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Minutes 03-04-80
MINUTES OF THE REGULAR CITY COUNCIL MEETING HELD AT CITY HALL, BOYNTON BEACH, FLORIDA, TUESDAY, ~RCH 4, 1980 AT 7:30 P. M. PRESENT Betty Ris¢oe, Mayor Edward F. Harmening, Vice Mayor Joe deLong, Councilman Norman F. Strnad, Councilman Walter "Marry" Trauger, Councilman Peter L. Cheney, City Manager Tereesa Padgett, City Clerk James W. Vance, City Attorney Mayor Riscoe welcomed everyone and called the meeting to order at 7:30 P. M. She announced the invocation this evening will be given by Councilman Marty Trauger followed by the Pledge of Allegiance to the Flag led by her. She requested everyone to please stand. AGENDA APPROVAL Mr. Cheney referred to having four additions and advised that two were announcements, one is simply about the census meeting planned and the other is a comment about the wastewater treat- ment plant. Under X. Administrative, he requests the addition of Item I - Consider Request to Refund Lots at the Municipal Cemetery. Also under Administrative, Item G-2 - Application for Permit to Solicit in the City by the Y M.C.A. Mr. Trauger moved to accept the agenda as amended, seconded by Mr. deLong. Motion carried 5-0. ANNOUNCEMENTS Mayor Riscoe announced the Planning & Zoning Board will con- tinue public hearings on changes to the existing zoning map of the City of Boynton Beach to conform with the Comprehensive Plan on Tuesday, March 11, 1980, at 8:00 P. M. and has set Wednesday, March 5, 1980, at 7:00 P. M. to conduct a workshop on said changes. Mr. Cheney announced we are in the process, as you can see by the five telephone trucks in the parking lot, of implementing a new telephone system approved by the City Council. The sys- tem is now being installed. It will be operating on March 17. There will be a different phone number. The current phone number is 732-8111 and the new phone number is 734-8111. There will also be a published list of night numbers. We will have 18 trunk lines coming into the City instead of the few we have now. He talked to a man today who tried reaching him, but after the phone rang- twenty times, he gave up. The current system is overloaded. There will be newspaper articles to remind the people of this change. March 17, the new system will go into effect. MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Mr. Cheney referred to the census only being taken once every ten years and stated there is great concern that the people have the opportunity to understand the census. We are going to sponsor a hearing in this room on March 20, an information session on the census. There will be a film shown and he anti- cipates some people will be here to answer questions. This is a program to provide information and urge the people to cooper- ate with the census process. This will be held on Thursday, March 20. Mr. Cheney announced that beginning last evening, we began to pump sewage from Boynton Beach into the regional plant in Delray Beach. This evening from midnight on, a number of things will be taking place. He referred to lift stations being continued to be cut off and explained there should be no problem. During the next few weeks, we will gradually change all the sewers into the regional station. We will gradually pump out the old plant and eventually get to the point of clos- ing the old plant in a few weeks. MINUTES Regular City Council Meeting - February 19, 1980 Mr. deLong referred to Page 22, third paragraph, and clarified there has been a pledge from Century Bank and he believes also from MacDonald's, but this has not been paid for yet. Mr. Harmening moved adoption of the minutes of the February 19, 1980, meeting as corrected, seconded by Mr. Trauger. No dis- cussion. Motion carried 5-0. PUBLIC AUDIENCE Mayor Riscoe requested anyone who wishes to speak on anything not on the agenda to please come forward. She added that any- one who wishes to speak on any item on the agenda to please give their name to Mrs. Padgett. Mr. Fred DiSalle stated on behalf of the Golf Course Advisory Committee, he is submitting a detailed summary of the results obtained with discussions with five golf course architects and two building architects. In July 1979, the Golf Course Advis- ory Committee met with architects to determine the scope of this project and the feasibility of this golf course, so each architect could submit estimates. The work of the Advisory Committee has been of an exploratory nature and established the ground rules regarding construction with uniformity. This preliminary work is essential for the development of a golf course. The estimates can be defined as preliminary estimates prepared before detailed studies, but the architects are highly -2- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 qualified and the estimating data was derived from their previ- ous installations. In addition, all the architects visited the proposed si~ and familiarized themselves with the existing conditions. As a result of the discussions and for estimating, the following criteria were developed. It will be an 18 hole, par 72, regulatiOn course with driving range and practice range. The supporting facilities will be a clubhouse, main- tenance building, cart storage building, one shelter from the weather and rest rooms, pump house and approximately one-half mile of road and bridge for access to the golf course. The average of all the estimates is well below the projected 1% million dollars and allows enough to cover all administrative expenses, contingency and a reasonable allowance for change orders during construction. Mr. DiSalle then thanked the City Manager and Recreation Direc- tor for their cooperation and added without their cooperation and effort, this report would not have been possible. Mr. DiSalle then referred to the estimate and explained that five sheets give in detail all the costs and the remaining sheets are self-explanatory. He then read the estimated amounts submitted by the five architect firms and also the two building estimates submitted. He would also like to in- clude in this report an estimate prepared by a member of the Advisory Committee, Mr, David Garard, who has prepared a rather lengthy report and analysis of golf course construc- tion. He has gathered together in concise form all the essen- tial facts. It is a comprehensive treatment as a preliminary for further study. He then read this estimate. Mr. DiSalle then stated our biggest enemy in development is inflation. Any unusual delays in awarding contracts or starting construction can seriously affect the costs. The Committee recommends proceeding as expeditiously as possible. Mr. deLong referred to having a pledge from the County that they would help out with the road and Mr. DiSalle agreed this was given in a general vague way. Mr. deLong questioned what the next procedure is and Mr. Cheney replied that following an earlier discussion and decision by the City Council, he has been interviewing and getting proposals from feasibility consultants relative to financing. He had hoped to have this tOnight. The pro- jected cost is more than anticipated. He has contacted a fourthfirm, which is another kind of firm, and thinks he should get their involvement. At the next meeting, he will have a summary from these four people and a recommendation with an amount. He hopes this process would not take more than four or five weeks. -3- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Mr. deLong asked if he had anough data as far as the cost to arrive at a conclusion with the fiscal agents what the bond issue will entail and Mr. Cheney replied that we have prelimi- nary cost estimates on a range to take a look at and use those figures as a set of parameters involved and can make a feasi- bility study on that. This confirms the outside figure. Mr. deLong asked if the figures are firm enough to proceed and Mr. Cheney replied these figures along with the independent figures help form a basis. Mr. Harry Knapp referred to being in contact with Mr. DiSalle regarding this golf course and advised he is with F & R Builders in Delray Beach. They have a mo~el for sale and will be completed with that model about August. They would be willing to donate that for the golf co~rse. There is ap- proximately 4,000 square feet in the building He has dis- cussed moving it and there seems to be no problem. He hopes to have the costs for Mr, DiSalle in a short time. Mr. Cheney clarified that this man has a building which they have been using in Delray Beach in a development project, which they no longer need and would like us to consider whether we want to have that as a building for a golf course. Mr. DiSalle further explained~ that during the course of conversa- tion some months ago, Mr. Knapp said they would probably be finished with their project in Delray Beach and at that time would probably destroy three or four models they have. When he heard about these, he thought possibly we could use these for our golf course to serve as an administrative building or office during construction and then convert to clubhouse. Each building is approximately 1,500 square feet. He went to look at the buildings about.two months ago. They are in ex- cellent shape. We can have the building intact. He has spoken to a professional building mover ahd they will let us know the cost. He thinks all four model buildings could be placed at the site. Probably only a litt%e footing is needed to maintain the floor. This would be done at no cost except for the moving cost. The golf course bond issue would have to absorb the cost of moving. Mrs. Dee Zibelli representing the N.B.C.I A. asked if there was any possibility to have the ordinance could be tagged for putting out trash on pickup. The City has been doing a tremen are putting their trash out right after it it is an eyesore. Mayor Riscoe replied tX if the ordinance could be changed or not, Laurel Hills Homeowners Association sendir residents in their area in reference to tX one approach as some people are not aware of the ordinance. amended so people .he day after trash .ous job, but people is collected and at she didn't know but told about the g notices to the is. This may be -4- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Mrs. Zibelli informed them that North Boynton will also have a Rid Litter Day on Saturday, March 15, but if that doesn't work, is there a possibility the people could be tagged? Mr. Cheney replied that we could probably find people in vio- lation. There is an ordinance saying you cannot put trash out five days prior to collection. He hopes the people do know when collection is and hopes their organization will help in that line. It is a matter of asking the City Attorney what enforcement we have with giving out these notices. We have been having a significant result with violation notices being complied with. One of the biggest problems in addition to this is trash being put on,vacant lots. Maybe the City Attorney has an indication how much we car do. Mr. Vance stated he thinks what we can reasonably do is on the books now. We have to give citizens a reasonable period of time to get their trash out. Five days seems to be a reasonable period of time. We can enforce this and utiliZe the Codes Enforcement Board if necessary. Mr. A. Paul Young, 707 S. E. 3rd Street, referred to his pro- perty backing up to the FEC Railroad and stated there is a 30' strip of land between the railroad right-of-way and his west property line. That 30' strip was originally platted as East Railroad Avenue, but was never used. In his opinion, it serves no purpose. Therefore, he respectfully requests the City to abandon that strip of land. Mr. Vance informed him that this request needs a certain amount Of processing before it can actually be considered by the City Council. He sug- gests that he contact Mr. Carmen A nnunzlato, the City Planner, and give him the actual legal description and make a formal request for abandonment. The City then has to determine how the property was originally dedicated and determine whether the neighbros are in agre~ent. The City Council needs to have the staff process the necessary paperwork before they can take any action. Mr. deLong stated this is something which has been bandied about for a long while. He is quite familiar with it and has made a study of this particular situation. He does not see why this man should be placed under a hardship and have to pay the $250 fee. According to the code abandonment section, the City can initiate this particular study. He does not see why these people should be burdened. Railroad Avenue has been abandoned, but not legally by the City. The only ingress and egress the people have to the west is by the railroad cross- ings on S. E. 12th Avenue or S. E. 5th Avenue. He would say it would be up to the City to make a study and thinks it is long overdue. The City created this noman's land and the people are looking for redress because of this deserted area. -5- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Mr. deLong continued that he believes it should be the respon- sibility of the City to make this study and have the City Manager make a report whether this can be abandoned. The only road which was cut through was 5th Avenue behind the baseball field. He has made a study on this during the past couple years. Instead of forcing the people to pay $250 to pursue this, he thinks ~it .is incumbent for the City Engineer to conduct a study and have the City Manager come back with a report. He then so moved, seconded by Mrs. Harmening. Mayor Riscoe clarified that it has been moved and seconded for the City Engineer, City Planner and City Manager to make a study of this property and for the City Manager to submit a report to the City Council. Motion carried 5-0. Mr. Strnad requested the City Attorney's opinion about this and Mr. Vance replied the City Council can initiate an aban- donment petition, but it will have to be determined what the factual situation is and how the other residents feel. Mayor Riscoe clarified the motion was to have the staff check into what has to be done and the City Manager report back with their findings. Mr. deLong stated that he understands a study is required and the motion was to make this study to see if it is feasible to do and eliminate the $250 charge on the tax- payer. Mayor Riscoe informed Mr. Young that possibly by the next regular City Council meeting, we will have something to report. BIDS One (1) High Pressure Power Washer (.Public Works) Mr. Cheney referred to this bid being tabled at the last meet- ing in order to have demonstrations of the various high pres- sure power washers and advised that having had those demon- strations and learning more about them, we recommend this bid be rejected. We want to rewrite the specifications and go out for bid again. He thinks we can do a better job with a different product than the specifications bid on. Mr. Harmening moved to reject this bid and strike from the agenda, seconded by Mr. deLong. Motion carried 5-0. PUBLIC HEARING - 8:00 P. M. NONE SITE DEVELOPMENT PLANS -6- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Applicant: Location: Use: Bellamar Villas Unit One, Submitted by E. Fernandez, Agent (Tabled) Between N.E. 26th Avenue and N.E. 22nd Avenue and between F.E.C. and N.E. 4th Street Site Development Plans and Preliminary Plat for constrUction of 80 apartment units, 25 duplexes, 2 swimming poolS, 4 tennis courts and drainage areas Mr. Trauger moved to take these from the table, seconded by Mr. Harmening. Motion carried 5-0. Mr. Annunziato Stated these two items were tabled owing to comments from the City Council with respect to a wall along the F.E.C. Railroad and a meeting room and the applicant is present to address those issues. Mr. E. Fernandez referred to the question coming up at the last meeting regarding a 6' wall along the railroad tracks and advised they went back ~.the architect and showed a ren- dering of what they would like to do now. He explained in- stead of a solid wall all along the tracks, they would like to put sections of the wall with hedges and landscaping in- stead of a solid 1,400 ft. wall. Basically it will be a 6' high concrete wall with mounds of dirt and hedge and trees. Mr. Harmening asked if there were any propoSed dimensions of the wall and openings and Mr. Fernandez explained the wall will be about 250 ft. long, then a landscaping area of about 400 ft. following with 250 ft. of wall, etc~ Mr. deLong asked if it would be a decorative masonry wall and Mr. Fernandez replied affirmatively. Mr. deLong commented that he objected to a woOd fence and feels a masonry wall will be more sturdy and permanent. Mayor Riscoe asked if the mounds between the wall sections would just be sand and Mr. Fernandez replied negatively and explained they will be grassed with hedge on top to grow. to the 6' wall height. Mr. Fernandez referred to the other request to have a meeting place for the citizens and advised the developer has consented he would like to provide an office type space for the associa- tion to carry out their business. This will be next to the pool area. Mr. deLong clarified that it will be available to the residents and Mr. Fernandez agreed. Mr. Cheney clarified that they are talking about an office space to be used by the executive committee of the association, but will not be a room for the members to meet in. Mr. Harmening questioned the size and Mr. Fernandez informed him it would be about 150 square feet, about a t0 x 15' office. Mr. deLong clarified this would not be large enough to accommodate the people in the develop- ment for a meeting. He thinks they should have a place where they can meet. The situation exists in Los Mangos where the people have to meet in the street. -7- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Mr. Trauger asked if they possibly considered having a large screen enclosure at the pool area? He continued that we have had several 'developments in the City with homeowners associa- tions which have no common meeting grounds and this has forced them into City facilities. Los Mangos has a problem. We are trying to eliminate that problem because of the size of this area. Mr. Fernandez replied if the problem is a roofed in facility, they don~t have one. They do have two tennis courts next to the pool which are rather large where people could meet. Mayor Riscoe added that we are going to try to set a precedent here. We are going to make it mandatory for the developers to do this. People want to stay within their own development to have meetings, play bingo, etc. Mr. Fernandez referred to there being a meeting place on 22nd Avenue and Mayor Riscoe informed him this was in the process of being torn down. When rebuilt, it will not be able to take care of that entire area. Mr. Trauger clarified that he was trying to prevent from having various associations use this for ~equent meetings and dominate the facility on 22nd Avenue. Mr. deLong referred to .this not being fully developed at the present time and Mr. Fernandez agreed that about half was planned now. Mr. deLong commented that it would be nice to make accommodations to take care of all the people and relieve the burden on 22nd Avenue. He knows it is not compulsory, but most of the developers have gone along in good faith to accom- modate the residents. Mr. Fernandez stated they will contri- bute about $36,000 for parks and recreation as required which they are not basically getting much for. He then advised that Mr. Granados, the owner, would like to address the Council. Mr. Granados informed the Council that a clubhouse has not been included since it is actually a plus to tell the people there will be none. The buyer saves $500 to $600. There is also heavy maintenance with a clubhouse. He explained how they are trying to market as close to single family as they can. They are basically dealing with lawn and pool maintenance and not maintenance of a building. The number of meetings held per year would be minimal. If he had to do Los Mangos over, he would only include an office. The demand for a clubhouse is very little on an annual basis, but the burden in mainte- nance is great. Mr. deLong referred to the duplex and rental areas being sepa- rate and Mr. Granados agreed and explained they would have separate recreational facilities. Mr. deLong questioned the fee which would be charged to the residents of the duplexes and Mr. Granados replied it would be included in the purchase price. Mayor Riscoe referred to the rental area having a swimming pool and tennis courts and Mr. Granados agreed and explained they would be run by the regular rental project. -8- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Mr. deLong asked if it was his objective to have the same kind of development in the other half of the project and Mr. Granados informed him there will only be duplexes in the balance. Mr. deLong commented that he thinks the people should have some place to meet. Mr. Granados stated there will be an of- fice to meet~in. They have to take the financial responsibi- lity for what is being built and they do not think the market is in favor of a clubhouse as a selling point. Los Mangos rents a hall once a year and meet Outside otherwise. They have been working on these plans for months and never included the concept of a clubhouse in the plans and this was never mentioned previously. They should have been made aware of it if it was necessary. Mr. deLong asked when the other half would be developed and Mr. Granados replied that it will depend on the market. Mr. Trauger stated he understands the marketing plan and having the lowest cost for the buyer, but he believes they are trans- ferring part of their responsibility back to the City to pro- vide a place for meeting ~rooms. Mr. Granados agreed, but stated he is being charged an impact fee for recreation and this fee could go towards a clubhouse. He is taking the financial responsibility and must believe in what they are building. A clubhouse does not fit into their market scheme. They have gone along with every request made by the City dur- ing the past nine months and think as developers, they should have some right what can be in their project. Mr. Vance asked if Mr. Annunziato was satisfied that the wall proposed was shown in enough detail and Mr. Annunziato replied that he believes it is, but detailed plans will have to be submitted for the permit. Mr. Vance asked if the developer agrees to all the staff com- ments previously discussed and Mr. Granados replied affirma- tively. Mr. Cheney requested that the wall construction be clarified. Mr. Fernandez stated the wall will be about 1,400 feet long. Mr. Cheney stated it will be a combination of a decorative masonry wall about 250 feet long, and then a landscap~ area about 450 feet long,and ~hen 250 feet of wall, etc. Mr. Granados agreed, but sho~ed a drawing of what is specifically going to be there and explained it was based on a ratio~, of roughly 1/3 block and 2/$ mound. It also will be fully land- scaped and sprinkled. He showed a plan of a typical s~ction. MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Mr. Trauger moved that the site development plan and prelimi- nary plat for Bellamar Villas Unit One submitted by E. Fernandez be tabled again until he comes up with an adequate meeting facility, something about 450 to 500 sq. feet. Mr. Granados referred to there being 250 people and stated it should be done right. Mr. Trauger suggested that the size be at his discre- tion to accommodate the residents. Mr. Granados replied that his discretion is not to put anything. Mr. Strnad seconded the motion. No discussion. Motion carried 5~0. Mr. Fernandez asked if the Council agreed with the wall and landscape proposed and received affirmative responses. Applicant: Location: Use: Hunter's Run Golf & Racquet Club, Submitted by Chuck Gilbert, Agent South of Summit Blvd. in proximity to the Southwest corner of Hunter's Run Development Construction of 164 units - 1 and 2 story condominium units with community building, lakes and pool Mr. Annunziato informed the Council this site plan is for Tract B-2 of Hunter's Run Golf & Racquet Club and he pointed out the location. This provides for 164 units with 328 parking spaces, community building, lakes and pool. The building lot coverage is 15.5%, the streets and parking cover 20% and the remainder is in lakes and landscaping. Mr. Annunziato referred to the staff comments. The Building Department has noted these plans indicate no additional park- ing for the community building and there are cases where the required parking for a unit is across the road from that unit. The Engineering Department notes subject to LWDD approval. The Public Works Department notes to coordinate dumpster loca- tions with the Public Works Department. The Planning Depart- ment noted parking is to be provided for the community building. The Planning & Zoning Board and Community Appearance Board both recommended approval subject to staff comments. Mr. Gilbert clarified that they have complied with the staff comments and will provide the additional parking for the club- house building. Mr. Annunziato added the applicant is prepar- ing a site plan for the additional parking. Mr. deLong referred to the parking being located across the road and Mr. Gilbert informed him the code is quite explicit and you are allowed to park within 300 feet of any lot where there is required parking. Mr. deLong asked why the Building Official questioned this and Mr. Annunziato stated that comment is advisory in nature He added we have had situations in the past Where the parking spaces were ~ot.ln front of the unit. This applicant feels the parking is ~n close enough proximity to the unit. In his opinion, this does not violate the 6ode. This is just informa- tion for the Council and applicant. -10- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Mr. Vance referred to the staff comments having been recited by the City Planner and asked if Mr. Gilbert, as the agent of the developer, would comply with these staff recommendations. Mr. Gilbert replied that he believes they have and they will provide the additional parking. Mr. deLong moved to approve this site plan provided the staff recommendations are followed through. Mr. Trauger seconded the motion. Under discussion, Mr. Strnad stated he would not like to see the same situation take place here as has taken place at Uitlage Royale on the Green whereby certain parking spaces in front of apartments are designated for people of another apartment. There was a lot of confusion at Village Royale on the Green. Mayor Riscoe informed him there will be at least one parking space in front of each dwelling on this plan with the possibility the additional one may be across the street. Mr. Annunziato added that what they have is consis- tent with the code. Mr. deLong added that the problems at Village Royale on the Green involved encroachment on City property. Motion carried 5-0. Applicant: Location: Use: LJR Developments, Submitted by John Diehl, Agent Southeast Corner of S..W. 30th Avenue and S.W. 14th Street Modified Site Plans for construction of Warehouse and Office Mr. Annunziato explained when the building was located on the site, it was found the setbacks did not match which resulted in having the office space moved southward several feet which modified the parking and landscaping. Additionally there was the requirement to provide a handicap parking space and some modifications had to be made to the parking. Also, the appli- cant has requested a wall be allowed around the transformer as required by Florida Power & Light Co. The Planning & Zoning Board included this in their recommendation. The staff reviewed this plan and be approved as recomm~ It was also reviewed night~ and they gave Mr. deLong moved appr¢ requirement of a wall recommendations are cc the motion. No discu had no comments. It is recommended it nded by the Planning & Zoning Board. y the Community Appearance Board last eir positive approval. val of this plan subject to the FPL around the transformer as long as the mplied with. Mr. Harmening seconded sion. Motion carried 5-0. LEGAL -11- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Ordinances - 2nd Reading - PUblic Hearing Proposed Ordinance No. 80-8 - Re: Rezoning Dos Laqos PUD Mr. Vance read proposed Ordinance No. 80-8 by title on second and final reading. Mr. deLong moved adoption of pro- posed Ordinance No. 80-8 on second and final reading, seconded by Mr. Trauger. Mayor Riscoe asked if anyone in the audience wished to sueak in favor of this ordinance and received no response. She asked if anyone in the audi- ence wished to speak against this proposed ordinance and received no response. No discussion. Mrs. Padgett took a roll call vote on the motion as follows: Mayor Riscoe - Aye Councilman Strnad - Aye Councilman Trauger - Aye Councilman deLong - Aye Vice Mayor Harmening - Aye Motion carried 5-0. Ordinances - 1st Reading Proposed Ordinance No. 80- City"s Utility Syst'ems Re: Revisions to Ordinance 79-18 Mr. Vance informed the Council this ordinance is not really in shape for first reading at this time. Essentially, he wanted the Council to have a look at the proposed revisions. It will be retyped in total for adoption at the next meeting. He wanted to present it to give the Council an opportunity to review it. Mr. deLong moved to put this on the table, seconded by Mr. Harmening. Motion carried 5-0. Mr. Cheney added it would helpful if the Council has any sug- gestions that they be incorporated for the next meeting. He explained how there had been some problems with utility in- stallations by developers. He explained how this proposal changes the burden of the initial funding of the oversizing on the developer. This also pu~ some additional burdens and suggestions on those people who are not going to tie into the large line now and agree to participate. If they do not come in now, the costs are identified to come in later. Also the credits are clarified for the people who do oversizing in the beginning from the capital facility charge. Mr. deLong stated the object in laying this on the table was to give the Council members the opportunity to review it and come back with any input. In the interim, also if there are any changes from the staff, they can make recommendations to the City Manager. -12- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Resolutions Proposed Resolution No. 80-G - Re: F.E.C. Noise Pollution Mr. Vance read proposed Resolution No. 80-G by title. Mr. deLong moved the adoption of Resolution No. 80-G, seconded by Mr. Trauger. No discussion. Mrs.. Padgett took a roll call vote on the motion as follows: Council,man Strnad - Aye Councilman Trauger - Aye Councilman deLong - Aye Vice Mayor Harmening - Aye Mayor Riscoe - Aye Motion carried 5-0. Proposed Resolution No. 80-H - Re: Gulfstream Annexation Mr. Vance informed the Council this is an instance where we don't really need a resolution as we are annexing in the same zoning we have. We don't need to do one, but it is our feeling it would be implematic in this instance to do this resolution. He then read proposed Resolution No. 80-H by title. Mr. deLong moved the adoption of Resolution No. 80-H, seconded by Mr. Harmening. No discussion. Mrs. Padgett took a roll call vote on the motion as follows: Councilman deLonq - Aye Vice Mayor Harmeninq - Aye Mayor Riscoe - Aye Councilman Strnad - Aye Councilman Trauger - Aye Motion carried 5-0. Other Consider PropoSed Amendments to Zoning Ordinance, Appendix A, City of Boynton Beach Code of Ordinances: A. Section 3-1, Create AG (Agriculture District) B. Section 3-1, Create REC (Recreation District) C. Section 3-1, Create PU (Public Usage District) D. Section 6-C, Permit additional uses in C-3 (Community Commercial District) Mr. Vance informed the Council that essentially the City Plan- ning Department is proposing to add three new categories of -13- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 zones to the City Zoning Code and to increase the uses pre- sently included in the C-3 zone. This is being submitted for any comments from the Council and will be prepared for adop- tion at the next meeting. . Mr. Annunziato informed the Council these four recommenda- tions come to the City Council as a result of his recommen- dations to the Planning & Zoning Board and as a result of the public hearing. These will help to implement the Com- prehensive Plan .as it relates to the Zoning Code. We are under a mandate from the State to bring the Land Development Ordinance into consistency with the Comprehensive Plan. The Planning & Zoning Board made this recommendation after holding public hearings. Three categories and the use changes are presented for the Council's recommendation. Mr. Harmening referred to the Council holding public hear- ings and Mr. Annunziato replied these would be held with the regular ordinance adoption procedures. Mr. deLong moved to instruct the City Attorney to draft the appropriate ordinances, seconded by Mr. Trauger. No discussion. Motion carried 5-0. OLD BUSINESS Consideration of Demolition and Reconstruction of Royal Palm Village Clubhouse - Funding Mr. Cheney informed the Council his recommendation is we consider taking the funding for the demolition and recon- struction of the Royal Palm Village Clubhouse out of our unassigned, unallocated General Revenue funds. This does mean the construction of this building would be subject to the Davis/Bacon wage rates. We had a problem with Sara Sims, but this building is twice the size and hopefully will not be a problem. We would have to proceed in asking for a declaration of wage rates from the D~epartment of Labor, but we can proceed with that. Mr. Trauger asked what the estimate of costs was from the Building Department and Mr. Cheney informed him it was $72,000. He believes it will be between $62,000 and $72,000, plus $2,500 to $3,000 for demolition. Mr. deLong referred.tohaving unappropriated surplus and Mr. Cheney stated he is not recommending we use that because of the impact it will have on our next year's budget. Mr. deLong clarified that we would only be using a percentage of it. Mr. Cheney referred to having a small contingency fund and stated he thinks it is too tight ~ case there is an emergency before the end of the year. -14 - MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Mr. Cheney added that~we will be doing at the end of six months a quite thorough review of the budget. We will be estimating line by line in regard to revenues and expendi- tures regarding the last six months. He hesitates to do this before six months is up, which is the end of March. This may produce something~ on the revenue side. We are on target with expenditures. We have already expended for most of the big ticket items. We can proceed with the bidding if it is going to be Federal Revenue Sharing and in April, we can then see if the revenues are more than we predicted at the beginning of the year. In this year's budget, we used $700,000 of unappropriated funds from last year which we will not have ~next year. We will do that budget review in April and see-where we stand. Mr. Trauger asked if we can go out on bid for this clubhouse as suggested without demolition at the present time? Can we proceed on a bid basis for construction and leave it as it stands? Mr. Cheney responded affirmatively~ Mr. deLong asked if there would .be a limitation on the starting of the project and Mr. Cheney replied if we are going to go on the assumption of using Revenue Sharing Funds, we would not be able to go to bid for probably six to eight weeks. It gen- erally takes that long to get the wage rate determination from the Department of Labor. If not going that way and assuming we find local funds, we could go to bid relatively soon and not wait to receive the Davis/Bacon rates. He thinks we should assume going Revenue Sharing for this amount of money. He is concerned about taking out of the unappro- priated surplus. We have an amount of ReVenue Sharing Funds which is unallocated. We will need to hold a public hearing and can do that parallel to receiving the Davis/Bacon rates. If we re-allocate more than 25% of the Federal Revenue Shar- ing Funds, there must be a public hearing. Mr. Trauger asked if air conditioning was included in the plans .from the Building Department and Mr. Cheney informed him that air conditioning would be an alternate. We have proposed to put paddle fans in, but have been asked to look into an alternate for this building. We have been asked to take a look at an existing facility on the south side of N.E. 22nd Avenue, which is a vacant building, to see if it. is available. This was just brought to his attention last week and he doesn't have any information about its availabi- lity. It is about 1,500 square feet and has the capacity for about 100 people. It is a former store. He thinks it is appropriate to say now there is a great desire to replace the building where it is. We also know 22nd Avenue will eventually be a major east/west highway and there will pro- bably be an interchange from 1-95. This will be a major access point to Motorola. If we continue with the building -15- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 in the present location, it will attract people and parking in the median strip of a major east/west road. He thinks this should be addressed. He had the feeling the inter- change would not be built for sometime, but the bond issue is proposing it.. Mr. deLong stated this is a residential area and we can con- trol traffic. Mr. Trauger moved to instruct the City Manager to prepare bids under the Davis/Bacon Act for the building of this clubhouse on N. E. 22nd Avenue since it will take time and give us an opportunity to look into the vacant facility on the south side. Mr. Strnad seconded the motion. Under dis- cussion, Mr. deLong asked if the present facility will be torn down and Mr. Trauger replied negatively, but we wil~l apply under the Davis/Bacon Act and also investigate the feasibility of obtaining the vacant building. Mr. deLong clarified that we would have to purchase the vacant build- ing and Mr. Trauger agreed. Mr. Trauger explained how bid- ding takes awhile and we don't want to hold up on one. Motion carried 5-0. Consider Re-allocation of Antirecession Funds Mr. Cheney referred to submitting a proposal for the expendi- ture of some previously unexpended and allocated Antireces- sion Funds and stated he asked the departments to indicate suggestions or needs for expenditures which were basically unexpected at the last budget year. It is necessary to re- allocate. He believes these re-allocations as listed are within the.regulations of the Antirecession Fund. However, he was reviewing some of the regulations this afternoon and did not check which year these funds came to us and there are different regulations for each year. He thinks these pro- posals are okay. If he finds out they are not, he will be back with a correction. He asked if the Council approves these listed expenditures or do they desire to make any changes? Mr. deLong moved that this recommendation of the City Manager be approved insofar as the re-allocation of the Antirecession Funds are concerned, seconded by Mr. Trauger. Under discus- sion, Mr. Trauger asked if FF tests are fire fighter tests and Mr. Cheney replied affirmatively. Motion carried 5-0. -16- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Consider Proposed Drainage Program - Funding Mr. Cheney stated by the end of this week, we will be ready to go to bid on the drainage project discussed by the City Council. He'is suggesting, because we are talking of $25,000 to $30,000 in this case, probably with the six month review of the budget, we anticipate there or somewhere we will find the $30,000 necessary for this project. Pro- bably the bidders will not want to bother with all that is necessary for the federal wage rates. He suggests we proceed with the bids on this and fund with local money. We will urge the contractors to bid. We will probably arrange some kind of pre-bid and pre-construction conference to encourage the bidders. It may take several weeks to find bidders and award this and we should be through March and can make up our minds regarding the source of funding where we have a speci- fic amount. If the Council concurs, we will proceed as we discussed and no action is necessary. Mr. deLong moved to follow the recommendation of the City Manager regarding the funding of this drainage project, seconded by Mr. Trauger. 'No discussion. Motion carried 5-0. Consider 1980 Street Resurfacing Program (Tabled) Mr. deLong moved to take this from the table, seconded by Mr. Trauger. Motion carried 5-0. Mr. Cheney advised that based on the bid by Dixie Asphalt with the County and hoping they will agree to do the work at the figure in their report of $32.50 per ton and won't charge to pick up and go from one site to another, this works out to be around $'5.50 per lineal foot of street. This is 9,100 feet which would be about the first seven streets on the list. The issue before the Council is which streets are to be done and in what order. Mr. deLong requested the City Manager to place on this list N. E. 17th Avenue in the vicinity of the Four Seasons develop- ment. He recommends the whole length of 17th Avenue be studied which runs west of the tracks and dead ends at the Four Seasons and is not too long. Mr. Trauger referred to N. E. 4th Street in this area also, but stated when he looked over the streets listed, he is not a professional to say that one is worse than another. He feels the City Mana- ger should be given the prerogative of the final selection of streets. -17- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Mr. Cheney clarified that he is requested to look at N. E. 17th Avenue and N. E. 4th Street. He asked if they feel the general order of priorities makes any sense and Mayor Riscoe replied that the Council feels the staff would have more input than we would on this. Mr. deLong commented that it is pretty well spread out and everybody is getting a shot at it. Mr. Cheney clarified that only through Item 7 on the list would be done. Discuss Streeet Renaming in Leisureville, Section 10 (Tabled) Mr. deLong moved to take this from the table, seconded by Mr. Harmening. Motion carried 5-0. Mr. Cheney stated after our discussion and his memo at the last meeting, the Council felt they still wanted to solve the three problems of 20th Street. In order to respond, he indi- cated we were looking at Leisureville, Tenth Section, north of 23rd Avenue. In the southwest corner, there is a piece of 20th Street going in every direction and we have proposed to rename that 20th Circle. Another piece of 20th Street is in the central part of Leisureville to the north of the club- house north of the lake and we propose to leave this as 20th Street. The other piece of 20th Street is north of the L26 Canal and it is a short street and we are proposing to change this to 20th Drive. Then, we would have 20th Circle, 20th Drive and 20th Street. He has not looked at the map beyond this area to determine if there are any further. He pointed out the location of these three streets on the map. Mr. deLong stated as long as there is a junction at Vastine Drive, 20th Street could be eliminated and Vastine Drive could continue into 18th Street. Where it runs around into 16th Avenue, it could be Vastine Way. Mr. Cheney pointed out that the one 20th street runs north/south and he is pro- posing this remain 20th Street since the streets run north/ ~uth. Mr. deLong stated the paramedics do not know where to go when getting a call for 20th Street. Mr. Cheney replied that the area is identified by the number of the house. He added when you begin to rename streets, there are all kinds of problems. Mr. deLong stated he thinks S.W. 20th Street should be corrected. They discussed further how this situation could be clarified. Mayor Riscoe stated that from the recommendations the City Manager has made, 20th Street is recommended to be changed to 20th Circle or 20th Drive and explained that she didn't think this would cause as much confusion as changing the complete name of the street. -18- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 After discussion, Mr. Strnad moved to take the recommendation of the City Manager for renaming these streets, seconded by Mr. Trauger. No discussion. Motion carried 5-0. Report on Parking on Federal Highway Mr. Cheney reported that we have continued to review the parking situation on Federal Highway and he is suggesting they might want to consider now to proceed with the installa- tion of no parking signs 50' on the approach side of every public street on Federal Highway from 15th Avenue south and 30' beyond every public street in the same area. It is indi- cated the State would authorize this, although he will clear it with them. Currently on Federal Highway, there are only two places from 15th Avenue south where parking is restricted. One is beyond 26th AVenue by Jo-Al's Restaurant and the other is by Mr. Strnad's motel. There is'one other place opposite 23rd Avenue in front of Tropical Acres. Beyond these, there is no place where it is marked. It is a generally accepted standard that you should not park 50' prm.or to an intersec- tion or 30' after. This can be done on the streets listed. He doesn't think we have state approval yet to put no parking signs at each of the private curb cuts which are significant problems. He will proceed with trying to figure out the im- pact with doing similar restrictions. The state has agreed to do a complete restudy of the intersection of Woolbright Road and Federal Highway to determine if specific traffic problems exist and to evaluate the feasibility of implement- ing solutions. The county is going to do a study relative to speed and signals in various areas. The county will also do a study'regarding other restrictions and prohibitions. The County Engineer is paid to do this as a service for us. Mr. Strnad stated in Observing people going south on Federal Highway and entering Los Mangos, most use the parking lane to get in. If there is any possibility, parking should be eliminated at that area so there would be no obstruction into Los Mangos. Mr. Cheney agreed and added that also at the request of the Los Mangos residents, there will be no parking allowed on the north side of 26th Avenue for 30 to 40 feet, so when you turn in, you won't find someone has parked there right at the corner. Mr. Strnad requested that the Police Department be instructed to enforce these restrictions. The no parking signs are vio- lated every day in front of his place. -19- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Mr. Trauger clarified that we can implement no parking regula- tions for an area of 50 feet on the approach sides of the following streets on Federal Highway and 30 feet beyond these streets: South Bound: 18th Avenue 20th Avenue 20th Court 21st Avenue 23rd Avenue The two entrances to Los Mangos Mr. Cheney replied that he believes we can, but doesn't think it will solve a great amount of the problem. Mr. Trauger commented that it is a start° Mayor Riscoe stated this will not eliminate the big trucks parked on the east side of the street and Mr. deLong agreed this should definitely be prohibited. Mr, Trauger suggested that signs be put up regardless of the consequences. Mr. Vance stated in view of the letter from D.O.T. requiring permission be obtained prior to placing no parking signs in areas other than in the areas they permit and the fact we know of that letter, if we place signs in areas where we have to obtain their permission and if an accident results, we would have a problem. Mr. deLong added that also the tickets issued could be challenged if the signs were plac~ without permission. Mr. Cheney stated that he prefers to work with an agency when we know their rules. Mayor Riscoe asked if we could contact D.O.T. to see if we can erect no parking signs north of Seagate on the east side of the street and Mr. Cheney replied we can make that request, but it would seem better to address the whole highway which is what we are going to do. Also with the coming of Wuv's, there will be more curb cuts there and we can follow the same principle of '30 and 50 feet relative to curb cuts. Up until now, we did not have a highway principle to follow. Mr. Strnad suggested that Mrs. Padgett find the letter in central file from D..O.T. written about four years ago advis- ing that by Council vote, we can eliminate parking on U. S. 1 in Boynton Beach. He could not get Council support for this at that time. Mr. deLong replied that he beieves that letter refers to certain conditions and certain locations and does not think it was a blanket endorsement of no parking on the highway. He thinks it would be good to revive that letter. Mr. Cheney stated he would see if this letter could be found. -20- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Mr. Strnad referred to there only being one dissenter to the no parking signs and stated he thinks the majority should be able to control the parking. Mr. deLong informed him that we still need approval from D.O.T. Mr. Cheney agreed, unless that letter is found. Mr. Strnad stated if we concur with no parking, we can send a resolution or letter to get this done rather than go back and forth and ask for a survey. Mr. Harmening moved to instruct the City Manager to go ahead with the 30 and 50 feet restrictions and pursue this whole thing and check the files for the letter. Mr. deLong seconded the motion. .Mayor Riscoe clarified it. has been moved and seconded to instruct the City Manager to pursue all avenues to get no parking on Federal Highway and get in touch with D.O.T. and revive that letter from central file from years ago and implement the recommendations of 30' and 50' No discussion. Motion carried 5-0. Florida Inland Navigation District/Jaycee Park - RepOr~ Mr. Cheney stated at the request of the Council, we looked into this area. If the Council requests that we obtain ownership of this property, the City can write to the Board of Commissioners and ask that this property be declared sur- plus and the Board will refer this matter to the Army Corps of Engineers and if the Corps concludes this property can be declared surplus, the City can obtain the property at no cost as long as it agrees to keep the property for recreational purposes. Mr. deLong moved to follow this recommendation and include the land behind McDonald's, south of K-Mart to Seagate of Gulfstream, and there is a 60' right-of-way to get to this parcel. Mr. Harmening seconded the motion. Mr. Strnad suggested taking one at a time, in case they don't want to give one, then we can get the other and Mr. deLong dis- agreed and stated they want to return land to the munici- palities and the requests shouldn't be made piecemeal. He does not see Why these two small parcels have to be dealt with indiVidually. The motion was to apply for the two. Mayor Riscoe clarified it has been moved and seconded to apply for both spoil areas. Mr. Cheney advised that the piece of land behind McDonald's does not go to the Intra- coastal. Beyond it is privately owned land that the District has a perpetual easement on to use as spoils and they do not own it. Mr. deLong replied that he knows an easement runs into that parcel of land, but as long as it is spoils area, he does not see why we should not get it as it would be good for a park. He doesn't believe there would be any problem. -21- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Mr. Vance added if the land lying adjacent to the Intracoastal is subject to a perpetual easement as a spoils area, the under- lying fee in a condemnation suit would be nominal. Mr. Strnad stated he would like to make an amendment to the motion to send two separate pieces of literature to them in the event one is not given, we can get the other rather than be turned down. Mr. Trauger suggested requesting priorities, one for the Jaycee Park and the second for the land behind K-Mart. Mr. deLong replied this is how the letter will be composed by the City Manager. Mr. Strnad agreed then as he doesn't Want to lose one with trying to get both pieces. Motion carried 5-0. Mr. Cheney clarified that technically the motion should re- quest the land be declared surplus, which is how he will interpret it. Mr. Valley of Hampshire Gardens asked if the City has any plans for this park and Mr. deLong informed him that we will try to get that land and then a comprehensive plan will be prepared and the people nOtified what it is all about. If there are things going in which they feel would be objection- able, they have the right to object. Beach Consultant Progress Report Mr. Cheney referred to submitting a report and advised he wanted the Council to know the procedure and timing and that we are proceeding. Payment of Mileage for Board Members Mr. Cheney referred to preparing a report in response to Mr. Harmening's request and advised he has suggested there be a transfer of $300 from Contingency and outlined the procedures to be followed for this. Mr. Harmening moved that %he City Manager be authorized to set up funds for the Board members to be reimbursed and trans- fer funds of $300 for Board members' expenses be approved from the Contingency Fund. Mr. deLong seconded the motion. No discussion. Motion carried 5-0. NEW BUSINESS -22- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Water and Sewer Service - Ray Capra, Inc. Mr. Cheney referred to this being a request for the City to authorize provision of water and sewer to this small develop- ment in the Lawrence Road area and added that he believes there are only 20 units involved. Mr. Trauger questioned how much of Lawrence Road do we have water and sewer on and Mr. Cessna informed him that it is up to the Boynton Canal. Mr. Harmening moved that this request be granted and the proper perso~be authorized to execute the agreement with Ray Capra, Inc. Mr. deLong seconded the motion. Under dis- cussion, Mr. deLong asked if any attempt had been made to prevail upon them to annex into the City and Mr. Cheney re- plied that he didn't think this was contiguous to the City limits. Mr. Annunziato confirmed that it was not. Mr. deLong referred to it being annexed with a petition and Mr. Cheney replied that it must be contiguous. Mr. Annunziato clarified that it must be substantially contiguous and we cannot incor- porate and leave pockets between. Mr. Strnad asked if we keep supplying these people out of the City, are we going to hurt the residents within the City limits and Mr. Cheney replied that a report has been pre- pared relative to the growth in the area we must serve and explained that proposals will be made to avoid getting into a jam in 1982. He added that they will be reviewing the pro- jects, subdivision by subdivision, every three months so we will have a continuing estimate. Motion carried 4-1 with Mr. Strnad dissenting. Proposed Amendments to Sign Ordinance - Menu Sign Mr. Cheney informed the Council we have had a request for consideration and if they agree, this will be put to public hearing and the City Attorney will prepare the proper ordi- nance to allow restaurants to put in the rear or side area a menu sign. He explained how there has been a significant change ~n the style of drive-in restaurants where the people drive to a location where there is a menu sign and micro- phone and place their order and drive to another window to pick it up without getting out of their car. He added that usually these signs are at the rear of the restaurant. Mr. deLong commented that everybody will follow suit and Mr. Cheney infOrmed him this can only be done in those situations where the site plan approves this kind of service. Two new restaurants have been approved with that kind of service and would like to have the menu sign. -23- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Mayor Riscoe stated she is concerned about the amplification of the microphone and Mr. Cheney informed her it is not loud. He added the microphone is there so they can talk to you from the restaurant when you are sitting in the car. Mayor Riscoe asked if there would be a big group of cars backed onto the highway waiting to get in and Mr. Cheney replied t~hat he doubted it as the site plan hals addressed this issue. The advantage is to get quick serwice and serve more people. There are similar restaurants in neighboring cities and it means you don't have to park your car and get out. Mayor Riscoe referred to additional signs making it look honky-tonky and Mr. deLong agreed that the sign ordinance should be more restrictive. Mr. deLong moved that this request be denied, seconded by Mr. Trauger. No discussion. Motion carried 4-1 with Mr. Harmening dissenting. Consideration of Agreement with Hypoluxo - Utilities Mr. Vance referred to Hypoluxo adopting Ordinance No. 58 on Tuesday of this week and explained that basically the agree- ment provides that some five developers in Hypoluxo will con- struct a sewer system for the Town of Hypoluxo. We will accept the sewer system after it is constructed. We will furnish water to about one-half of the town, since Manalapan furnishes water to the other half and we will provide sewer service for all of Hypoluxo. We will also do the billing. They do not have the facilities or personnel to handle the billing. We will simply provide water and sewer service to HyPoluxo for 99 years. Mr. Trauger questioned how long Manalapan's water plant has been in operation and asked if it would be closed and Mr. Vance informed him that it is rather new and he suspects it will be good for 30 years. Mr. Harmening referred to the agreement running to 1990 and after checking, Mr. Cheney advised that it began in 1960. Mr. Harmening suggested possibly including in the agreement that upon expiration of the agreement with Manalapan that we will supply the water and Mr. Vance agreed this was a thought, but explained that Manalapan will cut off water service at our request if sewer bills are not paid and they may not be as agreeable if we make this suggestion. Mr. Trauger referred to this being an extension of an arm to them and Mr. Vance replied that we border Hypoluxo and in this particular instance, we are permitted on Page 7 to charge rates permissable under the Florida Statutes which provide for a surcharge. -24- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Mr. deLong questioned ~hether it would be appropriate to hold this over, since it is of such a magnitude, to study what we are getting into and Mr. Vance replied that would be no problem. Mr. deLong moved to place this item on the table, seconded by Mr. Harmening. Motion carried 5-0. Mr. Vance advised the entire system will be paid for by developers in Hypoluxo. Mr. Trauger suggested before this is removed from the table, he requests the City Manager and Mr. Cessna to prepare an impact report to give us some guidance. ADMINISTRATIVE Water and Sewer Connection for Gulfstream Professional Center (Tabled) Mr. Vance requested this to stay on the table until the annex- ation procedure is completed. Board Assignment - Requested by Councilman Joe deLong Mr. deLong requested that the Council appoint Mr. A1 Furia as Chairman of a committee to review the civil service rules and regulations. There may be some adjustments or revisions which would require a ~eferendum. Mr. Fu~ia has spent his~ life in the Civil service system. He has continually served our Civil Service Boar~. He suggests the Personnel Director, City Manager and City Attorney be included on this committee. Also, if Mr. Furia has to travel to acquire any rules or regu- lations of adjacent municipalities, he should be repaid for any expenses incurred. He so moves. Mr. Harmening seconded this motion. Under discussion, Mr. ~eLong stated this is long overdue. Mr. Furia should be th~ Chairman and woul~ have the help and aid of the. Personnel Director and City Manager and any ques- tions can be referred to the City Attorney. Mr. Strnad referred to there are people on o%h information and what we If there is any informa would be a one time dea will be to pay the Boar we give them a nice din deLong replied that thi feels it is reasonable. the expenses being paid and explained er Boards going to other cities for do for one, should be done for all. ~ion to be obtained, he is sure it and not repetitive. The next thing ~ members. At the end of the year, aer and that is their reward, Mr. s is not opening any doors and he If the people want to devote their -25- MINUTES - REGULAR CITY COUNCIL MEETING BOYNT©N BEACH, FLORIDA MARCH 4, 1980 time, they should not have to pay expenses incurred on behalf of the City. He is not singling out anyone. If we have the same conditions in the future, he would be happy to go along to repay people for any expenses they incur. The expenses would be mileage for their car and if they have to spend money to obtain copies. Mayor Riscoe asked if these travel expenses could come out of the $300 allocated and Mr. deLong replied this would be left up to the City Manager. Mayor Riscoe clarified that it has been moved and seconded to appoint Mr. A1 Furia as a Board member to get guidelines and more pertinent information for the Civil Service Board. Mr. deLong clarified it was for the Civil Service Board to con- duct a study for revisions of the rules and regulations in- cluding consultation with the Personnel Director, City Manager and City Attorney and include any out-of-pocket expenses. Motion carried 4-1 with Mr. Strnad dissenting. Report on Suggested Chanqes in Sanitation Collection Program Mr. Cheney stated he is suggesting in response to a request, particularly from Hunter's Run, to add a service which they will pay for where they are allowed to put hedges or decora- tive plantings around the dumpster and have a gate on it. This service could be done by having an additional man on the truck for that particular time. We would charge them the appropriate additional monthly expense for each unit to provide this service. He thinks it is legitimate as long as we don't lose money. The cost of the service would be sub- ject to review. They are willing to pay the price for not looking at ugly dumpsters. Mr. deLong clarified that the additional charges should compensate for the additional person. Mr. Trauger moved to authorize the City Manager to proceed with these suggested Changes in the sanitation program, seconded by Mr. Strnad. No discussion. Motion carried 5-0. Mr. Trauger added that there has been a tremendous improve- ment in the pickup of garbage in Chapel Hill. Mr. deLong added that there has been an improvement in cutting down the weeds along Federal Highway. Consider Establishing Site Plan Fee Mr. Cheney informed the Council it appears we are one of the few cities having the site plan review process which do not charge a fee. It seems legitimate to charge one. -26- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 Mr. Cheney continued that we have attempted to calculate a fee related to the amount of effort and time put into the site plan review. He recommends this fee be adopted. Mr. Harmening moved that the suggested fee for the site plan approval be incorporated by an ordinance. Mr. Vance asked if this included the $10 minimum and Mr. Harmening replied affirmatively.. Mr. Trauger seconded the motion. No discus- sion. Motion carried 5-0. Authorization from Archives to Destroy Records Mr. deLong moved to grant this, seconded by Mr. Harmening. No discussion. Motion carried 5-0. Request for Temporary Location of Trailer for Construction: Ewing Electric, Inc., William R. Ewing, President, Requested Trailer on Site of First Federal of Broward, 1605 South Congress Avenue 'Mr. deLong moved to grant this request, seconded by Mr. Harmening. No discussion. Motion carried 5-0. Application for Permits to Solicit: 1. Boynton Beach Little League - April 5, 1980 2. Y.M.C.A. Mr. Harmening moved to grant permission to solicit to the Boynton Beach Little League and Y.M.C.A., seconded by Mr. deLong. No discussion. Motion carried 5-0. Approval of Bills Mr. Cheney read the following bills for approval: Russell & Axon Professional services on various projects To be paid from the following accounts: 401-000-169-02-00 8164.20 401-000-169~11,00 6864.89 Portions of %his 75% reimbursable from EPA Grant 15,029.09 e Aqua Chem Company, Inc. Pebble lime for Water Treatment Plant Pay from Water & Sewer Revenue Fund 401-332-533-30-65 10,637.62 e Case Power & Equipment Case Tractor'w/Front End Loader & 3 Point Hydraulic Lift Pay from budgeted funds 001-341-534-60-42 Per bid of 1/8/1980 Council approved 1/15/80 -27- 13,553.00 MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 City of Boca Raton Cooperative Dispatch Center - Payment for second quarter Pay from budgeted funds 001-211-521-40-79 45,232.50 Se Ernst & Whinney Examination of financial statements for year ending 9/30/79 Pay from General Fund 001-131-513-40-66 W. & S. Rev. 401-393-539-40-66 1,500 1,500 3,000.00 Paul N. Howard Co., Est. ~12 Force Mains Pay from Utility General Fund 401-000-169-11-00 75% reimbursable from EPA Grant Contract dated 4/3~79 103,565.39 IBM Corporation February rental for IBM System 34 Pay from General Fund 001-133-513-40-21 3,090.00 10. 11. MTA Equipment Corp. 73,288.00 Dempster Dumpmaster (Front end loader & compaction) Pay from budgeted funds: 320-341-534~60-86 68,000.00 001-000-115-31-00 5,288.00 Per bid of 1/8/80, Council approved 2/5/80 H. F. Mason Equipment Corp. Lee-Boy Mfg. Asphalt Box Spreader Pay from budgeted funds 001-411-541-60-42 Per bid of 11/27/79, Council approved 12/5/79 3,850.00 Municipal Code ~orp. 4,000.00 Publication of %he Boynton Beach Code of Ordinances Pay from Fed. Rev. Sharing 320-122-512-40-77 Neptune Meter Company Various size Wa~er Meters Pay from budgeted funds 401-333-533-60-51 14,535.18 12. Publix Market 52.59 Meals for needy and infirmed Pay from Fed. Rev. Sharing Fund 320-641-564-40-5A Ordinance ~73-1~, passed 5/15/73 Construction Co. 1,452.73 13. Rubin Asphalt Concrete Cold Mix Pay from budgeted funds 001-411-541-40-3A -28- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 14. The O. M. Scott & Sons Company Spreader and various kinds of fertilizer Pay from budgeted funds 001-722-572-30-61 001-722-572-60-41 Council approved 2/5/80 2,098.68 15. Wilson Insurance.~ Agenc~ Malpractice Insurance (covering $1,000,000 coverage including medical director and 6 vehicles and AAA Ambulance) Pay from budgeted funds 001-221-522-40-46 5,720.00 16. Isiah Andrews Driver for Senior Citizens Club - 2 weeks Pay from Fed. Rev. Sharing Fund 320-641-564-40-5A Ordinance #73-15, passed 5/15/73 17. Willie Ruth McGrady! / S--~-~ ~-~ S--~or C~ti:ens Club - 2 weeks Pay from Federal Reven'le Sharing Fund 320-641-564-40-5~ Ordinance #73-15, pass~ Mr. Cheney referred to #10 about the code recodificati~ office will spend a whole d~y in moving forward with this process. Mr. deLong stated since the: he moves they be paid, secol sion. Motion carried 5-0. 99.00 86.40 ~d 5/15/73 ~nd stated he has not forgotten )n and on March 7, the attorney's ~e bills have been found in order,_ ~ded by Mr. Harmening. No discus- Consider ReqUest to Refund ],ots at the Municipal Cemetery Mr. Cheney requested authorization to refund the these lots minus the standard 20~ to Peter Ward, moneyin the for amount of $480. Mr. Harmen~ng so moved, seconded by Mr. Trauger. No discussion. Mdtion carried 5-0. ADJOURNMENT 1 Mr. deLong made a motion to adjourn, seconded by Mr. Harmening. Motion carried 5-0 and the meeting was pro- perly adjourned at 10:15 P. M. -29- MINUTES - REGULAR CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA MARCH 4, 1980 CITY OF BOYNTON BEACH, FLORIDA BY Mayor ATTEST: ~ .~/--~ ~ ~coun~%n ///j//C oun c i lman ~y Clerk Recording Secretary (Three Tapes) -30- ~ ~DMINI~STR~TIV~ GENDA ,:March 4, 1980 to Destroy 'Records ~M~E iM,~O R A N D U M FROM,: CITY COUNCIL VIA-CITY MANAGER .TE~ ~RE,ESA PADGETT ~CI~ .CAERK DATE: FEBRUARY 28, '1980 We,-now have disposal authorization ~from ,the State of Florida, RivTsion of Archives, on the following records: t. Primary &'.General El-ections - ~1976 (not microfilmed) L~ - - 1956 thru 1( (mi crofJ With your approval we above named records-. TP:bb cc: HonorableMayor~and Ci ~cense-Applications /131/76 lmed) will proceed to destroy the tyCouncil OF STATE O'igi~ ~O~f A;rchivel. Ht~torv,:an NoTtcE ~OF INTENT TIFICATE rNOTICE NO., . .,,~. ~ .... , .... PAGE '1 OF 1 PAGES ' CITY 0F~~ .. ADDR ESS (-Street, C[ty-a~d Zip .310 ~343:5 .5. 'CONTACT {Name& Telephone Number) (305) 732-811t TO: r DEPAR:TMENT,!O F STAT, E · checked :bel0w: [ [~ ~' r Destmctlon 'El b. M~mfilming;a~ 7. I here~ certify that the r~ to ~ di~ of are cor~t!,y r~r~nted ~ow and the; any ~dit r~uirem~ts f~ ~e rKor~ - hwe*b~n Signature IdentifiCation,Slips !>=imam.. & ~a_~ Electi'on d. e. . Destrr~ction InClusive VOlume 'Dates [976 : ~ :1977 ·' ' ' :Type Name=aniFTilia ~.'an~:'l~co;ds ~Ma~agerrmn~ D~EP~,R TM~,NT OF .~ST~A T~E R~Co~d~ Manag~,~ent AD'ORE'SS ;~LSt fleet,: C H~' ,'e n d Z~p?Code) ~ ]~_~[, ~. 33a,35 'TO: Mr. L, Pawl~ Schedule I~em - No. No. :2¸ OF INTENT TO DESTROY SCHEDULED R.ECOR NOTICE NO. :) PAGE I OF 1 PAGES 3. BUREAU 5. ;CONTACT (Name ~ Telephone Number) 732-8[:1_t '~C. 231 6.,..NOTICE OF INTENTION: The schettulecl records listed iR Item 8 are to be:disposed of in Me manner checked below: · a.. Destruction ' i~] b. Microfilming and~D;stmction [] C. 'Other ' -Title ~7, SUBMITTED BY: ; to be disposed ofr are¢(~r~eetl¥ Name and T,tle 1/29/79 8. RECORD SERIES LIST d. Destruction Inclusive Volume -Action an'd Date Dates ApProval f~'red. deletions or DISPOSAL CERTIFICATE The above listed records have been disported of in the ma~e: and on the-'date-~hown in-coif]mn f. S3gn-aturb ' .' Date ' ' TyPe Name and T,tte