Agenda 11-10-11 SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
1801 North Congress Avenue • Delray Beach, Florida 33445
BOARD 't o Telephone
City Council Members of !'"1 (561) 272 -7061 (561) 734 -2577
Boynton Beach & Delray Beach Fax: (561) 265
z o . www scrwwtp org
QUARTER ANNUAL MEETING DATE: THURSDAY, NOVEMBER 10, 2011
OF THE AT: S.C.R.W.T. & D.B.
SOUTH CENTRAL REGIONAL 1801 N. CONGRESS AVE.
WASTEWATER TREATMENT DELRAY BEACH, FL 33445
AND DISPOSAL BOARD TIME: 5:00 P. M.
AGENDA
A. CALL TO ORDER
B. ROLL CALL
C. PROOF OF NOTICE OF MEETING
Proof of Meeting was posted at both City Halls on October 31, 2011.
D. ADDITIONS AND /OR DELETIONS TO AGENDA
E. ACCEPTANCE AND /OR CORRECTION TO MINUTES OF REGULAR MEETING HELD
JULY 21, 2011. (ITEM E)
MOTION TO ACCEPT MINUTES OF MEETING HELD JULY 21, 2011
F. REPORT OF OFFICERS, COMMITTEES AND EXECUTIVE DIRECTOR
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1. CURRENT FINANCIAL STATEMENTS (through September 30, 2011)
a. Balance Sheet (ITEM Fla)
Current Financial Position
Cash on Hand $ 864,329
Accounts Receivable from Cities $ 493,205
Repair and Replacement Cash $ 2,762,714
Repair and Replacement Committed $ 642,285
Repair and Replacement Available $ 2,120,429
b. Budget Variance & Cash Projection
(ITEM F1 b)
PLANT O &M
Revenues Expenditures
Item Budgeted Projected item Budgeted Projected
User Charges $6,052,731 $ 5,546,209 Personnel $ 1,561,/88 $ 1,534,783
Services $ 1,680,000 $ 1,414,233
O &M $ 2,002,543 $ 1,744,490
Chemicals $ 714,000 $ 648,306
and
Supplies
*Projected revenues versus projected expenses credit of $ /77,675
RECLAIM O &M
Revenues Expenditures
Item Budgeted Projected Item Budgeted Projected
User Charges $1,082,882 $ 1,084,696 Personnel $ 155,000 $ 158,316
Services $ 67,285 $ 41,836
O &M $ 549,000 $ 435,986
Chemicals and $ 272,010 $ 244,023
Supplies
*Projected revenues versus projected expenses credit of $ 204,536
After holding back funds for insurance payments and other prepaids, we are anticipating a return of
excess to the Cities of approximately $161,000.00
QUESTIONS
MOTION TO ACCEPT CURRENT FINANCIAL STATEMENTS
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2. EXECUTIVE DIRECTOR'S REPORT
a. Compliance and Operational Status Report (ITEM F2a)
Fourth Quarter Report
The Plant average flow for the fiscal year was 15.39 MGD. Of this flow,
Delray's flow was 6.46 MGD accounting for 42% and Boynton Beach's flow
was 8.93 MGD accounting for 58 %.
Two of our main operating parameters used to determine how effectively the
Plant is operating are total Suspended Solids (TSS) and Carbonaceous
Biological Oxygen Demand (CBOD)
Our average TSS and CBOD were .62 and 1.85 mg /L well under the limits
required by FDEP Operating Permit.
b. Department of Environmental Protection Wastewater and Stormwater
Inspection (ITEM F2b)
The Florida Department of Environmental Protection (FDEP) conducted a
compliance evaluation inspection of the South Central Regional Wastewater
Treatment and Disposal Board facility site on Wednesday, July 6, 2011 to
assure compliance with the state of Florida's federally approved National
Pollutant Discharge Elimination System (NPDES) wastewater permitting
program. As a result of the inspection, the facility site was found to be in
compliance with our NPDES operating permit.
In addition, (FDEP) inspected the facility on Wednesday, August 17, 2011 to
assure compliance with the (NPDES) stormwater permitting program. As a
result of the inspection, the facility site was found to be in compliance with
our NPDES stormwater permit.
c. Solid Waste Authority /Pelletization Plant (ITEM F2c)
Year to date processing cost per wet ton is $47.16 actual versus $49.83
budgeted.
Put/Pay Target — is the minimum amount of biosolids each participant is
contracted to deliver on an annual basis.
For the Fiscal Year ending September 30, 2011, the Board delivered
17, 825.64 wet tons. Our put /pay target for this period was 19,000 wet tons.
A draft put or pay review indicates the Board's shortfall of 1,174.36 wet tons
will be offset significantly by the excess wet tons delivered by the other
participants. With the anticipated credit of $2.00 per wet ton delivered x
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17,825 wet tons, we expect a credit of approximately $32, 000 after the
annual reconciliation occurs in February 2012
d. Secondary Clarifier Rehabilitation and Stormwater Improvenents
(ITEM F2d)
Major Components Status
•
Clarifier No. 2 Rehabilitation Is complete and functioning properly
Clarifier No. 1 Rehabilitation Is complete and functioning properly
Clarifier No. 3 Rehabilitation Is 25% complete
Canal Bank Restoration Is complete and has been accepted
by Lake Worth Drainage District.
Stormwater Retention Area Is yet to be started
Headworks Bar Screen Conveyor Is complete and functioning
properly.
Four (4) Applications for Payment have been processed totaling
$1,257,523.09. This represents 73.63% of the total contract amount of
$1,708,000.00
e. South Central Regional Wastewater Treatment Plant Laboratory
(ITEM F2e)
After years of hard work by Board staff the South Central Regional
Wastewater Treatment and Disposal Board Laboratory has been certified by
the Florida Department of Health. We are now accredited to test for the
analytes Fecal Coliforms and Residue - nonfilterable (TSS). Having the ability
to process these lab tests here on site is a significant step in assuring public
safety as our reuse program expands into neighborhoods, schools and other
public places. To qualify for the accreditation, our lab was required to
document correct procedures, to provide acceptable proficiency test results
and to successfully complete an on -site audit by the state of Florida Bureau
of Laboratories.
f. Industrial Pretreatment Program Update (ITEM F2f)
We are continuing to work with both cities and the FDEP to update the
multijurisdictional agreement and sewer use ordinances to ensure that they
comply with Chapter 62 -625 of the Florida Administrative Code. The review
was brought about by revisions to that chapter in May, 2010. Draft revisions
reflecting the comments by FDEP will be incorporated and brought to the
Board at the January 2012 meeting.
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g. Odor Control Update (July 9, 2011 through October 25, 2011)
(ITEM F2g)
We had a very good quarter. We received only one call from the Isles of
Hunters Run subdivision.
Pilot testing on the advantages of using carbon in addition to our current
chemical scrubber system is set to begin shortly. Board staff has almost
completed the construction of a mini tower scaled to 1/6 the original existing
carbon tanks here at the facility. After completion, a portion of the current
chemically treated airstream will be diverted for additional treatment through
the activated carbon in the mini tower. We will then test both airstreams and
evaluate the results to see if the addition of carbon enhances the air quality
enough to warrant the additional expense of adding the carbon to the
treatment process on a full time or part time basis.
QUESTIONS
CITIZEN'S COMMENTS
MOTION TO ACCEPT EXECUTIVE DIRECTOR'S REPORT
3. BOARD ATTORNEY'S REPORT
a. ROGER SABERSON (ITEM F3a)
1. Headworks and Stormwater System Improvements Project
2. Process Air Piping Improvements Project
3. Contractor's Insurance Checklist
QUESTIONS
MOTION TO ACCEPT BOARD ATTORNEY'S REPORT
4. ENGINEER'S REPORT
a. HAZEN AND SAWYER (ITEM F4a)
1. Secondary Clarifier Rehabiitation and Stormwater System
Improvements
2. Process Air Piping Rehabilitation
3. Solids Handling Odor Control System
QUESTIONS
MOTION TO ACCEPT ENGINEER'S REPORT
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G. CONSENT AGENDA: Executive Director recommends approval (Board Members may
request that any item be removed for discussion.)
1. Notification of Board expenditures in the amount of $47,897.82 from July 6, 2011
through October 18, 2011. (Required for expenditures between $10,000 and
$25, 000)
a. Replace 2004 Ford F -150 with 2011 Ford F150 ($17,975.00) Line Item
Number S- 535807.80, Equipment Numbers 067 -023 and 067 -028.
b. Rebuild Centrifuge #3 ($19,215.52) Line Item S- 535807.70, Equipment
Number 030 -11006
c. Rebuild Centrifuge #2 Gearbox ($10,707.30) Line Item S535807.51,
Equipment Number 030- 11002.
2. Authorization to expend $ 000.00 on an emergency basis from repair and
replacement funds (Required for expenditures above $25, 000).
No emergency purchases occurred this quarter.
MOTION TO APPROVE CONSENT AGENDA
H. ITEMS REMOVED FROM CONSENT AGENDA FOR DISCUSSION
I. UNFINISHED BUSINESS
J. NEW BUSINESS
1. AUTHORIZE, BUT NOT REQUIRE THE EXECUTIVE DIRECTOR TO
ENTER INTO CONTRACT WITH FLORIDA DESIGN CONTRACTORS,
INC., IN THE AMOUNT OF $ 718,935.00 SUBJECT TO ALL PROVISIONS
OF THE CONTRACT DOCUMENTS, FOR THE PROCESS AIR PIPING
IMPROVEMENTS. TO BE FUNDED THROUGH THE BOARD'S REPAIR
AND REPLACEMENT FUND. (ITEM J1)
MOTION TO APPROVE NEW BUSINESS ITEM J1
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2. AUTHORIZATION TO APPROVE HAZEN AND SAWYER'S WORK ORDER
11 -002 FOR THE CONSTRUCTION SERVICES FOR THE PROCESS AIR
PIPING IMPROVEMENTS IN THE AMOUNT NOT TO EXCEED $61,910.00.
TO BE FUNDED THROUGH THE BOARD'S REPAIR AND
REPLACEMENT FUND. (ITEM J2)
MOTION TO APPROVE NEW BUSINESS ITEM J2
3. MOTION TO ESTABLISH A $75,000 ADMINISTRATIVE CONTINGENCY
ACCOUNT IN CONNECTION WITH THE PROCESS AIR PIPING
IMPROVEMENTS PROJECT WHICH IS NOT PART OF, NOR IS IT ADDED
TO, THE CONTRACT PRICE OF THE CONTRACT AUTHORIZED TO BE
AWARDED UNDER AGENDA ITEM J1 BUT WHICH AMOUNT MAY BE
USED (IN WHOLE OR IN PART) OR NOT USED, AS MAY BE
DETERMINED IN THE SOLE JUDGMENT OF THE EXECUTIVE
DIRECTOR.
MOTION TO APPROVE NEW BUSINESS ITEM J3
K. PUBLIC AUDIENCE
L. ADJOURNMENT
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SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
1801 North Congress Avenue • Delray Beach, Florida 33445
BOARD x Telephone
Clty Council Members of ; !!( 1� " a (561) 272 -7061 (561) 734 -2577
Boynton Beach & Delray Beach // Fax. (561) 265.2357
www scrwwtp org
NOTICE OF THE DATE: THURSDAY, NOVEMBER 10, 2011
QUARTER ANNUAL MEETING OF THE PLACE: SCRWT &DB
SOUTH CENTRAL REGIONAL 1801 NORTH CONGRESS AVE.
WASTEWATER TREATMENT DELRAY BEACH, FL 33445
AND DISPOSAL BOARD TIME: 5:00 P.M.
TO: ALL BOARD MEMBERS
MS. LORI LaVERRIERg INTERIM CITY MANAGER, CITY OF BOYNTON BEACH
MR. DAVID HARDEN, CITY MANAGER, CITY OF DELRAY BEACH
MR. RICHARD HASKO, DIRECTOR OF ENVIRONMENTAL SERVICES, DELRAY BEACH
MR. KOFI BOATENG, DIRECTOR OF UTILITIES, BOYNTON BEACH
MR. ROGER SABERSON, BOARD ATTORNEY
MR. JOHN KOROSHEC, HAZEN AND SAWYER, P.C.
FROM:
DENNIS L. COATES, EXECUTIVE DIRECTOR
MARLENE ROSS, CHAIRPERSON OF THE BOARD
PURPOSE:
PLEASE BE ADVISED THAT PURSUANT TO SECTION 3.1, ARTICLE 111, BY -LAWS OF
THE SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL
BOARD, AS AMENDED BY RESOLUTION NO. 87-1, THERE WILL BE A
QUARTER/ANNUAL MEETING OF THE BOARD HELD THURSDAY,
NOVEMBER 10, 2011, AT THE SCRWT &DB FACILITY IN DELRAY BEACH.
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE BOARD WITH RESPECT TO
ANY MATTER CONSIDERED AT THIS MEETING, HE OR SHE WILL NEED A RECORD OF THE
PROCEEDINGS, AND THAT, FOR SUCH PURPOSE, HE OR SHE MAY NEED TO ENSURE THAT
A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE
TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED (F S. 286.0105)
* * ** PLEASE CONTACT THE BOARD OFFICE * **
IF YOU ARE UNABLE TO ATTEND
272 -7061 OR 734 -2577
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