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Agenda 12-08-11 CEMETERY BOARD AGENDA THURSDAY, DECEMBER 8, 2011 @ 6:00 P.M. COMMISSION CHAMBERS, 100 E. BOYNTON BEACH BLVD. BOYNTON BEACH, FLORIDA 1. CALL TO ORDER 2. ATTENDANCE 3. AGENDA APPROVAL 4. APPROVAL OF MINUTES — September 8, 2011 5. RECEIPT OF REVENUE/ EXPENSE SHEETS — September, October & November 2011 6. RECEIPT OF SALES REPORTS — September, October & November 2011 7. UNFINISHED BUSINESS A. Parks Division Reports — September, October & November 2011 B. Status report on the fountain filtration 8. NEW BUSINESS A. Discuss a request by a funeral director to place a marker between plots at Boynton Beach Memorial Park (TABLED ON SEPTEMBER 8, 2011) B. Discuss cost of replacement vases for the Mausoleum 9. OTHER None 10. ADJOURNMENT • VIEWING OF THE MANDATORY ETHICS DVD FOR ADVISORY BOARD MEMBERS. NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CEMETERY BOARD WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE /SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE /SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT CITY CLERK'S OFFICE , (561) 742 -6060 AT LEAST TWENTY -FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. S: \CC \WP \CEMETERY \AGENDA \2011 \AGENDA - 12- 08- 11.Doc CITY OF BOYNTON BEACH, FLORIDA STATEMENT OF REVENUES & EXPENDITURES - COMPARATIVE BUDGET TO ACTUAL For the Month Ended September 30, 2011 FISCAL YEAR 2011 TO DATE Current YTD Revenues - 631 (Memorial Park) Sep BUDGET REVENUE PERCENT CHARGES FOR SERVICES Cemetery Interments $ 2,400 $ 60,000 $ 33,100 55% Cemetery/Equipment Rental 400 10,000 7,500 75% Cemetery/Sale of Lots 1,575 0 _ 38,425 0% TOTAL CHARGES 4,375 70,000 79,025 113% MISCELLANEOUS REVENUE Interest Income 2,458 50,000 21,579 43% Miscellaneous Income 525 3,000 4,107 137% Fund Balance Appropriated 0 159,805 149,284 93% TOTAL MISCELLANEOUS REVENUE 2,983 212,805 174,970 82% Total Revenues $ 7,358 $ 282,805 $ 253,995 90% FISCAL YEAR 2011 TO DATE Current YTD Revenues - 632 (Meusoleumt_ Sep-11 BUDGET REVENUE PERCENT CHARGES FOR SERVICES Mausoleum/Sale of Crypts 0 0 870 0% TOTAL CHARGES 0 0 870 0% MISCELLANEOUS REVENUE Interest Income 2,234 40,000 19,619 49% Miscellaneous Income 275 3,000 4,630 154% Fund Balance Appropriated 0 10,000 6,872 69% TOTAL MISCELLANEOUS REVENUE 2,509 53,000 31,121 59% Total Revenues $ 2,509 $ 53,000 $ 31,991 60% Grand Total Revenues $ 9,867 $ 335,805 $ 285,986 85% S:IFinance\Cemeteries - Mausoleum\Cemetary Monthly Report12011 Monthly Report.xls FISCAL YEAR 2012 TO DATE Current YTD Expenditures - 631 (Memorial Park) Oct -11 _ BUDGET EXPENSES PERCENT PERSONNEL Regular Salaries $ 9,584 $ 124,084 $ 9,584 8°f° Holiday Pay 0 700 0 0% Overtime 58 3,000 58 2% CeII Phone Allowance 15 180 15 8% Employer FICA 713 9,548 713 7% General Employees Pension 21,564 21,564 21,564 100% Life Insurance 3 42 3 7% Disability Insurance 28 563 28 5% Health Insurance 1,438 17,255 1,438 8% Dental Insurance 79 963 79 8% Vision Insurance 10 127 10 8% TOTAL PERSONNEL 33,492 178,026 33,492 19% OPERATING Audit Fees $ - $ 2,100 $ 0% Cellular Phone/Beeper 0 280 0 0% Electric Service 82 2,000 82 4% Water /Sewer Service 0 800 0 0% Building Repairs 0 1,000 C 0% Vehicle Maint- Garage 446 9,235 446 5 °1° Irrigation Maintenance 0 2,000 0 0% Self Insurance Chgs (W /C) 196 2,351 196 8% Warehouse Service Chg 87 1,051 87 8% Other Contractual Svcs 52 30,000 52 0% Office Supplies 0 0 0 0% Operating Equip < $750 0 900 C 0% Chemicals 0 1,850 0 0% Uniforms 0 500 0 0% Safety Clothing/Equip 0 590 0 0°f° Gardening Supplies 0 5,000 0 0% Equipment Parts /Supplies 0 2,500 0 0% TOTAL OPERATING 863 62,157 863 1% NON-OPERATING Transfer to General Fund $ 1,000 $ 12,000 $ 1,000 8% Transfer to Vehicle Svc Fund 429 5,142 429 8% Refund on Cemetery Lots 0 2,500 0 0% TOTAL NON - OPERATING 1,429 19,642 1,429 7% Expenditures - 632 (Mausoleum) OPERATING Litigation Fees & Costs $ 100,000 $ 15,000 $ 100,000 667% Electric Service 323 600 323 54% Water /Sewer Service 0 2,500 0 0% Building Repairs 0 2,000 0 0% Other Contractual Services 0 11,600 0 0% Supplies 15 5,500 15 0% Equipment Parts/Supplies 0 0 0 0% Refund -Sale of Crypts 0 30,800 0 0% TOTAL OPERATING 100,338 68,000 100,338 148% Total Expenditures $ 136,122 $ 327,825 $ 136,122 42% Net Income Increase(Decrease) $ (129,022) $ - $ (129,022) CITY OF BOYNTON BEACH, FLORIDA STATEMENT OF REVENUES S EXPENDITURES - COMPARATIVE BUDGET TO ACTUAL For the Month Ended November 30, 2011 FISCAL. YEAR 2012 TO DATE Current YTO Revenues -631 (Memorial Park) Nov -11 BUDGET REVENUE PERCENT CHARGES FOR SERVICES Cemetery Interments $ 3,350 $ 30,000 $ 7,150 24% Cemetery/Equipment Rental 800 8,000 1,400 18% Cemetery/Sale of Lots 4,875 30,000 7,150 0% TOTAL CHARGES 9,025 68,000 15,700 23% MISCELLANEOUS REVENUE Interest Income 0 5,000 0 0% Miscellaneous Income 0 3,000 125 4% Fund Balance Appropriated 0 183,825 0 0% TOTAL MISCELLANEOUS REVENUE 0 191,825 125 0% Total Revenues $ 9,025 $ 259,825 $ _ 15,825 8% FISCAL YEAR 2012 TO DATE Current YTD Revenues - 632SMausoleum) Nov -11 BUDGET REVENUE - PERCENT CHARGES FOR SERVICES Mausoleum/Sale of Crypts 0 _ 0 0 0% TOTAL CHARGES 0 0 0 0% MISCELLANEOUS REVENUE Interest Income 0 5,000 0 0% Miscellaneous Income 225 3,000 525 18% Fund Balance Appropriated 0 60,000 0 0% TOTAL MISCELLANEOUS REVENUE 225 68,000 525 1 % Total Revenues $ 225 $ 68,000 $ 525 1% Grand Tots! Revenues $ 9,250 $ 327,825 $ 16,350 5% FISCAL YEAR 2012 TO DATE Current YTt] Expenditures - 631 jMemorial Park) Oct -11 BUDGET EXPENSES PERCENT PERSONNEL Regular Salaries $ 9,584 $ 124,084 $ 9,584 8°1° Holiday Pay 0 700 0 0% Overtime 58 3,000 58 2% CeII Phone Allowance 15 180 15 8% Employer FICA 713 9,548 713 7% General Employees Pension 21,564 21,564 21,564 100% Life Insurance 3 42 3 7% Disability Insurance 28 563 28 5 Health Insurance 1,438 17,255 1,438 8% Dental Insurance 79 963 79 8% Vision Insurance 10 127 10 8% TOTAL PERSONNEL 33,492 178,026 33,492 19% OPERATING Audit Fees $ $ 2,100 $ 0% Cellular Phone/Beeper 0 280 0 0 Electric Service 82 2,000 82 4% Water /Sewer Service 0 800 u 0 /0 Building Repairs 0 1,000 0 0% Vehicle Maint- Garage 446 9,235 446 5% Irrigation Maintenance 0 2,000 0 0% Self Insurance Chgs (W /C) 196 2,351 196 8% Warehouse Service Chg 87 1,051 87 8% Other Contractual Svcs 52 30,000 52 0% Office Supplies 0 0 0 0% Operating Equip < $750 0 900 0 0% Chemicals 0 1,850 0 0% Uniforms 0 500 0 0% Safety Clothing /Equip 0 590 0 0% Gardening Supplies 0 5,000 0 0% Equipment Parts /Supplies 0 2,500 0 0% TOTAL OPERATING 863 62,157 863 1% NON - OPERATING Transfer to General Fund $ 1,000 $ 12,000 $ 1,000 8% Transfer to Vehicle Svc Fund 429 5,142 429 8% Refund on Cemetery Lots 0 2,500 0 0% TOTAL NON - OPERATING 1,429 19,642 1,429 7% Expenditures - 632 ♦Mausoleum) OPERATING Litigation Fees & Costs $ 100,000 $ 15,000 $ 100,000 667% Electric Service 323 600 323 54% Water /Sewer Service 0 2,500 0 0% Building Repairs 0 2,000 0 0% Other Contractual Services 0 11,600 0 0% Supplies 15 5,500 15 0 ° l° Equipment Parts/Supplies 0 0 0 0% Refund -Sale of Crypts 0 30.800 0 148% TOTAL OPERATING 100,338 68,000 100,338 Total Expenditures $ 136,122 $ 327,825 $ 136,122 42% Net Income Increase(Decrease) $ (129,022) $ - $ (129,022) CITY OF BOYNTON BEACH, FLORIDA STATEMENT OF REVENUES & EXPENDITURES - COMPARATIVE BUDGET TO ACTUAL For the Month Ended October 31, 2011 FISCAL YEAR 2012 TO DATE Current YID Revenues • 631 (Memorial Park) Oct -11 BUDGET REVENUE PERCENT CHARGES FOR SERVICES Cemetery Interments $ 3,800 $ 30,000 $ 3,800 13% Cemetery/Equipment Rental 600 8,000 600 8% Cemetery/Sale of Lots 2,275 30,000 2,275 096 TOTAL CHARGES 6,675 68.000 6,675 10% MISCELLANEOUS REVENUE Interest Income 0 5,000 0 096 Miscellaneous Income 125 3,000 125 4% Fund Balance Appropriated 0 183,825 0 0% TOTAL MISCELLANEOUS REVENUE 125 191,825 125 096 Total Revenues $ 6,800 $ 259,825 $ 6,800 3% FISCAL YEAR 2012 TO DATE Current YTD Reve - 632 (Mau soleum} Oct-11 BUDGET REVENUE PERCENT CHARGE=S FOR SERVICES Mausoleum/Sale of Crypts 0 0 0 0% TOTAL CHARGES 0 0 0 0% MISCELLANEOUS REVENUE Interest Income 0 5,000 0 096 Miscellaneous Income 300 3,000 300 10% Fund Balance Appropriated 0 60,000 0 096 TOTAL MISCELLANEOUS REVENUE 300 68,000 300 096 Total Revenues $ 300 $ 68,000 $ 300 0% Grand Total Revenues $ 7,100 $ 327,825 $ 7 100 2% FISCAL YEAR 2012 TO DATE Current YT[) Expenditures - 631 (Memorial Park) Nov -11 BUDGET EXPENSES PERCENT PERSONNEL Regular Salaries $ 9,487 $ 124,084 $ 19,071 15% Holiday Pay 0 700 0 0% Overtime 74 3,000 131 4% Cell Phone Allowance 15 180 30 17% Employer FICA 708 9,548 1,421 15% General Employees Pension 0 21,564 21,564 100% Life Insurance 3 42 6 14% Disability Insurance 28 563 58 10% Health Insurance 1,437 17,255 2,876 17% Dental Insurance 79 963 159 17% Vision Insurance 10 127 19 15% TOTAL PERSONNEL 11,841 178,026 45,335 25% OPERATING Audit Fees $ s $ 2,100 $ .. 0% Cellular Phone /Beeper 23 280 23 8% Electric Service 61 2,000 142 7% Water /Sewer Service 38 800 38 5% Building Repairs 0 1,000 Ci 0% Vehicle Maint - Garage 0 9,235 446 5% Irrigation Maintenance 0 2,000 0 0 Self Insurance Chgs (WIC) 196 2,351 392 '7% Warehouse Service Chg 87 1,051 175 17% Other Contractual Svcs 840 30,000 892 3% Office Supplies 0 0 0 0% Operating Equip < $750 0 900 0 0% Chemicals 55 1,850 55 3% Uniforms 0 500 0 0% Safety Clothing/Equip 0 590 0 0% Gardening Supplies 0 5,000 0 0% Equipment Parts /Supplies 155 2,500 155 6% TOTAL OPERATING 1,455 62,157 2,318 4% NON - OPERATING Transfer to General Fund $ 1,000 $ 12,000 $ 2,000 17% Transfer to Vehicle Svc Fund 429 5,142 857 1 7% Refund on Cemetery Lots 0 2,500 0 0% TOTAL NON - OPERATING 1,429 19,642 2,857 1 5% Expenditures - 632 (Mausoleum) OPERATING Litigation Fees & Costs $ $ 15,000 $ 100,000 667% Electric Service 185 600 508 85% Water /Sewer Service 555 2,500 555 22% Building Repairs 0 2,000 0 0% Other Contractual Services 785 11,600 785 7% Supplies 477 5,500 492 9% Equipment Parts/Supplies 0 0 0 0% Refund -Sale of Crypts 0 _ 30,800 0 0% TOTAL OPERATING 2,002 68,000 102,340 151% Total Expenditures $ 16,727 $ 327,825 $ ._ 152,850 47% Net Income Increase(Decrease) $ (9,627) $ - $ (145,750) CEMETERY REPORT SEPTEMBER 2011 BOYNTON BEACH MEMORIAL FUND (CEMETERY TRUST FUND) SALES THIS CURRENT FROM CUMULATIVE $$ MONTH MONTH $$ 10/01/10 YEAR -TO -DATE TO PRESENT SALE OF LOTS: BBM Park 4 2,100 60 $36,700 Sara Simms On Contract - - 3 $1,575 Mausoleum: Crypts & Niches - - - - Refunds — Cemetery 1 600 8 $2,920 Refunds — Mausoleum - - 1 $637.50 Use of Equipment 7 700 73 $7,300 GENERAL FUND: Openings & Closings 8 3300 101 $34,400 Mausoleum 2 73 Transfer of Deeds 2 50 8 $200 Disinterments - - 1 $500 Setting of Markers 4 - 78 -0-* Mausoleum Vases 3 425 30 $4,350 Urn Vaults 1 125 15 $2,325 TYPE OF SALES: Resident Regular 4 38 Resident Cremains - 4 Non - Resident Regular - 11 Non - Resident Cremains - 4 Infant Lots Infant - 2 *As of October 1, 2005, the City is no longer charging for marker placement. AVAILABILITY BOYNTON BEACH MEMORIAL PARK AND SARA SIMMS MEMORIAL GARDENS AS OF SEPTEMBER 30, 2011 ADULT LOTS FOR SALE SOLD AVAILABLE BLOCK B 1 219 219 0 C 219 219 0 D 219 219_ - 0 — — . E — 219 __ 219 0 F i 219 219 0 G 208 208 0 H 44 44 0 I 132 132 0 3 82 82 0 K — + 87 87 I 0 - M 336 336 0 N — i -- 1357 1,357 0 O 1,346 1,344 2 R 848 848 0 S 1002 1002 0 --;- 380 378 , - - W 2 (now includes 40 additional ' spaces, previously thought to Y be too sa sale) , __ -- - 416 0 TOTALS 7,333 7329 4 , , (does include the 40 spaces in _I "W" noted abovel ADULT LOTS 1 FOR SALE SOLD 1 AVAILABLE REPLAT , -_ REGULAR 220 220 - -- 0 CREMAINS 220 184 36 TOTALS 440 404 t 36 - - - ADULT LOTS FOR SALE SOLD ` AVAILABLE -- -- - -- - -- REPLAT 2 - -- - - -- + REGULAR *278 277 1 CREMAINS _ 62 — 4 — 58 TOTALS 340 281 59 ADULT LOTS i — — FOR SALE i SOLD j AVAILABLE REPLAT 3 REGULAR 360 43 317 - -- - - - - - DOUBLE DEPTH 40 0 40 TOTALS 400 43 357 INFANT LOTS FOR O SALE SOLD OL AVAILABLE BLOCK L REPLAT L 79 16 63 TOTALS 383 320 63 GRAND TOTALS j 8,896 _ 8,377 -_ 519 *Adjusted number of lots for sale by 42 due to 3 sections of Replat 2 not being wide enough SARA SIMMS MEMORIAL GARDENS CEMETERY REPORT OCTOBER 2011 BOYNTON BEACH MEMORIAL FUND (CEMETERY TRUST FUND) SALES THIS CURRENT FROM CUMULATIVE $$ MONTH MONTH $ 10/01/2011 YEAR TO DATE SALES OF LOTS BBM PARK 4 $2,275 4 $2,275 SARA SIMMS ON CONTRACT MAUSOLEUM CRYPTS AND NICHES ( 1 1 REFUNDS - CEMETERY REFUNDS - MAUSOLEUM USE OF EQUIPMENT 1 51 $5001 51 $500 GENERAL FUND Opening & Closing 8 $3,300 8 $3,300 Mausoleum 4 4 Transfer of Deeds Disinterments 1 $400 1 $400 Setting of Markers 3 Mausoleum Vases 3 $425 3 $425 Urn Vaults TYPE OF SALES Resident Regular 3 Resident Cremains Non - Resident Regular Non - Resident Cremains Infant Lots Infant 1 S \CC \WP \CEMETERY\Cemetery Report\2011 \CEMETERY REPORT 10 -2011 xls AVAILABILITY BOYNTON BEACH MEMORIAL PARK AS OF OCTOBER 2011 BLOCK # FOR SALE ' SOLD AVAILABLE B 219 219 0 C 219 219 0 - D _ 219 219 0 } E 219 219 0 F _ 219 219 0 G 208 208 0 H 44 44 0 I 132 132 0 J 82 82 0 K 87 87 0 M 336 336 0 N 1,357 1,357 0 O 1,346 1,344 2 R 848 848 0 S 1,002 1,002 0 W 380 378 2 Y 416 416 0 TOTALS 7,333 7,329 4 ADULT LOTS FOR SALE SOLD AVAILABLE REPLAT REGULAR 220 220 0 CREMAINS 220 184 36 TOTALS 440 404 36 1 ADULT LOTS FOR SALE SOLD AVAILABLE REPLAT 2 REGULAR 278 277 1 CREMAINS 62 4 58 TOTALS 340 281 59 1 ADULT LOTS FOR SALE SOLD AVAILABLE REPLAT 3 REGULAR 360 42 318 DOUBLE DEPTH 40 0 40 TOTALS 400 42 358 INFANT LOTS FOR SALE SOLD AVAILABLE 1 BLOCK L 304 304 0 REPLAT L 79 17 62 TOTALS 383 321 62 i GRAND TOTALS ( 8,896 ( 8,377 1 519 i SARA SIMMS MEMORIAL GARDENS ADULT LOTS 9'X4' 659 212 447 INFANT LOTS 6'X4' 150 56 94 Prepared 10/31/11 Figures as of 10/31/11 S \CC \WP \CEMETERY \Cemetery Reoort\2011 \CEMETERY REPORT 10 -2011 xis CEMETERY REPORT NOVEMBER 2011 BOYNTON BEACH MEMORIAL FUND (CEMETERY TRUST FUND) SALES THIS CURRENT FROM CUMULATIVE $$ MONTH MONTH $ 10/01/2011 YEAR TO DATE SALES OF LOTS BBM PARK *8 $5,475 12 $7,750 SARA SIMMS ON CONTRACT 3 $1,575 3 $1,575 MAUSOLEUM CRYPTS AND NICHES 1 1 1 REFUNDS - CEMETERY REFUNDS - MAUSOLEUM USE OF EQUIPMENT 1 71 $7001 121 $1,200 GENERAL FUND Opening & Closing 8 $3,050 16 $6,350 Mausoleum 4 8 Transfer of Deeds Disinterments 0 1 $400 Setting of Markers 2 5 Mausoleum Vases 1 $150 4 $575 Mausoleum Emblems 1 $75 1 $75 Urn Vaults TYPE OF SALES Resident Regular 9 12 Resident Cremains Non - Resident Regular 1 1 Non - Resident Cremains Infant Lots Infant 0 1 * Includes one (1) Double Depth Lot S \CC \WP \CEMETERY\Cemetery Report\2011 \CEMETERY REPORT 11 -2011 xls AVAILABILITY BOYNTON BEACH MEMORIAL PARK AS OF NOVEMBER 2011 BLOCK # FOR SALE SOLD AVAILABLE B 219 219 0 C 219 219 0 D 219 219 0 E 219 219 0 F 219 219 0 G 208 208 0 H 44 44 0 I 132 132 0 J 82 82 0 K 87 87 0 M 336 336 0 N 1,357 1,357 0 O 1,346 1,345 1 R 848 848 0 S 1,002 1,002 0 W 380 378 2 Y 416 416 0 TOTALS 7,333 7,330 3 ADULT LOTS FOR SALE SOLD AVAILABLE REPLAT REGULAR 220 220 0 CREMAINS 220 184 36 TOTALS 440 404 36 ADULT LOTS FOR SALE SOLD AVAILABLE REPLAT 2 REGULAR 278 277 1 CREMAINS 62 4 58 TOTALS 340 281 59 ADULT LOTS FOR SALE SOLD AVAILABLE REPLAT 3 REGULAR 360 51 309 DOUBLE DEPTH 40 1 39 TOTALS 400 52 348 INFANT LOTS FOR SALE SOLD AVAILABLE BLOCK L 304 304 0 REPLAT L 79 17 62 TOTALS 383 321 62 1GRAND TOTALS I 8,896 1 8,388 1 508 SARA SIMMS MEMORIAL GARDENS ADULT LOTS 9'X4' 659 212 447 INFANT LOTS 6'X4' 150 56 94 Prepared 12/1/11 Figures as of 11/30/11 S \CC \WP \CEMETERY \Cemetery Report\2011 \CEMETERY REPORT 11 -2011 xls BOYNTON BEACH MEMORIAL PARK BURIAL AND ENTOMBMENT REPORT To: Janet Prainito, City Clerk From: Tom Balfe, Parks Manager XC: Wally Majors, Recreation & Parks Director Dwight Saulter, Crew Supervisor File Date: December 1, 2011 SUBJECT: End of the Quarter Report- SEPTEMBER, OCTOBER NOVEMBER 2011 Attached is a listing for all burials and entombments for the City's cemeteries for the months of September, October & November, 2011. 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