26 31 -5
Aggravated Assault 1 10 -9 3 -2 28 49 -21
Burglary 16 9 7 16 0 128 108 20
Larceny 45 30 15 29 16 289 263 26
Auto theft 4 0 4 2 2 18 14 4
TOTAL 70 50 20 54 16 490 465 25
eLIIII!)' IV AMllf
Aug-1 1 Aug-1 0 + I Jul-1 1 + I V-T-D V-T-D + I
- - 201 1 2010 -
Cri~M.mk;j_. 0 0 0 0 0 1 0 1
......... 0 0 0 0 0 0 0 0
R 2 1 1 0 2 8 1 0 -.2
. MMult 1 4 .3 1 0 9 1 7 -8
Bu_1fY 0 0 0 2 -2 7 1 1 -4
Lar.J'lY 1 3 -2 5 -4 35 35 0
& U ..... 0 0 0 0 0 1 2 -j
TOTAL 4 8 -4 8 -4 61 75 -1 4
TOT-.
1128
-220
-126
V-T-D
2011
9832
V-T-D
2010
11412
+ f -
Aug-11
Aug-10
+ I -
Jul-11
+ I -
1348
1254
-1 580
8/29/2011
MONTH: AUGUST 2011
eRA Police Team
MONTHL Y ACTIVITY REPORT
8/1/11
8/8/11
8/15/11
'. '::":':;-,',' ':::' ,'-::',',,< ,',:: -::',:::';:,::.;,<:'>
i..e.......,.....Mi~...........1.s'..L_
1..!x1ta ~lltl_..~iO'~ .I\"..._.:.I....et_ VM>htdt\J1S
. ..Extra patro~ OJ!} all City p. i8 tJl~ eRA Dis1riet
.. Speeial atteo&io>> Ve....s Pam in refereaee to vagrants:
-Extra patrol$ on .Las Vemanas, Senior Cit~n Center, Snug HMbor, Boynton Isles, Sterling Village, Marina
Village, Seatrest Villas artd Prolllenade
IX. Information Only:
B. Public Comment Log - None
There is no backup material for this agenda item.
~~~~Y~T2~ eRA
. East Side~West Side~Seaside Renaissance
August 15, 2011
Ms. Sandra Gagne
2561 S.W. 13th Court
Boynton Beach, FL 33426
Dear Ms. Gagne,
This is to inform you that the Boynton Beach Community Redevelopment Agency Board
voted on August 9, 2011 to tenninate lease negotiations with you regarding the Ruth
Jones Cottage.
We wish you much success in your future endeavors.
~/
Vivian L. Broo s
Executive Director
915 South Federal Highway Boynton Beach, FL 33435 Office: 561-737-3256 Fax: 561-737-3258
www.boyntonbeachcra.com
1~f,' ~!'. ~~Y~T2~ Ie RA
III East Side-West Side-Seaside Renaissance
eRA BOARD MEETING OF: September 13,2011
I I Consent Agenda I
Old Business I I New Business I I Public Hearing I X I Other
SUBJECT: Youth Empowerment Center "In the Can" CRA Clean-Up Program (lnfo.Only)
SUMMARY: On July 12,2011 the CRA Board approved to fund the Youth Empowerment Center
(YEC) $2,500 to conduct a neighborhood clean-up. The YEC held two clean-up days - August 13th &
20th, 2011. A total of 39 students participated in the events which lasted approximately 3 hours on each
day. Attached is the project summary which was prepared by Vicki Henderson the project Director.
FISCAL IMPACT: Cost budgeted in FY 2010-2011 from Project Fund 02-58200-406
CRA PLAN, PROGRAM OR PROJECT: Heart of Boynton Redevelopment Plan
RECOMMENDA TIONS: Info. Only
Meeting Minutes
Community Redevelopment Agency Board
Boynton Beach, FL
July 12, 2011
Board member" Chair Rodriguez commented if Ms. Brooks was a member of a Board
in October, that would mean it would not be disclosed for almost a year. There was a
suggestion of possibly changing the agenda item regarding Disclosures by Board
Members, to include the Executive Director. There was agreement by the Board to
change this paragraph to read "will disclose at next Board meeting."
9.1 - The names of the professional organizations were incorrect and the correct ones
were inserted. Deleted: "reasonable membership costs" replacing with "membership
costs"
9.2 - The name of the professional organizations were incorrect and the correct ones
were inserted. Deleted: "reasonable and necessary"
10.1 - Added: "severance in the amount equal to five (5) months pay and all accrued
vacation and sick time." The new State Statute now reads up to 20 weeks. It was
agreed to change to read "up to 20 weeks" and add a clause if there was a termination
with cause, the severance would be zero, as defined by the State Statute
B. Consideration of Youth Empowerment Center Neighborhood Cleanup
Program
Ms. Brooks advised she had been dealing with Ms. Henderson of the Youth Violence
Prevention Program (YVPP). She developed a program called "In the Can" She would
be working with her youth group in the Heart of Boynton, using them to clean along
Seacrest and in Sara Sims Park There were no questions from the Board
Motion
Vice Chair Orlove moved to approve and was seconded by Mr. Holzman. The motion
passed unanimously.
C Status of Board Direction to Potential Tenants of Jones and Magnuson
Properties
Ms. Brooks advised at the last meeting it was asked that the two tenants produce more
information for review. They were then given a list of items required to produce.
Neither tenant could provide the information in time for staff to review and provide an
analysis. If agreeable to the Board, Ms. Brooks asked that this item be put on the
agenda for August so she would have sufficient time to review and provide a good
analysis. Mr Hays asked if the tenants were provided a deadline and Ms. Brooks
indicated they were given June 30th and now they were told to provide by July. Chair
Rodriguez commented that his understanding was that the tenant planned to open in
August and asked what the timeline now was. Ms. Brooks indicated approximately 60
days to complete construction and then the tenant had to do the interior part The
CRA Clean-up PROJECT REPORT
~
~. . ~"'.", -- ','
;'~.J"'.' k ~...". '1, .' .~"'. .,', .
.f~~' i
" .:,".,.... .' .,.' '.
J' '
..,If '.
~i
n
an
Project Summary
Funding Source: CRA of Boynton Beach
Program Name: In the Can
Dates: August 13 & 20
Funding Amount $2,500
Description: The CRA clean-up project was to target two Heart of Boynton areas.
The objective was to bring awareness to youth about the importance of clean
neighborhoods and parks and what recycling does for the environment.
August 13th, participants arrived at 9:30 am at the Carolyn Sims Center for clean-up
logistics. After sign in, and light breakfast participants were paired off with a team
leader and three groups were taken two clean up locations (Sara Sims Park & Seacrest
Blvd, both sides). Clean-up begin approximately 10:OOam and ended about 1.20pm.
Although there were some small furniture pieces out, students were instructed not to
pick up furniture items, dead animals or small pieces of broken glass. Approximately 4
112 bags of mise trash items were collected. Most trash items were collected at the Sara
Sims Park that included beer bottle caps, cans and bottles. The participants returned to
Sims Center for lunch and clean up.
Although not in the original proposal a few students assisted with additional clean-up
on August 20th to clean a portion of 10th avenue at the field before the apartment
complex there were lots of trash and debris. Area seemed to have more debris than
two locations designated and a clean-up was definitely needed there. However, more
staff, volunteers and some police detailed would be necessary.
Participants returned to Sims center to complete a Q & A on Recycling and receive their
schools supplies. A total of 6 hours was completed for both project dates.
Extra school supplies were purchased for some of the younger YEC participants who
came as volunteers.
Special thanks, to YEC service provider Blue Skies Audio Visual Company for their in-
kind service of 5 volunteer hours to shoot video and pictures. In addition to three
community and parent volunteers ( Renee Rainey, Catrina Lyons, Tereva Hargrett)
Other Highlights
Participants
Participating YEC Staff
Participating Volunteers
Host Site
39 (Sign In Sheets attached)
3
3
Carolyn Sims Center
The Importalfi)@@ @(! lIecyellng and
How We ean t[]@Dlfl) Iliae Environment
In today's world the importance of recycling is becoming a greater of a concern both for
the general public and also to the economy. Recycling has become a major issue as
scientific research has been suggesting for years that the "Earth" is being depleted too
fast to sustain a healthy balance. The Earth's natural resources are being consumed at a
rate that reinforces the idea that we are living for today and the future generations will
be paying for the consequences. However many people and just as importantly
businesses are realizing the problem at hand and the importance of recycling. Recycling
along with reducing consumption is our best means to counter the damage we have
been doing to the "Earth" for centuries. The importance of recycling is now held in such
a high regard even famous people are taking up the plight. AI Gore is now on a mission
to educate the world on the effects of global warming. He is also concerned about how
we can reduce the causes of global warming. "Recycling much of what we use instead of turning
it into unusable waste can greatly reduce global warming. Recycling is incredibly important as a
means to reduce poisonous emissions into the atmosphere and also to spare our
natural resources. Today many companies and individuals are improving their recycling
habits by coming up with ways to reduce what they use. They are also reusing much of
the original materials sent out for consumer use. The importance of recycling is not only
beneficial for the "Earth" but also for businesses as they secure better relations with the
consumers over the matter of saving the environment. They will also spend less on
production costs and the consumers will pay less for the goods which will encourage
more purchasing as their dollar will have more value on recycled products. People want
to support companies that have a positive influence in society and that can be
respected for reasons of morality. When companies and the consumers can work
together they can combine the importance of recycling and truly make a difference to
the Earth's health.
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Pictures
SUMMARY STATEMENT OF TOTAL PROJECT COSTS
Agency: City.of Boynton Beach eRA .
Project Name-In the Can
Subgrantee: Boynton Beach Youth Empowerment Center
Address:
225 NW 12" Avenue
Bo ton Beach FL
Telephone: 561-742-8647
Budget Category
Category Total
Expenses
2256.18
Total Amount
2256.18
I hereby certify that the above costs are true and vaIicI costs incuned in accordance with the project agreement
D8lIl
if
Signed
Typed MIme of Project Director
ISUbgrantee: Boynton Youth Center'
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FIocco Enterprise
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Papas John
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VICkie Henderson
DETAIL OF EXPENSES
rcounty: Palm Beach PrOjecfName: fri-theCan
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__l__..._~,,_">
~ription of Item
Book Sacks
Date Paid Check Number Amount
07/2612011 City Credit card 100.00
8/19/2011 209144 1365.00
..__..~--" -,..._---~
0811312011 City credit card 107.00
--------- ---.-
0811712011 City credit card SO.OO
---~...........-...,
0811912011 City credit card 330.95
--'-~'" ~,~--",",~-~-._~_..-'--'
08/1212011 City credit card 161.88
"--"-'---'-'-"'-"" ".--.
08/19/2011 208953 141.35
Gift Cards
Piua Lunch
School Supplies (Compositions Books)
--l----.-~------ Supplies
____+___ . _ __. Supplies
-~t nM~_{:~:,g~.!
This column total must appear on Page 1, Summary Statement Total
2256.18
Palm Beach Countv
2
~( c.oNVf\W\~ry c..\eMu.p
~~~+.~1-5000-5qO-04.~j
SOplop, Stephanie
Page toft
Fram: ~.ccm
Sent: TU8Id8y, July 26, 2011 3:42 PM
To: Soplop, St8ph8nie
Subject: Yox payment to FIocco EnteIpriIes
PayPaf
Jut 26. 2011 12;42;27 POT
Receipt No: 0309-1672-8691-1750
Hello Frank I.....nd.
You sent a payment of $100.00 USD to Flocco Enterprises.
This charge will appear on your credit card statement as payment to PAVPAL -FLOCCO ENTP.
"reliant information
FIocco Enterprises
bill@floccopar1s.com
http://www.f10cc0pans.oom
856-467-9806
Ina1nIctioM to merchant
None provided
Shipping Infonndon
Frank Ireland
City of Boynton Beach
PO Box 310
Boynton Beach, FL 33425
Uniled States
Shipping method
Not specified
Description
Unit price
Qty
Amount
Payment to Surplus Deals LLC for invoice 0005 $100.00 use
$100.00 USD
Total: $100.00 use
R8c:eipt No: 0301M872..11.1750
Please keep this receipt nwnber for future reference. Yoo'll need it if you contact customer service at Flocoo
Entel'prises or PayPal.
u.. Payhl next tI....1
Irs the safer, easier way to pay.
No need to type your information.
Your personal and financial infonnation is &ea.lreIy stored and never shared with merchants when
you pay.
~ for a PayPeI ac:oount.
.:V Questions? VISit the Help Center at: www.paypal.comlhelp.
Thanks for using paypsl- the safer, easier way to pay and get paid online.
Please do not reply to this email.Thls mailbox is not monitored and you wi. not receive a response.
payPal EmalllD PP1469
Invoice details - PayPal
Page i
PrJvPaI ~ r:-._ PDnBIIII I
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Review your invoice
Status: Paid with PayPaI on Jut 26, 2011 More information
Invoice
Surplus Deals LLC
Bill Aooco
363 New Castle lane
Logan Township. NJ 08085
UniIBd States
Phone: 85f3.4t67-9806
Fax: 866-812-&452
bIIlCDfloccoparts.com
www.- rta.com
Invoice nLlnber 0005
-
Invoice data 7120/2011
Payment terms Due on receipt
.
Due date 712012011
_.-- _.~-~_._---------_.._--
Bill To
lezziR@bbfI.us
Date Description Quantity Unit price Amount
7/2012011 black drawstring bags 25 $1.00 $25.00
..
712012011 carolina blue drawstring bag 25 $1.00 $25.00
7120/2011 red drawstring bag 25 $1.00 $25.00 ~
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7120/2011 purple drawstring bag 25 $1.00 $25.00
Subtotal $100.00
---..---- ----....-- ,-"-._.", ----.,-------.- ---.---- -.
WALMART STORE
q3200 OLD BOYNtON ROAD
BOYNTON SEACH FL 334,3E,)
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.
CITY OF BOvNTON BEA~H
100 E. Boynton Beach Blvd.
Boynton Beach, Florida 33435
PAY ONE 'tHOUSAND THREE HUNDRED SIXTY FIvE AND 001100 DOLLARS *************
VOID AFTER 60 '04 YS
PAY TO THE ORDER OF
:......w.......,
, {D' SECURITY FEAnJRES INCLUDED. DETAll.6 ON BACK. ~
11100 20 q . ~ 1..111 1:0 b ~OOOO I.. 11:
. b . . ? 5 3 20 bill
Form No. 121
PLEASE RETURN CHECK TO
THE RECREATION & PARKS DEPT.
CITY OF BOYNTON BEACH
DIRECT PAYMENT REOUlSITION
Please issue a check in the amount of $ 1365.00
TO: Walmart Store
3200 Old Hoyton Rd, Boynton Beach FL 33435
. VENDOR # _3094
FOR: Gift Cards (In the Can Clean Project with eRA & YEC )
REQUESTED BY: Vickie Henderson V H-
DATE: 08/16/11
City Manager
691 0000 247 04 61 1365.00
!
1365.00
APPROVALS:
Dept. Head
Finance Dept.
xc: Files
I FUND I DEPT I BASIC I ELE I OBJ I AMOUNT I
Aug 17 11 11:208
Walmart2789
5617428981
p.1
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Boynton 8sch. FI. 334365
5151-7:42-0718
581-742.&981
YMW.walmartcom
081171201 t
City of Boynton Beeh
A.ttn: Vickie Henderson
To whDm it may concern,
The amount of the 39 gift carrJs at $35 each comes to a total of $1,365.00.
(iU~ --
~ISlST"NT MANAGER
CASSANDRA MONTGOMERY
Sincerely.
Associate Name
Assodate Title
Welmart Stores, Inc.
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GIFT CARD 081451&011915 15.00 0
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CITYOF.BOYNTON BEACH
100 E. Boynton Beach Blvd.
Boynton Beach, Florida 33435'
BankofAmerica~~
63.4/630 ~
CHECK NO.: 20.8953
DATE: 08/19/2011
.', :'\:~ArliID.tJNf1\k:;:>::
$ * * *** ** * 141.35
PA Y ONE HUNDRED FORTY ONE AND 35/100 OOI...I.ARS
*****************************
VOID AFTER 60 DAYS
PAY TO THE ORDER OF
VICKIE HENDERSON
715 SIESTA KEY
#1415
DEERFIELD BCH Fl 33441
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IF NOT CbRREcr:Pt,~ASENOTIFYUSPROMPTi..y A.T 561-742-6320.
Fonn No. 121
PLEASE RETURN CHECK TO
THE RECREATION &; PARKS DEPT.
CITY OF BOYNTON BEACH
DIRECT PAYMENT REOUlSmON
Please issue a check in the amolUlt of $ 141.35
TO: Vickie Henderson
FOR: Items purchased with personal credit card ( Gloves, Donuts, Visors)
REQUESTED BY: Vickie Henderson
DATE: 08/24/11
Dept. Head
691 0000 247 04 61 141.35
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APPROVALS:
Finance Dept.
City Manager
xc: Files
I FUND I DEPT I BASIC I ELE
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WE VALUE YOUR OPINIDN!
liE WANT TD kNOW Allin YDUR SHOPPING
ElCPERIEMCE TODAY AT WAl-ItART.
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20 AT 1 2.&0 60.00 N
CUP VISOR 2H11618
'9 AT 1 FOR 2.60 47.60 N
SUBTOTflL 91. &0
TOTfl. 91.60
DEBIT TEND 97.&0
CHANGE DUE 0.00
EFT lEaIT PAY FRDt1 PRIMRY
ACCDtIfT : 2346
97.&0 TOTAL PURCHASE
REF I 122600617J39
METIiIORl< ID. 0071 ftPPR CODE 289863
01/13/11 01:40:00'
I ITEHS SOLD 39
Tel 3099 8363 6063 1710 7830
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301 N FEDERAL HI,)Y
PHARMACY 740-7823
BOYNTON i3CH
STORF
REGU02 lRNllS\97
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E~treCere Cord # ......**9855
STRIDE SHFT B I~C;
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1 JU1C'>J Fruit S \5C! 17B SAVED .20
1 RASP THN STK 1 Z 33B
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RASP THN STK 12 33B
.33 EfO{ (Jl 31 .99
RASP THN SlK 12 33B
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2505 2051 2255 1970 25
RETURNS WITH ~ECEIPT THRU 10/12/2011
AUGUST i 3 201
51 AM
TRIP SU"HARY:
Today You Saved
7
F-FLEXI8LE SPENDING Reel SUHHARY (FSA)
Heelth Care Eligible Total 16 ~o
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EARN 2,' BACK ~N ALMOST ~VERYTHING
IN THE STO E AND ON VS.COM
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THANK yOU SHOP 24 HOURS RT CUS (OM
ExtraCar. Card belances as of 08/07
20 \., \,IS B"ond S~V \ n9S
08
SUIll",er 2011 SpendIng
4S
DUNKIN DONUTS ST' 304939
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THANK YOU 954-481-5996 HN
08/13/11
#0269 9:33AM
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CHICK BISCUIT
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Thank You For Choosing
Papa Johns Pizz.!!
Restaurant 11076
4~.~~. __
Nalle:. Fire Stati on
Address: 225 12th Ave NI'l
8oyntoo Beach FL 33435
Phonal: '(561) 742-6000 Sector: Nl
Tax ID: 600411645154c
Papa -Johns
Restaurant .1076
1001 S. Federal Hwy
Boynton Beach. FL 33435
(561) 734-7272
--------------...,...----------- ---.--- -.... -- - ---
Order I: 0001 Phone / Del ivery
Delivery Remarks: 954-290-6944
417332
Out Time:
2011-OB-13
12:12 PH
11:45 AM
Name; Fire Station
Address: 225 12th Ave NN
Boynton"Beach FL 33435
___...____ _~_____..... _ ________ ___...l_ __ _ _,
5 <14> 14" Original
+Pepperon I
+5 Garlic Cups
+5 Pepperoncini Pepper
5 <14> 14" Original
+Extra Cheese
..5 Garlic Cups
+5 Pepperonci~i Pepper
5 <14> 14" Original
+Sa\Jsage
.+5 Garlic Cups
- +5 Pepperonclni Pepper
Delivery Fee
55.00
~ Order I: 0001
Phone./
De Ii very
417332
Out Time:
2011-08-13
-12: 12 ))H
11'45 AM
55.00
~. 0.'"__.----- ______ __ _..\.__"__._.,;.. _______.. ~ _.... __ _
55.00
Card Type: Visa
ACcount #: xxxx6631
~uthorlzation I: 073461
Reference #: 147092
Batch ID: 0
/ -
2.00
Suhtotal: 10~.OO
Tax: 0;00
~===========7=
Total; 10{.00
Visa: 10~.00
--------------- -
Subtotal: 167.60
700: ~.OO
700: 4.00
700: 4.00
700: 4.00
700: 4.00
100: 4.pO
700: 4.00
700: 4.00
700: 4:00
'100: 4.00
700: 4.00
700: 4.00
700: 4.00
700: 4.00
700: 4.00
Discount: 60.00
F,ol;ld Tax: 0.00
Tpx: 0.00
--------------
---------------
Total: 107.00
----_. -~- -... --- - --- - - ------ -- - -- _. - - - - -- ---
Tip; ____._
Total: _____ _
Additional Tender Am); 0.00
Any del ivery f96 charged is not a tip, for the
, driver;' Please reMard yOl,lr Driver with a tip fo
r outst~ding service.
----- ---------- -_._-,------ ,._--_._._~...----
,
CustOler Signature
x
Customer Copy
I agree to pay total8GlOunt according to
the card issuer 8gre8ll!lflt
Thank You For Choosing
Papa Johns
Store" 4114
2222 N Congress Ave
Boynton Beach FL 33426
(361) 364-3885
==:.c==:~==;====:=;==.===:~====;=====:====.=
DESCRIPTION on PRICE TOTAL
--------------------------------------------
COMPOSITION BOOK 50 1. 00 50. DON
~ Tota] $50.00
SALES TAX $0. 00
Total $50.00
VIsa $50.00
w.wwwwwww..w6631
.... Tax El<enpt nn
ID .: 858012621544
==::=====:===~.======:=:=c==:==;==:~====~=~~
Thank You for Shopping at DealS.
Where You'll Find More Variety for L,ss
Now Shop On-Line at Oeals.stores.com
=====~..==::K=;==.=:==;=~Z=:.===:==~==:~==~;
001521 4114 03 00033 10878 8/17/11 18:00
Sales A6soclata:JalNe
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BLUE PDRTFOL 0T746~.t44 0.'50
BLUE PORTFOI.. 077~4 0.15 D
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YeLLDII PORTF 0"4629,.,..2
7 AT 1 FOR 0.15
IlUE PQATFOL 077~194"
10 liT 1 FOR 0.15
BREEN PORTFO 077462t91t45
11 AT 1 FOR 0.15
PURPLE PORTF 0""46299U62
'AT 1 FOR 0.16
4GI MINI I=D 011i14P241679
11 AT 1 FOR 8.00
4GB USI 0611&6to1iIQ
4&1 USI 061.,0&162
1 AT I FOR 8.00
EAGLE10Pl(Jl.U 0041&4000429
10 AT 1 FOR 1.00
lIe CRlSTAL oo70330C18271
10 AT t FOR O.t?
Ire CRISTAL 00"03306127'
10 AT 1 F~ 0.517
BIt CRIST,." OO.,OJ3Olim1
10 AT 1 FOR 0.97
FIUER PAPER 0026229111&6
'AT 1 FOR 0.75
FILLER PAPER 0026221111 &6
'AT 1 F~ 0.76
FILLER PAPER 002622911166
'liT 'FOR O. 7i
FILLER PAPER 002fi22m'&6
7 AT , FOR 0.76
FILLER PAPER 002622911160
6 AT 1 FOR 0.75
FILLER PAPER002622t1'I&O
'AT 1 FOR 0,1&
FILLER PflPER 0026229T11 &0
'AT 1 FOR 0.1&
FILLER PflPER 0026229'J11 &0
7 AT 1 FOR 0.7&
DIXON PENCIL 007206112024
10 AT 1 FOR. 0.'"
DIXON PBl::JL 001206112024
10 AT 1 FOR 0.94
DID PiNCIL 001*712024
10 AT 1 FOR 0.94
DIXON PENCIL 007206112024
10 AT I FOR 0."
DIXON PENCIL 007206112024
10 AT 1 FOR 0.'4
SUBTOTfl.
TOTAl.
VISA TEJID
1.650
1.05 0
1.50 0
1.950
0,90 0
136.00 0
8.00 0
56.00 0
10.000
9.700
9.100
9.100
01.60 0
".60 0
4.&0 0
6.2S 0
4,60 0
".50 0
4.50 0
5.25 0
9.40 0
'.40 0
9,0\0 0
9.40 0
9.40 0
330.95
BO.tS
m.ts
ACCOUNT' "31
flPPROVIl. I 00134'
REF . 00
TRANS ID - 0161221710022114
VALIDATION - k&F
PIMIENT SERVICE - E
CIMNGE DUE 0 . 00
I ITE"S SOLD 21~
TCI 1143 J021 6140 4096 4612 .
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01/17111 11:40:24
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, BlMITo. lIEACH, FL
sri 2'm OPI 0000056 TEl 09 TRI 01'45
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2.68 Ib I 1 Ib 10.&9
RAIN POfr.tI). 125912300009
37 AT 1 FOR 0.88
'IPK WASH 0030"291129
t8PK WASH 003018291129
UtI,RELlA 0022Qi!01075
GOLF IJItB 002265319205
60lF llHB 002265319203
lIIlAElUl 0022Gi3010"
FIRSTRID KIT 002042410070
FIRSTAID KIT 0020421'0070
SlIINYD 006020001220 F
UMYIJ 005020001220 F
SdlNYD 006020001220 F
StlfNfD 006020001220 f:
SUNNfD 005020001220 F
SUNNVD 006020001220 F
SlIINVD 005020001220 F
SUlUD 005020001220 F
COKE 0<H90000623' r
PEPSI 001200069156 F
PEPSI 0012000&9166 F
CO(E 00'"00006236 F
KT.DEW 001200069169 F
SC HjPl(I OOZ OA' 131181 13 r:
st. 15PK '1002 068113118113 F
SC 1SPIt 100z 068113118113 F
sc 15PK 1002 061113118113 F
SC 15PK 1002 06811:1118113 F
SC Hil:ll( 1002 06I113n8113 F
SC lSPK 1002 068113118113 F
SC 15PIC l00z 0681 1 Ins" 3 F
SC 15PIC 10DZ 06811317811J F
SUBTOTAL
TOTAL
VISA TEND
1.61 0
1.33 0
1,27 0
1.58 0
32.1;& Il
4.00 II
4.00 0
13.50 0
13.50 0
13.50 0
13.&0 0
4.61 II
4.61 0
2.00 0
2.00 0
2.00 0
2.00 0
2.00 0
2.00 0
2.00 0
2.00 0
2.~8 0
3.51 0
3.51 0
2.91 0
3.58 0
2.00 ()
2.00 0
2.00 0
2.00 0
2.00 0
2.00 0
2.00 0
2.00 0
2.00 0
161.118
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"1.88
ACCOlJfT ,:1 6631
APPRD'Ml I 061688
REF I 00
TRANS ID - 01"224831372541
Vfll.IDATIllN . 18IIl
PAY"ENT :BVlCE - E
CHANIiE DUE O. IXI
I ITEMS SOLD 12
Tet :1876 6375 2531 0322 2053 ..
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Supply & Gift Cards List
August 20,2011
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Extra School Supply list
August 20,2011
Student
Items Recieved
Composition Book, 2 packs paper, pencils,
flash drive book sack
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. East Side-West S"lde-Seaside Renaissance
eRA BOARD MEETING OF: September 13,2011
[ I Consent Agenda I Old Business New Business Public Hearing
XI
Other
SUBJECT: Public relations and marketing strategies to secure editorial coverage of CRA projects,
programs and events.
SUMMARY: Quarterly update on press releases, media advisories and social media postings
distributed by CRA staff, and articles generated as a result of these efforts. (June-
Sept., 2011)
Post - Boynton Harbor Marina project key to downtown
Post- CRA expects slight cut in expenses next year
Sun-Sentinel - Historic Boynton Beach home relocated
Boynton Forum - Historic cottage rolls to new role
Neighborhood Post- Boynton's new amphitheater
Sun-Sentinel - Delray, Boynton team up on summer promotion
WPTV, Channel 5 - Ocean Ave. Project ribbon-cutting: Boynton Beach presses on
with marina project
8. August 23: Sun-Sentinel- Boynton Beach focuses on downtown projects in CRA budget
9. August 28: Sun-Sentinel- CRA offers one year rent-free at downtown cafe
FISCAL IMPACT: None
Press releases. Media Advisories and Social Media postin2s:
1. June 16: Historic Boynton Beach Cottage Scheduled For Relocation To New Downtown
Address
2. June 29: Boynton Beach's Free July 4 "Salute To Independence" event
3. August 1: SUMMERTIME DOWNTOWN, August 1- Sept.30 Boynton/Delray Beach promotion
4. August 17: CRA Seeks RFP For Ruth Jones Cottage
5. August 18: Ribbon-cutting Event For Ocean Avenue Projects
Articles:
1. June 2 :
2. June 16:
3. June 21:
4. June 29:
5. August 11:
6. August 16:
7. August 19:
CRA PLAN, PROGRAM OR PROJECT: Marketing Department
RECOMMENDA TIONS: Information only
~~f!:,or
T:\AGENDAS, CONSENT AGENDAS. MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2010 - 2011 Board Meetings\9-13-11 Meetlng\Publlc Relations and
Media Coverage quarterly report,doc
.. 3C),YN. T.,C",. <)N.,.
,..3"F :A: ~.-l
~ ~ast SldC-';"CSt S,d,,-S(!aSldc Renaissance
Media contact:
Margee Walsh
CRA Marketing Director
(561) 737-3256, ext 204
\,cvalshM@bbflu~,
FOR IMMEDIATE RELEASE
June 16, 2011
HISTORIC BOYNTON BEACH COTTAGE SCHEDULED FOR
RELOCATION TO NEW, DOWNTOWN ADDRESS
Ruth Jones Cottage moves to east Ocean A venue on June 21
WHO:
Boynton Beach Community Redevelopment Agency (CRA)
Kaufman Lynn Construction
REG Architects
Roesch House Mover, Inc
WHAT:
Relocation of historic Ruth Jones Cottage
Built in 1940, this one-story building is 823 sq. ft, and weighs 20.000 Ibs,
WHEN:
Tuesday, June 21,2011 10:00 am
WHERE:
Cottage will be moved from current location at the corner of NE 1 Ave, and SE 151 St to
Ocean Ave, and SE 4 St
WHY:
In order to preserve one of Boynton Beach's notable historic homes, the
the Ruth Jones Cottage will be relocated from 201 NE First Street to the southwest
corner of East Ocean Avenue and Southeast Fourth Street on June 21, 20", The
east-end location. situated next to an existing public parking lot, will serve as a unique
locale for a new restaurant, opening soon,
Renovation and relocation of the Jones Cottage IS one of three CRA projects taking place
along East Ocean Avenue as part of a plan to revitalize the city's downtown area. The
other two projects include the construction of a new amphitheater adjacent to the
Schoolhouse Children's Museum and Learning Center and the Boynton Harbor Marina's
entry feature, A ribbon-cutting event for all three projects is scheduled Friday, August
19, at 6:00 p,m
COST:
CRA contract with Kaufman Lynn: $340,957
Additional contacts: CRA: Mike Simon , 561-706-6657
City: Wayne Segal ~eaga.lYv..@91'll,J", Stephanie Slater
Previous owner: Mrs, Ruth Jones, 561- 732-9818
Kaufman Lynn: Lisa King, 561-361-6700
REG: Rick Gonzalez, Jr" 561-659-2383
The Boynton Beach CRA is committed to serving the community by guiding redevelopment activities and stimulating
economic growth within its 1.650-acre district. The organization focuses on creating a vibrant downtown core, providing
affordable housing. and revitalizing neighborhoods. For more information on the CRA, its programs and activities, call
(561) 737-3256 or visit www.boyntonbeachcra.com.
###
,,~'t';
:~~:"
~qY~12~ I if~~ RA
. East Side-West Side-Seas'ide Rena'lssance
BOYNTON BEACH TO HOST
FREE JULY 4th CONCERT AND FIREWORKS
DISPLAY
Country music star Amber Leigh headlines at "Salute to Independence" event
Media Inquires:
Kathy Biscuiti
O. (561) 737-3256
C. (561) 445-2973
For Immediate Release
June 29. 2011
M E 0 I A RELEASE
WHO:
WHAT:
WHERE:
WHEN:
Boynton Beach Community Redevelopment Agency (CRA)
July 4th Salute to Independence, with music and fireworks
Intracoastal Park, N. Federal Hwy. just south of Gateway Blvd.
Monday, July 4, 2011. Park opens at 6:00 PM
Celebrate the 4th of July in Boynton Beach! The festivities will include
live music by local favorite Amber Leigh from 6:30 - 9:00 PM, a
special patriotic salute at 7:30 PM, and a spectacular, musically-
choreographed fireworks display by "Fireworks by Grucci" at 9:00
PM.
Food and beverage vendors will be on site throughout the entire event
No pets or personal fireworks allowed. Seating is limited, so please
bring your folding chairs or blankets. Park and ride the free shuttle from
the NE corner of Federal Highway and Ocean Avenue.
Information line - 561-742-6246 or visit
ti#H
Boynton Beach and Delray Beach's
AUGUST & SEPTEMBER, 2011
\\mbr.
~::l4t' '. .Il
l "
;:;:..
''''''CRA
.. >.":'-,..
Have fun in the sun while enjoying great discounts on water sports at the scenic
Boynton Harbor Marina, located just 6 miles north of Delray Beach, in the heart of
INTIlACOAnAL ,a-SKI
..'AU
Discount on second jet-ski rental
$20 value
561-735-0612. www.waveiumpers.com
.'~
.....................................................................7~
Offer is in conjunction with "NIGHT & DAY DOWNTOWN DELRA Y BEACH HOTEL
PACKAGE." Present coupon to receive discount. Valid for Florida residents only.
Restrictions may apply. Advanced reservations required. Expiration, September 30, 2011.
700 Cas a Lorna Blvd., Boynton Beach, FL., 33435
www.bovntonharbormarina.com
. East Side-West S'Ide-Seas',de Renaissance
Media contact:
Margee Walsh
CRA Marketing Director
(561) 737-3256, ext. 204
\\!Y~~JJM@!2J2JL.u ~
MEDIA ADVISORY
FOR IMMEDIATE RELEASE
August 17. 2011
BOYNTON BEACH CRA SEEKS PROPOSALS FOR
RESTAURANT OPERATOR TO LEASE
RUTH JONES COTTAGE
Cottage's new Ocean Avenue location and rich history will add to
unique, dining experience
WHO:
WHAT:
Boynton Beach Community Redevelopment Agency (CRA)
The CRA Board is requesting proposals from interested parties to lease the
historic Ruth Jones Cottage for use as a restaurant or cafe.
The building, built in the 1930s and recently relocated to the corner of Ocean
Avenue and 4th Street for commercial use, will be renovated to include a full-
service kitchen, indoor/outdoor seating for up to 50 patrons and two handicap-
accessible restrooms.
WHEN:
Economic development incentives, such as rent terms and matching funds for
interior build-out. are available for this project.
Deadline: Proposals must be submitted to the CRA no later than September
28, 2011.
CRA offices are moving. Responses submitted by September 23 will be
received at 915 S. Federal Highway. Boynton Beach. Florida 33435
Responses submitted between September 26-28. will be received at 710 N
Federal Highway. Boynton Beach, 33435.
Redevelopment goal from the 2009 Downtown Master Plan to revitalize East
Ocean Avenue and introduce new opportunities to the business community
The Boynton Beach eRA is committed to serving the community by guiding redevelopment activities and
stimulating economic growth within its 1 ,650-acre district The organization focuses on creating a vibrant
downtown core, providing affordable housing, and revitalizing neighborhoods For more information on eRA
projects and programs please visit www.boyntonbeachcra.com
###
LOCATION:
WHY:
\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t
.~~
fA..
New Amphitheatre, Ruth Jones Cottage, and Marina
Entry Feature
. Friday night, August 19, 2011
. 6:00 p.m. - 7:30 p.m.
. Tour of the completed construction and relocation projects
along Ocean Avenue
Meet at the Amphitheater, 6:00 p.m.,
to enjoy refreshments and live music.
(parking available behind Old High School)
\t
Bus pick-up onsite, 6:30 p.m.,
returning to Amphitheater at 7:30 p.m.
"Boynton Harbor Marina Buccaneers" will be on-hand to entertain and prevent
any mutinies..,ahrrrrllll
Please RSVP by Monday, August 15: Kathy Biscuiti, BiscuitiK@bbfl.us
\t\t\t\t\t\t\t\t\t\t\t\t\t\t~~~\t
Southern
Palm Beach County
Renovation
of marina
BOYNTON BEACH
The city has
launched a website
to keep residents
updated on the
Boyntoll Harbor
Marina renovation
project.
Story, Page 6
Be.3ch ';Jost Piloto
DOS t A "weekly section of The Palm Beach Post
r l palmbeac:hpost.comjgojnelghborhoodpostsouth
Boynton Harbor Marina project key to downtown
Work continues on
the ambitious remake
of the waterfront.
By ELIOT KLEINBERG
Palm Beach Post Staff Writer
BOYNTON BEACH -
The city's Community
Redevelopment Agency
hopes a new interactive
website will get people
excited about the reno-
vated Boynton Harbor
Marina project.
The marina is "a dy-
namic avenue to connect
residents as weII as na-
tional and international
travelers to our vibrant
destination," said Mayor
Jose Rodriguez, who also
sits as CRA chair:
Separate sections
on the website
www.BoyntonHarbor
Marina.com - provide
information on fishing
and diving charters; boat
and jet ski rentals; hiking
and shopping areas; spe-
cial events and dockside
services.
Separate tabs connect
to Marina businesses
and residences.
The CRA bought the
property, about half mile
south of the Boynton
Inlet, in 2006 for $4.8 mil-
lion. At the time, it was
com~ting with the pri-
vate sector
and many
developers
who wanted
to turn the
area into
just condo-
Rodriguez miniums.
The CRA
then bought the rest of
the area for $3.5 million.
The site's now un-
dergoing a four-phase,
$6 million renovation
project that would ex-
pand it from a fishing
and boating center to a
"downtown destination"
with dining, shopping,
businesses and enter-
tainment.
The CRA already has
~~'"
.~ j'
2007 Staff File Photo
The docks at the Boynton Harbor Marina have been renovated and reconfigured, going from
24 to 19 slips, which allows for the docking of larger boats. The eRA also bought fish clean-
ing stations, which have Bimini canopies over them.
renovated boat slips and
a fuel dock. An entrance
from Ocean Avenue is set
to open in July.
The last phase will
comprise two open green
spaces, a fishing-themed
decorative fountain, fuel
and tackle shops and
restrooms.
The CRA and city
leaders see the marina
as a cornerstone of the
downtown master plan
for the city, working to
polish its image while
struggling with a 40
percent drop in property
value since 2007.
The CRA received
$2 million from Palm
Beach County as part of
a $50 million countywide
waterfront preservation
bond
In 2008, the eRA hired
consultants to help it
put together the master
renovation plan for the
marina. It was approved
in 2009.
But about that time,
the economy went down-
hill and the CRAfound it-
self deciding to break up
the project into phases.
So far the slip docks
have been renovated and
reconfigured, going from
24 to 19 slips, which al-
lows for the docking of
larger boats. The eRA
also bought fish cleaning
stations, which have Bi-
mini canopies over them.
The goal is to have
everything complete by
spring of 2013.
@eliot_kleinberg@pbpost.com
Boynton Beach eRA expects slight cut in expenses next
year
httpiiwwwpalmbeachpostcom/news/bovnto n-beach-cra-e xpects-s IIQ ht -CUt-I n-expenses-1 544394. htm!
By JASON SCHULTZ
Palm Beach Post Staff Writer
Posted 526 p m Thursday June 16, 2011
BOYNTON BEACH - The city Community Redevelopment Agency's $6.6 million
budget for next year will include a roughly 3 percent cut in operating expenses because
of declining revenues from things like property taxes, CRA Executive Director Vivian
Brooks said this week.
The main changes in the budget are a proposed increase in the cost of renting boat slips
at the city marina of $2 per foot based on the size of the boat and a proposal to eliminate
a police officer position paid for by the CRA. That officer was dedicated to patrol the
redevelopment area, but Brooks said there are already officers whose beats cover that
area.
The CRA board, which is comprised of the five city commissioners and two residents,
will likely pass its budget later this summer after the city commission passes its budget.
Brooks said.
Historic Boynton Beach home relocated and to be
renovated into a restaurant
http://www.sun-sentinel.com/news/palm -beach/bovnton-beach/fl-histonc-bovnton-hom e-20 110621 ,0.4875952, story
~.
, I
The Ruth Jones historic cottage was relocated from 201 NE First St to East Ocean
Avenue where it will be renovated and converted into a restaurant
By Erika Pesantes, Sun Sentinel
826 P,n/. EDT, June 21, 2011
BOYNTON BEACH - A cottage believed to be more than 70 years old and a key building block
in the city's redevelopment was uprooted and hauled to its new site Tuesday along spectator-
lined streets.
It took only about 30 minutes to move the 20,000-pound structure three blocks, from 201
NE First St. to 480 E. Ocean Ave. There it is to be renovated and could come back to life
by fall as a restaurant, The 201 Trading Post. The city Community Redevelopment
Agency purchased the 823-square-foot "Historic Ruth Jones Cottage" in 2007. Its former
site will become a parking lot.
City and CRA staff members, nearby residents, history buffs and kids from a local karate
school came out to follow the house on its flatbed as it crept by.
Workers twice had to lift utility wires that ran across Northeast First Street and East
Ocean Avenue to squeeze under with the home's 18-foot tall coquina rock chimney. It
also nearly grazed speed limit and stop signs and the "Guardian of Rest 2010" public-art
sculpture. It ruffled tree branches as it inched past.
The spectacle encountered a brief delay when it come up to a parked black limousine in
its path. The owner couldn't start it, so they tried jumping the battery from the tractor
towing the house. Finally it took the strength of a half-dozen men, including City
Commissioner Woodrow Hay, to push the limo away. Hay called it "hilarious," but he
also said he got goose bumps at the thought of the cottage's potential. "This is a
springboard for our downtown development and now we see some action," he said.
"People can see we're moving ahead; that's motivation for the whole city."
The CRA paid Ruth Jones $265,000 for the house and is spending about $350,000 for
its relocation and renovation. The CRA still is discussing how much of the restaurant
conversion it will finance, possibly more than $200,000.
As Emilie Jones Little, a 50-something balloonist, watched the house move, she was
near tears and blew the cottage a kiss. Hay put his arm around Little to comfort her. It's
where her now 87-year-old mother, Ruth Jones, raised five children and where Little
lived until she married at age 21. "It's Just hard to see it move, but so cool at the same
time, Wow, I'm shaking right now," she said as she took snapshots,
She wished her childhood home was being turned into a teahouse. because her mother
loved gardening and often grew sunflowers, roses and gardenias. Jones said it's that
garden that she misses most. She wasn't up to seeing the house move Tuesday, but she
later sounded nostalgic about the formerly lively downtown that officials hope will see a
rebirth,
"I sure hope that's the beginning of the awakening of downtown Boynton, but everyone
seems to be heading out west. out to Congress [Avenue]. That's a shame," Jones said.
No one's clear on when the cottage was built, but Jones. who moved in in 1946, said two
other families lived there before her. "I thought I would spend the rest of my life there,"
she said. But she sold it to the CRA after someone broke in and her nervous children
encouraged her to move.
The CRA calls the cottage historic, but the city, which in December beefed up its historic
preservation rules, has not yet designated any buildings "historic." The Jones cottage is
part of a 1996 survey of buildings with historic potential, said Mike Rumpf, city planning
and zoning director.
The cottage was built in the Frame Vernacular architecture style. made of now-extinct
Dade County pine. During that time, people built their homes from leftover building
materials or shipwreck timber, said Harvey Oyer III. former chairman of the Historical
Society of Palm Beach County. Until last month, the CRA board considered demolishing
the cottage and building a replica of it for the downtown revitalization project
"It's amazing that it's been saved," said Ginger Pedersen, a city Historic Preservation
Board member and local history blogger
eDesantes@tribune,com or 561-243-6602
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VOL. 46
No.26 .
~.SUNSENTINEL.COM/BOYNTQNBEACFl
L
H-
.,'~ft.~'.'.', <,..,
~V
oR'. . roll'
.~ '. ....'t~ ,":, ,~.S
-= rce.aurant
MlKE-R0mM~N
It-wa& the first step in-
the right direction, said
B Beaeh Mayor
J 'gU~z.
10wd'oIl.n Deere
tr , " '.' .SlowIY.RuHed the
h.use of cr~~ked, an-
ti_,~ wooct~ith gI}een
snutte~f.,rtae Windows.
A grilY ~~ll))~)]t.adorned
the~t&nt 400r that
100~ iit.had~tbeen
used ill years aflrl0nlook-
ersiawkedatthe stone
chimney as the home
m&ved al&ng Ocean Ave-
nue.
The relocation ofthe
historic Ruth Jones Cot-
tage, by Kaufman Lynn
Construction and Roesch
House Mover, Inc., took
place June 21, almost 100
years after the home.was
built, according to the
Boynton Beach Commu-
nity Redevelopment
Agency. The exact date of
inception is in question.
"Well, it's Dade
County pine, used in the
MKROTHMAN @T~IBUNE. COM
......MlWMOMI Movers from RoesCh
HOOsemOVEmllhC. ~rtthe slow process of relocating
it'le eRA Ruth Jones Cottage in Boynton Beach.
STAFF PHOTO/ERIC BOJANOWSKI
1920s and extinct," said
eRA Executive Director
Vivian Brooks.
She said that the 1920s
is probably a good esti-
mation of the cottage's
origin.
The more than
SOO-square-foot home
was moved, using both
lanes, from 201 NE First
1J[ lllL
St. to its new location at
the corner of East Ocean
Avenue and Southeast
Fourth Street.
Rodriguez said with
the new amphitheater
being constructed next to
the School-
houseChil- ...
dren's Mu-
seum &
Southern
,
Palm Beach' County
On ,the; ,web
BO,........,.'..ch eRA: wVlw.boyntonbeachcra.com
Amp,. . www.boyntonbeachcra.com/
prom < .' . ..oolhou~e-chndrens-museum-
amphitft~at~r~renov"tj()nsl
Marina: www.8oyntonHarborMarina.com
'N'. hb h tl"
1 elg 0 ...._ .or ... O+{Jo+,i'~.
F' THURSDAY, AUGUST 11, 2011 '
. ,. ~, ,",' c'." ...t,.,. ... A,.~..".,klysectlonOfThep.,hlBeachP~st
, . '-'~p....achpost.com/lo/......borh..dpostsouth
RICHARD GRAUlICH
Staff Photographer
B...."..'.~_ .'.
a..........
BO~N.BEACH
- The Ocean Av.enue
Amphitheater, a
Boynton Beach
Commumty ,
Redevelopment
Agency project, is
under construction
near City Hall.
Story, Page 5
THE PALM BEACH POST
· THURSDAY. AUGUST 11.2011 5
Boynton hopes amphitheater will complete
'town square'
By ELIOT KLEINBERG
Palm Beach Post StqffWriter
BOYNTON BEACH
- It was a set of steps
tat just kind of ended.
ow, city leaders say, the
eps lead somewhere,
)th literally and sym-
)lically.
Next week, on Aug.
I, the city and its, C9>Q:l~ '
unity Redevel
gency will cut a
r the new am
er, ;ust east
~h )use eft.
[u!>-. ~il and Leaitdqg,
ent~r.. ,.. . .'. . '. <. '.'~ IItJ_~"II:nUMi6development Agency Special Events Director Kathy Biscuiti
THe Clt% -"hOPing the , velopmenf [;irectof'Michael Simon stand in front of the Ocean Avenue Amphitheater
200-square-~00t stage which is under construction near City Hall.
ill become the latest
ece in their hpped-for
sion of a "town sqWU'e~"
. n would. encomWss
le 1927 high school -
1 tap for a possibfe ren<r
ttion and cOlWersion
a mixed~use center
- and the schoolhoUse
usewn, as well as the
140 Ruth Jones Cottage,
oved six blocks to East
cean in June.
Parking will be avail-
lIe in an adjoining lot
led during the day by
>lice, in a lot west of the
gh . school, across the
reet at City Hall, and
the library and civic
~nter to the south. '
"The whole thing kind
becomes a campus,"
RA developrn<<$t diroc..
r l\Jn~hael Simon said.
V( rying to create a
~st.__~don. "
The CRKs dream is to
le day have a corridor
1 the way to the new
Jynton Harbor Marina,
s lawn has enough
)ace for 500 peoPle
z lawn chairs.
at Ocean Avenue and the to.Wn 0
mtra~stal .Waterw~l,i, Noy.
which also will be dedi:.
catedAug.19.' " .)
The stage looks outi:,,,
a 10,OOO-square-foot ':\'"
that can handle m(:))f~
than 500 people in their
lawn chairs.
Its sail-style fabl'i~
canopy, a clamshell con~
figuration, rises about
12 feet
The stage is equipped
with electrical connec-
tions, and theater light-
ing.
It faces southwest, but
is so large people stand-
ing on Ocean Avenue, to
the north, will be able to
See what's happening.
The city and the eRA
see many uses: ongo-
ing concert and movie
series, events connected
to the adjoining school-
house museum, holiday
festivals, and more.
They include a down-
~4lJ~:
tIl~
cial eV~ntsdi~
Biscuiti said eaf1i~
month, standinj~C
the plot, wk_.~dters
were wrapping 'up ~~
project in time for .1le
opening.
The stage also will be
available for rental.
Fer major events, plan-
ners - as they do now
- would close Ocean;
Northeast First Street,
just to the east; and
Seacrest, to the west.
The amphitheater cost
$317>620 in CRA money.
It went up fast; design
was approved in NoVf""'-
crete blocks set up like
steps.
Sometimes children
s.at.o~ the steps for book
reading events.
Sometimes bands set
up near the steps and
played for people who
~at in the field in lawn
chairs.
"We're obvioq~ly very
excited now to have an
actual stage," Simon
said.
Geliot.o.kleinberg@pbpost.com
__ "'ton
=, BOYllton8each Blvd. "_ell j
m. NE 1st Ave. m .
~ .. ~ ~ 1 -', E .ocean Ave
;;!i~ "
<' (1)0. .
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STEVE LOPEZ/Slaff AI
SUNSENTINEL.COM >>TUESDAY. AUGUST 16. 2011>> PN
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Boynton Beach presses on with marina project
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trle last few years 1'1.:NF1n't provlljed IImnedlate
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Boynton Beach presses on with marina project
MiHjof1s spent on the area
Posted 08/19/2011
~
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BOYNTON BEACH, Fla - For Steve Scaggs the owner of Two Georges restaurant at the Boynton Beach manna
the investments the Boynton Beach Community Redevelopment Agency has made in the last few years haven't
provided immediate bumps in business
"Busll1ess has been steady for the past couple of years," said Scaggs
But when it comes to what's been bUilt around hiS restaurant .n the last four years, he fully expects oetter days to
come soon Millions in public and pnvate money have been spent on docks, piers, sidewalks and high 'lSe
condos
There are also plans for new green space "We're getting more tounsts that are coming down looking for the let-
skis, the boats, the dining," said Scaggs
There's another new addition too a three story tower the city's version at a big arrow telling everyone to "stop
here"
The nbbon was cut on that tower Fnday a $300000 Investment as part of a much larger effort to see downtown
boom
"We're probably twenty percent done We're at the very beginning" said Margee Walsh the executive director ot
the Boynton Beach CRA Yet some say any potential boom is passing them by
Splashdown Divers IS a 30-year fixture, and they're barely holdll1g on
They say business hasn't improved since the CRA started pumping In publiC money to Improve the Inanna, ana
questions whether the public investment will ever payoff
"Business has been gOll1g steadily down for us There's not much we can do about that people Just don't want to
spend their money when they're worried about the stock market IS dOing," said manager Terry Brabham
City sources pOint out that that particular busll1ess has filed a lawsuit against the CRA partly because their
building IS slated for removal as part of the manna project's next phase
They stand behind the public investment and say It Wil! war"
"This area is gOing to be redeveloped over the next couple of years That IS gOing to bnng people to thiS area who
may not have ever heard of this area," said Bill Orlove, a member of the CRA board
Another three-story landmark is planned for Federal Highway, to prOVide additional exposure
Read more. h ttp.//www.wptv.com/dDP/news/reqIOn--.L!@1r11~_~c;t0"&LJntV/boYDjQl1_b_~.f.I]!bo.Ynton-beach:rrressEi..=911-wl!h-marlr}.il.::
Droiect#ixzz 1 VmszxsDH
Boynton Beach focuses on downtown projects in eRA
budget
By Erika Pesantes, Sun Sentinel
-10.-14 p.m EDT ,August 23. 201"!
BOYNTON BEACH-
The Community Redevelopment Agency board Tuesday moved ahead with a $7,3 million budget that focuses on marketing and developing
the city's dormant downtown along Ocean Avenue in fiscal year 2011-2012,
Proposed projects include renovation of the "Ruth Jones Cottage," which the agency hopes to convert into a restaurant, and development
of "Sea Life Lumination Art" along Ocean Avenue to light up dark spaces, and encourage pedestrian traffic -- as well as more special
events to draw people downtown,
Other proposals include an additional entry sign at Boynton Harbor Marina and further development of the waterfront space as well as
banners that reinforce the "Marina District" The agency has nearly $1,5 million to spend on new projects,
A good chunk of the CRA's revenue - about $4,2 million - is being set aside for debt and operating expenses,
"I think our focus needs to be laser tight," said CRA Executive Director Vivian Brooks, "The focus has to be on the downtown,"
CRA staff suggested raising rents on 18 CRA-owned boat slips at the public Boynton Harbor Marina to reel in about $16,000 in revenue,
but board members turned that down,
Mayor Jose Rodriguez, also CRA board chairman, opposed the rent increase even though the current $14-per-foot rate is the lowest for a
public marina in Palm Beach Countv, according to staff, He countered that Boynton Harbor Marina lacks amenities such as bathrooms
and showers that other public marinas have
"The fact is we have a marina we're trying to draw attention to, I don't think increasing the rates is a way to draw attention to it," Rodriguez
said, suggesting a rent increase in fiscal year 2012-2013 after the dust settles on future construction there,
Commissioner Woodrow Hay, also a CRA board member, raised an eyebrow over the CRA's proposed signature event to be modeled after
the popular "Pirates of the Intracoastal" event last held in Bovnton Beach in 2006,
"Forty-five-thousand dollars is a lot of money," he said,
Kathy Biscuiti, special-events director, said she hopes the two-day event, to be held in October 2012, will grow and stretch along Ocean
Avenue from Seacrest Boulevard to the marina, east of Federal Highway
"The pirates bring out such enthusiasm All the kids come dressed up; the parents come dressed too," she said 'We think this is the one,
because it was so successful before,"
Other proposed CRA projects include a downtown open market at the Ocean Avenue Amphitheatre and the "Sunday Family Funday" series
at the marina, in addition to the holiday parades, movie and concert series, and Fourth of July fireworks display that were held this year
The CRA also plans to allocate a total of $230,000 for a program to help local merchants improve their marketing strategies, and
commercial facade and economic development grants,
eDesantes(ii)tribune.com or 561-243-6602
Boynton Beach eRA offers one year rent-free at
proposed downtown cafe
http /!\\IWW,sun-sentil1eicom/news/paim-beach/boyntol1-beach/fl-boynton-cra-restaura I1t-20 110828,0 5199040 story
By Erika Pesantes, Sun Sentinel
Here's a deal: Free rent for a year if you're a qualified restaurateur who can operate a
full-service eatery in a historic cottage in downtown Bovnton Beach
The city Community Redevelopment Agency is looking for someone to run a restaurant
in the 823-square-foot building at 480 E Ocean Ave, Proposals are due by 3 p.rn Sept.
28.
The cafe is expected to seat 122 inside, under a covered deck and along the sidewalk.
The CRA is offering a five-year lease and would match up half the $300,000 needed to
build the restaurant's interior.
The Ruth Jones Cottage is thought to be more than 70 years old and is expected to be a
key building block in the revitalization of downtown Boynton,
The CRA will review the top proposals and make its pick at an October public hearing,
Earlier this month, the board quit negotiations with an unresponsive potential tenant
l;!~ ~~Y~Te~ eRA
. East Side-West S",de-Seaside Renaissance
eRA BOARD MEETING OF: September 13,2011
I I Consent Agenda I X I Old Business I I New Business I I Legal
I Executive Director's Report
SUBJECT: Consideration of Employment Agreement - Executive Director
SUMMARY: At the July 2011 eRA Board meeting, the Board discussed changes to the draft Employment
Agreement for the Executive Director. Per the Board direction the changes were incorporated into the attached
document and reviewed by the Agency's legal counsel.
FISCAL IMPACT: N/A
CRA PLAN, PROGRAM OR PROJECT: N/A
RECOMMENDA TIONS/OPTIONS: Approve the Employment Agreement for the Executive
Director.
~~~4-
Vivian L. Brooks
Executive Director
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2010 - 2011 Board
Meetings\9-13-11 Meeting\Employment Agree-ED.doc
Meeting Minutes
Community Redevelopment Agency Board
Boynton Beach, FL
July 12, 2011
Chair Rodriquez closed public audience
XII. Old Business
A Consideration of Employment Agreement for Executive Director
Ms, Brooks presented the amended draft version of the Employment Agreement and
outlined the areas that were changed She advised she pulled contracts from the CRA
Directors in Palm Beach County and put on a spreadsheet the terms that they had,
including the most recent contract which was for Riviera Beach, She also included the
agreement with mark-ups from the meeting in May. Chair Rodriquez inquired if Attorney
Cherof reviewed these mark-ups and he advised he had and these are business issues,
not legal issues, except for Section 10 which was the termination provision. It talked
about severance pay and receiving five months of pay The new State Statute that deals
with that issue states it in terms of 20 weeks, His suggestion would be to convert
whatever number the Board thought appropriate for severance to weeks, not to exceed
20, Chair Rodriguez suggested reviewing the line items in order of changes
Section 2,1 - Deleted: Additional one (1) year extensions of term shall require Board
approval by Resolution, Added: This Agreement may be terminated by either party,
Mr, Holzman inquired of Attorney Cherof if changing the wording would automatically
renew the contract every year or require a vote Attorney Cherof stated that the rollover
provision that had concerned the Board was with Ms, Bright's contract Mr, Holzman
was not in favor of having an automatic renewal in any contract and felt there should be
something that stated there would be an annual review or Board approval. Ms, Brooks
stated there was a provision for that further in the Agreement She also stated she
simply removed the word "resolution" and it could be a vote at a Board meeting and that
the Agreement still states her extension would require Board approval There was
consensus from the Board,
Section 2.2 - Added: Termination without cause shall require a sixty (60) day notice to
Employee, Chair Rodriguez asked for clarification if that meant Ms. Brooks would be
paid for two months, Attorney Cherof stated that she would get 60 days plus agreed
upon severance pay, There was discussion as to whether or not the 60-day notice
would apply if there was a decision not to renew the contract or if notice had to be
given, not to renew the contract Attorney Cherof indicated that if a decision was made
not to renew the contract, it would appear on the agenda the month before the end of
the contract so all parties would be covered There would be a motion to extend the
contract for another year, or a motion not to extend the contract in which case it would
end on its own term.
Meeting Minutes
Community Redevelopment Agency Board
Boynton Beach, FL
July 12, 2011
2.3 - Added: "Employee shall give CRA a sixty (60) day notice of resignation." There
was discussion on the sixty (60) day suggestion. Attorney Cherof clarified that if notice
was given and the Board wished not to have the Employee hold to the 60-day notice
and asked the Employee not to return, they would still be paid for 60 days. There was
discussion on the length of time to be paid and under which circumstances a resignation
taking place should be paid. If the resignation was amicable, the Employee would stay
thirty (30) days and be paid for thirty (30) days. However, if the resignation was not
amicable, the Employee would be asked to leave and be paid for thirty (30) days. The
consensus was to change the clause to read thirty (30) days notice of resignation.
3.1 - Added: "It is recognized that the CRA pay periods are bi-weekly and if the pay
periods change, the employee's salary shall not change." There was agreement by all
Board members.
3.2 - Added: "unless as stated elsewhere in this Agreement". This refers to Employee
not being entitled to compensation other than for time actually employed by the CRA.
There was agreement by all Board members.
3.3 - Deleted: "may, at its discretion" Added: "shall". Deleted: "any time during the term
of this agreement: Added: "annually at the time of Employee's review and in the event
the Employee's review is above satisfactory, Employee's salary shall be increased by
five percent (5%). If the CRA fails to perform the Employee's review as stated in Section
3.4, Employee shall nonetheless be entitled to a five percent (5%) increase in salary."
Chair Rodriguez stated and reminded everyone what was happening in other areas of
the City and could not support guaranteeing a salary increase to an employee due to a
satisfactory performance, knowing that raises had not been given in three years to City
employees. It was unknown, at this point, when the City would recover and he would
not support an automatic increase in salary. Vice Chair Orlove suggested, although he
agreed with Chair Rodriguez, to add "Employee's salary shall be considered bv the
Board to be increased." There was consensus to change the wording so as not to make
an increase automatic.
3.4 - Added: "It is the Board's responsibility to initiate and conduct such formal review
and in the event the Board does not initiate and complete such annual formal review
within thirty (30) days prior to the end of this Agreement, the Agreement will
automatically renew under the exiting terms and conditions and Employee's salary shall
be increased by five percent (5%). The Board felt this was answered with 3.3, but to
add a clause that the Employee will initiate the review process by adding it to the
Agenda and the Board shall conduct the review and vote.
4.2 - Deleted: Ms. Brooks deleted the numbers inserted for hours of annual vacation as
they change from pay period to pay period. Whatever the accrued total is at the time the
contract was signed would be inserted. Chair Rodriguez was concerned with the dollar
amount that would be paid out should there be a separation from employment. He
8
Meeting Minutes
Community Redevelopment Agency Board
Boynton Beach, FL
July 12, 2011
stated he would want a maximum dollar amount instead of all accrued vacation time
He requested the Finance Director and Executive Director come back to the Board with
a maximum liability risk on vacation and sick time for this Agency. Attorney Cherot
indicated the maximum hours to accrue was 320, which amounted to approximately
$17,000,
4,3 - Added: "Notification of Vacation Leave, Employee shall notify the Board fifteen
(15) days prior to taking more than five (5) business days off Employee will also notify
the Board of her designee in her absence," Deleted: "The Employee may not take
more than ten (10) vacation days during any consecutive period of time without
approval of the CRA Board." The Board was in agreement with this change,
4.4 - Deleted: The number of accrued sick days was deleted and will be filled in at the
time the agreement is signed
5,1 - Added: "at no cost to employee" and "policies consistent with those In effect as ot
the Effective Date of this Agreement and provided by the CRA to its employees, If the
policies relating to insurance of the CRA change, the Employees benefits will change
accordingly." Deleted: "for Employee consistent with health insurance, and City of
Boynton Beach." Mr. Holzman was uncomfortable with this. If the City healthcare
changed, it should be an automatic change, He thought the way it was written before,
that was the idea of the previous provision. He was concerned about putting a number
in there, Attorney Cheraf advised whatever was provided to other City employees was
provided here. That was the standard when it was drafted and this was the standard for
City management level employees. Mr, Holzman suggested tying it to the City senior
level staff instead of being specific If things were to change or another Executive
Director came in, the agreement would not have to be changed, The Board was In
agreement with this change,
6,1 - Added: "shall be compensated for the use of her personal automobile for CRA
business, at the prevailing IRS mileage rate at the time of travel" Deleted: "annual
salary includes value for a car allowance' The Board was in agreement with this
change.
8,1 - Added: "without prior consent of the Board which will not be unreasonably
withheld." This change dealt with outside activities and hours of work and engaging in
other employment and professional engagements. The Board was in agreement with
this change. Attorney Cherof advised he was troubled by a phrase from a legal point of
view which was "which will not be unreasonably withheld", because it was an
immeasurable standard. It was his suggestion to delete that phrase and have it read
"without prior consent of the Board"
8.2 - Deleted: "quarterly", replacing it with "annually, dealing with how often the
Employee shall disclose certain affiliations. Deleted: "the" Board, replacing it with "any'
lJ
Meeting Minutes
Community Redevelopment Agency Board
Boynton Beach, FL
July 12, 2011
Board member". Chair Rodriguez commented if Ms. Brooks was a member of a Board
in October, that would mean it would not be disclosed for almost a year. There was a
suggestion of possibly changing the agenda item regarding Disclosures by Board
Members, to include the Executive Director. There was agreement by the Board to
change this paragraph to read "will disclose at next Board meeting."
9.1 - The names of the professional organizations were incorrect and the correct ones
were inserted. Deleted: "reasonable membership costs", replacing with "membership
costs" .
9.2 - The name of the professional organizations were incorrect and the correct ones
were inserted. Deleted: "reasonable and necessary".
1 0.1 - Added: "severance in the amount equal to five (5) months pay and all accrued
vacation and sick time." The new State Statute now reads up to 20 weeks. It was
agreed to change to read "up to 20 weeks" and add a clause if there was a termination
with cause, the severance would be zero, as defined by the State Statute.
B. Consideration of Youth Empowerment Center Neighborhood Cleanup
Program
Ms. Brooks advised she had been dealing with Ms. Henderson of the Youth Violence
Prevention Program (YVPP). She developed a program called "In the Can". She would
be working with her youth group in the Heart of Boynton, using them to clean along
Seacrest and in Sara Sims Park. There were no questions from the Board.
Motion
Vice Chair Orlove moved to approve and was seconded by Mr. Holzman. The motion
passed unanimously.
C. Status of Board Direction to Potential Tenants of Jones and Magnuson
Properties
Ms. Brooks advised at the last meeting it was asked that the two tenants produce more
information for review. They were then given a list of items required to produce.
Neither tenant could provide the information in time for staff to review and provide an
analysis. If agreeable to the Board, Ms. Brooks asked that this item be put on the
agenda for August so she would have sufficient time to review and provide a good
analysis. Mr. Hays asked if the tenants were provided a deadline and Ms. Brooks
indicated they were given June 30th and now they were told to provide by July. Chair
Rodriguez commented that his understanding was that the tenant planned to open in
August and asked what the timeline now was. Ms. Brooks indicated approximately 60
days to complete construction and then the tenant had to do the interior part, The
10
Page 1 of 8
EMPLOYMENT AGREEMENT
This employment agreement ("AgreemenCl, lS made and entered into on this
day of ,20] 1, by and between the BOYNTON BEACH COMMUNITY
REDEVELOPMENT AGENCY (the "CRA"), and VIVIAN L. BROOKS, (the "Employee")
(collectively, the "Parties").
WHEREAS, the Board desires to employ the Employee. as Executive Director of the
eRA; and
WHEREAS, the CRA desires to provide certain benefits, to establish certam
conditions of employment and to set certain working conditions of Employee; and
WHEREAS, Employee desires to accept employment as Executive Director of the
CRA under the terms and conditions set forth herein,
NOW, THEREFORE, for and in consideration of the mutual covenants herem
contained, the Parties agree as follows:
1.0. Duties
].]. The CRA agrees to employ Employee as the full-time Executive Director of the CRA
to perform the functions and duties necessary to manage its operations,
] .2. The general scope of duties is set forth in the job description attached hereto as
Exhibit "A".
1.3. Employee agrees to perform her duties and other such legally permissible and proper
duties and functions, consistent with the office of the Executive Director, as the Board of
Commissioners of the CRA (the "Board") shall assign from time to time.
T:\HUMAN RESOURCES\EMPLOYMENT AGREEMENT EXECUTIVE DIRECTOR VLB,docl
Page 2 of 8
2.0. Term.
2.1. This Agreement shall become effective and the term of employment as Executive
Director shall commence on the date approved by the Board for a one (1) year term. This Agreement
may be terminated by either party pursuant to Section 10.
2.2. Nothing in this Employment Agreement shall prevent, limit, interfere with, or
otherwise restrict the rights of the CRA to terminate the services of the Employee at any time, with
or without cause, when done in accordance the provisions set forth in Section 10 of this Agreement.
Termination without cause shall require a thirty (30) day notice to Employee. The CRA may accept
the resignation effective prior to the expiration of thirty (30 days, but in that event, the CRA shall
still pay Employee until the end ofthe thirty (30) days, subject to the twenty (20) week limitation on
severance referred to in Section 10.01.
2.3. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of
the Employee to resign at any time from her position with the CRA, subject only to the requirements
and provisions set forth in Section 11 of this Employment Agreement. Employee shall give CRA a
sixty (60) day notice of resignation,
3.0. Salary.
3.1. The CRA agrees to pay Employee for services rendered commencing upon the date of
the execution of this Agreement at an annualized base salary of $ 115,00.00 payable for time
employed in bi-weekly amounts of$4,107.14 (subject to customary withholding and deductions).
Such payment will be made consistent with existing CRA pay periods. It is recognized that the CRA
pay periods are bi-weekly and if the pay periods change, the employee's annualized base salary shall
not change.
T:\HUMAN RESOURCES\EMPLOYMENT AGREEMENT EXECUTIVE DIRECTOR VLB,doc2
Page J ~
3.2. Notwithstanding reference to "ternl" and "annualized salary". reference to those temE
does not imply a fixed term of employment and Employee is not entitled to compensation other than
for time actually employed by the CRA. unless as stated elsewhere in this Agreement.
3.3. The Board shall review Employee's salary and benefits annually at the time of the
Employee's review and in the event the Employee's review is above satisfactory. Employee's salary
shall be considered by the Board for an increase.
3.4. Notwithstanding the Board's rights as set out in 3.3 above, the Board shall conduct a
formal review annually in advance of the anniversary date of this Agreement and prior to granting
extensions to the term as set out in section 2.] of the Agreement. It is the Board's responsibility to
conduct a formal review and in the event the Board does not complete such annual formal revievv'
within thirty (30) days prior to the end date of this Agreement, the Agreement will automatically
renew under the existing terms and conditions. The Employee shall initiate the review process by
adding it to the Agenda and the Board shall conduct the review in a timely manner and vote on the
Employees performance review.
4.0. Vacation and Sick Leave.
4.1. The Employee shall be entitled to be paid sick and vacation leave under the following
terms and conditions:
4.2. Vacation Leave. Employee is a current employee ofthe CRA and accrues vacation
leave at a rate of 4.62 hours per pay period. However. in now event shall the Employee be allowed
to accrue more than 320 vacation hours during her employment. The maximum number of vacation
hours that Employee may accrue cannot exceed 320 hours. Hours accrued in excess of320 hours will
be forfeited. Upon separation for any reason the eRA will payout all accrued vacation time up to
T\HUMAN RESOURCES\EMPLOYMENT AGREEMENT EXECUTIVE DIRECTOR VLB,doc3
Page 4 of8
320 hours.
4.3. Notification of Vacation Leave. Employee shall notify the Board fifteen (15) days
prior if taking more than five (5) business days off. Employee will also notify the Board of her
designee in her absence.
4.4. Sick Leave. Employee is a current employee of the CRA and accrues sick time at the
rate of 3.69 hours per pay period. Sick leave may be used only for actual illness. The maximum
number of sick hours that Employee may accrue cannot exceed 480 hours. Hours accrued in excess
of 480 hours will be forfeited. Upon separation for any reason the CRA will payout all accrued sick
time up to 480 hours.
5.0. Insurance.
5.1. CRA agrees to provide at no cost to Employee health, dental, life, and disability
insurance for Employee consistent with health insurance policies consistent with those in effect as
of the Effective Date of this Agreement and provided by the City of Boynton Beach to its
employees. If the policies relating to insurance of the City for senior staff employees change, the
Employees benefits will change accordingly.
6.0. Automobile/Car Allowance.
6.1. The Employee's duties require that she have the use of an automobile during her
employment by the CRA. Employee shall be compensated for the use of her personal automobile for
CRA business at the prevailing IRS mileage rate at the time of the travel.
7.0. Lee:al Holidavs.
7.1. The Employee is not required to work office hours on legal holidays as designated
from time to time by the CRA.
T:\HUMAN RESOURCES\EMPLOYMENT AGREEMENT EXECUTIVE DIRECTOR VLB,doc4
Page " x
8.0. Outside Activities and Hours of Work.
8.1 . The Employee shall not be entitled to engage in any other employment or professional
engagements without prior consent of the Board.
8.2. Employee shall disclose at the next regularly scheduled Board meeting her
involvement in any business, charitable and corporate (for profit and not for profit) organizations.
8.3. Employee shall comply with the provisions of the State of Florida and Palm Beach
County Code of Ethics, as each is amended from time to time.
9.0. Professional Development.
9.1. The CRA agrees to budget and pay Employee's membership costs in the American
Planning Association (AP A), the American Institute of Planners (AICP), the Florida Redevelopment
Association (FRA), and the Urban Land Institute (ULI) which are determined by the CRA to be tor
the good of the CRA. At any time during the term of this Agreement the Board may decide to not pay
for Employee's reasonable membership costs in these organizations, if they decide that it no longer is
in the best interest of the CRA.
9.2. The CRA hereby agrees to consider to budget for and pay Employee's travel and
subsistence expenses to attend one national convention (e.g. Urban Land Institute (ULI), American
Planning Association (AP A), International Council of Shopping Centers (lCSC). National Trust for
Historic Preservation (NTHP) and one Florida conference (e.g. Florida Redevelopment
Association) per year.
9.3. The CRA will reimburse Employee for documented and justifiable expenses incurred
for the purpose of promoting the CRA district within the amounts authorized in the CRA budget.
T:\HUMAN RESOURCES\EMPLOYMENT AGREEMENT EXECUTIVE DIRECTOR VLB,doc5
Page 6 of8
10.0. Termination.
10.1. Employee is an at will employee ofthe CRA who serves at the pleasure of the Board.
This Employment Agreement may be terminated by either party, without cause. If the Employee is
terminated without cause, Employee must be given no less than sixty (60) days notice oftermination.
In lieu of notice oftermination, subject to any limitation on severance pay provided by state law, as
amended from time to time the Board will provide severance pay in the amount not to exceed an
amount greater than twenty (20) weeks of actual compensation plus earned and accrued vacation and
sick leave. If termination is for cause Employee shall not be entitled to any severance pay but shall
receive accrued vacation and sick leave.
11.0. Indemnification.
11.1. In accordance with the provisions and limitations of Florida Statute Section 111.07,
the CRA shall provide an attorney to defend any civil action in which Employee is joined as a party
in her capacity as Executive Director of the CRA.
12.0. Other Terms and Conditions of Emplovment.
12.1. The Board may establish other terms and conditions of employment, as it may
determine from time to time, relating to the performance of the Employee, provided such terms and
conditions are not inconsistent with or in direct conflict with the provisions of the Agreement or any
other applicable laws of the City of Boynton Beach or State of Florida.
13.0. Notices.
13.1. Notices pursuant to this Agreement shall be given by deposit in the custody ofthe
United States Postal Service, postage prepaid, addressed as follows:
T:\HUMAN RESOURCES\EMPLOYMENT AGREEMENT EXECUTIVE DIRECTOR VLB,doc6
eRA:
Page 01 ~
Boynton Beach Community Redevelopment Agency
clo CRA Board Chairperson and Board Attorne\
100 East Boynton Beach Blvd,
Boynton Beach, Florida
Employee:
Vivian Brooks
235 Santa Lucia Drive
West Palm Beach. FL 33405
13.2. Alternatively, notices required pursuant to this Agreement may be personally served
by hand delivery or in the same manner as is applicable to civil judicial practice. Notice shall be
deemed given as of the date of personal service or as of the date of deposit of such written notice in
the course of transmission in the United States Postal Service.
14.0. General Provisions.
14.1. The text in the Agreement shall constitute the entire agreement between the parties
and supersedes any prior stipulations, understandings or agreements.
14.2. This Agreement shall be binding upon and inure to the benefit ofthe heirs at law and
executors of the Employee.
14.3. If any provision, or any portion thereof, contained in this Agreement is held
unconstitutional, invalid or unenforceable, the remainder of this Agreement, or portion thereof~ shall
be deemed severable, shall not be affected and shall remain in full force and effect.
14.4. This Agreement may be executed in counterparts; each of which will be deemed
to be an original. but all of which together will be deemed to be one and the same instrument.
This Agreement may also be executed by exchange of facsimile or other electronic transmissions
between the Parties.
T:\HUMAN RESOURCES\EMPLOYMENT AGREEMENT EXECUTIVE DIRECTOR VLB,doc7
Page 8 of8
14.5. If either party incurs legal fees or litigation expenses, whether or not an action is
instituted, to enforce the terms of this Agreement or to recover damages or injunctive relief for
breach of this Agreement, it is agreed that the successful or prevailing party will be entitled to
reasonable attorney's fees and costs in addition to any other relief to which it may be entitled.
IN WITNESS WHEREOF, the Boynton Beach Community Redevelopment Agency,
Boynton Beach, Florida, has caused this Agreement to be signed and executed on its behalf by the
CRA Chairman, and approved as to form by the Board Attorney, and the Employee has signed and
executed this Agreement, both in duplicate, on the day and year first above written.
WITNESSES:
BOYNTON BEACH COMMUNITY
REDEVELOPMENT AGENCY
Print Name:
Print Name:
By:
Print Name: Jose Rodriguez
Title: Chair
WITNESSES:
EMPLOYEE
Print Name:
Vivian L. Brooks
Print Name:
Approved as to form:
Jim Cherof
CRA Counsel
T:\HUMAN RESOURCES\EMPLOYMENT AGREEMENT EXECUTIVE DIRECTOR VLB.doc8
~~~qY~T8~ eRA
. East Side-West Side-Seaside Renaissance
eRA BOARD MEETING OF: September 13,2011
I I Consent Agenda I X I Old Business I I New Business I I Legal
I Executive Director's Report
SUBJECT: Discussion on Direction of the Development ofthe Oscar Magnuson House
SUMMARY: At the August 2011 eRA Board meeting, there was discussion with a representative of
the Chussler Group that by the September 13th CRA meeting, the Chussler Group would get together a
financial package for review by the CRA staff. However, staff received the attached e-mail whereby the
Chussler Group is pulling out of the project.
Given the comments of the Chussler Group in their e-mail and the current economic climate, staff
recommends that the Board take no further action on this project at this time until the Ruth Jones cottage
is completed, leased and operational. Having two full-time restaurants on Ocean A venue between
Seacrest and Federal will increase interest for the Oscar Magnuson House. Additionally, the activity at
the amphitheatre will increase traffic along Ocean A venue helping to make a business venture more
feasible.
FISCAL IMPACT: Staff recommends holding the funds for this project until a viable tenant is
found.
CRA PLAN, PROGRAM OR PROJECT: Downtown Vision and Master Plan
RECOMMENDA TIONS/OPTIONS: Staff recommends putting this project on hold for six to
nine months and revisiting it at that time.
~A
Vivian L. Brooks
Executive Director
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2010 - 2011 Board
Meetings\9-13-11 Meeting\Oscar Options.doc
From: Jordan Chussler [mailto:jordanchussler@yahoo.coml
Sent: Wednesday, August 17, 2011 3:50 PM
To: Simon, Michael
Subject: Oscar's
Hi MichaeL
I passed on your email response yesterday to Bucky, but it wasn't all that reassuring. He
seems to be of the thought that the city is going to change their stance once again on the
issues of project costs, repayment and rent options. When you stated that it's
"undetermined" whether the city would back a eRA loan, regardless of our financial
strenght, suddenly this took on a feeling of futility. He summed up his feelings in an
email this morning that I've pasted below.
Largely, he's concerned with the unpredictable nature of both the avenue itself and the
city's direction. It was suggested to us by the banker that we do not need to go the SBA
loan route since we have cash investment options, but taking out anyl oan without
concrete direction from the city seems to be extremely risky.
This is hugely disapointing to me, as I believed foremost in the redevelopment aspect of
this project. It was inspiring. And I can't even begin to explain how grateful and
appreciative I am for your efforts over the past ten months in trying to keep this on track.
Unfortunately, we've decided to begin looking at turn-key properties for our concept. I
wish you the best with the Ocean Ave. redevelopment projects. I'd like to see them all
take off; involved or not.
Sincerely,
Jordan
Jordan,
>
>1 do not feel comfortable with the Clty at all. We nave
danced for them every time they wanted something, produced
it, and now they still want mere. 's not about the 50k or
even the l25K.. .Look at Copper anyen. They had r
restaurants but couldn't understand the fact that Beca was
a different animal and now they lost in excess of 3 million
at least. Boynton is an entirely different animal.
>The true cost on our end is an unknown since they annot
give us a detailed list on their side n what it w 1 cost
them. Everything is too vague as tar as I'm concerned Als
it will take more than 17Sk tota t aet this off e
ground and I'm not comfortable for you r anyone e 5e
put their name on a loan whioh has paid back n
mention the extra 600K hat they want s to pay ba r the
form of rent. That's t much stress the businesE 3~d
there is no way of telling we a make ther be no
the first guinea pigs on a largely undeveloped block.
>
>The real issue is I'm afraid were going to get into this
project and once again they're going to change the rules. I
would rather walk and explore a business that is already
running so at least we know we'll have sales from day one.
I really can't risk it at this point.
>
>In the beginning, I thought that they knew what they were
doing. 600K later that's changed. I wish they would have
done their homework before they ventured into this so they
could have better understood what the project entailed
before dragging it out for 10 months.
>
>1 would have to say I'm out at this point. We will find
another deal in a secure market for the money that we're
going to have to put up here.
>
>Talk soon,
>
>Bucky
1IJ~~ctY~Te~ eRA
. East Side-West Side-Seas.lde Renaissance
eRA BOARD MEETING OF: September 13, 2010
I I Consent Agenda I X I Old Business
New Business
Legal
Other
SUBJECT: Consideration of Resolution No. RI1-03 Adopting the Final CRA Budget for FY 2011-2012
SUMMARY:
. Attached is a copy of the proposed operating budget for FY 2011-2012 for the Board's review and
approval.
. Budget Overview, Page "F" shows unallocated estimated potential revenues of between $134,000 and
$287,000 dependent upon [mal millage rates adopted by the City on September 20 and the County on
September 27, 2011.
. Changes to the attached budget from the August 23rd CRA Budget Workshop are:
1. Revenue and Project Fund Contingency reduced by $16,632 to reflect elimination of $2/SF proposed
increase in Marina slip rents.
. The CRA Board can approve the attached budget subject to:
o allocation of additional revenue generated by the City and County's final millage rates less DIF A
payment increases.
FISCAL IMPACT: Adoption ofFY 2011-2012 CRA budget.
CRA PLAN, PROGRAM OR PROJECT: All Redevelopment Plans
RECOMMENDA TIONS/OPTIONS:
Approve Resolution No. 11-03 adopting the attached FY 2011-2012 Budget, subject to:
· Board direction on allocation of additional revenue that may be available based on final approval of City
and County millage rates, and
· Ratification by the City of Boynton Beach Commission on September 20, 2011.
Uk&J
Vivian Brooks
Executive Director
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2010 - 2011 Board
Meetings\9-13-11 Meeting\Cover for Budget Reso.doc
RESOLUTION NO: R 11
RESOLUTION OF THE BOYNTON BEACH COMMUNITY REDEVELOPMENT
AGENCY ADOPTING A BUDGET FOR THE FISCAL YEAR OCTOBER 1, 2011
TO SEPTEMBER 30, 2012, AND PROVIDING AN EFFECTIVE DATE
WIT N E SSE T H:
WHEREAS, the BOYNTON BEACH COMMUNITY REDEVELOPMENT
AGENCY in order to implement its Community Redevelopment Plan and provide for its
operating expenses has prepared a Budget for the Fiscal Year beginning October 1
2011 and ending September 30,2012, attached hereto as Exhibit "A"; and
WHEREAS, the Board determined that the said Budget is in the public's interest
and it is necessary to implement its goals and objectives
NOW, THEREFORE, BE IT RESOLVED THAT
1, The Budget attached hereto as Exhibit "A" for financial operations of the
Boynton Beach Community Redevelopment Agency for the period from October
1, 2011 through September 30, 2012 is hereby adoptede
2. This Resolution shall take effect immediately upon adoptione
PASSED AND ADOPTED this
day of
2011
BOYNTON BEACH COMMUNITY
REDEVELOPMENT AGENCY
By:
-
JOSE RODRIGUEZ, Chairman
J. RODRIGUEZ
M.ROSS
WHAY
W, ORLOVE
S, HOLZMAN
EXHIBIT "A"
~~~~Y~T2~ eRA
iIi East Side - West Side - Seaside Renaissance
Boynton Beach Community Redevelopment Agency
Operating Budget
FY 2011 - 2012
Table of Contents
Paaes
Budget Overview
A-G
General Fund
1 - 14
Project Fund
15-19
Debt Service Fund
20 - 22
As of: 9/13/2011
BOYNTON BEACH CRA
Revenues - FY 2011-2012
~
Estimated Tax Increment Revenue
Other Sources of Revenue
Marina
Fund Balance/Rollover Appropriation
General Fund - Fund Balance Allocation
Total Estimated Revenue Sources
Assumptions:
1. Assessed valuations based on Property Appraiser
data delivered 6/30/2011.
2. City and County millage rates remain same
3. Above TIF revenue reduced by 1 % true-up
4. Fund Balance/Rollover Components:
a. $200,000 Rollover from FY 2009/2010
b. $75,000 unused Contingency in General Fund
c. $25,000 unused departmental in General Fund
d. $380,000 General Fund - fund balance allocation
-A
$
5,510,000
$
$
$
$
1,110,500
300,000
380,000
7,300,500
BOYNTON BEACH CRA I
General Fund - OperatingE~xpenses - FY 2011-2012
T
FY 2010-2011 Incr/(Decr) vs Original
Amended Estimated Proposed
Original Budget Budget Expenditures FY 2011-2012 Amount % Change
Salaries $ 664,004 $ 556,707 $ 558,207 $ 578,563 $ (85,441) -13%
Benefits $ 70,406 $ 70,404 $ 62,332 $ 121,694 $ 51,288 73% (a)
FICA Taxes $ 50,796 $ 50,797 $ 43.210 $ 44,260 $ (6,536' -13%
Buildings & Grounds $ 313,980 $ 290,980 $ 261,980 $ 303,500 $ (10,480) -3%
Professional Services $ 160,000 $ 160,000 $ 154,000 $ 145,000 $ (15,000) -9%
Insurances $ 108,650 $ 108,650 $ 108,150 $ 109,150 $ 500 0%
Office Rental $ 79,100 $ 50,185 $ 50,185 $ 78,204 $ (896) -1%
Legal $ 75,000 $ 75,000 $ 70,000 $ 75,000 $ - 0%
Contingency $ 75,000 $ 75,000 $ - $ 25,000 $ -(50,000\ -67%
IT Services $ 55,260 $ 55,260 $ 47.010 $ 49,350 $ (5,910) -11%
Contractual Exp. (Minutes/Event $ (14,000'
Labor/Electronic AQenda) $ 32,675 $ 32,675 $ 14,850 $ 18,675 -43%
Travel & Workshops (meetings,
conferences, mileage) $ 24,650 $ 24,650 $ 19,220 $ 24,750 $ 100 0%
City HR ILA $ 19,500 $ 19,500 $ 15,000 $ 15,000 $ (4,500) -23%
PhotoQraphy, Videos, Promotional $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ - 0%
Office Supplies $ 15,000 $ 15,000 $ 9,500 $ 9,500 $ (5,500) -37%
Career Development $ 11,500 $ 11 ,500 $ 8,000 $ 11,000 $ (500' -4%
Memberships $ 7,005 $ 7,005 $ 7,005 $ 7.130 $ 125 2% (b)
Donations & Community Support $ 7,000 $ 7,000 $ 5,000 $ - $ (7,000 -100%
Business Development Collateral $ 7,000 $ 7,000 $ 7,000 $ 5,000 $ (2,000' -29%
Office Printing Costs $ 6,800 $ 6.800 $ 6,300 $ 6,800 $ - 0%
AdvertisinQ & Public Notices $ 6,700 $ 6.700 $ 5.000 $ 6,700 $ - 0%
PostaQe $ 6,000 $ 6.000 $ 5,000 $ 5,000 $ (1,000' -17%
Cellular Phones $ 5,280 $ 5,280 $ 5,620 $ 6,840 $ 1,560 30%
Workshops $ 4,820 $ 4,820 $ 3,500 $ 3,500 $ (1,320\ -27%
Delivery Services $ 4,300 $ 4,300 $ 2.300 $ 2,300 $ (2,000) -47%
Bank Fees $ 2,750 $ 2,750 $ 4,000 $ 4,000 $ 1,250 45%
Subsciptions $ 2,300 $ 2,300 $ 2,295 $ 2,460 $ 160 7% (c)
Equipment $ 2,250 $ 2,250 $ 1,250 $ 2,250 $ - 0%
Books & Publications $ 1,600 $ 1,600 $ 800 $ 1.300 $ (300) -19%
11Y* $ 1.'34.;1. k$1.61ti,'f1~ $ 1.491.714 $ 1,676.926
Increase/(Decrease) vs. Original Budget $Ctf7',MaOU -9%
Increase/(Decrease) vs. Amended Budget $ 1.8~3 I 0%
(a) Add back retirement for FY 2011-2012, eliminate benefits for Assistant Director position.
(b) Add Urban Land Institute membership in Executive department
(c) Increases in news subscriptions
- B -
BOYNTON BEACH CRA
Funding Available for Projects - FY 2011-2012 J
IRevenues - Estimated
7,300,500.J
$
Less:
Debt Service
Sub- Total
$ 2,513,513
$ 1,676,926
$ 1,110,500
$ 385,000
$ 40,000
$ 22,500
$ 100,000
$ 5,848,439
Operating Expenses
Marina Expenses
DIF A - Promenade
DIF A - Cornerstone
Wal-Mart Brownfield Payment
Palm Beach County Regions Grant Refund
INew Project Revenue
$ 1,452,061
c
BOYNTON BEACH CRA
Pro ect Fund Revenue & Potential Pro'ects
Revenue for New Projects - Estimated
P .
$
1,452,061
d
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
rOJect Estimate Cost
Special Events $ 257,990
Legal Work - Project Fund $ 65,000
Grants for Association/Community Signage $ -
Private Event Funding (Heritage Fest) $ -
Design & Engineering $ 50,000
Site Work & Demolition $ 50,000
Commercial Facade Grants $ 90,000
Economic Development Grants $ 120,000
Sea Life Lumination Art alona Ocean Avenue $ 50,000
Add entry signage for Boynton Harbor Marina at SE corner of BBB $ 118,534
Development of Phase 1-B Marina $ 500,000
Banners - BBB & Ocean Ave. reinforcing Marina District $ 20,000
Creation of Marketing Incentive Program for Local Merchants $ 20,000
Ruth Jones Cottage Interior $ 27,169
Project Fund Contingency $ 83,368
Total for New Projects ....$
Special Events
18%
Capital Projects
66%
- 0-
Economic
Development
16%
1,452,061
. Special Events
. Economic Development
o Capital Projects
BOYNTON BEACH CRA
FY 2011-2012
PROPOSED SPECIAL EVENTS
2011/2012 PROPOSED I
BUDGET
2011/2012 PROPOSED EVENTS
DATE
HOLIDAY EXTRAVAGANZA
PARADE
TREE & DECORATIONS
CONCERT
SATURDAY
Holiday Event Total
$20,000
$20,000
$60,000
$100,000
December 3, 2011
HOLIDAY BOAT PARADE
Boynton Harbor Marina
FRIDAY
December 9, 2011
$5,000
MAYOR'S CHALLENGE
FAMILY FUN RUN/WALK
DOWNTOWN AREA
March 10, or 24,2012
$1,000
MOVIES ON THE AVE
Ocean Avenue Amphitheatre
eFriday, January 6,2012, eFebruary 3,2012, eMarch
2,2012, eApril6, 2012, eMav 4,2012
$7,SOO
OCEAN AVENUE CONCERT SERIES
Ocean Avenue Amphitheatre
eFriday, January 20, 2012, eFebruary 17, 2012,
eMarch 16, 2012, eApril20, 2012, eMay 18, 2012
$6,000
SUNDAY FAMILY FUNDAY
BOYNTON HARBOR MARINA
eSunday, October 9. 2011, eNovember, ,3.20",
eJanuary 8,2012, eFebruary 12, 2012
eMarch 11, 2012, eAprilB, 2012, eMay 13,2012
eJune 10, 2012, eJuly 8,2012, eAugust 12, 2012
eSeptember. 9, 2012
$13,200
4TH OF JULY
SALUTE TO INDEPENDENCE
Intracoastal Park
Wednesday, July 4, 2012
$75,290
DOWNTOWN OPEN MARKET
OCEAN AVENUE AMPHITHEATRE
eSunday, January 22,2012, eFebruary 26,2012
eMarch 25,2012, eApril22, 2012, eMay 27,2012
$5,000
OCEAN AVENUE PIRATE EVENT
Saturday & Sunday October 29 & 30,2012
$45,000
TOTAL COST OF EVENTS
$257,990
E
BOVNTON BEACH eRA
TIf FY 2011.2012
As of: 9/7/2011
..,., ',~,', '~''',''',,'' ',. <,Ai,. ,.~,'.'.'
::It:F..t,~.....)
$ 2,297,188 $ 2,297,188 $ 2,357,689
$ 3,270,519 $ 3,479,201 $ 3,578,778
$ 5,567,708 $ 5,776,389 $ 5,936,467
$ 55,677 $ 57,764 $ 59,365
$ $J~1Qt. $ 5,710,000 $ 5,870,000
.
Budlifed
ASSESSED VALUATION
JUNE 30, 2011
0884 (Old 83/COMM 83 $ 233,883,319
0890 (Old 81/COMM 89 $ 24,003.290
0891 Old 82/RESD 89 $ 531,571,200
0805 Base Year 2004 $ 3,737,581
0806 Base Year 2005 $ 22,154.853
0807 Base Year 2006 $ 1,615,539
0809 (Base Year 2008 $ 1,928,310
Total $ 818,894,092
2011 Est. Assessed Valuations $
Less Base Year Value $
TIF Taxable Value $
818,894,092
309,821,849
509,072,243
95% of Difference $
Applied to Millage
483,618,631
Millaae Rates
County
City
Current Year I
4.75000
6.76260
Tax Increment Revenue
County
City
Total Tax Increment
1% for True-Up
Net TI F
Estimated Additional Revenue from Increase in Millage Rates
Less Increase in DIFA Pmts
Promenade
Cornerstone/The Preserve
IEstimated Additional Revenue less DIFA Payment Increases
- F -
BASE YEAR VALUE
13,630,912
59,767,752
218,507,505
1,165,569
4,636,774
7,583,337
4,530,000
$ 309,821,849
.9.b:: Rollback Rate
County: Current
Milia e Rate
4.7500
7.1941
$
$
$
$
200,000
(60,000) $
(6,000) $
134,000 $
ASSESSED VALUATION
LESS BASE YEAR
$ 220,252,407
$ (35,764,462)
$ 313,063,695
$ 2,572,012
$ 17,518,079
$ (5,967,798)
$ (2,601,690)
$ 509,072,243
City - Approved 9/6/11
County - Rate Approved
in July 2011
4.8751
7.4000
$
360,000
(65,000)
(8,000)
287,000 I
BOYNTON BlEACH CRA - GENERAL FUND
FUND BALANCE ANALYSIS
Fund Balance 9/30/10 - Undesignated
Less:
SE Federal Highway Corridor Water Main Stormwater and
Roadwa 1m rovement Pro ram 4th Su- FY 2010-2011 ._
Rollover FY09-1 0
Rollover FY10-11
Fund Balance Allocation for FY 2011-2012 Bud et
Liabilities
Encumbrances as of 9-30-10
Pre aid Rent De osit
Est. Working Capital Needed for Operations Oct-Dee (Note: TIF
received in Dec. of each ear
Sub-Total
$
$
$
$
$
$
$
$
$
--'-~~'--'-'-'-'--.'---_.
$
3 389.797
436,680
200,000
100,000
380,000
88,988
166,4 71
16,534
2,000,000J
3,388,673
I Estimated Fund Balance as of 9/30/11
1,124.l
(.,
_?
$
Boynton Beach eRA
General Fund - Budget Summary
T
I REVENUES I
Tax Increment Revenue (T.LF.) $
Marina Rents & Fuel Sales
Rollover - FY 2008-2009
Rollover - FY 2010-2011
General Fund Balance Allocation
Interest Income
Total Revenues $ 6,.a2,245 $
Estimated
Revenues
$ 5,505,545
1,096,480
2011.2012
Proposed
Ii
$ 5,510.000 $
1,110.500 $
200,000 $
100.000 $
380,000 $
$
$
9,500
6,432.~ $ 6.$11.~5 $1_,_
868,255
0%
20%
100%
100%
100%
0%
13"10
I EXPENSES
Department Name
eRA Board $ $
Staff Overhead
Executive Department $ 226,952 98,827 80,078 233,594 $ 6,642 3% 21,620
Finance Department $ 168,976 172,884 173,809 207,176 $ 38,200 23% 14,735
Planning Department $ 232,834 244,612 241,412 114.958 $ (117,876) -51% 11,640
Marketing & Business Dev'- $ 151,999 154,621 147,106 162.546 $ 10,547 7% 42,100
Special Events Department $ 121.824 124,344 117,944 136,439 $ 14,615 12% 20,100
Sub-Total $ 902,585 795,288 760,349 110,195
10"10
Other GF Expenses
Insurances $ 108,650 108,650 1 08,150 109,150 $ 500 0% 109,150
Professional Services $ 254,500 254,500 239,000 235.000 $ (19,500) -8% 235,000
Buildings & Grounds $ 393,080 341,165 312,165 381,704 $ (11,376) -3% 381,704
Marina Operations $ 926,700 926,700 1,096,480 1,110,500 $ 183,800 20% 1,110,500
Information Technology $ 55,260 55,260 47,010 49,350 $ (5,910) -11% 49,350
Contingency $ 75,000 75,000 25.000 $ (50,000) -67% 25,000
Sub-Total $ 1,813,190 1,761,275 1,802,805 1,910,704 97,514 5"10 1,910,704
Total GF Operating $ 2,761,025 $ 2,601,813 $ 2,$$8,194 $2,787,426 $ 26,401 1"10 $ 744.517 $ 2,042,909
..,
Note: Total GF Op. excl. $ 1,834,325 $ 1,675,113 $ 1,491,714 $ 1.676,926 $ (157,399) -9"10
Marina
Operating Transfers Out
Transfer to Debt Service Fund 2,650,907 2,650,907 2,650,907 2,513,513
Transfer to Project Fund $ 1,020,313 1,179,525 1,179,525 1,999,561
Sub-Total $ 3,671,220 $ 3,830,432 $ 3,830,432 $ 4,513,074
Total General Fund Expenses &
Transfers Out $ 6,432~45 $ 6,432.245 $ 6,418,626 $ 7,300,500
Reallocations to Project Fund - FY 2010-2011
Ap roved b eRA Board
1, From: ED Salary - To: Trolley Operations $ 52,824
2. From: ED Salary - To: Ocean Ave. Projects $ 54,473
3. From: Office Rental - To: Ocean Ave. Projects $ 28,915
4. From: BBB Ex!. Hardscape - To: Ruth Jones Fee $ 23,000
Total Transfers Out $ 159,212
Page 1
General Fund
I
Dept. 51010
eRA BOARD
-.-] Y
2010-2011 2010-2011 2011-2012
-
SUMMARY Budget Estimate Budget Amount %
200 CONTRACTUAL EXPENSES $ 22,500 $ 9,500 $ 8,500 $ (14,000) -62%
203 MISCELLANEOUS $ 7,000 $ 5,000 $ - $ (7,000\ 100'!,
216 ADVERTISING & PUBLIC NOTICES $ 2.700 $ 2,000 $ 2,700 $
225 CONFERENCES, MEETINGS & SEMINARS $ 10.550 $ 7,000 $ 8,250 $ (2,300! .22'/,
227 DELIVERY SERVICES $ 1,500 $ 500 $ 500 $ (1,000) -670;"
310 OFFICE SUPPLIES ,-- $ 1,000 $ 500 $ 500 $ (500) 50%
- CELLULAR PHONES --- $ $ $ 1,560 $ 1,560
340 540
--- ------..".....- .- . -- ~--~--
Change Incr/(Decr) J
$ 45,250 $ 25,040 $ 22,010 $ (23,240) -51%
Page 2
General Fund
EXECUTIVE DEPARTMENT FY 2010-2011 T
Dept. 51230 Original I Amended I Estimated 2011-2012 I Change Incr/(Decr) I
SUMMARY Budget Budget Expenditures Budget Amount %
100 PERSONNEL SERVICES $ 207,557 $ 79,432 $ 65,273 $ 211,974 $ 4,417 2%
225 CONFERENCES, MEETINGS & SEMINARS S 4,000 $ 4,000 $ 4,000 $ 7,000 $ 3,000 75%
226 MEMBERSHIP DUES S 3,275 $ 3,275 $ 3,275 $ 4,310 $ 1,035 32%
227 DELIVERY SERVICES S 2,000 $ 2,000 $ 1,000 $ 1,000 $ (1,000) -50%
229 CAREER DEVELOPMENT S 1,500 $ 1,500 $ 1,500 $ 2,000 $ 500 33%
310 OFFICE SUPPLIES S 3,000 $ 3,000 $ 1,500 $ 1.500 $ (1,500) -50%
315 POSTAGE S 3,000 $ 3,000 $ 3,000 $ 3,000 $ - 0%
340 CELLULAR PHONE S 720 $ 720 $ 120 $ 900 $ 180 25%
355 SUBSCRIPTIONS S 400 $ 400 $ 410 $ 410 $ 10 3%
360 BOOK & PUBLICATIONS S 500 $ 500 $ - $ 500 $ - 0%
400 EQUIPMENT COSTS S 1,000 $ 1,000 $ - $ 1,000 $ - 0%
$ 226,952 $ 98,827 $ 80,078 $ 233,594 I $ 6,642 3%1
'-'.1-
100 PERSONNEL SERVICES $ 207,557 $ 79.432 $ 65,273 $ 211,974
Salaries - Executive Director $ 128,125 $ $ $ 115,000
Administrative Services Manager $ 50,000 $ 50,000 $ 51,500 $ 51,500
Benefits - Health $ 13,824 $ 13,824 $ 6,960 $ 13,920
Dental $ 720 $ 720 $ 360 $ 720
Vision $ 96 $ 96 $ 48 $ 96
Life & Long Term Disability $ 1,165 $ 1,165 $ 365 $ 988
Retirement Benefits $ $ $ $ 17,012
FICA Taxes $ 13,627 $ 13,627 $ 6,040 $ 12,738
225 I CONFERENCES, MEETINGS & SEMINARS $ 4,000 $ 4,000 $ 4,000 $ 7,000
Regional - Local Meetings 3280 $ 3,280 $ 3,280 $ 1,500
National Conference 0 $ $ $ 2,000
State Conference 0 $ $ $ 1,500
Mileage 720 $ 720 $ 720 $ 2,000
226 I MEMBERSHIP DUES $ 3,275 $ 3,275 $ 3,275 $ 4,310
Urban Land Institute $ $ $ $ 600
American Planning Association (APA) $ $ $ $ 810
American Institute of Planners (AICP) $ $ $ $ 500
Business Development Board $ 1,000 $ 1,000 $ 1,000 $ 1,000
Chamber of Commerce $ 1,000 $ 1,000 $ 1,000 $ 400
Florida Redevelopment Association $ 1,000 $ 1,000 $ 1,000 $ 1,000
Council of Development Finance Associations $ 275 $ 275 $ 275 $
227 I DELIVERY SERVICES $ 2,000 $ 2,000 $ 1,000 $ 1,000
I 229 I CAREER DEVELOPMENT $ 1,500 $ 1,500 $ 1,500 $ 2,000
Council of Development Finance Assoc. 3-Yr Certification S 1,500 $ 1,500 $ 1,500 $
American Planning Association Cont. Prof. Ed. S $ $ $ 1,000
Florida Redevelopment Association Certification S $ $ $ 1,000
310 I OFFICE SUPPLIES $ 3,000 $ 3,000 $ 1,500 $ 1,500
315 I POSTAGE $ 3,000 $ 3,000 $ 3,000 $ 3,000
340 I CELLULAR PHONES $ 720 $ 720 $ 120 $ 900
355 I SUBSCRIPTIONS $ 400 $ 400 $ 410 $ 410
Florida Trend $ 200 $ 200 $ 200 $ 200
South Florida Business Journal $ 100 $ 100 $ 110 $ 110
Downtown Promotions $ 100 $ 100 $ 100 $ 100
360 BOOK & PUBLICA TlONS $ 500 $ 500 $ $ 500
400 EQUIPMENT COSTS $ 1,000 $ 1,000 $ $ 1,000
Page 3
General Fund
I n________._.."_'__ .
FINANCE T
,-..- 2011.2012 ~ge Incr/(Decr)
Dept. 51325
SUMMARY Budget Amount %
100 PERSONNEL SERVICES $ 192,441 $ 36,660
200 CONTRACTUAL EXPENSES 175 S: $ 175 S
201 BANK FEES 2750 $ $ 4.000 $ 1,2bu
225 CONFERENCES, MEETINGS & SEMINARS ,> 2.250 ~; 1 750 $ 2.000 S
226 MEMBERSHIP DUES 620 S 620 $ 620 S
227 DELIVERY SERVICES ~)OO ~~ 500 $ 500 S
229 CAREER DEVELOPMENT ,'000 $ 700 $ 3.000 S
310 OFFICE SUPPLIES 2000 ~, 2 (l00 $ 2,000 $
340 CELLULAR PHONE 400 $ 540 S
355 SUBSCRIPTIONS ! 100 100 S: 1000 $ 1.100 S
360 BOOK & PUBLICATIONS 500 SOO 500 $ 500 S
365 OFFICE PRINTING COSTS S 300 S 300 $ JOO $ 300 S O'.~'O
$ 168,976 $ 172,884 $ 173,809 $ 207.176 I $ 38,200 23%J
General Fund
PLANNING FY 2010-2011 T
Dept. 51440 Original I Amended 1 Estimated 2011-20121 Change Incr/(Decr) I
SUMMARY Budget Budget Expenditures Budget Amount %
100 PERSONNEL SERVICES $214,134 $ 225,912 $ 225,912 $ 103,318 $(110,816) -52%
225 CONFERENCES, MEETINGS & SEMINARS S 9,170 $ 9,170 $ 6.470 $ 5,320 $ (3,850) -42%
226 MEMBERSHIP DUES S 1,810 $ 1,810 $ 1,810 $ 1.000 $ (810) -45%
227 DELIVERY SERVICES S 300 $ 300 $ 300 $ 300 $ - 0%
229 CAREER DEVELOPMENT S 2,000 $ 2,000 $ 2,000 $ 1,000 $ (1,000) -50%
310 OFFICE SUPPLIES S 2,000 $ 2,000 $ 1,500 $ 1,500 $ (500) -25%
340 CELLULAR PHONE S 1,620 $ 1,620 $ 1,620 $ 720 $ (900) -56%
360 BOOK & PUBLICATIONS S 300 $ 300 $ 300 $ 300 $ - 0%
365 OFFICE PRINTING COSTS S 1,500 $ 1,500 $ 1,500 $ 1,500 $ - 0%
$ 232,834 $ 244,612 $ 241,412 $ 114,958 I $(117,876) -51%1
Page 5
General Fund
SPECIAL EVENTS FY 2010-2011 ~
Dept. 57500 Original I Amended I Estimated 2011-2012 I Change Incr/(Decr) I
SWIlAR,Y Budget Budget Expenditures Bu~ Amount %
100 I PERSONNEL SERVICES $102,044 $ 104,564 $ 104,564 $ 116,339 14,295 14%
200 EVENT SUPPORT $ 10,000 $ 10,000 $ 5,000 $ 10,000 - 0%
225 CONFERENCES, MEETINGS & SEMINARS S 2,000 $ 2,000 $ 2,000 $ 3,020 1,020 51%
226 MEMBERSHIP DUES S 400 $ 400 $ 400 $ 400 - 0%
229 CAREER DEVELOPMENT S 2,000 $ 2,000 $ 1,300 $ 2.000 - 0%
310 OFFICE SUPPLIES S 2,000 $ 2,000 $ 1,500 $ 1,500 (500) -25%
340 CELLULAR PHONE S 1,680 $ 1,680 $ 1,680 $ 1,680 - 0%
355 SUBSCRIPTIONS S 250 $ 250 $ 250 $ 250 - 0%
360 BOOK & PUBLICATIONS S 200 $ 200 $ - $ - (200) -100%
400 EQUIPMENT S 1,250 $ 1,250 $ 1,250 $; 1.2iO - 0%
$121,824 $ 124,344 $ 117,944 $ 136,439 I $ 14,615 12%1
MfA.
100 PERSONNEL SERVICES $102,044 $ 104,564 $ 104,564 $ 116,339
Salaries - Events Director $ 64,022 $ 65,942 $ 65,942 $ 65,943
Marketing/Events/Eco. Dev!. Assistant (50%) $ 20,000 $ 20,600 $ 20,600 $ 22,880
Benefits - Health $ 10,368 $ 10,368 $ 10,368 $ 10,440
Dental $ 540 $ 540 $ 540 $ 540
Vision $ 72 $ 72 $ 72 $ 72
Life & Long Term Disability $ 615 $ 615 $ 615 $ 594
Retirement Benefits $ $ $ $ 9,076
FICA Taxes $ 6,427 $ 6,427 $ 6,427 $ 6,795
200 EVENT SUPPORT $ 10,000 $ 10,000 $ 5,000 $ 10,000
225 I CONFERENCES, MEETINGS & SEMINARS $ 2,000 $ 2,000 $ 2,000 $ 3,020
Regional-Local Meetings $ 1,000 $ 1,000 $ 1,000 $ 1,000
FRA Conference $ $ $ $ 1,000
Mileage $ 1,000 $ 1,000 $ 1,000 $ 1,020
226 I MEMBERSHIP DUES $ 400 $ 400 $ 400 $ 400
FFEA $ 325 $ 325 $ 325 $ 325
Gold Coast PR Council $ 75 $ 75 $ 75 $ 75
229 I CAREER DEVELOPMENT $ 2,000 $ 2,000 $ 1,300 $ 2,000
Web Master Training/Certification $ 1,600 $ 1,600 $ 500 $ 1,000
FL Festivals & Events Training $ 400 $ 400 $ 800 $ 1,000
310 OFFICE SUPPLIES $ 2,000 $ 2,000 $ 1,500 $ 1,500
340 CELLULAR PHONES $ 1,680 $ 1,680 $ 1,680 $ 1,680
355 SUBSCRIPTIONS $ 250 $ 250 $ 250 $ 250
360 BOOK & PUBLICA TIONS $ 200 $ 200 $ $
400 EQUIPMENT $ 1,250 $ 1,250 $ 1,250 $ 1,250
Page 7
General Fund
I
Dept. 51410
INSURANCES
---j
2010-2011
T
2010-2011 2011-2012 I Change Incr/(Decr, i
SUMMARY Budget Estimate Budget Amount %
200 CONTRACTUAL EXPENSES $ 23,650 $ 23,650 $ 23.650 00;;,
213 GENERAL PROPERTY COVERAGE $ 44,000 $ 55,000 $ 60.000 16,000 36%
214 EMPLOYEE FIDELITY COVERAGE $ 1,000 $ 1.000 $ 1.000 0%
215 OFFICIALS & EMPL Y. PRACTICES LIABILITY $ 6,500 $ - $ - (6,500) ,,00%
154 OTHER INSURANCES $ 33,500 $ 28,500 $ 24,500 (9.000) 0%
$ 108,650 $ 108,150 $ 109,150 I $ 500 0%1
OTHER INSURANCES --.-....-
---_.._-~-
153 Retirement Plan Fees
------.,.-...-- "__m___"__'__ -
154 Workers Comp Insurance
159 Unemployment Payments
----"..'...__.~
161 Leave Payouts
-"~------"""",'--'-'--'---'---'--'---
Page 8
$
_..1 $
$
$
$
33,500 $ 28,500 $ 24,500
$ 1,000 $ 1,000
3,500 $ 2,500 $ 3,500
5,000 $ 25,000 $ 5,000
25,000 $ $ 15,000
General Fund
I
Dept. 51420
PROFESSIONAL SERVICES
2010-2011
~
2010-2011 2011-2012 I Change Incr/(Decr) I
SU.MtAARY Budget Estimate B~t Amount %
200 CONTRACTUAL SERVICES $ 160,000 $ 154,000 $ 145.000 (15,000) -9%
201 LEGAL SERVICES $ 75,000 $ 70,000 $ 75.000 - 0%
204 OTHER PROFESSIONAL FEES $ 19,500 $ 15,000 $ 15,000 (4,500) -23%
$ 254,500 $ 239.000 $ 235,000 I $ . (19,500) -8%1
,a."
CONTRACTUAL EXPENSES $ 160,000 $ 154,000 $ 145,000
Audit Services $ 30,000 $ 30,000 $ 30,000
Marina Audit & Fuel Collection Audit $ 15,000 $ 15,000 $ 15,000
Bond Indenture Compliance $ 15,000 $ 12,000 $ 15,000
Risk Assessment Standards/Financial Services $ 30,000 $ 30,000 $ 30,000
CRA Marketing & Website Services $ 30,000 $ 30,000 $ 20,000
Personnel Services $ 15,000 $ 20,000 $ 15,000
Economic Development Financial Assessment $ 10,000 $ 7,000 $ 10,000
Grant Consultant $ 15,000 $ 10,000 $ 10,000
201 LEGAL SERVICES $ 75,000 $ 70,000 $ 75,000
204 I OTHER PROFESSIONAL FEES $ 19,500 $ 15,000 $ 15,000
Fire Inspections $ 500 $ 500 $ 500
City HR ILA - Annual Pooling Charge (Stop Loss) $ 4,500 $ $
City HR ILA $ 14,500 $ 14,500 $ 14,500
Page 9
General f um)
I BUILDINGS & GROUNDS _."_..._-_._~...- .-....-
--------t --- '. ---..-----------
FY 2010-2011 ..
Dept.51620 Amended Estimated 2011-2012 ~e Incr/(Dee
SUMMARY Budget Expenditures Budget Amount %
200 CONTRACTUAL EXPENSES $ 2,500 $ 2,500 $ 2,500
201 PROPERTY TAXES & ASSOCIATION DUES $ 100,000 $ 100,000 $ 100,000
205 RENTAL OF OFFICES $ 57,285 $ 57.285 $ 85,304 896,
208 EQUIPMENT LEASES S S 22,000 $ 20,000 $ 18,000 AOOO)
209 PROPERTY MAINTENANCE COSTS S $ 136,880 S 111,880 $ 145.000 1'; 88C'
224 SIGNAGE 750G 500 $ 7,500
.__....__.'..._.m______
325 ELECTRIC COSTS ~:: 9,000 S 7,000 $ 15,600 E) 600
326 WATER COSTS $ 6,000 $ 6,000 $ 7,800 1,800 30%
..._~___'._m_.__ $ 341,165 $ 312,165 $381,7041 $ (11,376) -3~
DETAIL
CONTRACTUAL EXPENSES $ 2.500 $ 2,500 $ 2.500 $ 2,500
Alarms & Pest Control _..__...~._--_.__._---
201 PROPERTY TAXES & ASSOCIA TlON DUES $ 100,000 $ 100,000 $ 100,000 $ 100.000
205 I RENTAL OF OFFICES $ 86,200 $ 57,285 $ 57,285 $ 85,304
915 S, Federal Highway + 710 N. Federal Hwy S 79100 S 50,185 S 50,185 ~ 78, 20~
Storage Facilities 1
208 EQUIPMENT LEASES $ 22,000 $ 22,000 $ 20,000 $ 18,000
209 I PROPERTY MAINTENANCE COSTS $ 159,880 $ 136,880 $ 111,880 $ 145,000
General Repairs S 15,000 $ 15,000 $ 15,000 $ 10,000
-----~_..".._.._--_._.._-
Janitorial Services ~ '0,000 S 10,000 5: 10000 15000
Property Maintenance .------_...-. 42,880 ~2,88G $ 42,880 ~5,OOe
Promenade - Hardscape Maintenance .. 25,00e 2,000 2 ODe, )'5000
----- - ---,------
Promenade. Softscape Maintenance 200OC) 20,000 DOC
HurricanelProperty Contingency 25,000 25,000
Leasehold Improvements 710 N. Federal Highway i5,OOC '5,000 15,O:X
Jaycee Park. Mangrove Environmental Monitoring 2,000 200Ci ) 000
Jaycee Park. Mangrove Maintenance DOC, ') ODe
224 SIGNAGE $ 7,500 $ 7,500 $ 7,500 $ 7.500
_______.'_m
325 ELECTRICITY COSTS $ 9.000 $ 9,000 $ 7,000 $ 15,600
326 WATER COSTS $ 6,000 $ 6,000 $ 6,000 $ 7,800
General Fund
I
Dept. 51630
MARINA
....
2010-2011 2010-2011 2011-2012 I Change Incr/(Decr) I
$UMMAIlY Budget Estimate Budget Amount %
200 CONTRACTUAL EXPENSES $ 500 $ 500 $ 500 - 0%
209 PROPERTY MAINTENANCE COSTS $ 31,980 $ 31,980 $ 35.800 3,820 12%
241 MARINA MANAGEMENT CONTRACT $ 148,000 $ 148,000 $ 148.000 - 0%
242 FUEL STATION OVERHEAD $ 37,200 $ 37,200 $ 44,200 7,000 19%
310 OFFICE SUPPLIES $ - $ - $ 500 500 100%
325 ELECTRIC COSTS $ 13,200 $ 13,200 $ 15,400 2,200 17%
326 WATER CHARGES $ 2,400 $ 2,100 $ 2,100 (300) -13%
327 GASOLINE & DEISEL CHARGES $ 680,420 $ 850,000 $ 850,000 169,580 25%
328 DIESEL SALES TAX $ 12,000 $ 13,500 $ 14,000 2,000 17%
400 EQUIPMENT COSTS $ 1,000 $ - $, - (1,000) -100%
$ 926.700 $ 1,096,480 $1,110;500 I $ 183,800 20%1
Page 11
General FUria
I INFORMATION TECHNOLOGY
Dept. 51650
J
2010-2011 2010-2011
,.
2011-20121 Change Incrf(Decr)I
SUMMARY Budget Estimate Budget Amount %
200 CONTRACTUAL EXPENSES $ 3,760 $ 3,260 $ 2,000 (1,760) -47%
210 CITY IT SUPPORT $ 21,000 $ 21,000 $ 22,000 1,000 50/;
211 COMPUTER SOFTWARE & LICENSES $ 3,000 $ 1,500 $ 1,500 (1500) NIP
212 FINANCIAL SOFTWARE MAINTENANCE $ 6,500 $ 7.250 $ 7.850 1,350 1
330 TELEPHONE LINES $ 13,000 $ 10,000 $ 8,000 (5,000) -38%
400 EQUIPMENT COSTS $ 8,000 $ 4,000 $ 8,000 0%
- -.-..-..-..---.-'.-.-
$ 55,260 $ 47,010 $ 49,350 I $ (5,910) -11%1
Ql:r.tlL
CONTRACTUAL EXPENSES $ 3,760 $ 3,260 $ 2,000
Financial Accounting Software Updates $ 1,000 $ 500 $ 500
Maintenance of Phone System $ 2.760 $ 2.760 $ 1,500
~-~-"
210 i___ fT SUPPORT $ 21,000 $ 21,000 $ 22,000
------'-"-'-'-'--
211 I COMPUTER SOFTWARE & LICENSES $ 3,000 $ 1,500 $ 1,500
212 I SOFTWARE SUPPORT $ 6,500 $ 7,250 $ 7,850
______..__n__._.._
330 I TELEPHONE SYSTEM & DATA LINES $ 13,000 $ 10,000 $ 8.000
--.-. ---...--.----
~-~-------- EQUIPMENT COSTS $ 8,000 $ 4,000 $ 8,000
---'-'---'--
Page 12
General Fund
I CONTINGENCY ACCOUNT
Dept. 51990
200 I CONTRACTUAL EXPENSES
Contingencies
T
I 2010-2011 2010-2011 2011-2012 I Change Incr/(Decr)
Budget Estimate Budg~t Amount %
I
$ 75,000 $
$ 25,000 1 $ (50,000) -67%1
Page 13
BOYNTON BEACH CRA
SALARY SCHEDULE and R.ELATED PERSONNEL EXPENSES
BUDGET WORKSHEET FOR THE FISCAL YEAR
OCTOBER 1, 2011 - SEPTEMBER 30,2012
FICA TAXES 1
~- -- <---- H__ DENT ALTvlSION -"["lIFE
C URRENT i 6.20% 1,45% I HEALTH i lONG TERM
, '
NAME POSITION SALARY SOC_ SEC, MEDICARE INSUR. INSUR. : INSUR. INSUR. DISABILITY
OOKS, VIVIAN EXECUTIVE DIRECTOR $ 115,000 $ 7,130 $ 1,668 $ 6,960 $ 360 $ 48 $ 108 $ 524
--." -
RRIS, SUSAN FINANCE DIRECTOR $ 85,964 $ 5,330 $ 1,246 $ 6,960 $ 360 $ 48 $ 108 $ 414
~-'--"- - ~--, ----. --.
10N, MICHAEL DEVELOPMENT DIRECTOR $ 80,983 $ 5,021 $ 1,174 $ 6,960 $ 360 $ 48 $ 108 $ 390
"'
\LSH, MARGEE MARKETING DIRECTOR $ 69,414 $ 4,304 $ 1,006 $ 6,960 $ 360 $ 48 $ 108 $ 334
">.~-~" ~.~_.,,-- 360 $ 48 $108~
;CUITI, KATHY SPECIAL EVENTS DIRECTOR $ 65,943 $ 4,088 $ 956 $ 6,960 $ 318
--- ,- ......---f-'-.- ,
TERBACK, THERES~., ADMIN, SERVICES MANAGER $ 51,500 $ 3,193 $ 747 $ 6,960 $ 360 $ 48 $ 1 08 $ 248
--- ----
L, VICKI FINANCE ASSISTANT $ 64,000 $ 3,968 $ 928 $ 6,960 $ 360 $ 48 $ 108 $ 317
- ~-._...~- -.,,--.-.....,
GLlSH, HEATHER MKTING/EVTS/ECO DEV ASST , 45,760 d. 2,837 $ 66~.L $ 6,960 I $ 360 $ 48 $ 1~,8_ $ 2?7
-_.,-~-~ -~~.~".._." -~.~ ---_._.~._,._- '--~---- ""
578,563 [~i5,82iII
~~38~'r$
5~680Jj
2011-2012
._--~
i:880T'$
>-,'.""-..>>---,,,....-.
864 $
2,772
tal Benefit Cost (excl. taxes) '"
of Total Proposed Salaries =
$
121,694
16%
457(b) - 5% Match
401(a) - Employer Contribution
R~EMENT8ENEFITS ANALYSIS 457b 401a
Current 5% MATCH 5.2% TOTAL
Vivian Brooks $ 115,000 5,750 6,000 11,750
Susan Harris $ 85,964 4,298 4,485 8,783
Mike Simon $ 80,983 4,049 4,225 8,274
Margee Walsh $ 69,414 3,4 71 3,622 7,092
Kathy Biscuiti $ 65,943 3,297 3,440 6,738
Theresa Utterback $ 51,500 2,575 2,687 5,262
Vicki Hill $ 64,000 3,200 3,339 6,539
Heather English $ 45,760 2,288 2,387 4,675
~--~- .,
Total $ 578,563 $ 28,928 $ 30,186 $ 59,114
CRA contribution to employee retirement benefits:: 10.2% annually
City contribution to employee pension = five year range of 13,44% to 18.43% annually
P~"e1
RETIREMENT TOTAL
BENEFITS PROPOSED i
$ 11,750 $._ 143,547 "
$ 8,783 $ 109,213 i
$ 8,274 $ _ 103,3181
$ 7,092 $ 89,627 ;
$ 6,738 $ 85,518 ·
$ .. 5,262 I{- 68,426 \
$ .' . 6539 0.. _ 83,229.:
$ 4675 I $ 6j 639
11\11(__~4,51? .
Boynton Beach eRA
Project Fund. Budget Summary
T
2011~2012 Proposed vs. 2010-2011
Estimated Proposed Increase/(Decrease)
FUNDING SOURCES Revenues B t Amount %
Ruth Jones Interior
Rollover Budget Reallocation from FY 2010-2011 $ 140,138 $ 140,138 100%
Rollover from Project Fund Balance Allocation $ 67,929 67,929 67,929 $ 67,929 100%
Pro'ect Fund - Bond #2 Remaining Proceeds $ 300,000 300,000 300,000 51 ,402 $ (248,598 -83%
Rollover from Project Fund - Magnuson House $ 336,795 $ 336,795 100%
Grant Revenue - Children's Museum Windows $ 294,000 294,000 96,694 197,306 $ (96,694) -33%
Fund Balance - 4th Street per ILA $ 436,680 436,680 436,680 $ (436,680) -100%
Grant Revenue - NSP Funds from City $ 400,000 400,000 400,000 $ (400,000) -1 00%
Project Fund Rollover - HOB Project $ 281,660 281,660 281,660 $ (281,660) -100%
Rollover - FY 2008-2009 - For New Capital Projects $ 490,000 490,000 490,000 $ (490,000) -100%
Fund Balance - Remaining 4th St.-For New Projects $ 500,000 500,000 500,000 $ (500,000) -100%
Rollover - FY 09/10 Budget Realloc.-For New Projects $ 230,240 230,240 230,240 $ (230,240) -100%
Sub-Total $ 2,932,580 $ 3,000,509 $ 2,803,203 $ 793,570 $ (2.139,010) -73%
Transfers In from General Fund
Other Financing SourcesfTransfers In $1,020,313 $ 1,020,313 $ 1,020,313 $ 1,999,561 $ 979,248 96%
Transfer from General Fund - CRA Board Approved $ 159,212 159,212 $ 0%
Total Transfers In from General Fund $ 1,020,313 $1.179,525 $ 1,179,525 $1,999,561 $ 979,248 96%
Total Revenues and Transfers In $ 3,952,893 $ 4,180,034 $ 3,982,728 $ 2,79:4,131 $ (1,159,762) -29%
T
2011-2012
I EXPENSES Estimated Proposed
Department Name Expenditures Bud
Operatina Expenses
Contingengy $ $ 83,368 $ 83,368 100%
Design & Engineering $ 81,534 91,534 91,534 50,000 $ (31,534) -39%
Legal Services $ 50,000 40,000 40,000 65,000 $ 15,000 30%
Sub-Total $ 131,534 $ 131,534 $ 131,534 $ 198,368 $ 66,834 51%
Capital Outlav
Improvements $ 138,534 $ 138,534 100%
Construction in Progress $ 1,514,240 2,009,959 1,216,389 1,320,739 $ (193,501 ) -13%
Site Work & Demolition Fees $ 25,000 25,000 25,000 50,000 $ 25,000 100%
Sea Life Illumination Along Ocean Avenue $ 50,000 $ 50,000 100%
4th Street Project $ 285,000 436,680 436,680 $ (285,000) -100%
HOB Project $ 281,660 111,660 111,660 $ (281,660) -100%
NSP Funding for Ocean breeze $ 400,000 400,000 400,000 $ (400,000) -100%
Sub-Total $ 2,505,900 $ 2,983,299 $ 2,189,729 $ 1,559,273 $ (946,627) -38%
Affordable Housina $ 100,000 $ (100,000) -100%
Economic Development Proarams
Commercial Fa<;ade Grants $ 90,000 64,083 64,083 90,000 $ 100%
Commercial Rent Subsidy, Interior, Signage $ 110,000 84,515 84,515 120,000 $ 10,000 100%
Creation of Marketing Incentive Program $ 20,000 $ 20,000 100%
Transportation Program $ 151,680 52,824 52,824 $ (151,680) 100%
DIFA - Economic Development $ 215,779 215,779 215,779 547.500 $ 331,721 100%
Sub-Total $ 567,459 $ 417,201 $ 417,201 $ 777 ,500 $ 210,041 37%
Proiects & Proarams
Special Events $ 218,000 218,000 218,000 257,990 $ 39,990 18%
Community Police Program $ 430,000 430,000 430,000 $ (430,000) -100%
Sub-Total $ 648,000 $ 648,000 $ 648,000 $ 257,990 $ (390,010) -60%
Total Project Fund Expenses $ 3,952,893 $ 4,180,034 $ 3,3&6,464 $2,793,131 $ (1,159,762) -29%
Page 15
Project Fund
OPERATING EXPENSES
Dept. 58100
202
203
213
SUMMARY
CONTINGENCY
PROFESSIONAL SERVICES
LEGAL SERVICES
Of'
Original Estimated 2011-2012 Change Incrl(Decr)
Budget Expenditures Budget Amount %
$ :]; $ 83,368 83,368 1 OO~~.,
$ 81,534 534 :]; 91,534 $ 50,000 (31,534) 390/"
$ 50,000 S 40,000 $ 40,000 $ 65,000 15,000 30%
$ 131,534 $ 131,534 $ 131,534 $ 198,368 I $ 66,834 51O~
DEl AIL I
202 CONTINGENCY $ $ $ $ 83,368
203 I PROFESSIONAL SERVICES $ 81,534 $ 91,534 $ 91.534 $ 50.000
Old High School Consultant $ 52,000 $ 52,000 $ 52,000 $
Surveys & Appraisals :]; 10,000 S 10,000 S 0,000 ~J.OOO
Architectural Design Assistance 1953,1 29534 29,534 " 40,000
------.--
213 LEGAL SERVICES $ 50,000 $ 40.000 $ 40,000 $ 65,000
fJage '6
Project Fund
CAPITAL OUTLAY FY 2010-2011 T
Dept. 58200 Original I Amended I Estimated 2011-2012 I Change Incr/(Decr) I
$....MAfty Budget Budget Expenditures Budget Amount %
402 IMPROVEMENTS $ - - - '.534 $ 138,534 100%
404 CONSTRUCTION IN PROGRESS $1,514,240 $ 2,009,959 $ 1,216,389 $1J~.7~" $ (193,501 ) -13%
405 SITE WORK & DEMOLITION FEES $ 25,000 $ 25,000 $ 25,000 $ 6OiOOO $ 25,000 100%
406 INFRASTRUCTURE & STREETSCAPE $ 966,660 $ 948,340 $ 948,340 $ 5CJi.O $ (916,660) -95%
$ 2,505,900 $ 2,983,299 $ 2,189,729 $ 1.559,273 1 $ (946,627) -38%1
Page 17
Project Fund
ECONOMIC DEVELOPMENT PROGRAMS
Dept. 58400
Original
Budget
200,000
151,680
215,779
567,459
440/444/445
442
443
~RY
COMMERCIAL BUSINESS GRANTS
TRANSPORTATION PROGRAM
DIRECT INCENTIVE FUNDING AGREEMENTS (DIFA)
$
$
$
$
l'
2011-2012
Budget
230,000
Estimated
Expenditures
$ 148,598 $
$ 52,824 $
$ 215,779 $
$ 417,201 $
~7.S00
77'7,500
I Change Incr/(Decl.
Amount %
30,000 15%
(151680; 100%
331.721 154%
$ 210,041 37%
DETAIL $ 200,000 $ 148,598 $ 148,598 $ 230,000
440 Commercial Facade Proaram S 90,000 $ 64.083 $ 64.083 $ 90.000
444 Commercial Rent Subsidy, Interior, Signage S 110.000 $ 84,515 $ 84,515 $ 120,000
Creation of Marketing Incentive Program for Local
445 Merchants ( $ $ $ 20 000
---'---"'---"- ..._____._._._u
442 I TRANSPORTA TION PROGRAM $ 151,680 $ 52,824 $ 52,824 $
Trolley Operations $ 151,680 $ 52,824 $ 52,824 $
443 I DIRECT INCENTIVE FUNDING AGREEMENTS $ 215,779 $ 215,779 $ 215,779 $ 547,500
DIFA - The Preserve $ 56.000 $ 56.000 $ 56.000 $ 40,000
----
DIFA - The Promenade S 159,779 $ 159.779 $ 159.779 $ 385.000
Wal-Mart Brownfield Payment -----._- $ $
$ :1 22,500
Palm Beach County Regions Grant Refunds $
- Boynton Delray Academy & Village Ice Cream $ 00000
Page 18
Project Fund
PROJECTS & PROGRAMS
Dept. 58500
~
2010~2011 2010-2011 2011-2012 I Change Incr/(Decr)1
SUMMARY Budget Estimate Budget Amount %
480 I SPECIAL EVENTS $ 218,000 $ 218,000 $ 257,990 $ 39,990 18%
460 I POLICE PROGRAM $ 430,000 $ 430,000 $ - $ (430,000) -100%
$ 648,000 $ 648,000 $ 257,990 I $ (390,010) -60%1
aBT'Aal
SPECIAL EVENTS
HO_.......
- Parade
- Tree, Lighting, Holiday Decorations
- Concert
;,,;.. '" _._' <.:~e;
s_'i;!i~~4thofJu'y
- Fireworks
- Barge
- Concert & Securit)'
~.Ii'_~;.;"'" ""
__;~;;~~:;~l . '.
- Boat Parade
- Movies on the Ave
- Mayor's Challenge Family Fun RunlWalk
- Amphitheatre-Downtown Open Market
- Pirate Event on- Ocean Avenue
- Sunday Family Funday at Marina
- Heritage Fest at Sims Center
- Family Day at Sims Center
- Palm Beach Jewish Film Festival
I 460 I POLICE
Personnel Costs
Personnel Costs - Less COPS Grant Allocation
Equipment & Training Costs
Vehicle Costs/Reserve
$ 218,000 $ 257,990
$ 1OQ,O,QO $ ,1-otiM' $
$ 20,000 $ 20.000 $
$ 20,000 $ 20,000 $
$ 60,000 $ 60,000 $
$ ;;~~ '$i~;Oi'~
$ 50,000 $ 50,000 $
$ 14,000 $ 14,000 $
$ 11,000 $ 11,000 $
, 1"Sr:' " ~~'$" "1:~$
'" '.:. ',',;':;' '"",",.':,.,.'.,;-,:,",:';,.. ,
; --r:':it~'~~,:',~< :>:",:~):C?t~:~i[;-l:;"'~
$ 35,500
$ 5,000
$ 8,000
$
$
$
$
$
$
$
$>i~:I' $
$ 5,000 $
$ 8,000 $
$ $
$ $
$ $
$ $
$ 15,000 $
$ 5,000 $
$ 2,500 $
1",~
20,000
20,000
60,000
, 7$;iio
50,000
14,000
11,290
'iff&,
,I, ','\~
, 71(ioo
5,000
7,500
1,000
5,000
45,000
13,200
Page 19
15,000
5,000
2,500
$ 430,000 $ 430,000 $
$ 455,000 $ 455,000 $
$ (50,000) $ (50,000) $
$ 25,000 $ 25,000 $
$ $ $
Boynton Beach eRA
Debt ServioeFund - . "t Summa,ry
~
2010-2011 2010-2011 2011-2012 Change Incr/(Decr)
Dept. # Funding Sources Budget Estimate B_.et Amount %
49900 Transfers In from General Fund $ 2,650,907 $ 2,650,907 $ 2,513,513 (137,394) -5%
Dept. # Expenses
Bank of America Loan
59800-810 Loan Principal $ 220,368 $ 220,368 $ 232,960 12,592 6%
59800-820 Loan Interest $ 84,470 $ 84,470 $ 71,877 (12,593) 15%
Bond #1
59800-811 Principal $ 675,000 $ 675,000 $ 695,000 20,000 3%
59800-821 Interest $ 714,525 $ 714,525 $ 690,900 (23,625) 3%
Bond #2
59800-812 Principal $ 285,000 $ 285,000 $ 300,000 15,000 5%
59800-822 Interest $ 536,810 $ 536,810 $ 522,275 (14,535) -3%
Marina Loan
59800-813 Loan Principal $ 182,331 $ -'82,331 $ (182,331) 100%
59000-823 Loan Interest S 1903 $ 1,903 $ (1,903) 100%
59800-830 Financial AQent Fees $ 500 $ 500 $ 500 0%
Sub-Total $ 2,700,907 $ 2,700,907 $ 2,513,513 (187,394) -7%
Less Fund Balance Allocation $ (50,000) $ (50,000) $ 50,000 -100%
Total Debt Service Fund Expenses $ 2,650,907 $ 2,650,907 $ 2,513,513 (137,394) -5%
Page 20
FUND TYPE DUE DATE DESCRIPTION PRINCIPAL PRINCIPAL INTEREST Total Prin.
AS OF 10/01/11 PAYMENT PAYMENT + Interest
DEBT SERVICE LOAN 312012012 BANK OF AMERICA LOAN $1,309,135.49 $115,024.87 $37,394.00 $152,418.87
LOAN 9/20/2012 Expires Sept., 2016.5.65% $117,935.61 $34,483.26 $152,418.87
$232,960.48 $71,877.26 $304,837.741
DEBT SERVICE BOND #1 411/2012 2004 BON OS $14,835,000.00 $345,450.00 $345,450.00
BOND #1 9/30/2012 Expires Sept., 2024 - 3% to 5% $695,000.00 $345,450.00 $1,040,450.00
$695,000.00 $690,900.00 $1,385,900.001
DEBT SERVICE BOND #2 411/2012 2005 BONDS $9,980,000.00 $261,137.50 $261,137.50
BOND #2 9/30/2012 Expires Sept., 2026 . 4.6% to 5.65% $300,000.00 $261,137.50 $561,137.50
$300,000.00 $522,275.00 $822,275.001
I TOTAL DEBT SERVICE FY 2011-2012
Principal $ 1,227,960.48
Interest $ 1,285,052.26
Fee $ 500.00
Total $ 2,513,512.74
Page 21
PRINCIPAL BAL.
AS OF 09130/2012
$1,076,175.011
$14.140,000.001
$9,680,000.001
$24,896,175
BOYNTO;N BEACH eRA
DEBT SERVICE REQUIREMENTS
P"'NCI'PAL & INTEREST
YEAR BOA LOAN BOND # 1 BOND # 2 TOTAL
FY 2011-2012 $ 304,838 $ 1,385,900 $ 822,275 $ 2,513,013
FY 2012-2013 $ 304,838 $ 1,389,838 $ 816,975 $ 2,511,650
FY 2013-2014 $ 304,838 $ 1,385,838 $ 821,165 $ 2,511,840
FY 2014-2015 $ 304,838 $ 1,385,838 $ 824,335 $ 2,515,010
FY 2015-2016 $ 304,838 $ 1,389,638 $ 821 ,485 $ 2,515,960
FY 2016-2017 $ 1,705,000 $ 810,863 $ 2,515,863
FY 2017-2018 $ 1,706,750 $ 809,675 $ 2,516,425
FY 2018-2019 $ 1,705,500 $ 807,358 $ 2,512,858
FY 2019-2020 $ 1,706,250 $ 808,910 $ 2,515,160
FY 2020-2021 $ 1,702,250 $ 809,050 $ 2,511,300
FY 2021-2022 $ 1,707,250 $ 807,778 $ 2,515,028
FY 2022-2023 $ 1,703,500 $ 810,093 $ 2,513,593
FY 2023-2024 $ 1,706,250 $ 805,713 $ 2,511,963
FY 2024-2025 $ 2,514,920 $ 2,514,920
--- .
FY 2025-2026 $ 2,512,665 $ 2,512,665
-.,.--" ,- ,
~
TOTAL
$
1,524,189 $ 20,579,800 $ 15,603,258 $ 37,707,246
Interest Rates
5.65%
3% - 5%
4.6% - 5.6%
Page 22
~;~~Y~Te~ICRA
III East Side-West Side-Seaside Rena"lssance
eRA BOARD MEETING OF: September 13,2011
I I Consent Agenda I X I Old Business I I
New Business
Legal
Other
SUBJECT: Florida Redevelopment Association ("FRA") - Annual Conference
SUMMARY:
. The annual FRA Conference will be held this year on October 19-21, 20 11 (Wednesday through
Friday) at the Hilton Hotel in Orlando.
. This conference provides up-to-date redevelopment trends and innovative tools for
redevelopment agencies and governing bodies throughout the State of Florida
. A draft program is attached and includes a CRA Board Training Session on Wednesday, Oct. 19th
from 2:00 - 4:00 pm. Other session topics include: Tools for Activating Public Spaces; Urban
Greenhouses and Community Gardens; Corridor Redevelopment; Essential Redevelopment
Legislation Law.
. Funds for this conference are budgeted in FY 2010-2011 and Board member travel was approved
at the July 1 ih Board meeting.
· In order to secure hotel rooms and make appropriate travel plans, Board members need to notify
the Executive Director no later than Friday, September 16th if they plan on attending the
conference.
FISCAL IMPACT: General Fund - 01-5 1010-225 From 2010/2011 Funds
CRA PLAN, PROGRAM OR PROJECT: All CRA Redevelopment Plans
RECOMMENDATIONS: Notify Executive Director of intent to attend conference.
cA/'~
Vivian Brooks
Executive Director
FLORIDA
REDEVELOPMENT
ASSOCIATION
Florida Redevelopment Association
Annual Conference
Aedeve'opm:ent in a Changi'l'g Eeenemy
MARK YOUR CALENDAR!
October 19-21 . Hilton Orlando
www..redevelopment.net
BURKHARDT
,'""'..
.,...,
CONSTRUCTION, INC
"_.. :i~i,',~':"',!i
,,,:,~~,, "",,~~*~t,JU!i.:'"
VISITFLORIDA@
-
~
,,., fIIf'"
~t . :"
" Io-:""
~
\..J"l.
Foa der
Ne~ Generation Consulting
MS~Yan is a former professional
baskbatl player and an Entrepreneur
of th Year. National and international
aut r. Richard Florida, calls her team
.onelof the most reliable sources of
lead~rs who want to attract and retain
the nlext generation of creative workers:
:,6~~..~n~"~~~;:"';", ::=~ ;.nd
surv . ys, she wrote the book. Live first
WO~' Second: Getting Inside the Head
of th, Next Generation.
President
Annetta Wilson Media
and Success Coaching
Ms. Wilson is an award-winning journalist
logging over three decades in the broad-
cast industry as a television news anchor,
reporter. producer, talk show host and
writer. She is a Certified Mastery Coach
and Certified Trainer. She is a business
strategist specializing in presentation skills
coaching, communication skills coach-
ing and media training for public figures,
entrepreneurs and executives. She also
coaches individuals on personal and work-
related communication issues. Ms. Wilson
has coached on-air journalists at CNN and
coached for Walt Disney World's Ambas-
sador Program. She is a Premier Coach
for eWomen Network. the largest online
networking community for businesswomen
in North America.
The Orlando Business Journal named her
one of 15 "Women Who Mean Business. in
2009.
FRA ANNUAL CONFERENCE
2011 DRAFT PROGRAM
September 1, 2011
TIJESDAY OCTOBER 18, 2011
Redevelopment Academy Courses (http://L~developmen(~net/member-
services/ certification;
9:00 a.m. - 4:00 p.m.
Redevelopment 101
Operations and Capacity Building
Pre-registration and acceptance into the program required.
WEDNESDAY OCTOBER 19, 2011
Don't miss out on aU the ne'U' "tech" features at tillS conference! Check out the ltstmg (m the
fina[ program) of QR codes to our own SItes for face book, twmer, foursquare, ow expo and (j
"mobile" conference schedu[e. Then, ~islt the REOA tab[e for free pubhc reLclt!om and markennf~
consu[tatiom, or to get a guided tour of the new query and other features of the 'll'ebsl [e,
PR Video Interviews with RBOA (Pre registration required at
www.redevelopment.net)
8:00 a.m. - 9:00 a.m.
Individual Consult for FRA Members (sign up at RBOA booth onsite or
www.redevelopment.net)
8:00 a.m. - 2:30 p.m.
FRA Committee Meetings
8:00 a.m. - 9:00 a.m.
Certification
Regional Representatives Orientation
1
FRA Board Meeting
9:00 a.m. - 11:00 a.m.
NEW!
Mobile Tour of Amway Center
http://centerorlando.com/
8:00 a.m. - 11:00 a.m.
Register by downloading the registration form at www.redevelopment.net
$25 per person, space is limited
Welcome Luncheon in the Exhibit Hall
11:00 a.m. . 12:30 p.m.
Come see what this conference is all about! Public and private sectors combine for an
exciting dialogue about what is happening all over Florida, Don't miss this opportunity
to meet and network with fellow members and redevelopment partners.
Opening Plenary Session
12:30 p.m.' 2:00 p.m.
Presiding: Kurt Easton, AICP
President, Florida Redevelopment A'isociation
Keynote: Annetta Wilson, President
Annetta Wilson Media Training & Success Coaching
Also: "What Has the FRA Done for You Lately?"
Refreshment Break in Exhibit Hall
2:00 p.m.' 2:15 p.m.
CRA Board Member Training
2:00 p.m. - 4:00 p.m.
Your job description is not written, but the knowledge, skills and abilities are
nonetheless required for success. You will learn from staff experts and peers, about
CRA administration and policy, best practices, and laws that impact both the CRA and
2
you. Included will he sunshine and ethics law:-;. mcetm,g !,rotoc:ols, arld reporrinL'
requirements. Pre-registration required: dO\\Tlload tOHns at IIII II C\ ('I, "
$25 extra fee; space is limited,
2:15 p.m. - 3:45 p.m.
Corridor Redevelopmen t
Every community, big or small, has a roadway corridor that most people when asked
"don't like", and often this corridor is the access "gateway". This main arterial shows
the signs of aging and the transition that has occurred in the market place. While the
corridor still has market potential, it remains an eyesore. This session will focus on
using best practices to encourage and incentivize redevelopment along these corridors,
By doing so, we can attractive profitable businesses, increase the tax base, and improvl
mobility and the lifestyle for our residents_
2:15 p.m. - 3:45 p.m.
Code Enforcement as a Redevelopment Tool
Every community struggles with vacant, overgrown, and dilapidated properties. Th(
first line of attack in removing these condition:-; of slum and hlight h l'od(
enforcement. We will discuss proactive solutions, including the henefits of adopting ,j
property registration ordinance and minimum maintenance standards, uf toreclosin,L:
liens, of purchasing tax certificates and deeds, ;uld of negotiating demolition
agreements. In addition, attendees will see examples of the results achieved and how
code enforcement has resulted in new private investment.
2: 15 p.m. - 3:45 p.m.
Creating Jobs through Local Energy Policies
Public policy can create energy related jobs in Florida! Learn about state energy
programs that can be used by local governments to bring in economic development
opportunities. Do you know what local energy policies can save monev now - ;md
generate construction jobs immediately? Your city, county or eRA can also prOVide
incentives for energy efficiency retrotits, to stimulate private investment. The panel
presentations will also include a successful case study that can be replicated in your
community right now.
Refreshmen t Break
3
3:45 p.m. ,4:00 p.m.
Plenary Session
Bob McNulty
Founder and President, Partners for Livable Communities
4:00 p.m. ' 5:30 p.m.
Reception in Exhibit Hall
6:00 p.m. ' 8:00 p.m.
This is a premier event for all attendees. The FRA is comprised of great partnerships,
and results are gained in the continued exchange of information in the expo hall. Visit
the booths you did not get to at lunch, and don't forget to leave your business card at
each booth for some great gift drawings on Thursday.
THURSDAY OCTOBER 20, 2011
Continental Breakfast in Exhibit Hall
Open 7:30 a.m. ' 3:45 p.m.
Registration Desk Open
7:30 a.m. .4:00 p.m.
8:00 a.m. . 9:30 a.m.
Advancing the New Urban Design Paradigm
Redevelopment offers the unique opportunity to replace suburban ways of designing
with exciting new urban concepts and themes. Residents and businesses
overwhelmingly respond positively, which is good for the economy. When people can
clearly visualize outcomes, we provide predictability, and that also is good for the
economy. Our speakers will describe the advantages of using "Complete Streets" and
"Road Diet" design to balance the needs of pedestrians, cyclists, public transit, and
automobiles within the public realm. We will discuss how to incorporate best design
practices for buildings and sites into redevelopment plans. Don't leave without also
hearing some great tips for building community and political support for the design
vlslon.
4
8:00 a.m. - 9:30 a.m.
Business Awareness Marketing
Downtown and other urban organizations represent many businesses and properrv
owners within their districts. Learn about some exciting and innovative new ways to
market your businesses - using categories of downtovvTl merchants, restaurants and
businesses - leading to sustainable economic growth. Discover how to celehrate those
unique businesses that make your downtown special! Take home great ideas and lots
real life examples that work!
8:00 a.m. - 9:30 a.m.
Essential Economic Development Law for Redevelopers
Let's discuss how redevelopment practitioners can conduct business from an econom ic
development perspective. We will cover confidentiality for economic development
projects; the eminent domain prohibition; the use of increment funds tor economic
development; adverse condemnation and the Bert Harris Act; development agreements
and what governments can legally do to initiate economic development.
Refreshment Break and Door Prize Drawings
9:30 a.m. - 10:15 a.m.
Gift drawings will be taken from the cards dropped off at each exhibitor's booth. Must
be present to win!
10:15 a.m. - 11:45 a.m.
Innovative Zoning for an Innovative Economy
Planning and zoning regulations have a huge impact on the viability of downtowns,
eRA areas, redevelopment and economic development. However, in too many
instances, a community's regulatory framework does not fully support redevelopment or
economic development programs. Worse, zoning regulations actively create barriers to
achieving community vision and goals. When properly understood, zoning analytics
and regulations can create sustainable urban intlll and business development in your
community. You will learn how to assess what changes are needed, and how make
them happen, even through complicated processes and politics.
10:15 a.m. - 11:45 a.m.
5
Placemaking Strategies to Reinvigorate Public Spaces
Are there beautiful publicly-accessible spaces in your city that are unused by your
citizens? If so, we invite you to join us for a discussion on how place making can help
inject life into underutilized spaces in order to increase vibrancy and economic
opportunity. During this session, we will provide CRA, downtown and community
development managers, and elected officials with creative and cost-effective tools and
methods for activating publicly-accessible spaces through place making activities. We
will discuss the creative work that is being done in Tampa and Clearwater, two cities
that have found success through these strategies. The session will conclude with a
moderated discussion that will allow you to share different experiences and discuss
specific issues you are facing in your community.
10:15 a.m. - 11:45 a.m.
How to Write a RFP/Scope of Service to Get the Results You Want
Your community wants to solicit professional services and you have to write the request.
Do you need a Letter of Interest, Statement of Qualifications, or Request for Proposals?
Does it really matter? Join us in learning how to target the right services and how to
write the best request for services to meet your needs. Don't miss this opportunity to
hear varying perspectives from a local government purchasing representative,
professional services consultants, and developer. We will make sure you never again ask
for something in a request for services and don't get what you need!
Annual Business Meeting and Luncheon
11 :45 a.m. - 2:00 p.m.
Presiding: Kurt Easton, AICP
President, Florida Redevelopment Association, Urban Networks, LLC
Keynote: Rebecca Ryan
President, Next Generation Consulting, Ine.
Sessions
2:00 p.m. - 3:30 p.m.
Incentives and Grants for Economic Development Programs
Learn how to tap into resources: foundations, non-profits, state and federal funding,
and the leveraging of local dollars with partners. The role of the new Department of
6
Economic Development, Enterprise Florida, Department of Communitv l\fbirs,
Environmental Protection, and the lJovernor's Utflce Tourism, Trade and ECOn011lJC
Development, will be overviewecL The funding picture for eRAs and cconom ic
development programs from all of these agencies an,d sources will be summarized
2:00 p.m. - 3:30 p.m.
How to Attract National Retailers to Your Area
This forum with national retailers will allow attendees to discuss those things that
would interest them in a eRA, either to develop a ne\\' site or make improvements tn
existing sites. Participants will have a chance to discuss the details of theIr projects with
the group to illustrate how to market the properties, or change aspects of the deal to
make it attractive to desired suitors, Lastly, what role docs regional recrumnent play In
your success?
2:00 p.m. - 3:30 p.m.
How to Get People to Get It (Effective Redevelopment)
You know it when it happens, and it happens in all kinds of ways locally. Bur when It
does not, how can YOL! make sure you arc doing all you can to ,garner citizen support?
What are the best practices for engaging citizens. proper timing, huildin,s: momentum,
and getting the right people at the table? This seSSlOn is specifically designed for dected and
appointed officiaLS. C:ome ready to share your challenges and solutions if ynu have found
them. We will talk about the many aspects of what it takes to overcome inertia
Refreshmen t Break in Exhibit Hall
3:30 p.m. - 3:45 p.m.
Sessions
3:45 p.m. - 5:15 p.m.
Financing Your Redevelopmen t Project
This forum will explore the long-range planning aspects for successful project funding,
In downturned times, this is key to making sure any loss of momentum IS not
permanent. We will also gather bankers, bond pool experts and others involved m
getting financing for eRA projects. They will share what loans and bonds are available
7
for redevelopment projects in Florida, and how to access them. Also, learn how your
CRA can benefit from Community Reinvestment Act responsibilities.
3:45 p.m. - 5: 15 p.m.
Healthy Foods Projects
What is happening now with this very hot topic? What is the best way to set up and
fund community gardens? We will be sharing examples of small urban core gardens, a
government farm project, an agricultural urban plan, and a larger "public market"
development. We will discuss these issues and you will leave this session knowing
exactly where to go for more information, in addition to the answers to these questions.
3:45 p.m. - 5:15 p.m.
Legislative Update
We have much to talk about from the 2011 session, from changes to the growth
management laws, to more constitutional revenue limitations. We will discuss how they
specifically impact economic development and redevelopment in Florida. What should
we focus on for 2012, which starts in January next year due to the constitutional
requirement to take up district reapportionment? We will be discussing legislation
already on the horizon, as well as challenges members are experiencing with current
statutes.
Awards Dinner
6:30 p.m. Reception
7:00 p.m. - 9:00 p.m. Awards ceremony
Celebrate the "BEST" of redevelopment as we announce the 2011 FRA Award
Winners. In addition, help us congratulate our first class of members graduating from
the FRA Redevelopment Academy as "Certified Redevelopment Administrators" -
CRA! We will honor their achievements on the red carpet, at the hotel.
FRIDAY OCTOBER 21, 2011
Breakfast with the Experts
8:00 a.m. - 10:00 a.m.
Enjoy breakfast while joining in on a discussion of your choice. Topics are listed below.
8
Business Improvement Districts -- Hmv to create them, cIS well as hm\ rhC\Hc tund
and operated.
Frequently Asked Questions - Bring all the q uestion< you still have un-~lI1,wered and
we will also review the solutions to questions we arc ~lskeJ frequentlY'.
Staying Aloft with Falling Revenues - What options arc out there for local
governments wanting to reduce increment contrihutions, or redirect their
redevelopment programs? Also finance di rectors from around the state \vill he availahle
for questions about revenue calculations, assessment rolls, ;md other finance related
Issues.
Sustainable Neighborhoods - Learn about how vou can use this new program
sllccessfully in your community
Using Your Local Diversity -- what ;lrc your community ,lssets from a diverse point ot
view, and how Gln that diversity maximize your redevelopment efforts?
All program information is a draft. The final program will be available by September
15. Visit www.redevelopment.net for the most up to date information,
9
!~ ~i ~~Y~T8~ eRA
lIIi East SideN West SideNSeaside Renaissance
eRA BOARD MEETING OF: September 13,2011
I I Consent Agenda I
Old Bnsiness I X I New Business I I Public Hearing I I
Other
SUBJECT: Consideration of Approval of Changes to FY 2011-2012 Commercial Interior Build-Out
Program Application and Guidelines
SUMMARY: CRA Staff is looking to make minor changes to the Commercial Interior Build-Out
Program Application and Guidelines for the new fiscal year 2011-2012. Attached is a mark-up of the
desired changes. Please note that the new application and guidelines will contain the new CRA logo and
the pages will be adjusted once the corrections are made.
FISCAL IMPACT: N/ A
CRA PLAN, PROGRAM OR PROJECT: Economic Development
RECOMMENDA TIONS: Approve changes to FY 2011-2012 Commercial Interior Build-Out
Program Application and Guidelines
~i~d--
Executive Director
~qY~T2~ eRA
~ East Side-West S",de-Seaside Rena",ssance
2011 W20 12-1
- -
Boynton Beach Community Redevelopment Agency
Commercial Interior Build-Oaut Assistance Program Guidelines
The Commercial Interior Build-t-+Qut AssIstance Program is designed to help facilitate the
establishment of new businesses and aide in the expansion of existing businesses within the eRA
district. The program is designed to provide financial assistance to new and existing businesses in the
form of a subsidy intended to reduce a business's initial costs associated with the construction and
interior finishing of a new or expanding location.
Applicants may be eligible for up to $15.000 iLIgTI!.11[ lL!llQ!!!.h to assIst \o\ith the cost of commercial
interior construction or renovations. The amount of ~_funding IS determined by the number of jobs
created by the applicant. Each full-time equivalent Job created is worth $5.000.00 in fundinil
assistance from the CRA with a maximum grant award of $15.000.
Businesses applying for financial assistance with the cost of mtenor buIld out must receive CJt\
Boynton Beach Development Department and Building Department building permit approvaL
Proe:ram
The Commercial Interior Build-et:ttOut Program oflers financial assistance 1ll the form of a
reimbursable grant to the landlord or business owner for eligible expenses associated with the
construction or renovation of the interior elements of the C(Il)1]1].\.-'!:I:.IJ:.ll operating space. Items eligible
for funding under the program are limited to:
1. Interior walls
2. Interior plumbing
3. Interior electrical system including lighting
4. HV AC system
5. Flooring
(J._J19~_~_&:.Jire suppreSS10n_S\ stelli
The Commercial Interior Build-et:tt~)ut Program funding may be budgeted annually 11jJbe _l RA .U\@El
and awarded on a first-come, first-served basis. All applications are subject to CRA Board approval
Making application to the program is ,~QJfI+tI. a guarantee offunding.
Elie:ibilitv Requirements
Page I oi II
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Applicants must meet all of the following requirements in order to be considered eligible to receive
grant funding under the Commercial Interior Build-emOut Program:
1. The business must be located within the CRA District's Central Business Core, Federal
Highway Corridor or Heart of Boynton areas (see attached map).
Initials
2. The business must be properly licensed to operate within the City of Boynton Beach and Palm
Beach County.
3. A new business venture is defined as a company in operation for less than six months.
4. An existing business is defined as being in operation for a minimum of three years at the time
of application.
5. An existing business must expand to occupy more than fifty percent (50%) of its current square
footage size. Verification of this threshold must be provided in the application package.
6. Applicant must own the building it plans to operate within or it must have a proposed or
executed multi-year lease (two year minimum).
7. Businesses must employ a minimum of two (2) full-time equivalent W-2 employees or 1099
contracted employees whose wages are reported to the state and federal government; a position
occupied by the business owner may count toward one of the required job positions.
The following businesses are 'Nill be considered automatically inelisdble for assistance under the
Commercial Interior Build-emOut Program:
a. Businesses that employ less than two full-time equivalent W-2 employees or 1099
contracted employees.
b. Businesses who do not report employee's wages to the State of Florida
Department of Revenue.
c. New businesses identified as a "convenience store" or "adult entertainment" use.
d. New businesses using a D/B/A that has been used by another business within the past
twelve (12) months.
Grant Terms and Conditions
A commercial lease must define the landlord-tenant relationship and at mInImUm provide the
following information:
. A description of the space being rented including square footage and a drawing of
the space.
. Description of utilities that the tenant is responsible for.
Page 2 of ) I
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· Rental rate and deposits along with terms of lease and methodolog:-- lor
future rent increases,
. Responsible party for interior and exterior repairs and/or improvements.
. Insurance requirements.
Initials
. Ability to terminate,
. Consequences of default on the lease,
The CRA reserves the right to approve or deny any Commercial Interior Build-ffiHO~,J Program
application and to discontinue payments at any time if in its sole and absolute discretion it determines
that the business will not further the goals and objectives established for the economic development of
the CRA District.
Procedures for Application and Approval
Application Process - All applicants are strongly encouraged to meet with CRA staff in order to
determine eligibility before submitting an application. Funding requests will not be considered until
all required documentation is submitted to the CRA office, Application packets must include the
following documentation:
-l-'--__Completed and signed application,
Copy of all business and occupational licenses.
Copy of the corporate documents tor the applying business entity,
~1,-___Copy of executed multi-year commercial lease agreement.
..,
-5. Landlord SSN or Tax ID.
-~Business plan, including executive summarv and three-year tinancial projectIOns
of revenues and expenses.
Two (2) years of audited financials and corporate tax returns (for existing businesses
only).
.-8,
Two (2) years of tax returns for the owners of a new business.
(\
.-. J,
Qualifications. experience and track records of business owners,
Copy of design and construction plans associated with the proposed improvements
Page J of II
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+::.-l.L__List of jobs to be created and filled including job descriptions, pay range and weekly
schedule. For existing businesses, provide a list of all current positions including job
descriptions, pay range and weekly schedule.
12. A minimum of four (4) 3"x5" color "before" photos of the proiect.
Approval of Funding Request -- Once eligibility is verified and all required documentation has been
submitted, CRA staff will present the funding request to the CRA Board for approval. The
CRA Board meets on the second Tuesday of each month~.-Applicant will be notified of the
date and time their application will be presented to the CRA Board. It is recommended that
Applicant attend the CRA Board meeting in order to answer any questions the CRA Board may
have regarding their application. and-CRA staff will notify the applicant and landlord of
approval or denial in writing.
Initials
Site Visits - CRA staff will conduct a site visit before the reimbursement payment is made in order to
verify that the business is in operation. Staff may also conduct unannounced site visits periodically in
order to ensure compliance with the terms of the grant agreement.
Expense Reimbursement - This program is designed as a reimbursement grant. That is, all work
must be done and paid for by the Applicant, prior to the CRA's funds being released. The CRA will
provide reimbursement to the grantee upon submittal of a complete Reimbursement Request package.
The property owner, or tenant if applicable, must complete the interior improvement project, obtain a
Certificate of Occupancy (CO) from the City of Boynton Beach and submit for reimbursement within
ninety +&QJ.2Ql days of the grant award. Failure to complete the improvements within the specified
timeframe will result in the property owner, or tenant if applicable, losing the grant reimbursement
opportunity. Applicants may apply for The Board may consider time extensions.
Reimbursement Request shall be summarized in a report and accompanied by proper documentation.
-Proper documentation will consist of:
(1) Project accounting including invoices, receipts or other acceptable evidence of payment
from suppliers and licensed contractor(s) that have been marked "paid" with a "release of
lien" signed by each. A letter, from each vendor that applicant is requesting
reimbursement for. stating that all invoices for the proiect have been paid in full and there
are no outstanding monies owed for said proiect. Proposals for "work to be completed"
or "bids" are not considered proper documentation. Each item will be supported by a
canceled check showing the face of the check, as well as the back of the canceled check.
(2) Applicant shall warrant that all bills related to the Project are paid in full including, but not
limited to, all contractors. subcontracts, labor, materials, related fees and permits, and
(3) Application for reimbursement shall provide a minimum of four 3"x5" color "during"
Page 4 of II
T.IPROGRAMS & GRANTSICommercial Interior Build-out Assistance ProgramlWeb format Program GUIdelines & ApplJcationlFY 2011-20121201 1-
2012 Interior Build-out ASSIstance Program GuidelJnes,docT:\PROGR/\MS & GR/\}lTS'ComRlsrciaIIRlerior Buila out /\ssistaRce ProgramI\l'eb format
Propam Guiaeline:: & i\J3J3lJcation' fV 20 I 0 20 II' Revised Iii I I 0 IAt~rior Build out /\ssistar18< Program GuiaeliAc:,doc
photos and a minimum of four rx5" color "atter" photos of the ProJect Photos should
be from approximately the same position as the "betore'" photos submitted In the
Application and the "during'" photos
Grant funds will be reimbursed exclusIVely lor approved work. approved change orders and ani) !<Jr
work that has been performed and paid for after the grantee has received notification that the (,rant
Application has been approved by the CRA Any work completed prior to receivll1g grant approval IS
ineligible for reimbursement.
Grantees may not submit work improvements for reimbursement which have been used as
reimbursement requests in any other grant program offered by the CRA. City. Palm Beach County or
the State of Florida. The Commercial Interior Build-BtttUUl Assistance program will only honor ne\\
expenditures that have not been submitted under other grant programs. The Commercial Interior
Build-ffiltOm Assistance program may only be used one time in any five year period for anyone
specific commercial unit or business entity Businesses are limited to one Commercial Interior Build.
BtttOut Assistance Program award
Grantees shall allow the CRA the rights and use of photos and project application materials,
In itials
Manditorv Reporting ~ By accepting the grant the applicant agrees to comply with the reporting
requirement of providing the CRA with proof of employee wage reporting during the t-w&'.", iirst year"
following completion of the project to verify that the required job positions are properlv fulfilled and
maintained.
For W-2 eligible employees, timely Florida Department of Revenue Employers Quarterly Rep0l1
(UCT-6) for each consecutive quarter must be submitted.
F or sole proprietorships, partnerships, s-corporations, or any other entity that elect to pass through
taxable income to business owners and the business owner(s) are one or more of the listed employees
for application purposes, afl l040ES payment voucher or proof of electronic payment is requued.
Quarterly payments must be made before the due dates or any penalties for late tilings must show as
paid. If the business owner elects to tile the 1040-ES annually, the CRA must receive a copy of the
filing no later than two weeks after the IRS deadline. If the business owner does not qualify for
estimated tax reporting, an Estimated Tax Worksheet from IRS form l040-ES must be submitted along
with the prior year's tax return (ifnot already submitted).
For l099-MISC eligible employees, IRS Miscellaneous Income form (I 099-MISC) must be submitted
annually to the CRA before February 28 of the following year
SUBMISSION OF AN APPLICATION IS NOT A GUARNTEE OF FUNDING
It is the responsibilitv of the applicant to READ AND UNDERSTAND all aspects of the
Facade Grant Proqram Aqreement, includinq Proqram and Reimbursement Requlations:
Page 5 0111
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I acknowledge that I have read and understand the Commercial Interior Build-effiOut Assistance
Program Guidelines as set forth above and agree to comply with its content.
Applicant/Tenant's Signature
Date
Printed Name
Title
Applicant/Tenant's Signature
Date
Printed Name
Title
Page 6 of 11
f:IPROGRAMS & GRANTSICommerciallnterior Build-out Assistance Program\Web format Program Guidelines & ADDlicatlonlFY 201 1-2012\2011-
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~qY~T2~ eRA
~ East Side-West Side-Seaside Renaissance
201!()/201~1
Boynton Beach Community Redevelopment Agency
Commercial Interior BuiId-autOut Program Application
(Please Type or Print Only - Use Additional Sheets if Necessary ~
Applicant Name:_~__
Applicant Mailing Address:
Business Name (D/B/ A if applicable)'
Current Business
Address:
Phone:
Fax.
Email: Fed I D#
Time at Current Location:
--~---_.-_..-
Monthly Rent:
Do you have an executed lease agreement: Yes No
Landlord Name:
---'--'--'---'---~--~--'
Landlord SSN/EIN:
Landlord's Mailing Address:
Page 7 011 I
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'.Vas this business pre'.'iously located at another site:Yes__ No
Dates:
Pre'.'ious New Business Address (if applicable ):
New Business to Boynton Beach: Yes_ No
Existing Business: Yes_ No
Number ofvears in existence
Square footage of existing location:
Square footage of new location:
Initials
Type of Business:
Number of Employees:
Hours of Operation:
Are you applying for grant assistance under any other program offered by the CRA:
Yes No If yes, what additional programs are you applying for:
Are you receiving grant assistance from any other governmental agencies: Yes_No_
If yes, list any aditional grant sources and amounts:
CERTIFICA TION AND WAIVER OF PRIVACY:
I, the undersigned, applicant(s) certify that all information presented in this application, and all of the
information furnished in support of the application, is given for the purpose of obtaining a grant under
the Boynton Beach Community Redevelopment Agency Commercial Interior Build-e-HtOut Program,
and it is true and complete to the best of the applicant(s) knowledge and belief. The applicant(s)
further certifies that he/she is aware of the fact that he/she can be penalized by fine and/or
imprisonment for making false statements or presenting false information. I further acknowledge that I
have read and understand the terms and conditions set forth and described in the Boynton Beach
Community Redevelopment Agency Commercial Interior Build-e-HtOut Program Guidelines.
I understand that this application is not a guarantee of grant assistance. Should my application be
approved, I understand that the CRA may at its sole discretion discontinue subsidy payments at any
Page 8 of II
r ,PROGRAMS & GRANTS\Commercial Interior Build-out Assistance Program, Web format Program Guidelines & ApplicatlOn\FV 20 1.1 -20 12\2011-
2012 Interior Build-out Assistance PrOgram Guidelines,docT:'PROGR/H1S & GRANTS'CemmerGial IRterier Buils ellt AssistaRG€ ProGram'Web format
Prol;rarH GHiseliRe~' & '^'JlplieatioR' tV 201 Q 20 II IRe', ised III I 10 IAterror Bllild nut AssistaRGe ProGram Guis€lill€'snc
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time if in its sole and absolute determination 11 leels such assistance no longer rneets the program
criteria or is no longer benefiting the fUJ1herance of the eRA lnisslOn,
I hereby waive my nghts under the privacy and confidentiality provision act. and gl\/e In) consent to
the Boynton Beach Community Redevelopment Agency. its agents and contractors to examine an)
confidential information given herein. I further grant pennission. and authorize any bank. employer or
other public or private agency to disclose information deemed necessary to complete this application
I give pennission to the eRA or its agents to take photos of myself and business to be used to promote
the program.
I understand that if this application and the information furnished in support of the application is l()und
to be incomplete. it will not be processed
SUBMISSION OF AN APPLICATION IS NOT A GUARNTEE OF FUNDING
Initials
It is the responsibilitv of the applicant to READ AND UNDERSTAND all aspects of the
Facade Grant Proaram Aareement, includina Proaram and Reimbursement Reaulations.
Applicant/Tenant's Signature
Date
Printed Name
Title
Applicant/Tenant's Signature Date
Printed Name Title
STATE OF FLORIDA
COUNTY OF PALM BEACH
I'age 9 of II
L",Yi{Uld<.i-\f\.1:--' (\__~:d-\_,-\\J _\Jc_UnlJl1l.:rclallntl~f1Ui. thlljC(~OUl J\~;,lstancc Pr0~ran}'\\~D JUIlllal j'IO!!.lalll i...JUI(Jl'ilIlC~ &,lQQJJ.i~l.L~/Jl.:L_:L;.!iL:1~J).~':~' i
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NEW LOGO TO BE INSERTED
ALL PAGES WILL BE ADJUSTED ONCE CORRECTIONS ARE MADE
BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements,
personally appeared
, who is personally known
to me or produced
as identification, and acknowledged
he/she executed the foregoing Agreement for the use and purposes mentioned in it and that the
instrument is his/her act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State and County
aforesaid on this
day of
,20_
NOTARY PUBLIC
My Commission Expires:
SUBMISSION OF AN APPLICATION IS NOT A GUARNTEE OF FUNDING
It is the responsibilitv of the applicant to READ AND UNDERSTAND all aspects of the
Facade Grant Program Agreement, including Program and Reimbursement Regulations.
Property Owner's Signature
Date
Printed Name
Title
Page 10 of II
T:\PROGRAMS & GRANTSICommercial Interior Build-out Assistance ProgramlWeb formal Program Guidelines & ApplicallolllFY 201 1-2012\201 ]-
2012 Interior Build-out Assistance Program GuidelinesdocT' PROGR!.MS & GR/\NTS'ComAlen:ial IAterior Bllild Ollt /\ssistaRce Program' Web formal
PTBgram GHiEieline, & /\flfllil1alioA\fY 2(J 1 0 2011 \ Re', ised 10 I 10 IAterier BHilEi Bill ,^.ssislaAl1€ Program GuideliRe, ,doc
Property Owner's Signature
Date
Printed Name
Title
STATE OF
_.._~ ---- -------~.__...
COUNTY OF
BEFORE ME. an officer duly authorized by law to administer oaths and take acknowledgements.
personally appeared
. who ]s personally knowll
to me or produced______________
as identification. and acknowledged
he/she executed the foregoing Agreement for the use and purposes mentioned in it and that the
instrument is his/her act and deed.
IN WITNESS OF THE FOREGOING. I have set my hand and official seal in the State and Count)
aforesaid on this
dav of
-_.~--~_.
2(1
NOTARY PUBLIC
My Commission Expires:
I SUBl\iISSION OF t...N i~..PPLICATION IS NOT A GUARNTEE OF FUNDING
Page II 01 I J
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Page 12 of 11
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iIa East SideN West SideN Seaside Renaissance
eRA BOARD MEETING OF: September 13,2011
I I Consent Agenda I
Old Business I X I New Business I I Public Hearing I I
Other
SUBJECT: Consideration of Approval of Changes to FY 2011-2012 Commercial Favade
Improvement Program Application and Guidelines
SUMMAR Y: CRA Staff is looking to make minor changes to the Commercial Favade Improvement
Program Application and Guidelines for the new fiscal year 2011-2012. Attached is a mark-up of the
desired changes. Please note that the new application and guidelines will contain the new CRA logo and
the pages will be adjusted once the corrections are made.
FISCAL IMPACT: N/A
CRA PLAN, PROGRAM OR PROJECT: Economic Development
RECOMMENDA TIONS: Approve changes to FY 2011-2012 Commercial Favade Improvement
Program Application and Guidelines
Lt~
Vivian L. Brooks
Executive Director
~L~LL.Cj(jUL\lJiLJ1'!,\H~1< lU.
\1, L J?L'~Gl~~SHLL.UI 11 ~S.l'IFIEj)..i~!:'JiJ:
. East Side~est S",de-Seaside Rena",ssance
2011012012+
COMMERCIAL -FACADE IMPROVEMENT GRANT PROGRAM
APPLICATION FORM
Boynton Beach Community Redevelopment Agency
Maximum Grant Amount is $15,000
(Please Print Or Type Only - Use Additional Sheets If Necessary)
APPLICANT INFORMATION
Name of Property
Owner:
Address of Property
Owner:
City/State:
Zip Code:
Phone # Day:
Evening
Legal owners and legal description of the property to be improved (please attach copy of
warranty deed and lease, if applicable):
If Different from
Property Owner
Name of Business:
Address of Business:
City/State:
Zip Code:
Phone # Day:
Evening:
Initials
Type of Business:
Years of Operation:
Number of Employees:
Annual Payroll:
Number of Employees residing in Boynton Beach:
List of improvements proposed:
PROGRAM GUIDELINES
The following guidelines are intended to inform a potential grant applicant of the extent and
scope of the program. The purpose of the program is to encourage commercial property
owners to upgrade their properties by improving the external appearance of their business
and to encourage businesses to invest in their operations. The result will halt deterioration,
stabilize property values, improve and upgrade appearance of the area, and facilitate and
encourage redevelopment activity in the target area.
The following guidelines are applicable to this program:
1. The program is available only for property located within the Community
Revitalization Areas of the Boynton Beach Community Redevelopment Agency
(CRA). Note: See attached CRA Area Map.
2. The program is for commercial properties and businesses. The property owner
must be the applicant. However, if the property is currently leased to a tenant,
then the Application and Agreement must be jointly executed by both the owner
and the tenant.
3. Eligible improvements for this program include:
. Painting
. Shutters
. Awnings/canopies
. Decorative exterior fac;ade improvements
. Exterior Doors/windows
. Landscaping around the building
. Irrigation
. Parking lot re-paving, re-sealing, re-striping
. Exterior Lighting
2
· Patio or decks connected to the bUilding
· Extenor wall repairs (e 9 stucco, brick or wood repairs and replacemem
· ADA Improvements
nitials
4. All work must be done in compliance with applicable City of Boynton Beach
Building Codes and Land Development Regulations. All contractors must be
licensed in Boynton Beach/Palm Beach County. Please contact the City of
Boynton Beach Development Department regarding the proposed work to be
performed prior to submitting a fayade grant application
5. Maximum Grant amounts: The CRA will provide, on a reimbursement basis,
a 50% matching grant for eligible fac;:ade improvements up to a total of fifteen
thousand dollars ($15,000) of CRA funds,
Example . Tot~1 prOject costs . $18,00000
^pplic~mt funds expended: $18.000,00
eRA reimbursement ..-$- 9,00000
Grant funds will be reimbursed exclusively for approved work, approved change
orders and only for work that has been performed after the grantee has received
notification that the Grant Application has been approved by the CRA. Any work
completed prior to receiving grant approval is ineligible for reimbursement.
6. The Fac;:ade Grant program may only be used one time in any five year period
for anyone property. Properties may re-apply for additional grants any time
after five (5) years from previous grant approval. Project ph~cing of. up to two
years c~n be requested
7. The property owner, or tenant if applicable, must complete the fac;:ade
improvement project and submit for reimbursement within 120 days of the grant
award. Failure to complete the fac;:ade improvements in a timely manner will
result in the property owner, or tenant if applicable, losing the grant
reimbursement opportunity. The Board may consider time extensions.
Disbursement of arant funds shall only occur if
the followinQ conditions are met:
l&~ CRA has received copies of executed contracts, canceled checks
(front and back) and proof that the work has been approved by the
City Building Department (if applicable).
2.b. CRA has received copies of final "paid in full" vendor/contractor invoices.
i\Lc!Jt,:l,JronL~ll~J] ,\.c.l1..Q()] lll(j_I.CtlmI.!I,:~lij[ rC.'d!l~-,'iU1!lL r~Hnb_uL~melut()1
i!atlllg thaLall invOlce:-'.J..QLJb.c..J210jeldJ .tE~~_( J)S':..c.nJ2a1d,lll lull and there arc .DS,
outstandm}Z momes owed 1m said IJlUleCL
3.c. CRA has received copies of final inspection approvals for all permit
required work.
ice. Entire scope of work for eligible items is completed.
~d. Applicant provides "After" photos.
APPLICATION PROCESS
1 An applicant seeking a project grant may secure an application from the Boynton
Beach Community Redevelopment Agency (CRA) located at:.J.::::''... !\Jortt'i Federa..:
Hlqhway, Boynton Beach. F L 33435 g.+~~ J;-e4efa-l- Hlghwav-Bovnton-Be~]Ch 561-
737 -3256..", www.boyntonbeachcra.com/buslnesses.
2. An original application with all materials IS to be returned to the Boynton Beach
Community Redevelopment Agency for review and approval by the CRA Board.
Applications will be considered on a first-come, first served basis. Applicants must take
the necessary steps to ensure that their submitted application is properly time stamped
to document receipt by the CRA
3. Appropriate grant program documents will be prepared and submitted by the applicant.
CRA staff will then present the completed grant application to the CRA Board for their
review and approval. The CRA Board conducts their meetings on the second Tuesday
of each month, Applicant will be notified of the date and time their application will be
presented to the CRA Board. Applicant is requested (or required?) to attend the CRA
Board Meetinq In order to answer any questions the CRA Board may have reqardlnq
their application aOO-tCRA staff will notify the f:te.--applicant will be notified of grant
approval by regular-mail.
4. The CRA will administer the Commercial Facade Improvement program and funding.
In addition to the appropriate City building inspections, the CRA will inspect the work to
determine the satisfactory completion of the work
5. Applicants may not have any outstanding City of Boynton Beach liens against their
property. In the event that an Applicant has an outstanding City of Boynton Beach lien
against the property, the grant will not be awarded until the complete satisfaction of the
lien.
6.^pplic::mt Sh311 obtain, re3d and underst3nd all 3spects of the F393de, Gr3nt Prograrr'
Agreement. including Progr3m ;:md Reimbursement Regul3tions-
+-"6. Application to this Program is no guarantee of funding. Funding is at the sole
discretion of the CRA Board,
PROJECT INFORMATION
Describe improvements to be done to the property.
Attach the following items:
-lproject work write-up(s) describing in detail the scope of the project,
__~Plans or sketches if applicable,
--~Site plan and plant list for landscape projects,
--4Third-party cost estimates from three (3) licensed contractors,
--~Estimated time line,
-~Evidence of financial ability to pay for the project (approved loan, cash account,
line of credit, etc.),
-LA minimum of four (4) 3" x 5" color "before" photos of the project which must
include "public views",
-8.Signage design with colors & materials proposed if applicable.
---+~Project color chips / material samples if applicable,
-10.And material specifications.
Initials
Applicable documents must be attached for the Application to be processed.
By signing this Application, I acknowledge that I have received and read a copy of the
Program Agreement, and I understand and agree to comply with its content.
SUBMITTING AN APPLICATION IS NOT A GUARNTEE OF FUNDING
It is the responsibilitv of the applicant to READ AND UNDERSTAND all aspects of the
Facade Grant ProQram AQreement. includinQ ProQram and Reimbursement ReQulations.
Witness
(Date)
Property Owner
(Date)
(Property owner's signature must be notarized)
STATE OF FLORIDA
COUNTY OF
BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements,
personally appeared
, who is personally known to me or
produced
as identification, and acknowledged he/she
executed the foregoing Agreement for the use and purposes mentioned in it and that the instrument is
his/her act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State and County
aforesaid on this
day of
,20_.
NOTARY PUBLIC
My Commission Expires:
6
(Tentant/Business owner's signature must be notarized)
Witness
(Date)
T enantlBusiness Owner
(Date)
STATE OF FLORIDA, COUNTY OF PALM BEACH
BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements,
personally appeared who is personally known to me or
produced as identification, and acknowledged he/she
executed the foregoing Agreement for the use and purposes mentioned in it and that the instrument IS
his/her act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State and County
aforesaid on this day of ' 20
NOTARY PUBLIC
My Commission Expires:
Boynton Beach eRA
....
),;n, I~,,; 30vNT-ON i eRA
!~l~3-EJ A C .HI
IIIIi East Side N West SideN Seaside Renaissance
eRA BOARD MEETING OF: September 13, 2011
I I Consent Agenda I
Old Business I X I New Business I I Public Hearing I I Other
SUBJECT: Consideration of Approval of Changes to FY 2011-2012 Commercial Rent Subsidy
Program Application and Guidelines
SUMMARY: CRA Staff is looking to make minor changes to the Commercial Rent Subsidy
Program Application and Guidelines for the new fiscal year 2011-2012. Attached is a mark-up of the
desired changes. Please note that the new application and guidelines will contain the new CRA logo and
the pages will be adjusted once the corrections are made.
FISCAL IMPACT: N/A
CRA PLAN, PROGRAM OR PROJECT: Economic Development
RECOMMEND A TIONS: Approve changes to FY 2011-2012 Commercial Rent Subsidy
Program Application and Guidelines
~/
Vivian L Brooks
Executive Director
:\; \\
" I.,
1<
, I \
~qY~T2~ RA
. East Side....West S'tde-Seas'Jde Rena'lssance
201 ](#20124
- -
Boynton Beach Community Redevelopment Agency
Commercial Rent Subsidy Program Application
(Please Type or Print Only - lise Additional Sheets if Necessary)
Applicant Name:
Applicant Mailing Address:_______
Business Name (D/B/A if applicable):_____
Cunent Business
Address:
Phone:
Fax
Email:
Fed ID#
Time at Cunem Location:
----"
Monthlv Rent:
Do you have an executed lease agreement: Yes__ __ No
Landlord Name:
Landlord SSN/EIN:
Landlord's Mailing
Wa:; (hI:; bwane:;:, PI'C';JOU:;J\ locuted al another :;lle: \ e',-
Previou:; New_Business Address (if applicable k
New Business [0 Bovntoll Beael]: Yes No
Existing Business: Yes_. No
Boynton Beach Community Redevelopment Agency
915 S. Federal Highway. Boynton Beach, H. 33435
Office 561-737-3256 Fax: 561.7,37-325X
Page i of 4
NEW LOGO TO BE INSERTED
ALL PAGES WILL BE ADJUSTED ONCE CORRECTIONS ARE MADE
Square footage of existing location
Square footage of new location
Type of Business:
Initials
Number of Employees:
Hours of Operation:
Are you applying for grant assistance under any other program offered by the CRA:
Yes_ No_ If yes, what additional programs are you applying for:
Are you receiving grant assistance from any other governmental agencies: Yes_ No_
If yes, list any aditional grant sources and amounts:
CERTIFICA TION AND WAIVER OF PRIVACY:
I, the undersigned, applicant(s) certify that all information presented in this application, and all of the
information furnished in support of the application, is given for the purpose of obtaining a grant under
the Boynton Beach Community Redevelopment Agency Commercial Rent Subsidy Program, and it is
true and complete to the best of the applicant(s) knowledge and belief. The applicant(s) further
certifies that he/she is aware of the fact that he/she can be penalized by fine and/or imprisonment for
making false statements or presenting false information.
I understand that this application is not a guarantee of grant assistance. Should my application be
approved, I understand that the CRA may at its sole discretion discontinue subsidy payments at any
time if in its sole and absolute determination it feels such assistance no longer meets the program
criteria or is no longer benefiting the furtherance of the CRA mission.
I hereby waive my rights under the privacy and confidentiality provision act, and give my consent to
the Boynton Beach Community Redevelopment Agency, its agents and contractors to examine any
confidential information given herein. I further grant permission, and authorize any bank, employer or
other public or private agency to disclose information deemed necessary to complete this application.
I give permission to the CRA or its agents to take photos of myself and business to be used to promote
the program.
I understand that if this application and the information furnished in support of the application are
found to be incomplete, it will not be processed.
SUBMISSION OF AN APPLICATION IS NOT A GUARNTEE OF FUNDING
It is the responsibilitv of the applicant to READ AND UNDERSTAND all aspects of the
Facade Grant Proaram Aareement. includina Proaram and Reimbursement Reaulations.
Boynton Beach Community Redevelopment Agency
915 S. Federal Highway, Boynton Beach, FL 33435
Office: 561-737-3256 Fax: 561-737-3258
Page 2 of 4
Applicantffenant"s Signature
Date
Printed Name
Title
Applicantffenant's Signature
Date
Printed Name
Title
STATE OF FLORIDA
COUNTY OF PALM BEACH
BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements,
personally appeared u__,________~____________' who is personally known
to me or produced_____ as identification. and acknowledged
he/she executed the foregoing Agreement for the use and purposes mentioned in it and that the
instrument is his/her act and deed,
IN WITNESS OF THE FOREGOING. I have set my hand and official seal in the State and County
aforesaid on this day of _____._____._______.' 20___
NOTARY PUBLIC
My Commission Expires
SUBMISSION OF AN APPLICATION IS NOT A GUARNTEE OF FUNDING
It is the responsibilitv of the applicant to READ AND UNDERSTAND all aspects of the
Facade Grant Proaram Aareement. includina Proaram and Reimbursement Reaulations.
Boynton Beach Community Redevelopment Agency
915 S. Federal Highway. Boynton Beach. FL 33435
Office 561-7373256 Fax: 501-737-325:-1
Page; \,f 4
NEW LOGO TO BE INSERTED
ALL PAGES WILL BE ADJUSTED ONCE CORRECTIONS ARE MADE
Property Owner's Signature Date
Printed Name
Title
Property Owner's Signature
Date
Printed Name
Title
STATE OF
COUNTY OF
BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements,
personally appeared , who is personally known
to me or produced as identification, and acknowledged
he/she executed the foregoing Agreement for the use and purposes mentioned in it and that the
instrument is his/her act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State and County
aforesaid on this day of ,20_.
NOTARY PUBLIC
My Commission Expires:
Boynton Beach Community Redevelopment Agency
915 S. Federal Highway, Boynton Beach, FL 33435
Office: 561-737-3256 Fax: 561-737-3258
Page 4 of 4
i \. t, )
~ctY~T8~ eRA
~ East Side-West Side-Seaside Renaissance
2011/2012
Boynton Beach Community Redevelopment Agency
FY 2010 2011 Commercial Rent Subsidy Program Guidelines
The Commercial Rent Subsidy Program is designed to help facilitate the establishment of ne,,\
businesses and aide in the expansion of existing businesses within the CRA District. The
program is designed to provide financial assistance to new and existing businesses in the form of
a rent subsidy intended to help businesses during the critical first year of operation
Proeram
The Commercial Rent Subsidy Program offers fmancial assistance in the form of rent paymclll
subsidy ef for up to half of the business's monthly rent or $600.00 per month ,whichever l~
lessj. The time period of eligibility for assistance is up to twelve months within the first eighl-
teen months ofa multi-year lease. The maximum total subsidy per business is $7.200.00
Commercial Rent Subsidy Program funding mllSUtv be budgeted annually and \~_LLU~~awarded
on a first-come, first-served basis. All applications are subject to CRA Board approval. Makin).!.
application to the program is not a guarantee of funding.
Elieibilitv Requirements
Applicants must meet all of the following requirements in order to be considered eligible 10
receive grant funding under the Commercial Rent Subsidy Program:
1. The business location must be within the CRA District's Central Business Core. Federal
Highway Corridor or Heart of Boynton areas (see attached map).
2. The business must be properly licensed to operate within the City of Boynton Beach and
Palm Beach County.
3. A new business venture is defined as a company in operation for less than six months.
4. An existing business is defined as being in operation for more than three years at the time
of application.
Page I of 01-1
I ,Jj<UldZ,'\J\J.,':?~-'1l<~\NJS( 1I1l11llerClal i<L'iI.L,~ubsl<hl'L,)~ral1\'l olllPkle (JUI<.kIIIl"S anJ\ppll"3110Il.l \ 20 U-,l<, '.0; ",cu' I .="I.Cl,..rliQ.,~>'l.'"
lZ"!lLSubSld\ Cillidelill"~\lol L4lR0(';.RA~.{;RA.:-,LP;\('oI111l1erCI[11 Rio'fH ~....J4,~+~ {..tH4>1,,_;,+>+1 .\.ppj!;';;+#,,, 1\ )1,1
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NEW LOGO TO BE INSERTED
ALL PAGES WILL BE ADJUSTED ONCE CORRECTIONS ARE MADE
5. An existing business must expand to occupy more than fifty percent (50%) of its current
square footage size. Verification of this threshold must be provided in the application
package.
6. Applicant must own the building it plans to operate within or it must have an executed
multi-year lease (two year minimum).
Initials
7. Businesses must employ a mInImUm of two (2) full-time equivalent W-2 or 1099
contracted employees whose wages are reported to the state and federal government; a
position occupied by the business owner may count toward one of the required job
positions.
The following businesses are will be considered automatically ineli2ible for assistance under the
Commercial Rent Subsidy Program:
a. Businesses that employ less than two full-time equivalent W-2 employees or 1099
contracted employees.
b. Businesses who do not report employees' wages to the State of Florida
Department of Revenue.
c. New businesses identified as a "convenience store" or "adult entertainment" use.
d. New businesses using a D/B/A that has been used by another business within the
past twelve (12) months.
Grant Terms and Conditions
A commercial lease must define the landlord-tenant relationship and at minimum provide the
following information:
. A description of the space being rented including square footage and a drawing of
the space.
. Description of utilities that the tenant is responsible for.
. Rental rate and deposits along with terms of lease and methodology for
future rent increases.
. Responsible party for interior and exterior repairs and/or improvements.
. Insurance requirements.
. Conditions of lbease termination.
. Consequences of default on the lease.
Rent subsidies will not be paid until all construction has ended, occupational license is issued
and the business in open for operation.
Page 2 of Q-HI
r. ,PROGRAMS & GRANTS\Commercial Rent SUbSIdy Program\Comolete Guidelines and Aoolication\FY 2011-2012\2011-2012 COllJmerclal
Rent Subsidy GlIidelines,docT'PROG~^.MS & GR/\~!TS'Commercial R@nt Sllbsisy Program'ComfJlete Gllidelines aAEI.'\pplication'F~
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The CRA will issue reimbursement to the applicant directly for the monthl:-. rent payment madl
to the Landlord upon receipt and verification that the payment ilas been cleared h, the bank
responsibility lor all rental payments IS het\veen the contracted partJes 10 the lease. as such lilt
tenant and the landlord As grantor the <. .RA neither bears nor accepts any responsibility)'
payment of rent at any time. nor penalties inculTed tin the late arrival of payments by any part\
The Commercial Rent Subsidy program may onh be Llsed one tl1ne b, am one specIfIC business
entity or business owner.
Initials
The CRA reserves the right to approve or deny any Commercial Rent Subsidy Program
application and to discontinue payments at any time if in its sole and absolute discretion it
determines that the business will not further the goals and objectives established for the
economic development of the CRA District The receipt of past payments is not a guarantee or
future subsidy payments.
Procedures for Application and Approval
Application Process
All applicants are strongly encouraged to meet with CRA statf in order to determine eligibility
before submitting an application. Funding requests will not be considered until all required
documentation is submitted to the CRA office. Application packets must include the following
documentation:
j. ., Completee and signed application.
Copy of all business and occupational licenses
-'.L Copy of the corporate documents for the applying business entity
--.4, Copy of executed or proposed multi-year commercial lease agreement.
Landlord SSN or Tax ID.
-2.:_____Business plan, including executive summary and three-year financial projections
of revenues and expenses,.
2.__., Two (2) years of audited tinancials and corporate tax returns (for existing
businesses only).
Two (2) years of persunaltax returns for the owners of a new business.
Qualifications. experience and track records of business owners
List of jobs to be created und tIlled including job descriptions. pay range and
weekly schedule. For existing businesses. provide a list of all current positions including
job descriptions, pay range and weekly schedule.
Page.l of
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ALL PAGES WILL BE ADJUSTED ONCE CORRECTIONS ARE MADE
Approval of Funding Request - Once eligibility is verified and all required documentation has
been submitted, CRA staff will present the funding request to the eRA Board for approval. The
CRA Board meets on the second Tuesday of each month",--AppIicant will be notified of the date
and time their application will be presented to the CRA Board. It is recommended that Applicant
attend the CRA Board Meeting in order to answer any questions the CRA Board may have
regarding their application. CRA. aBd-sS,taff will notify the applicant and landlord of approval or
denial in writing. Proposed leases must be executed within thirty (30) days of eRA Board
approval or the 2rant award is terminated.
Rent Subsidy Payments - Rent Subsidy payments will begin at the beginning of the first full
month that the business is open for operations subsequent to CRA Board approval. A maximum
of twelve (12) consecutive monthly rent payments will be reimbursed to the approved applicant.
Initials
Site Visits - CRA staff will conduct a site visit before subsidy payments begin in order to verify
that the business is in operation. Staff may also conduct unannounced site visits periodically in
order to ensure compliance with the terms of the grant agreement.
Mandatorv Reporting - By accepting the grant, the applicant agrees to comply with the
reporting requirement of providing the CRA with proof of employee wage reporting during the
time period that the subsidy payments are being made. Failure to provide the reports to the CRA
within two weeks of the date they are submitted to the Florida Department of Revenue and/or the
IRS will result in immediate disqualification from the program.
For W-2 eligible employees, timely Florida Department of Revenue Employers Quarterly Report
(UCT-6) for each consecutive quarter must be submitted.
For sole proprietorships, partnerships, s-corporations, or any other entity that elect to pass
through taxable income to business owners and the business owner( s) are one or more of the
listed employees for application purposes, an 1040ES payment voucher or proof of electronic
payment is required. Quarterly payments must be made before the due dates or any penalties for
late filings must show as paid. If the business owner elects to file the 1040- ES annually, the
CRA must receive a copy of the filing no later than two weeks after the IRS deadline. If the
business owner does not qualify for estimated tax reporting, an Estimated Tax Worksheet from
IRS form 1040-ES must be submitted along with the prior year's tax return (if not already
submitted).
For 1099-MISC eligible employees, IRS Miscellaneous Income form (1099-MISC) must be
submitted annually to the CRA before February 28 of the following year. Proof of cleared
checks showing employee payments along with a statement of service provided by the employee
must be submitted no later than two weeks after the end of each quarter (April 30, June 30,
September 30, and December 31).
Discontinuation of Payment - The receipt of past payments is no guarantee of future payments.
The CRA retains the right to discontinue rent subsidy payments at any time according to its sole
and absolute discretion.
Page 4 of 2+4
L:PROGRAMS & (jRAI\TS\Commercial Rent Subsid\ Pro}!ram\Complele UlIidelmes and AODlication\FY 20] 1-2012\2011-20]2 Commercial
Rent Sllbsidv Guidelines,docT:'PROGRA~1S & GR/\NTS'Commercial Rent SllssiEly Program'Coml3lete Glliaelines and .'\fJI31ication'V~'-..;W..U)-
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SUBMISSION OF AN APPLICATION IS NOT A GUARNTEE OF FUNDING
It is the responsibility of the applicant to READ AND UNDERSTAND all aspects of th~
Facade Grant ProQram. Aqreement, includinQ __program ",and .. Reimbursemenl
Requlations.
Applicant/Tenant's Signature Date
Printed Name
Title
Applicant/Tenant's Signature
Date
Printed Name
Title
STATE OF FLORIDA
COUNTY OF PALM BEACH
BEFORE ME. an officer duly authorized b) law to administer oaths and ta,,",
acknowledgements, personally appeared____________
who is personally known to me or produced as
identification, and acknowledged he/she executed the foregoing Agreement t()J" the use and
purposes mentioned in it and that the instrument is his/her act and deed
IN WITNESS OF THE FOREGOING. I have set my hand and official seal In the State and
County aforesaid on this ________._ nu day of 20
NOTARY PUBLIC
My Commission Expires.
Property Owner's Signature
Date
Printed Name
Title
Property Owner's Signature
Date
Page 5 CdU-H<
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Printed Name
Title
STATE OF
COUNTY OF
BEFORE ME, an officer duly authorized by law to administer oaths and take
acknowledgements, personally appeared
who is personally known to me or produced as
identification, and acknowledged he/she executed the foregoing Agreement for the use and
purposes mentioned in it and that the instrument is his/her act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State and
County aforesaid on this day of , 20_
NOTARY PUBLIC
My Commission Expires:
SUBMISSION OF AN .,'\PPLICATION IS NOT A GU.^...RNTEE OF FUNDING
Page 6 of QW
!:\PROGRAMS & GRANTS\Commercial Rent Subsidy Program\Comolete GlIidelincs and Application\FY 2011-2012'.2011-2012 COlllmercial
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Wages paid this quarter in excess of $7.000 Only the
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DO NOT
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Tired of paperwork? We can help!
File and pay your Florida unemployment tax online.
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Internet Address: www.myflorida.com/dor
Mail Reply To:
Unemployment Tax
Florida Department of Revenue
5050 W Tennessee St Bldg L
Tallahassee FL 32399-0180
Boynton Beach eRA
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iIIII East SideNWest SideNSeaside Renaissance
eRA BOARD MEETING OF: September 13, 2011
I I Consent Agenda I
Old Business I X I New Business I I
Public Hearing I I
Other
SUBJECT: Consideration of Approval of Changes to FY 2011-2012 Business Signage Improvement
Program Application and Guidelines
SUMMARY: CRA Staff is looking to make minor changes to the Business Signage Improvement
Program Application and Guidelines for the new fiscal year 2011-2012. Attached is a mark-up of the
desired changes. Please note that the new application and guidelines will contain the new CRA logo and
the pages will be adjusted once the corrections are made.
FISCAL IMP ACT: Nt A
eRA PLAN, PROGRAM OR PROJECT: Economic Development
RECOMMENDATIONS: Approve changes to FY 2011-2012 Business Signage Improvement
Program Application and Guidelines
L{~
Vivian L. Brooks
Executive Director
(; ~qY~T2~ eRA
IIIit East Side-West Side-Seaside Renaissance
20110-201 21
- -
Boynton Beach Community Redevelopment Agency
BUSINESS SIGNAGE IMPROVEMENT GRANT PROGRAM
APPLICATION FORM
Maximum Grant Amount is $1,500.00
(Please Print or Type Only - Use Additional Sheets If Necessary)
APPLICANT INFORMATION
Name of Property
Owner:
Address of Property
Owner:
City/State:
Zip Code:
Phone # Day:
Evening:
Legal description and PCN# of the property to be improved (please attach copy of warranty
deed and lease, if applicable):
Name of Business:
(If Different from
Property Owner)
Address of Business:
City/State:
Zip Code:
Phone # Day:
Evening:
Type of Business:
Years of Operation:
Number of Employees:
Annual Payroll:
Number of Employees residing in Boynton Beach:
PROGRAM GUIDELINES
The following guidelines are intended to inform a potential grant applicant of the extent and
scope of the program. The purpose of the program is to encourage commercial property
owners to upgrade their properties by improving the external appearance of their business
and to encourage businesses to invest in their operations.
The following guidelines are applicable to this program:
1. The program is available only for licensed businesses located within the
Boynton Beach Community Redevelopment Agency (CRA) district
boundaries. Note: See attached CRA Area Map.
2. The program is for commercial properties and businesses only. The property
Owner or Tenant may be the applicant. However, if the applicant is the
Tenant, then the Application and Agreement must be jointly executed by
both the property Owner and the Tenant.
3. Applicants may not have any outstanding City of Boynton Beach liens against their
property and their business license in good and current status with the City of
Boynton Beach. In the event that an Applicant has an outstanding City of Boynton
Beach lien against the property, the grant will not be awarded until the complete
satisfaction of the lien.
4. Eligible signage improvements for this program include:
. Signage for a new business (located on the building or the property)
. New or replacement signage for an existing business (located on the
building or the property)
. Signage on Awnings/canopies
. Associated lighting
5. All work must be in compliance with applicable Boynton Beach Building
Codes and all contractors must be licensed in Boynton Beach/Palm Beach
County. Signage must be in accordance with City Ordinance No. 98-43
and the CRA Design Guidelines (attached).
6. Proposed signage and applicable improvements must be approved by the
2
CRA Board prior to the actual work being pertormed or paid
order to be eligible for reimbursement under the grant
Initials
7 _ Maximum Grant amounts: The CRA will provide, on a reimbursement
basis, a 50% matching grant for eligible signage improvements up to a total
of one thousand five hundred dollars ($1.500) of CRA funds.
Example:....m Total sign coste... . $1,800.00
/\pplic3nt funds expended.. $1.800.00
eRA reimbursement. . $ 900.00
8. The Signage Improvement Grant program may only be used one time in any
three (3) year period for anyone property owner, business entity or
applicant. Businesses may re-apply for additional grants any time after
three (3) years from previous grant approval.
9. The approved applicant must complete the signage project and submit for
reimbursement within 90 days of the grant award, Failure to complete the
signage improvements in a timely manner will result in the property owner,
or tenant if applicable, losing the grant reimbursement opportunity The
Board may consider time extensions_
1-ODisbursement of Qrant funds shall onlv occur if the followinQ
conditions are met:
. CRA has received an applicant reimbursement request letter
. CRA has received copies of executed sign contracts, canceled
checks (front and back); or credit card receipts as proof of payment.
. CRA has received copies of final "paid in full" vendor/contractor
invoices. A Jette!..._ from each ,\cndOJ that apphcant i\__..!equeStlIlL
rellnbursement for. statlllg that all inYOlces for the proiect have been paldUJ
full and there are 110 outstanding m0l1les owed for said proiect
. CRA has received copies of final inspection approvals from the CIty 01
Boynton Beach for all permit required work,
. Applicant provides four 3"x5" color "gAfter" photos_
APPLICATION PROCESS
1 . An applicant seeking a slGnaGe project grant may secure an application from the
Boynton Beach Community Redevelopment Agency (CRA) located at-Q..+& S. Feder31
Highw3Y, Boynton Be3ch 710 North Federal HIGhway, Boynton Beach, FL 33435.
561-737-3256, or online at-- ...._.ww'N.boyntonbe3chcr3,com
www.bovntonbeachcra.com/buslnesses:
2_ An original application with all materials is to be returned to the Boynton Beach
Community Redevelopment Agency for review and approval by the CRA Board,
Applications will be considered on a first-come, first served basis,
3. Appropriate grant program documents will be prepared and submitted by the applicant.
CRA staff will then present the completed grant application to the CRA Board for their
review and approval. The CRA Board conducts their meetings on the second Tuesday
of each month-. Applicant will be notified of the date and time their application will be
presented to the CRA Board. It is recommended that Applicant attend the CRA Board meeting
in order to answer any questions the CRA Board may have regarding their application. and the
applicant '.",ill be notified of grant approval by regular mail. CRA staff will notify the
applicant of approval or denial in writing.
Initials
4. The CRA will administer the Business Signage Improvement program and funding. In
addition to the appropriate City building inspections, the CRA will inspect the work to
determine the satisfactory completion of the work.
5.^pplic::mt sh311 obt3in, re3d 3nd underst3nd 311 3spects of the Business Sign3ge
Improvement Grant Program /\greement, including Progr3m 3nd Reimbursemont
Regul3tions.
&-5. Proposed signage must be designed in accordance with the Urban Design Guidelines
(attached).
-7-:-6. Application to this Program is no guarantee of funding. Funding is at the sole
discretion of the CRA Board.
REQUIRED PROJECT INFORMATION
Submit the following required items along with the Application:
~1:.Project work write-up(s) describing in detail the scope of the project,
-c:T2.Plans or sketches of proposed signage and location including color samples
and material specifications,
-+3.Third-party cost estimates from a minimum of two (2) licensed contractors,
-::t4.Estimated project time line,
--::t~Evidence of financial ability to pay for the project (approved loan, cash account,
line of credit, etc.),
-+6.A minimum of four 3" x 5" color "before" photos of the project which must
include all "public views",
By signing this Application, I acknowledge that the information provide is true and accurate. I
acknowledge that I have received, read and executed a copy of the Program Agreement and
I agree to comply with its content.
4
SUBMISSION OF AN APPLICATION IS NOT A GUARNTEE OF FUNDING
It is the responsibility of the applicant to READ AND UNDERSTAND all aspects oJ.JtJf'
Facade Grant Program Aqreement, includinq Proqram and ReimbursementRegulatior:!_~
Applicant/Tenant's Signature
Date
Printed Name
Title
Applicant/Tenant's Signature
Date
Printed Name
Title
STATE OF FLORIDA
COUNTY OF PALM BEACH
BEFORE ME, an officer duly authorized by law to administer oaths and take
acknowledgements, personally appeared ________________________._______.____________
who is personally known to me or produced as
identification, and acknowledged he/she executed the foregoing Agreement for the use and
purposes mentioned in it and that the instrument is his/her act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State and
County aforesaid on this day of , 20
NOTARY PUBLIC
My Commission Expires:
SUBMISSION OF AN APPLICATION IS NOT A GUARNTEE OF FUNDING
It is the responsibility of the applicant to READ AND UNDERSTAND all aspects of the
Facade Grant Proqram Aqreement, includinq Program and Reimbursement Regulations_
P
roperty Owner's Signature
Date
Printed Name
Title
Property Owner's Signature
Date
Printed Name
Title
STATE OF
COUNTY OF
BEFORE ME, an officer duly authorized by law to administer oaths and take
acknowledgements, personally appeared
who is personally known to me or produced as
identification, and acknowledged he/she executed the foregoing Agreement for the use and
purposes mentioned in it and that the instrument is his/her act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State and
County aforesaid on this day of ,20_,
NOTARY PUBLIC
My Commission Expires:
6
J:
t ~~Y~T2~ eRA
~ East Side - West Side - Seaside Renaissance
20110-2012-1
- -
Boynton Beach Community Redevelopment Agency
Business Signage Improvement Grant Program Guidelines & Agreement
Proe:ram Ree:ulations
1. The Applicant agrees not to alter, renovate. or demolish the new sign for three years.
commencing at the time final inspection by the CRA is completed. If violated by the
applicant, the CRA may choose to require grant fund repayment.
2. The property owner, or tenant if applicable, must complete the signage improvement project
and submit for reimbursement within 90 days of the grant award. Failure to complete the
project in a timely manner will result in the property owner, or tenant if applicable. losing the
grant reimbursement opportunity. The Board may consider time extensions.
3. Maximum Grant amount: The CRA will provide, a 50o,i matching grant for eligible signagc
improvements up to a grant.total of one thousand five hundred dollars ($1.500) of CRA funds
Reimbursement Ree:ulations
1. This program is designed as a reimbursement grant. That is, all work must be done and paid
for by the Applicant, prior to the CRA's funds being released. The eRA will provide
reimbursement to the grantee upon submittal of a complete Reimbursement Request.
2. Reimbursement Request shall be summarized in a report and accompanied by proper
documentation. Proper documentation will consist of: (I) Project accounting including
invoices, receipts or other acceptable evidence of payment the licensed contractor(s) that have
been marked "paid" signed by each. Proposals for "work to be completed" or "bids" are not
considered proper documentation. Each item will be supported by a canceled check showing
the face of the check, as well as the back of the canceled check; or credit card receipt (2) the
Applicant shall warrant that all bills related to the Project are paid in full including, but not
limited to, all contractors, subcontractors, labor. materials. related fees and permits. and (3)
the Application for re-imbursement shall provide a minimum of four 3"x5" color "during"
photos and a minimum of four 3"x5" color "after" photos of the Project. Photos should be
from approximately the same position as the "before" photos submitted in the Application.
NEW LOGO TO BE INSERTED
I ALL PAGES WILL BE ADJUSTED ONCE CORRECTIONS ARE MADE
Initials_
3. Grant funds will be reimbursed exclusively for approved work, approved change orders and
only for work that has been performed and paid for after the Grant Application has been
approved by the CRA Board.
4. Grantees may not submit signage improvements for reimbursement which have been used as
reimbursement requests in any other grant program offered by the CRA, City, Palm Beach
County or the State of Florida. The Business Signage Improvement Grant program will only
honor new expenditures that have not been submitted under other grant programs. The
Business Signage Improvement -program may only be used one time in any three year period
for anyone business entity or applicant. Property Owner(s) or Tenant (if applicable) may re-
apply for additional grants any time after three (3) years from previous grant approval.
5. Grantees shall grant the CRA and/or the City of Boynton Beach the rights and use of photos
and project application materials in promoting the program.
SUBMISSION OF AN APPLICATION IS NOT A GUARNTEE OF FUNDING
It is the responsibility of the applicant to READ AND UNDERSTAND all aspects of the Facade
Grant Proaram Aareement. includina Proaram and Reimbursement Reaulations.
Applicantffenant's Signature
Date
Printed Name
Title
ApplicantfTenant's Signature
Date
Printed Name
Title
STATE OF FLORIDA
COUNTY OF PALM BEACH
BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements, personally
appeared , who is personally known to me or
produced as identification, and acknowledged he/she executed the
foregoing Agreement for the use and purposes mentioned in it and that the instrument is hislher act and deed.
2
If
IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State and County aforesaid
on this day of .____________ ' 20
NOTARY PUBLIC
,\1) Commlsslon Expire,
2010 20ll
Boynton Beach Communit:,' Redevelopment Agen(~)
Business Signage Improvement Grant Program Guidelines & /\greement
SUBMISSION OF AN APPLICATION IS NOT A GUARNTEE OF FUNDING
It is the responsibilitv of the applicant to READ AND UNDERSTAND all aspects of the Facade
Grant Proaram Aareement. includina Proaram and Reimbursement Reaulations.
Property Owner's Signature
Date
Printed Name
Title
Property Owner's Signature
Date
Printed Name
Title
STATE OF
COUNTY OF
NEW LOGO TO BE INSERTED
ALL PAGES WILL BE ADJUSTED ONCE CORRECTIONS ARE MADE
BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements, personally
appeared , who is personally known to me or
produced as identification, and acknowledged he/she executed the
foregoing Agreement for the use and purposes mentioned in it and that the instrument is his/her act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State and County aforesaid
on this day of , 20_.
NOTARY PUBLIC
My Commission Expires:
4
Boynton Beach eRA
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SIGNAGE
SIGNAGE CRITERIA
Intent
Signs are a necessary part of the business district. They
communicate the critical messages. Privately owned
"on premise" signs function to provide the individual
businessperson with identification and creates a business
image. In addition. signs must "index" all of the goods and
services in the business district, each sign plays a substantial
role in creating the visual character of the district. As a
primary visual element of any commercial area, each sign
can enhance the image of the entire business district or
detract from it.
Keep the wording to minimum so that jt may be easily
read by passing motorist and pedestrians. Use keywords
or logos to identify your business. Avoid redundant
wording and unnecessary slogans; they clutter the
sign and will often interfere with the visibility of your
primary message.
2. Size and Position
In addition to size and placement, the physical design of
the sign itself is important. Good signs dearly express a
simple message. lettering styles should be legible and
material and colors should be selected which will relate
harmoniously to exterior building materials and colors.
To position the storefront sign, first view the exterior of
your building. Look for logical "signable areas" on the
exterior of facade. The best areas for signs will be those
places that contain continuous flat surfaces thatarevoid
of windows, doors or other architectural elements. For
many older structures that most appropriate location
for signs will be the lintel strip above the storefront or
on transom panels above the display windows. For
newer buildings, continuous areas of stucco or masonry
that are immediately above the top of the storefront
offer the best possibilities. Also consider the use of
window lettering. Attractive painted letters, decals or
window graphics can identify as well as add character
to your window display. As a general rule, signs should
not exceed one square foot of sign for each linear foot
of frontage. Position individual letters on sign panels
within these predetermined areas. This will allow the
sign to fit the building. While evaluating the size and
position of your sign, be aware that canopies and
landscaping elements may obscure the message from
certain viewing areas.
The most common problems with signs are their excessive
size and inappropriate placement on buildings. Visual
disharmony will result from signs, which overpower a
small building or are poorly positioned on an otherwise
attractive building:
Refer to the Boynton Beach lDRs for specific sign
regulations.
Design Criteria
1 Message
Keep the message simple. Remember the prime
function of your sign is to "index" your storefront.
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SIGNAGE
SIGNAGE CRITERIA
Design Criteria (continued)
3. Color
Select colors that are compatible with the exterior
colors of your storefront and the entire building facade.
Keep your color scheme simple. If you use more than
one color in your sign, select colors from a common
family of tones. It is not necessary to use more than
two colors in your sign. Avoid combination of primary
or day glow colors.
4. lettering
Many styles of type are available, select a letter style,
which is compatible with the architectural style of
your building and the business image that you wish
to express.
5. Quality
Your Sign is your nameplate. the design, lettering
and color of your sign should be attractive as well
as legible. Accuracy and precision In the fabrication
and installation of your sign is essential. Remember,
your sign says a lot about you. The visual quality of
Its appearance suggests something to your potential
customers about your concern for quality. A makeshift
sign does little to promote professional Image.
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129
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SIGNAGE
SIGNAGE TYPES
Mixed-Use Districts permitted sign types:
1. Frieze/Flat Mounted Wall Signs
2. Awning Signs
3. AwninglFacade Mounted Signs
4. Individual letters
5. Wall Plaques
6. logos
7. Window Signs
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SIGNAGE
SIGNAGE TYPES
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Zoning Districts: R1, R2, R3, (1-(2, (3-(4, M1
permitted sign types:
1. Including all signs types allowed in Mixed-Use n .
Districts plus:
2. Freestanding Signs
3. Pole Mounted Signs
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Boynton Beach CRA Priorities 2010-2011
August 2011
Project
Activities
Outcomes
Completion
Date
Redevelopment and Financial information analyzed from TBD
Leasing of 211 E. Chussler Group. Staff to presented CRA staff received written notification
Ocean - Oscar's findings at to CRA Board on the of the Chussler Group's withdraw from
Restaurant August 9th agenda. Board directed consideration as a tenant. CRA staff
staff to work with Chussler Group on to discuss future direction of 211 at
their financials. the September 13th.
Interior Build-out and Status of tenant information to appear CRA staff has publicly noticed the 10/9/2011
Leasing of Ruth on the August 9th agenda. CRA availability of the Cottage and releases
Jones Cottage- Board requested additional proposals a request for proposals.
Trading Post be sought and presented at the
October 11 th meeting. Interior design
layout approved by the CRA Board
and moving forward through final
plans by REG Architects.
Redevelopment of 710 Certificate of Occupancy issued CRA offices move 9/22/11 9/22/2011
N. Federal (New CRA 8/31/11
Office location)
Ruth Jones Cottage Engineering/Architectural RFls on Kaufman Lynn continuing project with 10/4/2011
Site Plan Approval, structural concerns approved by CRA exterior siding, interior roofing
Relocation & Board. Exterior renovation ramping up supports, foundation and site plan.
and Droaressing.
Ocean Avenue Ribbon Cutting Event took place on Project moving forward successfully. 9/30/2011
Amphitheater Prolect - August 19th. Public Art phase Certificate of Completion anticipated
reaching completion. Punch out Items to be received by September 30th.
and light fixtures being completed.
Entry Feature and Ribbon Cutting Event took place on Project moving forward successfully. 9/30/2011
Public Space Project August 19th. Punch-out items and Certificate of Completion anticipated
at Marina/Ocean electrical fixtures to be completed. to be received by September 30th.
Avenue
_1_
Boynton Beach CRA Priorities 2010-2011
August 2011
Project
Activities
Outcomes
Completion
Date
Completion of Site development reaching Project moving forward successfully. 9/30/2011
Infrastructure at completion. Sewer and water lines
Ocean Breeze West completed. street surfacing and
gitel3.e drainaae reachina comoletion.
Development of 21 CRA Board selected Habitat for Execution of the Development 9/1/2014
SIF Homes at Ocean Humanity & the Boynton Beach Faith Agreement. Marketing of the project
Breeze West Based CDC as developer. CRA Board and work by Development Team to
approved the Development Agreement begin. Project has a 24 months
at their August 9th meeting. duration.
Boynton Beach CRA Priorities 2010-2011
August 2011
Project
Activities
Outcomes
Completion
Date
Niche Marketing Promoted July 21 relocation of Ruth Jones Numerous television stations and local Ongoing
Strategy for Cottage to new location on Ocean Ave. newspapers covered the July 21
Downtown Administered daily Tweets and FBook relocation of RJC resulting in on-air
posts on Ruth Jones Cottage RFP, due interviews with Mayor Rodriguez and
Sept. 28. Provided presentation at Aug. excellent editorial coverage on the CRA's
17 Chamber of Commerce luncheon on Ocean Ave. projects. Aug. 19 ribbon-
samples of new city logos developed as cutting event covered by Channel 5,
part of the Boynton Beach branding WPTV, with on-air interviews with Comm.
campaign. Coordinated and promoted Orlove and Vivian Brooks. Articles also
Aug. 19 ribbon-cutting event for the three published in Sun-Sentienl and Post.
Ocean Ave. projects. Attended Branding Media coverage on CRA activities is
Mtg. Aug. 25. Met with Post ad rep on keeping the CRA in the news and on the
August 30 to review advertising options for public's radar with focus on downtown
2011-12 fiscal year, with goal to promote development.
CRA's Special Events, Boynton Harbor
Marina and small business funding
programs. Creating direct mail piece to
promote upcoming Special Events
2011/12 schedule. 7,000 pes. to drop
Sept. 30. Drafting layout and text for fall
issue of CRA "FYI" newsletter and in early
stages of drafting 2011 Annual Report.
eRA District Business Finalizing data on available retail, Placed on CRA Website Ongoing
Database commercial and industrial space
located in the CRA District to upload to
CRA website's Business page.
.,
Boynton Beach CRA Priorities 2010-2011
August 2011
Project
Activities
Outcomes
Completion
Date
CRA Grants Attendance at the Black Chamber of 10/1/2011
Commerce (August 31, 2011) to
promote FY 2011-2012 CRA Small
Business Grants (approx. 60
attendees). Minor changes to all the
grant applications and guidelines to be
offered in new FY 2011-2012
Fund the Financial
Feasibility Study for
Old Hiah School
Conduct Holiday Planning all aspects of the Parade, 12/3/2011
Extravaganza 2011 Tree Lighting and Concert. Work with
and Attract 3,000 City staff at departmental meetings to
Attendees ensure all services are in place to
enhance event. Create signs, flyers,
mailings and print & online ads.
Schedule tree and decoration. Secure
cars and drivers for Mayor,
Commission and Santa. Secured
"Brass Transit" a CHICAGO tribute
band. working on street closure permit
from FOOT.
Conduct Holiday Boat Applied for Coast Guard event permit. 12/9/2011
Parade 2011
Boynton Beach CRA Priorities 2010-2011
August 2011
Project
Activities
Outcomes
Completion
Date
Conduct Salute to Secured the Amber Leigh Band. Filed Amazing Event!!! We finally had great 7/4/2011
Independence event for Special Events Permit with the city. weather on a July 4th and about 3,000
and Attract 2,000 Secured ICP Clubhouse. Received all people came out to celebrate. Country
Attendees logistics from Grucci. Had first Music singer Amber Leigh put on a
Departmental Meeting all City services fabulous show with a "standing room
on board. Scheduled the Patriotic only" crowd. CBS radio - WIRK - sent
Salute, concession services and a DJ to MC the event.. .Abigail Blake
staging and sound. sang the National Anthem, FD Honor
Guard was in attendance and city
officials addressed the crowd. At 9pm
Fireworks by Grucci presented a
spectacular musically choreographed
fireworks show. Many said "they out
did themselves".
Conduct Sunday Oct. event - Creating logo, sign, flyers 5/13/2012
Funday event series and ads. Secured Petting Zoo,
October 2011 - May bringing in SCM and Two Georges.
2012 Boynton Harbor
Coordinating Planning all logistics for the Downtown Secured contract wi vendor for Oct., 12/18/2011
Downtown Open Open Markets. Nov. & Dec. Filed for Special Event
Market Permit.
Budget FY 2011-2012 Prepare budget CRA Board review Budget to be approved by resolution a 9/30/2011
and approval CRA Board meeting 9/13. Budget to
be ratified by City Commission on
9/20/11.
Audit FY 2010-2011 First week of audit work completed in Second week of audit work in mid- 12/11/2011
August November. Single audit of Federal
grants required based on NSP and
Schoolhouse Museum arants.
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