Agenda 01-19-12 SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
1801 North Congress Avenue • Delray Beach, Florida 33445
BOARD t `F Telephone
City Council Members of ( 1 , s (561) 272 -7061 (561) 734-2577
Boynton Beach & Delray Beach Fax (561) 265 -2357
www scrwwtp org
NOTICE OF THE
QUARTER ANNUAL MEETING OF THE DATE: THURSDAY, JANUARY 19, 2012
SOUTH CENTRAL REGIONAL PLACE: SCRWT &DB
WASTEWATER TREATMENT 1801 NORTH CONGRESS AVE.
AND DISPOSAL BOARD DELRAY BEACH, FL 33445
TIME: 5 :00 P.M.
TO: ALL BOARD MEMBERS
MS. LORI LaVERRIERE INTERIM CITY MANAGER, CITY OF BOYNTON BEACH
MR. DAVID HARDEN, CITY MANAGER, CITY OF DELRAY BEACH
MR. RICHARD HASKO, DIRECTOR OF ENVIRONMENTAL SERVICES, DELRAY BEACH
MR. KOFI BOATENG, DIRECTOR OF UTILITIES, BOYNTON BEACH
MR. ROGER SABERSON, BOARD ATTORNEY
MR. JOHN KOROSHEC, HAZEN AND SAWYER, P.C.
FROM:
DENNIS L. COATES, EXECUTIVE DIRECTOR
MARLENE ROSS, CHAIRPERSON OF THE BOARD
PURPOSE:
PLEASE BE ADVISED THAT PURSUANT TO SECTION 3.1, ARTICLE III, BY -LAWS OF
THE SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL
BOARD, AS AMENDED BY RESOLUTION NO. 87-1, THERE WILL BE A
QUARTER/ANNUAL MEETING OF THE BOARD HELD THURSDAY, JANUARY 19, 2012,
AT THE SCRWT &DB FACILITY IN DELRAY BEACH.
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE BOARD WITH RESPECT TO
ANY MATTER CONSIDERED AT THIS MEETING, HE OR SHE WILL NEED A RECORD OF THE
PROCEEDINGS, AND THAT, FOR SUCH PURPOSE, HE OR SHE MAY NEED TO ENSURE THAT
A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE
TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED (F. S 286 0105)
* * ** PLEASE CONTACT THE BOARD OFFICE * **
IF YOU ARE UNABLE TO ATTEND
272 -7061 OR 734 -2577
F )docsIBOARD MEETlNG91NOT/CES120121January 2012 Notice doc
SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
1801 North Congress Avenue • Delray Beach, Florida 33445
BOARD ` �.a *s Telephone
City Council Members of ! 1 " "< (561) 272 -7061 (561) 734 -2577
Boynton Beach & Delray Beach � Fax. (561) 265 - 2357
�d www scrwwtp org
QUARTER ANNUAL MEETING DATE: THURSDAY, JANUARY 19, 2012
OF THE AT: S.C.R.W.T. 8 D.B.
SOUTH CENTRAL REGIONAL 1801 N. CONGRESS AVE.
WASTEWATER TREATMENT DELRAY BEACH, FL 33445
AND DISPOSAL BOARD TIME: 5 :00 P. M.
AGENDA
A. CALL TO ORDER
B. ROLL CALL
C. PROOF OF NOTICE OF MEETING
Proofs of Meeting Notices were posted at both City Halls on January 11, 2012.
D. ADDITIONS AND /OR DELETIONS TO AGENDA
E. ACCEPTANCE ANDIOR CORRECTION TO MINUTES OF REGULAR MEETING HELD
DECEMBER 15, 2011. (ITEM E)
MOTION TO ACCEPT MINUTES OF MEETING HELD DECEMBER 15, 2011
F. REPORT OF OFFICERS, COMMITTEES AND EXECUTIVE DIRECTOR
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AGENDA - SCRWT &DB
January 19, 2012
Page 2 of 6
1. CURRENT FINANCIAL STATEMENTS (through December 31, 2011)
a. Balance Sheet (ITEM Fla)
Current Financial Position
Cash on Hand $ 901,223
Accounts Receivable from Cities $ 574,532
Repair and Replacement Cash $ 2,767,211
Repair and Replacement Committed $ 552,593
Repair and Replacement Available $ 2,214,618
b. Budget Variance & Cash Projection
(ITEM F1 b)
PLANT O &M
Revenues Expenditures
Item Budgeted Projected Item Budgeted Projected
User Charges $5,764,575 $ 5,943,930 Personnel $ 1,532,342 $ 1,533,213
Services $ 1,542,000 $ 1,494,956
O &M $ 1,938,733 $ 1,912,096
Chemicals $ 696,500 $ 706,891
and
Supplies
*Projected revenues versus projected expenses credit of $ 337,456
RECLAIM O &M
Revenues Expenditures
Item Budgeted Projected Item Budgeted Projected
User Charges $1,147,406 $ 1,161, 960 Personnel $ 170,000 $ 170,415
Services $ 67,285 $ 59,471
O &M $ 549,000 $ 537,939
Chemicals and $ 282,300 $ 280,370
Supplies
*Projected revenues versus projected expenses credit of $ 72,098
QUESTIONS
c. Review of Audited 2010/2011 Financial Stqatments
Presented by Jorge Herrera, CPA, Partner and Enrique Llerena, CPA,
Supervisor of Marcum LLP Accountants. (Communication letter attached )
(ITEM Flc)
1. ACCEPTANCE OF FISCAL YEAR 2010/2011 AUDITED
FINANCIAL STATEMENT (ITEM Fl c(1))
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2. MOTION TO RECOMMEND RETURN OF EXCESS FOR THE
2010/2011 FISCAL YEAR IN THE AMOUNT OF $240,804. CITY
OF BOYNTON BEACH $139, 666 AND CITY OF DELRAY BEACH
$101,138. (ITEM F1c(2))
MOTION TO ACCEPT CURRENT FINANCIAL STATEMENTS
2. EXECUTIVE DIRECTOR'S REPORT
a. Compliance and Operational Status Report (ITEM F2a)
First Quarter Report
The Plant average flow for the fiscal year is 18.15 MGD. Of this flow,
Delray's flow was 8_0 MGD accounting for 44% and Boynton Beach's flow
was 10.15 MGD accounting for56 %.
Two of our main operating parameters used to determine how effectively the
Plant is operating are total Suspended Solids (TSS) and Carbonaceous
Biological Oxygen Demand (CBOD)
Our average TSS and CBOD were 0.54 and 1.91 mg /L well under the limits
required by FDEP Operating Permit.
b. Process Air Piping Update (ITEM F2b)
Notice of Award was issued on January 10, 2012. The contract price for the
project is $718,935.00. The estimated time of completion forthis project is
180 days.
c. Secondary Clarifier Rehabilitation and Stormwater Improvements
(ITEM F2c)
Major Components Status
Clarifier No. 2 Rehabilitation Is complete and functioning properly
Clarifier No. 1 Rehabilitation Is complete and functioning properly
Clarifier No. 3 Rehabilitation Is complete and functioning properly
Canal Bank Restoration Is complete and has been accepted
by Lake Worth Drainage District.
Stormwater Retention Area Is complete
Headworks Bar Screen Conveyor Is complete and functioning
properly.
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January 19, 2012
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Seven (7) Applications for Payment have been processed totaling
$1,540,083.49. This represents 90.17% of the total contract amount of
$1,708,000.00.
d. Industrial Pretreatment Program Update (ITEM F2d)
A draft revision of the Industrial Waste and Pretreatment Agreement has
been completed and is included in the Agenda packet. The revisions that
have been made were required due to new EPA streamlining rules and
revisions to Chapter 62.625 of the Florida Administrative Code (F.A.C.).
Revisions were also made to the Enforcement Response Plans for both
cities as well as their Sewer Use Ordinances. Our final response is
scheduled to be submitted to the Florida Department of Environmental
Protection by February 6, 2012.
e. Odor Control Update (October 26, 2011 through December 31, 2011)
(ITEM F2e)
From November 3, 2011 until December 13, 2011 we had only five odor
complaints.
Pilot Testing on the use of activated carbon in conjunction with our current
wet - chemical scrubber process occurred on December 19, 2011. While all
the testing parameters are currently being integrated into an odor control
model to determine the effectiveness of the carbon addition, one early
conclusion can already be drawn. A process control change that occurred
back in August as a result of the first round of air sampling appears to have
lowered the inlet level of odor compounds entering the system. The lower
level of odor compounds entering the system has increased the wet scrubber
system's ability to treat the incoming odor stream. Final results of the carbon
towertesting, along with a recommendation, will be submitted to the Board at
the April 2012 meeting.
QUESTIONS
CITIZEN'S COMMENTS
MOTION TO ACCEPT EXECUTIVE DIRECTOR'S REPORT
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3. BOARD ATTORNEY'S REPORT
a. ROGER SABERSON (ITEM F3a)
1. Solid Waste Authority /Biosolids Processing Facility
2. Process Air Piping Improvements Project
3. Auditors
QUESTIONS
MOTION TO ACCEPT BOARD ATTORNEY'S REPORT
4. ENGINEER'S REPORT
a. HAZEN AND SAWYER (ITEM F4a)
1. Secondary Clarifier Rehabilitation and Stormwater System
Improvements
2. Process Air Piping Rehablitation
3. Solids Handling Odor Control System
QUESTIONS
MOTION TO ACCEPT ENGINEER'S REPORT
G. CONSENT AGENDA: Executive Director recommends approval (Board Members may
request that any item be removed for discussion.)
No emergency purchases occurred this quarter.
MOTION TO APPROVE CONSENT AGENDA
H. ITEMS REMOVED FROM CONSENT AGENDA FOR DISCUSSION
1. UNFINISHED BUSINESS
J. NEW BUSINESS
1. EXECUTIVE DIRECTOR'S REVIEW COMMITTEE REPORT (ITEM J1)
MOTION TO APPROVE NEW BUSINESS ITEM J1
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2. AUTHORIZATION TO MAINTAIN OUR RECLAIM USER RATE FOR HUNTERS
RUN, COUNTRY CLUB OF FLORIDA, QUAIL RIDGE, DELRAY DUNES AND
PINE TREE FOR FISCALYEAR 2011/2012 AT $.2000/1,000 GALLONS.
(ITEM J2)
The five original golf course customers have a cost formula that requires adjustment
of their usage rate annually. It essentially averages the past 24 months operating
cost and is applied to the current fiscal year. Due to increased volume through the
reclaim plant due to the deep injection well process, the adjusted rate this year would
be $.1686/1, 000 gallons. However, due to their contract structure, their rate cannot
go below $.20/1, 000 gallons.
MOTION TO APPROVE NEW BUSINESS ITEM J2
3. REQUEST FOR RENEWAL OF AUDITING SERVICES OF MARCUM LLP FOR
FISCAL YEARS ENDING SEPTEMBER 30, 2012, SEPTEMBER 30, 2013 AND
SEPTEMBER 30, 2014 FOR AN ESTIMATED AMOUNT OF (2012) $37,500.00
(2013) $38,600.00 (2014) $39,800.00 (ITEM J3)
THE BOARD RESERVES THE RIGHT TO RENEW THE CONTRACT FOR TWO
(2) ADDITIONAL ONE (1) YEAR PERIODS.
MOTION TO APPROVE NEW BUSINESS ITEM J3
K. PUBLIC AUDIENCE
L. ADJOURNMENT
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Agenda Item J1
SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
1801 North Congress Avenue • Delray Beach, Florida 33445
BOARD Telephone
City Council Members of 1 ' (561) 272 - 7061 (561) 734 - 2577
Boynton Beach & Delray Beach � Fax (561) 265.2357
www scrwwtp org
NOTICE OF MEETING
TO: All Members of Executive Director's Review Committee
Mayor Jose Rodriguez — City of Boynton Beach
Mayor Nelson McDuffie — City of Delray Beach
FROM: Commissioner Marlene Ross, Chairperson
South Central Regional Wastewater Treatment and Disposal Board
DATE: January 19, 2012
RE: Executive Director's Review Committee
There will be a meeting of the Executive Director's Review Committee on Thursday,
January 19, 2012 at 4:30 p.m. in the Executive Director's Conference Room of the South Central
Regional Wastewater Treatment and Disposal Board at 1801 North Congress Avenue, Delray
Beach, Florida.
AGENDA
A. Call to Order
B. Roll Call
C. Executive Director Review
1. Review of Plant Status — Review of 2010/2011 Accomplishments and
Acceptance of 2011/2012 Goals
(See enclosures)
D. Executive Director Requests
E. Committee Recommendations
F. Adjournment
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