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Minutes 10-25-11 MINUTES OF THE ARTS COMMISSION MEETING HELD ON OCTOBER 25, 2011 AT 6:30 P.M. AT FIRE STATION NO.2, TRAINING ROOM 2615 WEST WOOLBRIGHT ROAD, BOYNTON BEACH, FLORIDA PRESENT: Barbara Ready, Chair Anderson Slocombe, Vice Chair William Combes Donn Davenport Robyn Lorenz, (arrived 7:07 p.rn.) Halena Wolf, (arrived 6:56 p.m.) Christine Moeller, Alternate Debby Coles-Dobay, Public Art Administrator ABSENT: Nubia Richman I. Call to Order The meeting was called to order at 6:29 p.m. II. Roll Call of Members Self-introductions were made.. Artist Mark Fuller and his team from Edens & Avant, consisting of Jared Williams and Deborah Sherman, were present. Vivian Brooks, Executive Director, Community Redevelopment Agency, was also present. III. Agenda Approval A suggestion was made to hear IX. - New Business, Items A and B after IV. - Approve Meeting Minutes. Motion Ms. Moeller made a motion to hear IX New Business Items A and B after Item IV. - Approve Meeting Minutes. Vice Chair Slocombe seconded the motion that unanimously passed. 1 Meeting Minutes Arts Commission Boynton Beach, FL October 25, 2011 Motion Vice Chair Slocombe moved to approve the agenda as amended. Ms. Moeller seconded the motion that unanimously passed. Mr. Combes arrived at 6:30 p.m. IV. Approve Meeting Minutes - September 27, 2011 Motion Vice Chair Slocombe moved to approve the minutes. Mr. Davenport seconded the motion that unanimously passed. IX. New Business A. Sunshine Square Public Art Proposal Review (Heard out of order) Debby Coles-Dobay, Public Art Administrator, introduced Mark Fuller, the artist who would install public art at Sunshine Square. Mr. Fuller introduced his team and Mr. Williams reviewed the project as contained in the handout. The project was an existing shopping center. There would be some demolition involved to continue the main entry drive from the north to the south end of the plaza through to the Publix Supermarket, and then have an exit and entrance on 18th Street. The entrance off Woolbright Road would feature a new TO Bank opposite the existing bank, and the main entrance was between those two buildings. This main entryway has a strip blocking its continuation to the Publix Supermarket on the southern portion of plaza. Accordingly, the western portion of that strip, which was from the hair salon, west to the eye doctor's office, would be demolished. The road directly in front of the Subway, Chinese Restaurant, and other establishments in that portion of the shopping center would remain. Mr. Fuller reviewed the site plan. The site was compact and there was not much green space. As a result, the art on the main entryway was small, but tall and vertical. The proposed art was a series of three "Leaf Column" sculptures. The pieces would be 12' tall and would be constructed with silver powder-coat, aluminum-plate blade, and would have a stainless steel mirror-polished, second surface on the interior. Up-lights would be included. The sculptures would sparkle from the sunlight and be illuminated in the evenings. It was important the pieces be transparent and not be a visible block to motorists. The architectural style was shifting more towards a contemporary and upbeat style, so a cleaner piece would be appropriate. 2 Meeting Minutes Arts Commission Boynton Beach, FL October 25,2011 The landscaping plan included Royal Palms on the median of the entranceway and on each side. The proposed plants included Red Tipped Cocoplum, Blueberry Flax lilly, Green Island Ficus, and Egyptian Star Cluster. There was lengthy discussion about the placement of the sculptures within the plaza and as proposed, the impact the art had was better driving from the south as opposed to the north. The team had considered a number of design schemes, but there were conflicts with the sight lines and they were limited to where they could situate the pieces. The proposed location was the best site for maximum visibility.. Additionally, the proposed site on the main road was the location most drivers would pause before beginning to look for parking spaces. From a pedestrian standpoint, there would be an additional building constructed which would have a restaurant with outdoor seating, and the art would be visible from that location. The team had considered placing the art on the perimeter of the plaza, but Mr. Williams explained the cars on the main roads would be driving too fast to take notice of the art. Further discussion ensued that the landscaping was not complimenting the artwork as Royal Palms were in the median and may compete with the sculptures. Vice Chair Slocombe commented they could move the pieces further out on the islands on the right and left of the entry road, and the members agreed this would be the best location. Motion Vice Chair Slocombe moved to approve the art, taking into consideration resubmitting a revised site plan to address some of the comments made about the landscaping, relocating the palms, and moving the pieces. Mr. Combes seconded the motion that unanimously passed. B. Community Redevelopment Agency Marina Entry Public Art Proposal Review to meet the Public Art Ordinance requirement Vivian Brooks, Executive Director, Community Redevelopment Agency (CRA), distributed a master plan for the Marina, and explained the Agency owns a portion of the Marina and was improving it in a phased-approach. A photograph of the Marina entrance was distributed to the members reflecting a lighthouse feature on land the City obtained from the Florida Department of Transportation when they constructed the Intracoastal Bridge. The eRA attempted to give the Banana Boat more land to provide parking and install a walkway to the water, which would discourage waterfront parking. The goal was to create public access to the water, but the effort was unsuccessful. As a result, the Community Redevelopment Agency ended up with a bigger entryway area that became a small park. Ms. Lorenz arrived at 7:07 p.m. 3 Meeting Minutes Arts Commission Boynton Beach, FL October 25, 2011 Staff originally wanted to include rotating art from the Avenue of the Arts program at the Marina. Instead, they decided to purchase two pieces of art through the program and install them on the existing pads. Ms. Brooks did not feel the selected art had to be Marina related, and she pointed out the Marina was the primary source of entertainment prior to the construction of Renaissance Commons. The park was an intimate, lush park with Adirondack chairs and a meandering sand walkway to the other side of the bridge. Ms. Brooks explained they were creating a public space and public art was part of creating an atmosphere that felt like home. Ms. Brooks pointed out there were two other locations at the Marina where they wanted to install larger, more substantial pieces of art at a later time. She also explained the CRA Board would consider narrowing Boynton Beach Boulevard from Seacrest to Federal Highway at their next meeting, which would provide opportunities for additional landscaping and public art.. The two pieces the CRA Board was proposing to purchase were the Lace Bass and the Dragonfly. The budget for the two pieces was $4,200. Ms. Coles-Dobay reviewed all of the art displayed on the Avenue of the Arts this year and in past years, and the two pieces identified fit the location and were appropriate for the pads. The size and height of the piece, the size of the base, and wind-load standards were all factors that had to be considered. Ms.. Coles-Dobay suggested placing the Lace Bass on the north and the Dragonfly on the south pad. Ms. Brooks explained there are very few working marinas left in Florida. The eRA was seeking to preserve a working waterfront and to make the Marina more attractive. Fishing and dive boats operate from the Marina. The Marina is a publically owned facility and it has the lowest rental rate in the County. The County contributed $2 million, and the CRA spent $17 million to buy land. They dredged the Marina, rebuilt all the docks and piers, installed fish cleaning and fish display stations, and there was a dedicated public taxi slip ready for when the County implemented the service. The goal was for businesses to do well. The CRA planned to construct a dock master building with public restrooms, because there were no public restrooms at the Marina. Presently, they were paying Two Georges to allow the public to use their restrooms. Motion Ms. Wolf moved the Community Redevelopment Agency purchase the two pieces. Vice Chair Slocombe seconded the motion that unanimously passed. v. Announcements/Reports A. Seacrest Streetscape Celebration Thursday, November 3,2011 6 pm B. October 24 and 26, 2011, WalMart Grand Opening C. December Meeting Dates 0.. December Board Renewals 4 Meeting Minutes Arts Commission Boynton Beach, FL October 25,.2011 E. Neighborhood Art District upcoming events These items were addressed after Item VI.; the I'nternational Kinetic Art Symposium and Exhibit Planning item was discussed. Ms. Coles-Dobay reviewed the announcements as contained in the handout and invited the members to attend the events. The members also decided to cancel the December meeting. Ms. Coles-Oobay reminded the members to submit their membership applications to the City Clerk's office. VI. International Kinetic Art Symposium and Exhibit Planning! A. Brief discussion about status and committee update Ms. Coles-Dobay explained the International Kinetic Art Symposium was planned for 2013. The purpose of the workshop was to align the City Commission, the public, and partners and/or sponsors for the event. Palm Beach State College and the Palm Beach County School District were already interested in the event. Ms. Brooks explained at the last eRA meeting, the Board discussed additional funds the Agency had due to changes in the millage rate. As a result, $180,000 was available. The Board designated $150,000 to the Old High School as an incentive for the RFP/RFO, and $30,000 was unallocated. Vice Chair Orlove, who is a strong supporter of the Arts, mentioned the upcoming Symposium and suggested budgeting $10,000. Ms. Brooks explained the CRA was planning to set aside funds for the event in the 2012/2013 budget, the year the event would be held; however, at the November CRA meeting, the Board wanted to discuss what to do with the $30,000. Ms. Coles-Dobay stated the Arts Commission would like to move forward immediately after the workshop to begin to recruit artists and seed money was needed. Associated expenses would encompass artist and other expenses. The artist would work with the students from Palm Beach State College, year round, to create a maquette. Ms. Brooks commented the deadline for the CRA Board agenda for the upcoming meeting was next Wednesday and she requested the Arts Commission provide her with a budget so she could present it to the Board. She reminded the members that her focus was on the downtown and funding was limited. In large areas like the Community Redevelopment Agency District, progress occurs throughout the District, but people often question how the funds are spent. Public Art helps to change that perception. Additionally, public art must be budgeted into the cost of projects exceeding a certain financial threshold and the art that is incorporated into the project can be functional and add an element of surprise. As to the two larger pieces planned for the Marina, Ms. Coles-Dobay would issue a call to artists and the CRA Board could select what they wanted. It was even possible a kinetic piece could be located at the Marina since there is wind at that location. 5 Meeting Minutes Arts Commission Boynton Beach, FL October 25,2011 Mr. Davenport left the meeting at 7:43 p.m. and returned at 7:48 p.m. It was noted, Mr. Buchanan, a CRA Board member, had requested a wish list from the Arts Commission regardless of the cost; however, it was clarified the list was for artwork that would be installed at the Marina at a later time. Chair Ready commented it would take time to gather all the information. Ms. Coles-Dobay agreed to put together a budget for what the Arts Commission needed for the Symposium and forward it to Ms. Brooks. B. Planning for February 10, 2012 workshop Ms. Coles-Dobay updated the schedule regarding the February workshop. She recommended the members decide what they wanted to accomplish and put a proposal together. Mr. Davenport gave an update as follows: )i- The logo for the website, which had two domain names, was created. r The two domain names were International Kinetic Arts.org and International Kinetic Art Event. The logo has Boynton Beach on it and they were trying to reach out to international artists. One website was broader, and the other was more specific to the weekend. y The theme should be consistent. y The Arts Commission needed a theme writer for the book, website, and any other purpose the Arts Commission deemed necessary for advertising, promotions, and others. )i- Three writers were considered and a local writer, who handled special projects for the Palm Beach Post, was selected. She will handle the initial copy for the book and special edits for the DVD and website, which would then be propagated. After further discussion about the above, there was consensus to use the logo, which was an animated logo. The Arts eom mission had previously requested artists send a video of their work so they could use it to promote the symposium. Ms. eoles-Dobay compiled a short video that would be edited before it would be sent to Palm Beach State College. The video contained a cross-section of the artists and the types of kinetic art that exist. 6 Meeting Minutes Arts Commission Boynton Beach, FL October 25, 2011 Funds to hire a kinetic artist to work with the School District and College on the project were needed. The School District was reviewing grant opportunities and the Arts Commission was seeking funding for the event from various sources. Florida Power and Light did not have any immediate funding and a grant through ArtPlace would be submitted by November 15, 2011. The goal was to obtain funding from businesses or corporations associated with kinetic art. Palm Beach State College believed they could produce a maquette for the stakeholders' workshop and the following year, the kinetic piece, based on the maquette, would be completed. Artist Ralf Gschwend, "Ralfonse", stated he would make a presentation at the workshop. If the DVD and website were finished, there would be visuals to assist attendees to understand the endeavor. Some type of mockup or start of the book would also help individuals understand what the Arts Commission was trying to accomplish, but there were no funds to subsidize them. Other components of the event included recruiting vendors who would participate in the workshop and state what they would be exhibiting. Workshops would be held at the Art Center and discussion followed about filming the workshop. Book sales from the event would be generated from the uniqueness of the Symposium, and incorporating the Symposium into the DVD would help make the event more special.. Ms. Wolf was concerned speakers might object to being filmed; however, filming speakers could be addressed through a licensing agreement Ms. Wolf left the meeting at 8:12 p.m. Ms. Coles-Oobay explained the City has eCivis, which is a program that identifies grants; however, it might not identify every grant since the software identifies grants by key words. Accordingly, the members were requested to submit their suggestions. The members were aware the earMax Foundation, General Electric, and the J.M. Family Corporations donate to various events. Chair Ready agreed to investigate opportunities with the CarMax Foundation and Mr. Davenport gave contact information for the J.M. Corporation. A letter and appropriate information would be sent once the contact information was provided. Legal firms might also be interested in supporting the event. Ms. Wolf returned to the meeting at 8:16 p.m. There was brief discussion about the Cultural Council grant to conduct an artist needs assessment. Ms. Coles-Oobay was on the Committee to gather information for programs such as "Art in Public Places", or for the Palm Beach County Cultural Council. The Council was moving to Lake Worth and the Center would provide opportunities to help artists better their businesses and have exhibit space throughout the County thereby fostering art programs. A survey had just been started. One of the artists interested in the event was looking for $10,000 for each group he worked with to build a maquette. A full-sized sculpture based on the maquette would 7 Meeting Minutes Arts Commission Boynton Beach, FL October 25, 2011 then be created in Phase II of the Symposium. At that time, an estimate to build the full- sized piece would be provided and part of the artist's fee would be to oversee its creation. At the November meeting, the members agreed to focus on the workshop, since they would only have November and January to prepare for it. VII. Project Updates A. WalMart Public Art The new WalMart public art was installed. The lights were temporary lights and were on backorder. A temporary eertificate of Occupancy was issued giving the owner 60 days to complete the work. There was very brief discussion the piece could be turned into a kinetic piece. VIII. Exhibits A. Avenue of the Arts artwork installation The members reviewed the art on Ocean Avenue. A brief discussion followed about safety. Ms.. Coles-Dobay pointed out the Arts Commission has a process to address safety and there are requirements to ensure cutouts would not be dangerous to children. B. Quantum Town Center artwork changing out and future art walk Ms. Coles-Dobay explained she received several calls about the articles the Arts Commission submitted. Quantum Town eenter was looking to hold an art walk in January, February, and March. There were two artists from Miami, who were involved in the exhibit and the original Coconut Grove Walk. The artists were relocating to Boynton Beach and were bringing their art with them. They would work with the property manager at Quantum Town Center to put the walk together and use vacant stores to accommodate art and exhibits. There were two plazas and two courtyards and the art would enhance the Center. IX. New Business A Sunshine Square Public Art Proposal Review B. Community Redevelopment Agency Marina Entry Public Art Proposal Review to meet the Public Art Ordinance requirement These items were discussed earlier in the meeting. 8 Meeting Minutes Arts Commission Boynton Beach, FL October 25,2011 X. Unfinished Business A. Following close of Arts Commission business, the Board will view a one- hour mandatory Ethics presentation. XI. Future Business None. Adjournment There being no further business to discuss, the meeting was properly adjourned at 8:35 p.m. Catherine Cherry Recording Secretary 102611 9 Page 1 of 1 Cherry-Guberman, Catherine Cherry-Guberman, Cathenne Thursday, November 03, 2011 4:24 PM Brooks, Vivian; Byrne, Nancy; Coles-Do bay, Debby, 'Combes, William'; 'Davenport, Donn', Hay, Woodrow, Holzman, Steven; Huntington, John; 'Lorenz, Robyn'; Majors, Wally; 'Moeller, Chnstine'; 'North, Dr Tiffany', Orlove, Bill, 'Ready, Barbara'; 'Richman, Nubia'; Rodriguez, Jose, Ross, Marlene; 'Slocombe, Anderson', 'Wolf, Halena' Subject: October Arts Commission Meeting Minutes Attachments: AC 10-25-11.pdf Greetings! From: Sent: To: The attached minutes are for your records. .YJetJ~ ~~ Recording Secretary City of Boynton Beach City Clerk's Office cherrvc@bbfl.us 742-6763 Thought: You can do anything. You just can't do everything. 11/3/2011