Agenda 01-09-12
The City of Boynton Beach
FINANCIAL ADVISORY COMMITTEE MEETING
MONDAY, JANUARY 9, 2012 @ 6:00 P.M.
LIBRARY CONFERENCE ROOM A
AGENDA
1. Call to Order
2. Approval of Minutes (Copy attached) –
December 19, 2012
Kindly review in advance of the meeting. Also, see page 10, item 4 regarding each member to bring a
survey question regarding the Old High School.
3. Recognition of the appointment of two new regular Committee members appointed by the City
Commission on January 3:
David Katz
Jeff Fisher (moved up from an Alternate Member)
4. Identify member(s) who may have an interest in serving as Vice-Chair and submit their name(s) to the
Commission for appointment.
5. Review and assign / reassign any selected Study & Assignments Areas (Attached) for next year
6. Review and approve updated questions (Draft 3 attached) to use in the next Citizen Survey.
Draft 2 – combined / eliminated duplicate questions and those not having an impact on the
General Fund and property taxes
Draft 3 – based on discussion at last meeting:
1. Inserts in the Introduction how citizen response to the Survey helps the City Commission
2. Adds the following questions:
#18 – Open ended question regarding suggestions to close projected deficit
o
#19 – Continued City financial support of the Schoolhouse Museum
o
#20 – Favor restoring Old High School at taxpayer expense
o
3. Consider deleting Questions #8 (respondent’s age) & #9 (respondent’s family income)
All edits in red underlining.
7. Recommend dates and techniques for collecting Citizen Survey responses.
8. Update by Committee members regarding progress to date of their Study and Assignment Areas
9. Adjournment
Meeting dates January to June 2012 scheduled for second and fourth Mondays of each month:
February 13 & 27
o
March 12 & 26
o
April 9 & 23
o
May 14 & 28
o
Jun 11 & 25
o
C:\Documents and Settings\pylej\Local Settings\Temporary Internet Files\OLKAB\Agenda - 01-09-12.doc
CITY OF BOYNTON BEACH
i.
Financial Advisory Committee - Issues for Study and Assignment Areas
Item De artment Contact Area Assignment By FAC
# Issue Initial 1 Responsible As of 12/19/11
1 City Services Survey City Manager City Manager Don Scantlan
2 Capital Improvement Plan (CIP) Analysis Finance Public Works / Utilities George Feldman
5 Franchise Solid Waste Services City Manager Public Works Don Scantlan
6 Make /Buy Other City Services City Manager TBD Don Scantlan
7 Parks /Recreation (Cost/Benefit) City Manager Recreation Director Dennis Dougherty
8 City Park Usage Analysis City Manager Recreation Terry Lonergan
10 Property / Casualty Insurance Costs City Manager Risk Management
11 Public Works Services City Manager Public Works George Feldman
12 Utilities Services & Sale/Transfer to County City Manager Utilities George Feldman
13 Development Services City Manager Development
14 County /City Services Redundancies City Manager TBD Don Scantlan
15 Close /Consolidate City Facilities City Manager Public Works / Utilities George Feldman
16 Municipal Election Costs City Manager City Clerk Terry Lonergan
17 Paperless Billing Finance Utilities Don Scantlan
18 Contracts Without Expiration Dates City Manager Finance - Procurement Terry Lonergan
19 School House Museum (Cost/Benefit) City Manager Library Dennis Dougherty
20 A Impact of New Legislation / League of Cities City Manager Assistant City Manager Dennis Dougherty
20 C Debt & Debt Service FAC Code Finance
21 Analysis of Residential vs Commercial Tax Base Finance Finance - County Property Appraiser Jeff Fisher
22 Business License Tax - Competitive Analysis Finance Development - Business Tax William Schulman
23 Business Fees /Assessments - Comparison to Other Cities Finance Development - Business Tax William Schulman
24 Ad Valorem Tax - Historical "Roll Back" Analysus Finance Finance William Schulman
25 Sale of Vacant Land Analysis City Manager Public Works
26 Sale of City Tangible Assets City Manager Finance - Warehouse
27 Revenue Streams Generated by Other Cities City Manager Finance George Feldman
28 Local Sales Tax City Manager Finance Jeff Fisher
29 Fee for Services With Other Cities City Manager Finance Jeff Fisher
30 Public Safety Fund (Proforma) Revenues vs Exp City Manager Finance William Schulman
31 Public Safety Communications Hub City Manager Police Dennis Dougherty
32 Police Services City Manager Police
33 Fire Services City Manager Fire
34 Police Pension Plan - InterCity Comparison of Benefits Finance Human Resources Terry Lonergan
35 Fire Pension Plan - InterCity Comparison of Benefits Finance Human Resources Terry Lonergan
36 General Pension Plan - InterCity Comparison of Benefits Finance Human Resources Terry Lonergan
37 Compensation Package Analysis City Manager Human Resources
38 Other Staff Benefits (Non Compensation) City Manager Human Resources
39 Overtime Pay Policies City Manager Human Resources William Schulman
40 Salaries City Manager Human Resources
41 Employee Leave Benefit Analysis City Manager Human Resources William Schulman
42 Unpaid Furlough System City Manager Human Resources William Schulman
S \Finance \Financial Advisory Committee \Work Area Topics - Assignments \FAC Study Topics for FY 2012 -13 Budget (12 -19 -11
Revision)
DRAFT 3
CITY OF BOYNTON BEACH BUDGET SURVEY
INTRODUCTION
In May 2010, the City Commission established a Financial Advisory Committee to serve in an advisory capacity to the
Commission The Committee has the general responsibility of
(1) Reviewing the impact of existing or proposed legislative and administrative decisions on the City budget, revenue
sources, and operational expenditures and
(2) Making recommendations that may favorably impact the City budget and overall financial condition of the City
The Committee consists of seven regular and two alternate members named by the Commission from community
residents and business owners
The Committee is using this survey to solicit community opinion and suggestions where appropriate to assist them in
developing their recommendations to the City Commission Your response will assist the Commission obtain the will of the
people regarding certain budget decisions However, in order to respond to the survey questions, the Committee asks that
you meet the following two criteria
(1) You agree to the Privacy Policy
(2) You maintain (own or rent) a residence and /or a business that is located within the corporate limits of the City of
Boynton Beach
A response is required to survey questions for those items marked with an asterisk * in order to continue with the survey
In order to complete this survey electronically, "cookies" must be enabled in your computer browser However, paper
copies of the survey will be available at City Hall and the Library
This survey only allows respondents to vote once In order to keep track of respondents who have voted, a cookie (a
simple text file) will be created and stored on the respondent's computer. This cookie is created by voting on the survey. It
will not contain personally identifying information and will not compromise your privacy or security The only information
that is contained in the cookie is the name of the survey and how the respondent voted The cookie will remain on your
computer for the duration of the survey The cookie has an expiration date and will be deleted from your computer when
that date occurs
PRIVACY POLICY
In the State of Florida, laws exist to ensure that government is open and that the public has a right to access appropriate
records and information possessed by City government The City of Boynton Beach does not sell, rent or otherwise
distribute visitor's information, including electronic mail addresses, to any outside company or organization, unless legally
required to do so This applies to information that may be collected on the City's site and on that of any third party with
whom the City contracts to provide Internet related services
* 1. I agree to the terms of the Privacy Policy.
Yes
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No
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You must agree to the terms of the Privacy Policy to continue with this survey.
* 2. I agree to the terms of the Privacy Policy.
Yes
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DRAFT 3
CITY OF BOYNTON BEACH BUDGET SURVEY
No
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RESIDENT /BUSINESS OWNER
This survey is open only to persons who own or rent a residence and /or a business within the corporate limits of the City
of Boynton Beach
* 3. I own or rent a residence and /or a business within the corporate limits of the City of Boynton
Beach.
Yes
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No
THANK YOU
Thank you for your time Unfortunately, you do not meet our criteria to take the survey at this time Please exit the browser
and have a nice day
THANK YOU
Thank you for your time. Unfortunately, you do not meet our criteria to take the survey at this time. Please exit
the browser and have a nice day.
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DRAFT 3
CITY OF BOYNTON BEACH BUDGET SURVEY
GENERAL INFORMATION
You do meet our survey respondent criteria by agreeing to our Privacy Policy and owning or renting a residence or a
business that is located within the corporate limits of the City of Boynton Beach
We will begin by collecting some general information about you
* 45. Please select your City District and Commissioner representing your residence or business. If
you maintain a residence and are also a business owner, check the District of your residence.
District 1 — Vice Mayor Orlove. Located generally west of 1 -95 and south of Old Boynton Rd.
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District 2 — Commissioner Hay. Located generally east of 1 -95 and north of Boynton Beach Blvd.
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District 3 — Commissioner Holzman. Located generally east of 1 -95 and south of Boynton Beach Blvd.
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District 4 — Commissioner Ross. Located generally west of 1 -95 and north of Old Boynton Rd.
* 56. How many years have you maintained a residence in Boynton Beach?
Less than 5 years
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5 to 10 years
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11 to 15 years
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16 to 20 years
More than 20 years
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do not maintain a residence in the City.
* 61-4. Do you own or operate a business within the corporate city limits of the City of Boynton Beach?
Yes
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No
C' 7 -
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DRAFT 3
CITY OF BOYNTON BEACH BUDGET SURVEY
GENERAL INFORMATION (Continued)
*7. How many years has your business been in operation?
Less than 5 years
✓ (---
5 to 10 years
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11 to 15 years
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16 to 20 years
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More than 20 years
*
1824
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25 14
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45 64
• «
6
Less than $30,000
$50,000 $74,999
$75,000 $99,999
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$100,000+
Rather--Ro
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DRAFT 3
CITY OF BOYNTON BEACH BUDGET SURVEY
GENERAL INFORMATION (Continued)
10. The following information is optional.
Your Name:
Business Name:
Address:
Address 2:
City /Town
State " 0
ZIP:
*11. How important were the following factors in influencing you either as a resident or business
owner to move to or remain in Boynton Beach?
Extremely important
Very important
Important
Moderately important
Unimportant
City amenities /services (e.g., parks, beach recreation programs, library)
City services
Cultural factors
Employment
Housing choices
Location
Public safety
Schools
Other
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DRAFT 3
CITY OF BOYNTON BEACH BUDGET SURVEY
BUDGET QUESTIONS
Property taxes and Public Safety budgets are perhaps two topics drawing significant attention during General Fund
budget and tax rate discussions A little background may be helpful before responding to the following budget questions
1 There is a projected General Fund deficit of approximately $3 -4 M in the next budget year
2. Public Safety represents nearly two - thirds of the total General Fund budget of $65 1 M
a. Police budget alone represents $25 8 M
b Fire budget is $18.6M
3 Other departments' individual budgets range from approximately $500,000 to less than $3,000,000 in total
4 Property taxes realized of $22 5 M at the current 7 1941 millage rates are less than the Police budget
5. Fire Assessments are $4 8 M at current rates of $88 00 per dwelling unit are less than the Fire budget
*1246, To eliminate the General Fund deficit of $3 -4 M and balance the budget for next year, are you
in favor of:
O Eliminating or cutting services
O Raising property taxes and other fees
O Combination of eliminating services and raising property taxes and other fees
*13.487 To maintain the current property tax rate and other fees, which General Fund services would
you eliminate or cut? (Indicate all that you would recommend)
O Police — Reduce Police coverage
O Fire — Close a fire station
O Recreation — Close one or more recreation centers
O Parks — Close one or more parks
O Library — Reduce Library hours
O Public Works - Eliminate street lighting
O Public Works - Eliminate median landscaping
O Public Works - Eliminate street sweeping
O Public Works - Eliminate street maintenance
O Other -
*14.26. Relating to Police coverage /response time, would you rather:
Page 6 of 9
DRAFT 3
CITY OF BOYNTON BEACH BUDGET SURVEY
Increase property taxes, or
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Reduce coverage and see a possible decrease in response time
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15.22 The City's Fire Rescue Assessment is a non ad valorem fee (i.e., not based on property
value). Are you in favor of an increase in the Fire Assessment, to enable Fire Rescue to maintain its
current quality levels of emergency response times and level of service?
Yes
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No
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BUDGET QUESTIONS (Continued)
16.247 How much do you agree or disagree that the following taxes and /or user fees should be raised
to the extent to which the City is able in order to maintain the City's high level of services? (Franchise
fees are fees that the City charges utility companies for the use of City streets and right -of -ways. The
utility company (electric, telephone, cable, and water) is allowed to pass the cost on to the customer.)
Strongly Agree
Agree
Neither Agree nor Disagree
Disagree
Strongly Disagree
Franchise Fees
Business Tax Receipt (Formerly known as Occupational License)
Fines (e.g., Code Compliance violations)
Rentals (i.e., of City facilities by the public)
User Fees (e.g., beach, boat dock decals; Tennis Center)
*17. Would you agree to annual increases of the revenues in the previous question if they were
limited to cost of living increases for the South Florida region as published by the federal
government?
Yes
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DRAFT 3
CITY OF BOYNTON BEACH BUDGET SURVEY
*18. What specific suggestions would you have to close the City's projected $3 -4 million General
Fund budget gap for next fiscal year?
J
*19. Do you support the City continuing to provide annual financial support of approximately $200,000
annually to The Schoolhouse Children's Museum & Learning Center?
Yes
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No
• 3 jr
*20. If the City is unsuccessful in attracting a developer to renovate, occupy and maintain the Old
High School, do you support the City borrowing funds to renovate the building that could result in an
increase in the property tax rate from the current rate of 7.1941 to a range of 7.3500 to 7.5000 in
order to repay the borrowed funds?
Yes
No
• Jr JC
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